Appropriation - Capital Expenditures for year 2002, $1,600,000 from the County Option Income Tax Fund

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During 2001, the DLZ/Zimmerman team, working with the Police, Fire and~Public Works staff, completed the programming and schematic design portion of the professional services. The analysis evaluated six alternatives, which we will review in detail again on March 18. The recommended option was Option No. 4, which called for remodeling of the existing facility to serve the Police Department needs and construction of a new Central Fire station and administrative offices at an alternate site. It is customary upon completion of the programming and schematic design phases to go into design development and then construction documents (plans and specifications). The bidding process will come next and then the construction phase (including shop drawing review and resident prof ect inspection services). The Police Station and the Fire Station projects are estimated at construction costs of about $16.1 million and total project costs at $ 18.8 million. The design fees are $ 1.37 million or 8.5 percent of construction which is typical for a project of this scope and complexity (industry range is 8 -12 percent). The other soft costs are in acceptable industry ranges again as a percent ofconstruction---the largest item is construction inspection and shop drawing review which is the balance of the $ 2 million for professional architectural and engineering services. The construction services fees are under $ 600,000 which is 3.5 percent of construction-for comparison sake the state routinely permits construction engineering services at 15 percent of construction for highway projects. The other soft costs are things like furniture ,fixtures and equipment to make the stations function as optimal work environments. The Fire Station is on the critical path as the first item that must be done. It will take us until this summer to complete design plans and specifications to put the project out to bid. It will then take twelve months to construct the facility. The Police Station remodeling must await "some empty pegs in the pegboard" through the vacation of some of the Fire Department space from the Municipal Services Facility. The design will take us until the Fall of 2002. Public bidding will take a couple months and construction of the Police Station is expected to take 18 months. We look forward to presenting the work to date, current status and proposal for where we go from here on the Police and Fire Stations. Rick Ollett will present the financing plan. Gary Gilot, Chief Taylor, Chief Bennett and Carl Littrell will be available to answer technical questions on the project. We will also ask our lead architect on the proj ect, Steve Kromkowski of DLZ, to be present to assist with the presentation and answer any questions you may have. If you have any questions or need more information in anticipation of the March 18 work session on this project, please contact either Rick or Gary as appropriate. Sincerely, ~• Frederick B. Ollett III, City Controller c: Mayor Steve Luecke City Council Members Gary Gilot, Public Works Steve Kromkowski, DLZ Indiana Chief Luther Taylor, Fire Department Chief Larry Bennett, Police Department Carl Littrell, City Engineer