06/11/13 Board of Public Works Minutes

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AGENDA REVIEW SESSION JUNE 6 2013 175 owner's permission, but subject to communication to the property owners prior to the installation and subject to an encroachment/revocable permit submitted to the Board indemnifying the City. Ms. Roos seconded the motion which carried. - Contract Amendment -- REAL Services, Inc. Ms. Lory Timmer, Community Investment, stated REAL Services is asking to expand their service area for home modifications for senior citizens, to include areas within the 46615 and 46628 zip codes. Mr. Neal asked her to confirm there would be no change in the dollar amount. Ms. Timmer stated that is correct. - Opening of Quotations — Concrete Curb Construction Mr. Paul South, Director of Streets, stated the specifications and the title for this project have been revised. He noted the previous title stated curb services, which was misleading. Mr. South stated the intent of this work is to expedite work on large properties of more than 300'. He stated they still hope the majority of the work can be divided up and bid out. - Change Order — North Station Low Sloped Roof Restoration Mr. Larry Meteiver, Legal Department, stated that DLZ was hired to write the specifications on the tuck pointing and repair of the chimney on this Water Work's station. He explained when the contractor got deeper into the work, removing old tuck pointing, they found the chimney was more deteriorated than thought and would have to demolished and rebuilt. Mr. Meteiver noted the building is historical and they need to keep the chimney construction true to its historical construction. He added the Change Order is due to conditions that were not visible during inspection, and is therefore due to unforeseen circumstances. - Agreement — Rosenbauer South Dakota, LLC Assistant Chief, Todd Skwarcan, stated the Fire Department was informed that two fire trucks awarded to Rosenbauer by the Board, due to be delivered on July 1, 2013, won't get here until the end of August. He noted the delay is partially brought about by the specifications the Fire Department wrote, because of features they added that are not standard. Assistant Chief Skwarcan explained Rosenbauer agreed to supply a loaner truck to the Fire Department as long as they would not also be charged late delivery liquidation charges. He noted the Fire Department would rather have the truck. Mr. Neal asked for confirmation that there is no cost to the City and they will deliver the loaner truck and cover all costs. Assistant Chief Skwarcan stated yes, but there might be a small service cost for Central Services to attach equipment to the truck. He noted that since the City is self - insured, the vehicle will have to be added to the City insurance also. Mr. Neal stated they will need a valuation to add the vehicle to the list. Mr. Relos questioned when they would be taking delivery. Assistant Chief Skwarcan stated in approximately one (1) to two (2) weeks. Mr. Meteiver asked if they are delivered stripped down. Assistant Chief Skwarcan stated they are basic stock trucks. Mr. Meteiver questioned if the owner is okay with the attachments being put on the truck. Chief Skwarcan stated yes, they understand it is necessary. Mr. Gilot stated the problem is giving them sixty (60) additional days. He noted it is the precedent this sets that is a concern; is everyone that gets sixty (60) days going to be asking for one - hundred and twenty (120). Chief Skwarean stated the Fire Department has had issues before with delays but this is the first of this type, it is very rare. Mr. Gilot asked if they can negotiate the liquidated damages beyond sixty -one (61) days. He suggested after August I the City will make a decision on whether they will continue to waive the charges of $100.00 per day per unit. - Resolution No. 40-2013 - A Resolution of the Board of Public Works of the City of South Bend, Indiana, Authorizing the Publication of Notice of a Public Hearing concerning the Disposition of Real Properties Located at 4212 Fellows Street and 4224 Fellows Street, South Bend, Indiana Mr. Larry Meteiver, Legal, stated this property is located in the Fellows Street redevelopment area and the authorization to dispose of it is a two -step process. The Mayor appoints the Board of Public Works to hold a hearing after which the Board makes a recommendation to the Mayor and the Mayor makes a determination. He noted the Common Council will also have to make a recommendation based on the appraised value. Mr. Relos stated the property will be listed at the appraised price. Mr. Gilot questioned if bids come in for less than 90% of the property value, are they accepted. Mr. Meteiver stated no, they will have to go through the entire bidding process again, No other business came before the Board. The meeting adjourned at 11:32 a.m.