05/14/13 Board of Public Works Minutes

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AGENDA REVIEW SESSION MAY 9, 2013 141 Mr. Jeff Hudak, Central Services, stated there were two bidders on the paver and the low bidder is getting the award. He noted on the lift- truck, they received only one bid, but this is not a common piece of equipment. He noted the one bid is still under budget. Mr. Hudak explained that the lift truck will be used inside as well as outside, and that is the reason for the two different fuels. - Service Agreement ---- Public Safety Medical Fire Chief Steve Cox and Assistant Chief Todd Skwarkan informed the Board that this agreement is for conducting firefighter physicals. Chief Cox stated their former contractor, Wipperman, recently sold their company to I.U. Health. Mr. Gilot questioned if the contract terms with Wipperman have expired. Chief Cox stated the contract expired last year and has not been renewed. Mr. Gilot suggested a review of the terms to make sure they did not need to put their cancellation in writing. APPROVE REQUEST FOR TEMPORARY CHANGE TO TRAFFIC CONTROL Mr. Gilot advised that the following request for a temporary change to traffic control has been received and needed to be approved today due to the event's schedule: L Applicant: Indiana University South Bend a) Event: E -Waste Recycling Fest b) Location: Make 20th Street One -Way from Mishawaka Ave. to Northside Blvd. c) Date /Time: May 11, 2013; 9:00 a.m. to 2:00 p.m. d) Favorable Recommendations Mr. Gilot further advised that favorable recommendations have been received from the Police Department, Bureau of Traffic and Lighting, and Division of Engineering for the above request. Upon a motion made by Mr. GiIot, seconded by Mr. Mecham and carried, the above request for a temporary traffic restriction was approved. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:55 a.m. BOARD OF PUBLIC WORKS Gary A. ' ot, President David P.,,Relos, ember Michael C. Mecham, Member ' _ .` D - 1b k W s, Member da M. Martin, Jerk REGULAR MEETING MAY 14 2013 The Regular Meeting of the Board of Public Works was convened at 9:34 a.m. on Tuesday, May 14, 2013, by Board Member Mark W. Neal with Board Members Michael C. Mecham and David P. Relos present. President Gary A. Gilot and Board Member Kathryn E. Roos were absent. Also present was Attorney Cheryl Greene. ADDITIONS TO THE AGENDA Mr. Neal noted the addition to the agenda of a letter of permission for the Studebaker National Museum to hold their annual car raffle. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Mecham, seconded by Mr. Relos and carried, the Minutes of the Agenda Review Session on April 18, 2013, the Regular Meeting on April 23, 2013, the Claims Review Meeting on April 30, 2013 and the Special Meeting on May G, 2013, were approved.