10/08/13 Board of Public Works Minutes

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AGENDA REVIEW SESSION OCTOBER 3 2013 292 The Agenda Review Session of the Board of Public Works was convened at 10:30 a.m. on Thursday, October 3, 2013, by Board President Gary A. Gilot, with Board Members David P. Relos, Michael C. Mecham and Mark W. Neal present. Board member Kathryn Roos was absent. Also present was Board Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. APPROVAL OF AGREEMENT/CONTRACT/PROPOSAL/ADDENDA The following Agreement was submitted to the Board for approval: Type Business Description Motion/ Second Agreement St, John- Drilling within the Public Right -of -Way for Gilot/Mecham Authorizing Mittelhauser a Probe of Soil and Water Samples and/or Subject to Entry upon and Installation of Monitoring Wells. Minimum Follow -Up Public Property Associates of Twenty -Three (23) Locations in the Area Reporting for Drilling of Monarch Laundry along Muessel Grove Purposes and Park, Bulla Street, Adams Street, Brookfield Revocable Street, Wilber Street, California Avenue, Permit for Sancome Avenue, and Related Alleyways Environmental Remediation Purposes ADOPT RESOLUTION NO 56-2013 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND INDIANA AUTHORIZING THE RE -ZONING OF PROPERTY OWNED BY THE CITY AND APPOINTING AN AUTHORIZED REPRESENTATIVE TO EXECUTE DOCUMENTS NECESSARY TO REZONE PROPERTY. Ms. Lory Timmer, Community Investment, stated the Board of Public Works owns six (6) properties along Portage Avenue that Redevelopment seeks to redevelop. She stated they need to be rezoned and she is requesting the Board President be appointed to execute future documents for the process. Ms. Timmer stated due to funding issues, there are some time constraints in the process. Mr. Mike Danch, Danch Hamer, explained the rezoning request is for both sides of the street, and all the vacant properties need to be PUD zoned. He noted the existing Ford Distribution building will be redeveloped. Mr. Danch stated if they didn't seek the rezoning, they would need approximately forty (40) variances. He noted that two (2) alleys will be improved, subject to the City Engineer's approval of access to the parking lots off of the alley. Mr. Danch stated they will be adjusting some of the parking shown on the map. Mr. Relos asked if they know how these properties were acquired, are there any federal strings attached to the process. Ms. Timmer stated they were acquired on behalf of the Near Northwest steering committee, so there are no federal regulations. Mr. Horvath noted that each unit has less than '/z parking space per unit. Mr. Neal asked what the reaction of the neighborhood is. Ms. Karen Ainsley, Near Northwest Neighborhood, stated they are excited to see redevelopment of these properties that have been vacant so long. Mr. Relos questioned if at this point the neighborhood is aware of the specific plans. Ms. Ainsley stated they will reach out to the neighbors this weekend. Mr. Relos noted this could have a large impact on the neighborhood. Ms. Greene stated one of her concerns is that they don't have enough parking. Mr. Horvath stated this building has been empty for many years and redevelopment is a good thing; but the appropriate redevelopment. He added the neighborhood should be able to weigh in. Mr. Gilot stated he had concerns about the number of homes in this development; it appears they are pushing the density and he wonders how the neighbors will react. Ms. Ainsley stated people want to keep the development the same in the neighborhood, but realize that to keep funding, property development is needed. She added her commitment is to the neighborhood and their feelings will be heard. Ms. Greene asked if the Board would want to delay it until next week to allow for more information. Mr. Gilot stated he has some reservations on the drainage; parking; density; and architectural character. Mr. Danch stated he has talked to Area Plan, and they are working on some of those issues. Ms. Ainsley stated the neighborhood weigh-in will occur in October. Mr. Relos stated this should be reviewed by the neighbors first. Mr. Horvath noted they are asking for authorization for rezoning at this point, not transfer of property. He stated they need get the tax credit and the rezoning, and then they need to come back to the Board for the transfer of the property. Ms. Ainsley agreed and stated that is a good point. She assured the Board if this doesn't meet their standards, they won't proceed. Ms. Greene noted in reading the resolution, it seeks rezoning, and authorization of Mr.