10-25-71 Council Meeting Minutes

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REGULAR MEETING OCTOBER 25, 1971 COMMITTEE OF THE WHOLE MEETING (Cont.) ORDINANCE '.Public Hearing (Cont.) If 1. To provide a proper audit trail of account numbers on cash register if tapes. Old machines have only seven amount rows on which to ring up an account number. The new billing system has a nine digit account number. The new cash registers will have nine amount rows to provide a proper audit trail. m 2. In going to a bi- monthly billing we have increased our work load 50 per cent. The old cash registers will not hold up under this in- creased work load. The amount of down time due to mechanical fail- ures would be significant enough to hinder our operations. /s/ John L. Hunter 1E Miss Guthrie asked if the new machines would be able to handle the work load without an increase in personnel and Mr. Hunter said no additional personnel was needed. Mr. Kowalski questioned the replacement of all three machines at once and Mr. Hunter explained that the new machines would enable the department to make use of the South Bend Community School Corporation Com- puters for more accurate billing whereas now keypunching must be used before computer facili- ties can be used; this new operation would save time as well as dollars. Councilman Zielinski asked about trade -in' value of the machines and Mr. Hunter said it was minimal and he intended to check with the Park Department to see if the present machines could be used elsewhere. Councilman Zielinski made a motion that the ordinance go to the Council as favorable, seconded by Councilman Palmer. Motion carried. ORDINANCE AN ORDINANCE FOR AN ADDITIONAL APPROPRIATION IN THE AMOUNT OF $3,000.00 FROM THE GENERAL FUND TO ACCOUNT T -726, "OTHER EQUIPMENT" IN THE TRAFFIC DEPARTMENT, SAID ACCOUNT BEING WITHIN THE GENERAL FUND. This being the time heretofore set for public hearing on the above ordinance, proponents and opponents were given an opportunity to be heard thereon. Mr. Lloyd Taylor, City Engineer, said that when damages occur to City property, such as traffic signals, or signs, the Traffic De- partment asks the Legal Department to file a claim against the operator of the vehicle which causes the damage. Moneys collected for such claims are paid into the general fund. Out of necessity, the repairs to such equipment are made immediately with repair items from stock and this money is needed to replenish the stock. Councilman Szymkowiak made a motion that the ordinance go to the Council as favorable, seconded by Councilman John V. Wise. Motion carried. ORDINANCE AN ORDINANCE AMENDING ORDINANCES 5215 -70 and 5322 -71 PERTAINING TO SALARIES BY ADDING A NEW POSITION This being the time heretofore set for public hearing on the above ordinance, proponents and opponents were given an opportunity to be heard thereon. Mr. Issiah_.Jackson, Director of the Co- operative Area Manpower Planning System, read the following excerpts from his letter directed to Mr. Laven President of the Council: " TO: Mr. Robert 0. Laven October 4, 1971 " The Regional Manpower Administration in Chicago has notified the South Bend Manpower Area Planning Council that Department of Labor money will be made available to finance the addition of a full time youth coordinator position on the local staff. The MAPC requests the Common Council to pass favorably on the addition of this salary ordinance. The Manpower Systems Coordinator would work to coordinate the various commu- nity summer employment programs in their job development efforts. Also he would establish a data gathering system on characteristics of the enrollees of these programs, their experiences in the programs and the subsequent suc- cess of these persons in remaining in school and finding permanent jobs. The employment difficulties and resulting training needs of girls would also be emphasized. In this planning effort, the Manpower Systems Coordinator would also engage the active cooperation of local educational and training institutions, government officials, and labor and business groups. Also, the ancellary considerations of school discipline, the local juvenile court and correctional system, and adequacy of school counselling would be reviewed for their impact on youth employment. Miss Guthrie asked the amount of salary for this position and what period of time it covered. Mr. Jackson replied it was $15,000 for fiscal year 1972, from September to September; the actual salary is $11,000 plus benefits such as social security, hospitalization, travel, etc. at a rate of 20 %. Councilman Laven commented the ordinance is for the salary only. Mr. Shepard J. Crumpacker, City Attorney, said this was not an appropriation but to cover Federal funds creat- ing a new position. Councilman Reinke made a motion that the ordinance go to the Council as favorable, seconded by Councilman Craven. Motion carried.