11/19/13 Board of Public Works Claims Review

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CLAIMS REVIEW MEETING NOVEMBER 19, 2013 344 A Claims Review Meeting of the Board of Public Works was convened at 8:37 a.m. on Tuesday, November 19, 2013, by Board President Gary A. Gilot with Board Members Kathryn Roos, David Relos and Mark Neal present. APPROVE CLAIMS — MORRIS PERFORMING ARTS CENTER BOX OFFICE Mr. Neal stated that the Morris Performing Arts Center is requesting the Board of Works approve the disbursement of funds from their Box Office Account through 1St Source Bank to promoters for the sale of event tickets. Mr. Neal explained the funds do not belong to the City; the City acts as a conduit between 1st Source Bank and the promoters to pay for their services. Therefore, upon a motion by Ms. Roos, seconded by Mr. Relos and carried, the Board approved the disbursement of the funds to make payment to the promoter. APPROVE CLAIMS Mr. Neal stated that a request to pay claims has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Mr. Neal stated the following claims were submitted to the board for approval: Name Amount of Claim Date City of South Bend $1,371,466.10 11/13/2013 and 11/15/2013 City of South Bend $2,098,713.16 11/19/2013 City of South Bend $4,877,622.87 11/08/2013 City of South Bend $1,167,706.70 10/31/2013 Therefore, Mr. Neal made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Roos seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the meeting adjourned at 8:41 a.m. BOARD OF PUBLIC,WORKS Gary A. Gilot, President ark W. Neal, Member ATTEST: i \-Lin ac M. Martin, CIA