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<br /> REGULAR MEETING MAY 24, 2004
<br /> APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - FURNITURE -
<br /> SOUTH BEND FIRE AND POLICE DEPARTMENT (BOND)
<br /> In a memorandum to the Board,Mr. Carl Littrell,Engineering,requested permission to advertise for
<br /> the receipt of bids for the above referred to equipment. Therefore, upon a motion by Mr. Gilot,
<br /> seconded by Mr. Littrell, and carried, the request to advertise for the receipt of bids was approved.
<br /> REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS - DEBT COLLECTIONS
<br /> FOR 2004 - SOUTH BEND FIRE DEPARTMENT AMBULANCE PAST DUE ACCOUNTS
<br /> In a memorandum to the Board, Chief Robert Quinn, Fire Department, requested permission to
<br /> advertise for the receipt of proposals for past due ambulance accounts. Mr. Gilot noted that other
<br /> departments are in need of this service and should be involved in the collections process. Mr. Gilot
<br /> suggested an umbrella policy for all departments in need of collection services. Therefore, upon a
<br /> motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request to advertise for the
<br /> receipt ofproposals was approved,pending the involvement of Code Enforcement and Water Works.
<br /> APPROVE FINAL CHANGE ORDER -PARKING STRUCTURE NO. i - PHASE I - KASER
<br /> SPRAKER CONSTRUCTION - PROJECT NO. 103-038 FUND 305
<br /> Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order
<br /> No. I (Final) on behalf of Kaser Spraker Construction, 2587 West State Road 2, South Bend,
<br /> Indiana,with an increase of$716.00 and the contract sum including this Change Order in the amount
<br /> of$373,656.00. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, Change
<br /> Order No. 1 (Final) was approved.
<br /> APPROVE COMPLETION AFFIDAVIT-FIBER OPTIC EXTENSION-TOLL ROAD-TRANS
<br /> TECH - PROTECT NO. 103-032D (CCDF/COIT)
<br /> Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted a Project
<br /> Completion Affidavit on behalf of Trans Tech Electric,4601 Cleveland Road, South Bend, Indiana,
<br /> for the above referred to project, indicating a final cost of$74,580.00. Upon a motion made by Mr.
<br /> Gilot, seconded by Mr. Littrell and carried, the Project Completion Affidavit was approved.
<br /> APPROVE COMPLETION AFFIDAVIT - FIBER OPTIC EXTENSION - CORBY STREET/
<br /> EDDY STREET - TRANS TECH - PROTECT NO. 103-032E (CCDF/COIT)
<br /> Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted a Project
<br /> Completion Affidavit on behalf of Trans Tech Electric,4601 Cleveland Road, South Bend,Indiana,
<br /> for the above referred to project, indicating a final cost of$37,987.00 . Upon a motion made by Mr.
<br /> Gilot, seconded by Mr. Littrell and carried, the Project Completion Affidavit was approved.
<br /> APPROVE CHANGE ORDER NO. 1 FINALI AND PROJECT COMPLETION AFFIDAVIT -
<br /> WALNUT/EUCLID CONTROL STRUCTURE IMPROVEMENTS - HRP CONSTRUCTION -
<br /> PROJECT NO. 102-078C (SEWAGE WORKS)
<br /> Mr. Gilot advised that, Mr. Toy Villa, Construction Manager, has submitted Change Order No. 1.
<br /> (Final) on behalf of HRP Construction, Inc., Post Office Box 266 South Bend, Indiana, indicating
<br /> that the contract amount be increased by $550.00 for a new contract sum including this Change
<br /> Order in the amount of$152,650.00. Additionally submitted was the Project Completion Affidavit
<br /> indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and
<br /> carried,Change Order No. 1 (Final),the Project Completion Affidavit,and the Waiver of Lien were
<br /> approved.
<br /> APPROVE PURCHASE AGREEMENT - FURNITURE/FIXTURES - SOUTH BEND POLICE
<br /> AND FIRE HEADQUARTERS - DLZ INDIANA BOND
<br /> Mr. Gilot stated that the Board is in receipt of a Purchase Agreement for furniture and fixtures for
<br /> the South Bend Police and Fire Headquarters between the City of South Bend and DLZ Indiana.
<br /> Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the Agreement
<br /> was approved and executed.
<br /> APPROVE CONTRACT AMENDMENT - TIME EXTENSION -UST FIELD GRANT PILOT
<br /> CONTRACT -INDIANA DEPARTMENT OF ENVIRONMENTAL MANAGEMENT
<br /> Mr. Gilot stated that the Board is in receipt of a ContractAmendment between the City of South
<br /> Bend and the Indiana Department of EnN-ironmental Management, for the USTfield Grant Pilot
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