06/04/13 Board of Public Works Claims Review

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CLAIMS REVIEW MEETING JUNE 4 2013 172 A Claims Review Meeting of the Board of Public Works was convened at 8:35 a.m. on Tuesday, June 4, 2013, by Board President Gary A. Gilot with Board Members David Relos, Michael Mecham and Mark Neal present. Board Member Kathryn Roos was absent. ADDITION TO THE AGENDA Mr. Gilot noted the addition to the agenda of a Change Order for the Century Center West Entrance Project. APPROVE CLAIMS Mr. Neal stated that a request to pay claims has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Mr. Neal stated the following claims were submitted to the board for approval Name Amount of Clair" Date City of South Bend $1,181,693.45 05/30/2013 City of South Bend $2,093,763.18 05/31/2013 City of South Bend $2,031,321.63 06/04/2013 St. Joseph County Housing Consortium $2,805.10 05/08/2013 St. Joseph County Housing Consortium $1,697.02 05/08/2013 St. Joseph County Housing Consortium $21,281.18 04/24/2013 i nererore, Mr. Neal made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Mecham seconded the motion, which carried. APPROVE CHANGE ORDER NO. 1 — CENTURY CENTER WEST ENTRANCE IMPROVEMENTS —PROJECT NO, 112 -067 TBD Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, Indiana, 46628, indicating the contract amount be increased by $12,665.00 for a modified contract sure, including this Change Order, in the amount of $161,635.00. Mr. Villa explained that after removal of the front pavers, the substrate concrete was discovered to be cracked in numerous spots and therefore unsuitable to support additional concrete. Due to those circumstances and the depth of the area, it was determined the best long -term solution would be to substitute pavers over the existing concrete substrate. Mr. Relos questioned whether the funding source shown, Downtown TIF, was correct. Mr. Neal and Mr. Gilot concurred this was not the correct funding. Mr. Neal noted that Century Center Capital could accommodate this work. Mr. Neal requested Mr. Villa confirm with Century Center that they already have the funding in their budget and approved by their Century Center Committee to cover this expense. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Mecham and carried, the Change Order was approved subject to Mr. Villa providing confirmation from Century Center to the Clerk of the Board, of an approved Century Center funding source rather than Downtown TIF. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Mecham and carried, the meeting adjourned at 8:43 a.m. BOARD OF PUBLIC, WORKS- Gary A. Gilot, President t David P�Rlos, ember a Member Mark W. Neal, Member