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September 28, 1971 <br />y <br />I <br />TO: Members of the Common Council <br />FROM: John L. Hunter, Director of Utilities <br />RE: Remittance Control Machines <br />Proper procedure was followed in advertising for bids, receiving of <br />bids, approval by the Board, etc. The National Cash Register Company <br />was the only bidder since these are special machines needed in our <br />operation. The two prime reasons for acquiring new cash registers <br />are: <br />1. 'To provide a proper audit trail of account numbers <br />on cash register tapes. :Old machines have only <br />seven amount rows on which to ring up an account <br />number. The new billing system has a nine digit <br />account number. The new cash registers will have <br />nine amount rows to provide a proper audit trail. <br />2. In going to a bi- monthly billing we have increased <br />our work load 50 per cent. The old cash registers <br />will not hold up under this increased work load. <br />The amount of down time due to mechanical failures <br />would be significant enough to hinder our operations. <br />Jo n L. Hunter <br />FILED IN CLERK'S OFFICE <br />SEP 2 81971 <br />KATHRYN L. BLOUGH <br />CITY CLERK, SOUTH BEND, IND. <br />