09/19/13 Board of Public Works Agenda Review

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AGENDA REVIEW SESSION SEPTEMBER 19, 2013 274 agreed to draft a policy and review the fee Ordinance. Mr. Perri noted that the items placed out front have to be limited to the type of product you sell in your store. Mr. Horvath asked if the Board could table this request for now. He suggested the Board let the applicant know the City is working on a policy. - Change Order— Wastewater Treatment Plant Digester No. 2 Mr. Jacob Klosinski, Environmental Services, stated this Change Order is due to a change in pipe material that decreased the cost. - Resolution No. 54 -2013 — Determining the Award of Damages Sustained to Property Located in the City of South Bend, Indiana Mr. Larry Meteiver, Legal Department, stated there are no known owners of this property related to the Fellows Street Corridor project. At this point, he added, the legal descriptions of the adjoining properties don't include this lot. He stated there will be a public hearing and if any of the neighbors claim ownership, it will be dealt with then. - Addendum to Agreement — Physio- Control, Inc. Captain Andy Myer, Fire Department, stated this is a revision of the current agreement. He noted they had one defibrillator go down and it was too expensive to fix. Five (5) of the defibrillators have a contract for inspection only; five (5) others were for inspection and repair. He stated the Fire Department wants to increase the amount to include repair on all defibrillators. He noted they will also receive twenty (20) new lithium batteries per this agreement. - Business Associate Agreement — Beacon Health Systems Mr. Andy Myer, Fire Department, stated their initial agreement for exchange of billing information was with Memorial Health Systems. It has now changed to Beacon Health Systems. The goal of this electronic information sharing system is to expedite the time the paramedics are at the hospital by going to a totally paperless report. Currently, he noted, the paramedics type their report in and print it out. A fully electronic system will be more secure and less time consuming. Ms. Greene stated the real reason for this agreement is due to new HIPAA laws coming into effect in the next months. She noted that all of these agreements are being updated to meet the new requirements. - Resolution No. 50 -2013 — Concerning Disposition of Fixed Assets with a Net Book Value of Less than $10,000.00 Ms. Greene stated the purpose of this Resolution is to allow Administration and Finance to remove fixed assets valued at less than $10,000.00 from the asset register. She noted the IRS has created a new threshold of $10,000.00 for any property to be placed on the asset register. Mr. Cecil Eastman, Administration and Finance, agreed and stated they would still own the assets, it was just not necessary to include them in the asset register any longer. - Professional Services Contract Extension — EmNet, LLC Mr. Patrick Henthorn, Engineering, stated there is a need to extend this contract for further sewer flow and rain collection monitoring, due to no rain this year No other business came before the Board. The meeting adjourned at 11:57 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Michael C. Mecham, Member -� David P. �Relo's, Member Kathryn E. Roos, Member ��—D azk W. Neal, Member t � j_,inda M. Martin, Cle k REGULAR MEETING SEPTEMBER 24.2013 The Regular Meeting of the Board of Public Works was convened at 9:31 a.m. on Tuesday, September 24, 2013, by Board President Gary A. Gilot, with Board Members David P. Relos, Michael C. Mecham and Mark W. Neal present. Board Member Kathryn Roos joined the meeting in progress at 9:39 a.m. Also present was Board Attorney Cheryl Greene.