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REGULAR MEETING SEPTEMBER 13, 2004
<br /> APPROVAL OF REQUEST TO SOLICIT FOR PROPOSALS - COLLECTION FOR PAST DUE
<br /> AMBULANCE ACCOUNTS FOR 2004 - SOUTH BEND FIRE DEPARTMENT
<br /> In a memorandum to the Board, Fire Chief Robert Quinn requested permission to solicit proposals
<br /> for the collection of past due ambulance accounts for 2004. Upon a motion made by Mr. Littrell,
<br /> seconded by Mr. Inks and carried, the request was approved. The Board asked that the Fire
<br /> Department coincide the solicitation of proposals with other departments using this service. The
<br /> Clerk of the Board of Works will research this subject.
<br /> APPROVAL OF REQUEST TO SOLICIT FOR PROPOSALS - UPGRADE AND
<br /> IMPROVEMENTS OF TRAFFIC SIGNAL SYSTEMS THROUGH A NEGOTIATED
<br /> CONTRACT FOR ENERGY SAVINGS CONTRACTING - PROJECT NO. 104-059
<br /> In a memorandum to the Board,City Engineer Carl Littrell requested permission to solicit proposals
<br /> for the above referred to project. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and
<br /> carried, the request was approved.
<br /> INVOKE EMERGENCY POWERS
<br /> Mr. Andy Laurent, Community and Economic Development, stated a 48 inch storm pipe had been
<br /> damaged by vandals, and the sewer has collapsed. The collapsed portion of the area has grown to
<br /> approximately 15 (fifteen) inches. This collapse warrants immediate remediation. Mr. Laurent
<br /> submitted one (1) quotation in the amount of$4,000.00 from R&R Excavating, Inc., 2010 Went
<br /> Avenue,Mishawaka,Indiana. Therefore,upon a motion made by Mr.Littrell,seconded by Mr. Inks
<br /> and carried, emergency powers were invoked for the repair of the collapsed sewer line.
<br /> APPROVE CHANGE ORDER-SECONDARY TREATMENT AND MISCELLANEOUS PLANT
<br /> IMPROVEMENTS - THIENEMAN CONSTRUCTION, INC. - PROJECT NO. 101-052 (SRF)
<br /> Mr. Inks advised that Mr. Patrick Henthorn, Environmental Services,has submitted Change Order
<br /> No. 1 on behalf of Thieneman Construction, Inc., 756 Madison Street, Crown Point, Indiana,
<br /> indicating that the Contract amount be increased $8,010.00 for a new Contract sum including this
<br /> Change Order in the amount of$1,932,210.00. Upon a motion made by Mr. Inks, seconded by Mr.
<br /> Littrell and carried, the Change Order was approved.
<br /> APPROVE CHANGE ORDER - FREDRICKSON PARK LANDFILL CLOSURE AND GAS
<br /> EXTRACTION SYSTEM - HERITAGE INDUSTRIAL SERVICES - PROJECT NO. 103-018
<br /> IBROWNFIELDS FUND)
<br /> Mr. Inks advised that Mr. Darrell Baker,Engineering,has submitted Change Order No. 4 on behalf
<br /> of Heritage Industrial Services, 7525 East 39' Street, Indianapolis, Indiana indicating that the
<br /> Contract amount be decreased $17,000.00 for a new Contract sum including this Change Order in
<br /> the amount of $1,156,332.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and
<br /> carried, the Change Order was approved.
<br /> APPROVE PROJECT COMPLETION AFFIDAVIT-2004 CONCRETE PAVEMENT REPAIRS-
<br /> WALSH & KELLY INC. - PROJECT NO. 104-002 LRSA
<br /> Mr. Inks advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project
<br /> Completion Affidavit on behalf of Walsh&Kelly,Inc., 24358 State Road 23, South Bend,Indiana,
<br /> for the above referred to project,indicating a final cost of$259,907.25. Upon a motion made by Mr.
<br /> Littrell, seconded by Mr. Inks and carried, the Project Completion Affidavit was approved.
<br /> APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT -
<br /> LOMBARDY DRIVE EXTENSION - R&R EXCAVATION INC - PROJECT NO 103-085
<br /> LRSA/SEWAGE WORKS
<br /> Mr. Inks advised that Mr. Toy Villa,Public Construction Manager,has submitted the Final Change
<br /> Order on behalf of R&R Excavating,Inc.,2010 Went Avenue,Mishawaka,Indiana, indicating that
<br /> the contract amount be decreased by$1,051.13 for a new contract sum including this Change Order
<br /> in the amount of $336,110.62. Additionally submitted was the Project Completion Affidavit
<br /> indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and
<br /> carried,the Final Change Order and the Project Completion Affidavit were approved subject to the
<br /> filing of the appropriate three-year Maintenance Bond.
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