02/20/03 Board of Public Works Minutes

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x064 REGULAR MEETING FEBRUARY 20,2003 ADOPT RESOLUTION NO. 16-2003 - AUTHORIZING THE CLERK TO STAMP AS APPROVED BOARD FUNCTIONS Upon a motion made by Mr, Gilot,seconded by Mr.Littrell and carried,the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 16-2003 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AUTHORIZING THE CLERK TO STAMP AS APPROVED BOARD FUNCTIONS WHEREAS,the South Bend Board ofPublic Works(BPW)is authorized by state(LC.36-4-9-5) and local law(South Bend Municipal Code,Chapter 2,Article 5,Section 2-50)to perform certain duties;and WHEREAS,effective September 11,2000,the BPW has resolved to meet semi-monthly instead of once each week;and WHEREAS,there are certain functions performed by the BPW at its semi-monthly meetings which are routine,non-controversial matters but which need approval by the Board;and WHEREAS,the signing of such multiple documents can cause an unnecessary delay in the time of the meetings;and WHEREAS,it is in the best interest of the public that these routine,non-controversial matters be disposed of as quickly as possible and the Board and those in attendance of the public meeting can turn their attention to more weighty matters. NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND,INDIANA,as follows: 1. At its regular meeting the Board of Public Works may by Resolution authorize the Clerk of the Board of Public Works to file stamp with their signatures to show approval of routine, non-controversial matters: (a) approval of those street closings, and/or public gatherings upon City property or rights of way which have the unanimous,favorable recommendation of all required persons and City departments; (b) approval of agreements to fund real property beautification projects under the Building Block Grant Program; (c) approval of alley vacations having unanimous favorable recommendation of all necessary persons and City departments; (d) approval of parking space signs(including but not limited to handicapped accessible parking; hour restriction; no parking zones, etc.), or stop sign installation having unanimous favorable recommendation of all necessary persons and City departments; (e) approval of non-controversial construction proj ect change orders which do not result in a sum which exceeds twenty percent(20%)ofthe original bid as proscribed by 1.C. 36-1-12-18(d),and as to which the dollar amounts have been approved by both the City Controller and the City Engineer; (f) approval of contractor bonds which comply on their face with necessary requirements and which have legal department approval; (g) requests to advertise for the receipt of bids which have unanimous favorable recommendation of all necessary persons and City departments;and