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PUBLIC AGENDA SESSION SEPTEMBER 9, 2004 <br /> The Public Agenda Session of the Board of Public Works was convened at 9:00 a.m. on Thursday, <br /> September 9, 2004, by Board President Gary A. Gilot,with Mr. Carl P. Littrell and Mr. Donald E. <br /> Inks present. Also present was Board Attorney Thomas Bodnar. Board of Public Works Clerk <br /> Angela Jacob presented the Board with a proposed agenda of items presented by the public and by <br /> City staff. <br /> Agenda Items added: <br /> - Agreement- City Conduit Handhole and Fiber Extension- American Consulting <br /> - Change Order - Fredrickson Park <br /> - Contract Extension- Oliver School Mowing <br /> - Claims <br /> Board members discussed the following item(s) from that list. <br /> - Safety Reports <br /> Mr. John Machowiak,Central Services;Mr. Pete Kaminski, Street Department;Mr. Patrick <br /> Henthorn, Environmental Services; Angela Jacob, Board of Public Works, and Andy <br /> Wierzbicki, Water Works, presented the Safety Report for their respective department. <br /> - Monthly Reports <br /> Mr. Patrick Henthorn, Environmental Services; and Mr. Andy Wierzbicki, Water Works, <br /> presented the Monthly Report for their respective department.. <br /> - Change Order - Secondary Treatment and Miscellaneous Plant Improvements - Wastewater <br /> Treatment Plant - Thieneman Construction <br /> Mr. Patrick Henthorn, Environmental Services, stated there were several additions for this <br /> project, including addition air piping, new piping, and relocating the generator pad. <br /> - Lease Agreement - School Administration Relocation Project - South Bend Community School <br /> Corporation <br /> Attorney Ann Carol Nash stated this lease agreement is for the use of Century Center for <br /> educational programs for the South Bend Community School Corporation, and is a ten (10 <br /> year lease. <br /> - Change Order and Completion Affidavit - Lombardy Drive Extension <br /> Mr. Toy Villa, Public Construction Manager, stated the final change order was a decrease. <br /> - Change Order and Completion Affidavit - 2004 Public Works Program - Zone 2 - Selge <br /> Construction <br /> Mr.Toy Villa,Public Construction Manager,stated the change order was in excess of a 20% <br /> increase, and noted this project was a unit cost project. <br /> -Construction Contracts-North Brookfield/Johnson Street;South Illinois Street;and Dunham Street <br /> Batteast Construction <br /> Board Attorney Thomas Bodnar stated that these three(3)contracts were awarded to Batteast <br /> Construction, all in excess of$75,000.00. Specifications required bonds to be submitted <br /> within seven(7) days of the award of the contracts. No Bonds have been submitted to the <br /> Board of Public Works,therefore,they are in breach of the contracts. Mr. Bodnar stated the <br /> Board should consider cancellation of the contract and consider the contracts void at the next <br /> meeting. <br /> INVOKE EMERGENCY POWERS <br /> Mr. Andy Laurent, Community and Economic Development, stated a 48 inch storm pipe had been <br /> damaged by vandals, and the sewer has collapsed. The collapsed portion of the area has grown to <br /> approximately 15 (fifteen) inches. This collapse warrants immediate remediation. The Board <br /> requested that the names of three(3)contractors be submitted to the Board at its September 13,2004 <br /> meeting. Therefore,upon a motion made by Mr.Gilot,seconded by Mr.Inks and carried,emergency <br /> powers were invoked for the repair of the collapsed sewer line. <br /> APPROVAL OF LEASE AGREEMENT- LEASE OF CENTURY CENTER TO SOUTH BEND <br /> SCHOOL CORPORATION FOR EDUCATIONAL PROGRAMS AND SCHOOL FUNCTIONS- <br /> SOUTH BEND COMMUNITY SCHOOL CORPORATION <br /> Mr. Gilot stated that the Board is in receipt of a Lease Agreement between the City of South Bend <br /> and the South Bend School Corporation for the above referred to programs. Mr. Gilot noted that <br /> the Agreement is in the amount of$25,000.00 to be paid to the City of South Bend on January 10 <br /> and July 10 of each year for the next ten (10) years. Therefore, upon a motion made by Mr. Gilot, <br />