12/19/13 Board of Public Works Minutes

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REGULAR MEETING DECEMBER 19 2013 379 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF QUALIFICATIONS FOR GUARANTEED ENERGY SAVINGS CONTRACT FOR CENTURY CENTER CENTURY CENTER OPERATIONS In a memorandum to the Board, Jonathan Burke, Energy Department, requested permission to advertise for the receipt of bids for the above referenced project. Attorney Cheryl Greene stated the Common Council would need to do a companion Resolution authorizing the Board of Works to manage the project, and Century Center would need to submit a Work Order for the Board to do the project on their behalf. Mr. Burke stated the Council approved their Resolution back in October. Ms. Greene asked that he attach it to the documents for the Board of Works file, Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Henthorn and carried, the above request was approved subject to the Common Council authorizing the Board of Works to oversee the project and Century Center submitting the Work Order for approval. Mr. Burke came back to the Board with a copy of the Council's Resolution. Ms. Greene noted the Resolution, approved in November, did not appoint a representative from the Council for the project. Mr. Burke stated they asked for Mr. Eric Horvath, Public Works Director, and himself, Jonathon Burke, to provide updates to the Council. Ms. Greene noted the request is for qualifications, the award of the contract should go through the Common Council. ADOPT RESOLUTION NO. 68 -2013 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE -IN OF CITY-OWNED PROPERTY OR PROPERTY OF SIMILAR NATURE Upon a motion made by Mr. Gilot, seconded by Mr. Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 68-2013 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded -in for property of a similar nature: Unit 711, 2007 Dodge Nitro, VIN#ID8GU5SK47W620199 Unit 3265, 2007 Honda Civic, VIN#2HGFA1682711305405 Unit 723, 2006 Chevy Trailblazer, VIN #1GNDT13S362295501 Unit 734, 2005 Ford Explorer, VIN 41FMZU73W95UB70471 Unit 744, 2005 Pontiac Grand Prix, VIN92G2WP522151 342798 WHEREAS, I.C. 36- 1 -11 -9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded -in for property of a similar nature and shall be removed from the inventory of the City of South Bend: Unit 711, 2007 Dodge Nitro, VIN #1D8GU58K47W620199 Unit 3265, 2007 Honda Civic, VIN42HGFA16827H305405 Unit 723, 2006 Chevy Trailblazer, VIN41GNDT13S362295501 Unit 734, 2005 Ford Explorer, VIN #1 FMZU73W95UB70471 Unit 744, 2005 Pontiac Grand Prix, VIN#2G2WP522151342798 ADOPTED this 19th day of DECEMBER, 2013 Upon a motion made by, seconded by and carried, the following Resolution was adopted by the Board of Public Works: CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot