09/24/13 Board of Public Works Minutes

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AGENDA REVIEW SESSION SEPTEMBER 19 2013 273 The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on Thursday, September 19, 2013, by Board President Mr. Gary A. Gilot, with Board Members David P. Relos, Kathryn E. Roos, Michael C. Mecham and Mark W. Neal present. Also present was Board Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. APPROVAL OF AGREEMENTS/CON'1RACTS,q'ROPOSALS.iADDENE)A The following Proposal was auhm;rred to rh, la--i r _ ,....., -1. TypBusiness Description Amount/ Motion/ FundingSecond rfesssisonad Christopher B. Crooked Ewe Sidewalk $9,500.00 Roos/Mecham Burke Project—ProjectNo.113- (AEDATIF) Engineering, 041 LLC Board members discussed the following agenda items; - Traffic Control Device Installation— Wayfinding Signs Mr. Steven Donndelinger, and Ms. Mary Krisch from St. Jude's School and Church stated they are requesting to place twelve (12) wayfrnding signs for the church and school to improve visibility. Ms. Krisch stated they are off the beaten path and work on the bypass makes it more difficult for people to find their facility. She stated they are working with Frost Signs on the placement. Mr. Jerry Frost, frost Signs noted the signs are the same size as speed limit sips and will sit back 100' from the intersection. He added they did a similar project with Iloly Cross School. Mr. Gilot asked if they are proposing to fund the installation and noted they will need to meet traffic and street sign guidelines. Mr. Donndelinger stated they would be funding the installation and the cost of the signs. He added they put a lot of effort into making sure the signs meet the traffic and sign regulations. Mr. Gilol questioned if they made an effort to limit the number, noting this seems excessive. Mr. Donndelinger stated [hey didn't want to target only the south side. Ile noted they have seen more growth north of Ireland Rd and east of Miami in recent years and they want to attract more people to the school. Mr. Gilot noted that because there is a graphic and logo incorporated into the sign, they look more like advertising signs; he reminded them they don't want to cross into advertising. Ms. Greene stated that is the concern- you've opened the door for other organizations to request advertising throughout the City. She noted there is a distinct difference in wayfrndcr signs and advertising, and suggested they work with Traffic and Lighting on the distinction. She added they also need to confirm these are on the public right-of-way. Ms. Greene asked if the Board determined the size and location is acceptable, would they be okay with changing the graphic. Ms. Krisch stated they would be okay with that. Mr. Eric Horvath, Public Works Director, stated the other issue is ,you probably want these in the vicinity of the school: people use GPS systems to find anything now. Ms. Krisch stated U.S. 31 is going to affect that system as it continually changes. Ms. Greene stated generally with this kind of thing, a revocable license would be appropriate. Mr. Gilot stated we'll make a decision on Tuesday and between now and then Public Works will give us a recommendation. Ms. Roos noted one thing we need addressed is the logo; you need to take a look at that. Ms. Greene noted the Board has to know what they are approving so they need to see a design that meets the requirements and takes it away from a marketing and advertising design to a wayfinding sign. The Board members asked for a representative to come back to Tuesday's Board meeting with an update. - Permit —Sidewalk Sale Mr. Aaron Perri, Downtown South Bend, stated he was here to talk about establishing a policy for outside displays by businesses downtown. Ile stated what he has done is researched policy for sidewalk use in other cities. He noted Downtown South Bend (D'FSB) would like to encourage it as long as safety codes and standards are met. Mr. Perri stated he went through regulations he would like to see in place and put together suggestions on the creation of a policy. Mr. Perri suggested it could go through the Board or be referred to DTSB to oversee; however the Board would want to proceed. Ms. Greene stated this Board would be the approval board with the legal oversight of the public right-of-way, but they could give authority to DTSB for recommendation and control. Mr. Perri stated that as he looked through these, there are some concerns he saw, especially regarding the potential for the sale of food. Ms. Roos suggested that a pilot could be done downtown for 2014 and monitored by DTSB to see how it's going. She noted it could be extended to outside the downtown area if it all goes well. Mr. Perri stated there are limits to what we would allow, and that would be incorporated in the policy. Ms. Greene