11-25-74 Council Meeting Minutes

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REGULAR MEETING NOVEMBER 25 1974 COMMITTEE OF THE WHOLE MEETING (CONTINUED) ORDINANCE (CONTINUED) OF $7,500.00 TO ACCOUNT NO. 260.0, "OTHER CONTRACTUAL SERVICES ", FROM THE PARKING METER FUND TO THE PARKING METER BUDGET OF THE CIVIL CITY OF SOUTH BEND, INDIANA. This being the time heretofore set for public hearing on the above ordinance, proponents and opponents were given an opportunity to be heard. Mr. Walter Lantz, Deputy Controller, made the presentation for the ordinance. He explained that the sum of $5,800 would be needed for the printing of parking tickets and moving violation tickets used by the Police Department when issuin( citations. He indicated that it was anticipated that about a two and one -half year supply would bE ordered. Mrs. Irene K. Gammon, City Clerk, requested that her office not be used on the tickets. She indicated that, in the past the matter was handled through the Clerk's Office when the city courts were still in existence; however, the Traffic Violations Bureau was designated to handle such violations and the tickets still had her office imprinted on them. Council President Nemeth asked about the number of tickets to be ordered. He stated that it might be possible that a new court would be established to handle traffic violation cases. Mr. Lantz indicated that the same number as last time would be ordered. Council President Nemeth indicated that more background work should be considered and perhaps only a year's supply of tickets be ordered at this time, and Mr. Lantz agreed to Council President Nemeth's request. Council President Nemeth indicated that the Justice of the Peace Courts would go out of business in 1976 and a new small claims court would be created which could include traffic violations. Councilman Miller also brought up the matter of the amount of the fine, and stated that there was a possibility that this could be changed in the future. He stated that the amount of the fine was indicated on the ticket. He wondered if the ordinance should be amended so that only a year's supply of forms could be ordered at this time. He asked if a reduction to $2,900 would be agreeable. Mr. Lantz indicated that it would if the Council so desired. Council President Nemeth made a motion to amend the amount of $5,800 to $2,900 and the total amount of $13,300 to $10,400, wherever mentioned in the ordinance, seconded b3 Councilman Miller. The motion carried. Councilman Szymkowiak wondered about the possibility of printing the tickets in the city print sho and Mr. Lantz indicated that Councilman Szymkowiak's suggestion was not feasible. Councilman Kopczynski felt the amount of the ordinance should be amended further, and Mr. Lantz reminded the Council that the second amount of $7,500 contained in the ordinance had not yet been discussed. He then proceeded to explain that the amount of $7,500 represented the fee to be owed to Paul D. Speer and Associates for their services in obtaining the necessary legislation regarding municipal parking, both on- street and off - street facilities. He stated that this legislation was necessary in order to enter into agreements with commercial firms that wished to be located in municipal parking facilities, and to refund the parking revenue bond issue if the city chose to do so. Mr.. Gene Evans. Executive Secretary of the Civic Planning Association, asked for a further explanation of the amount. He indicated that he did not understand the request. Mr. Lantz indicated that thi work had been done by Paul D. Speer and Associates and the firm had prepared the legislation to permit municipal parking garages to be a part of commercial facilities in order to be paid by the commercial firms for the facility. Councilman Szymkowiak wondered if space would be provided for rental purposes, and Mr. Lantz indicated that this was part of the legislation, and it was hopeful that agreements could be entered into. Councilman Horvath wondered when the study was approved. Mr. Lantz stated that the study was done in 1972 and the legislation was adopted in 1973. He indicated that this had been negotiated and the figure had been reduced from $15,000. Councilman Szymkowiak wondered who had hired the firm. Mr. Lantz stated that there was no contract, merely a letter of intent to undertake the study between the administration and Paul D. Speer. Councilman Szymkowiak felt this was poor business. He objected to the manner in which the study was accom- plished. Councilman Kopczynski wondered how many cities in Indiana would benefit from the_legisla. tion. Mr. Lantz indicated that all cities could take advantage of the legislation; however, South Bend had initiated the study and contacted Paul D. Speer. Councilman Kopczynski wondered if the other cities were paying anything towards the cost of the study, and Mr. Lantz indicated that they were not. Councilman Kopczynski wondered if the Council had been made aware of this matter, and Mr. Lantz stated that he was not sure if the Council had discussed the matter. Councilman Szymkowiak indicated that the Council had not been made aware of the issue as he remembered. Councilman Parent disagreed and stated that he remembered some discussion concerning the issue. Councilman Parent made a motion that the ordinance be recommended favorably to the Common Council, as amended, seconded by Councilman Serge. Councilman Kopczynski wondered if Paul D. Speer had bee lobbying on the matter, and Mr. Lantz indicated that this was not lobbying, only research done on the best way to pursue the issue and get the legislation put together. Councilman Miller felt the Council should act favorably on the ordinance; however, he felt the order of events was questionab He stated that he supported the legislation. The motion carried. There being no further business to a motion to rise and report to the Councilman Szymkowiak made a motion carried and the Council recessed at ATTEST: CITY CLERK REGULAR MEETING - RECONVENED come before the Committee of the Whole, Councilman Miller made Council, seconded by Councilman Kopczynski. The motion carried to recess, seconded by Councilman Kopczynski. The motion 8:00 p.m. ATTE CHAIRMAN Be it remembered that the regular meeting of the Common Council of the City of South Bend, Indiana reconvened in the Council Chambers at 8:16 p.m., Council President Nemeth presiding and nine membe present. Council President Nemeth recognized Mr. Douglas Simpson and the class he had brought to the Counci: meeting from Riley High School. He asked that the class stand and be recognized.