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BOARD OF PUBLIC WORKS <br />AGENDA ITEM REVIEW REQUEST FORM <br />Date: 11/13/2025 <br />Name: Caitlin Wyant, EI <br />Department of Public Works — Engineering Division <br />BPW Date: 11/25/2025 <br />Phone Extension: 7483 <br />Required Prior to Submittal to Board <br />BPW Attorney X <br />Attorney Name Michael Schmidt <br />Dept. Attorney ❑ <br />Attorney Name <br />Purchasing ❑ <br />Check the Appropriate <br />Item Type — Re uired or All Submissions <br />❑ Professional Services Agreement <br />❑ Open Market Contract <br />❑ Bid Opening <br />❑ Quote Opening <br />❑ Proposal Opening <br />❑ Chg. Order, No. <br />❑ Other: <br />❑ Contract ❑ Proposal <br />❑ Amendment/Addendum ❑ Special Purchase, QPA <br />® Bid Award ❑ Req. to Advertise ❑ Title Sheet <br />❑ Quote Award ❑ Reject Bids/Quotes <br />❑ C/O & PCA No. ❑ PCA <br />❑ Traffic Control ❑ Resolution <br />❑Ease./Encroach <br />� Required Information <br />Company or Vendor Name Michiana Contracting <br />New Vendor ❑ Yes If Yes, Approved by Purchasing <br />® No <br />MBE/WBE Contractor ❑ MBE Completed E-Verify Form Attached ❑ Yes <br />❑ WBE ❑ No <br />Project Name Dylan Drive Lighting Improvements <br />Project Number 119-047 <br />Engineering general fund, 2024 Light Up South Bend, 2025 Light Up <br />Funding Source South Bend, River West TIF <br />Account No. PR #43672 <br />Amount $339,642.00 <br />Terms of Contract <br />Special Contract Provisions <br />Purpose/Description Award base bid and alternate 1 for work to install new conduit and upgrade <br />existing light fixtures to LED fixtures in Dylan Dr industrial area <br />Pr For Change Orders Onl <br />Amount of ❑ Increase $ <br />❑ Decrease ($ ) <br />Previous Amount <br />Current Percent of Change <br />New Amount <br />Total Percent of Change: <br />Time Extension Amount: <br />Increase % <br />Decrease ( % <br />Increase % <br />Decrease ( % <br />New Completion Date: <br />