02/20/03 Board of Public Works Minutes

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REGULAR MEETING FEBRUARY 20,2003 The regular meeting of the Board of Public Works was convened at 9:35 a.m.on Monday,February 24, 2003, by Board President Gary A. Gilot, with Mr. Carl P. Littrell present. Board Member Donald E.Inks was not present. Also present was Board Attorney Thomas Bodnar. APPROVE AGENDA Upon a motion made by Mr.Gilot,seconded by Mr.Littrell and carried,the agenda for February 24, 2003 was approved. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr.Littrell,seconded by Mr.Gilot and carried,the minutes of the agenda session and the regular meeting of the Board held on February 6 and February 10, 2003 were approved. PUBLIC HEARING-LICENSE APPLICATION-TRANSIENT MERCHANT-SHIP SHE WANA ON THE ROAD Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant,as submitted by Ms.Julie Lepper, 10740 Three Mile Road, East Leroy,Michigan,to conduct the sale of clothing,crafts,toys,and miscellaneous items at the Century Center, South Bend, Indiana, February 15 and 16, 2003. It was noted that favorable recommendations were received by the Police Department,Fire Department,Building Department and the Legal Department. There being no one present wishing to address the Board concerning this matter,the Public Hearing was closed. Therefore,upon a motion made by Mr.Gilot,seconded by Mr.Littrell and carried,the License Application was approved. PUBLIC HEARING - LICENSE APPLICATION - TRANSIENT MERCHANT - ST. JOSEPH COUNTY 4-H FAIR Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant,as submitted by Mr.Frank Ronchetti,4H Fairgrounds,5117 South Ironwood,South Bend,Indiana,for 2003 annual events at the fairgrounds. It was noted that favorable recommendations were received by the Police Department, Fire Department,Building Department and the Legal Department. There being no one present wishing to address the Board concerning this matter,the Public Hearing was closed. Therefore,upon a motion made by Mr.Littrell,seconded by Mr.Gilot and carried,the License Application was approved. OPENING OF BIDS-2003 PUBLIC WORKS PARTNERSHIP PROGRAM-SIDEWALK CURB APPROACH,RAMP AND TREELAWN IMPROVEMENTS-PROJECT NO 103-022 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MCINTYRE AND JONES CONSTRUCTION LLC 2526 West Sixth Street Mishawaka,Indiana 46544 Bid was signed by Mr.Jeffery Bradley,Managing Member Non-Collusion Affidavit was in order Non-Discrimination Commitment form was completed Five per cent(5%)Bid Bond was submitted BID: Zone 1 $222,296.50 Zone 2 $222,296.50