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AGENDA REVIEW SESSION <br />Dated this 9th day of May 2013. <br />ATTEST: <br />s /Linda M. Martin, Clerk <br />MAY 9 2013 139 <br />CITY OF SOUTH BEND <br />BOARD OF PUBLIC WORKS <br />s/ Gary A. Gilot <br />s/ David P. Relos <br />s/ Kathryn E. Roos <br />s/ Michael C. Mecham <br />APPROVAL OF AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA <br />The following Agreement and Proposal were submitted to the Rnard fnr <br />Type <br />Business <br />Description <br />Amount/ <br />Funding <br />Motion/ <br />Second <br />Fixed Rate <br />PNC <br />Lease Financing for City <br />$1,689,669.59 for <br />Gilot/Mecham <br />Hold <br />Equipment <br />Vehicles and Related <br />Five Years; Ten <br />Subject to <br />Agreement <br />Finance, <br />Equipment <br />Semi - Annual <br />Locking in <br />and Lease <br />LLC <br />May 10, 2013; <br />Payments of <br />Fixed Rate <br />Financing <br />8:30 a.m. to <br />$174,831,39 <br />Hold; <br />Proposal <br />10:30 a.m. <br />(CCD /MVH/Engin <br />Authorize <br />Parish <br />eering) <br />Legal to <br />prepare <br />Resolution <br />that may be <br />needed at <br />closing. <br />Ms. Greene stated this is all the action the Board would need to take and the only reason to bring <br />the documents back to the Board is if the deadline is missed. She noted Mr. Mark Neal, <br />Controller, was authorized to sign at the closing on the lease. <br />NON - RESIDENTIAL BLOCK PARTY UPDATE — BIKE MICHIANA COALITION — <br />BLUEBERRY PANCAKE BREAKFAST <br />Ms. Martin, Clerk of the Board, stated that she was contacted by Ms. Judy Lee, President of the <br />Bike Michiana Coalition, who stated the above referenced event's date has changed from May <br />15, 2013 to May 14, 2013. After recirculation of the request, favorable recommendations were <br />received by all departments. Upon a motion made by Mr. Gilot, seconded by Ms. Roos, and <br />carried, the above referenced change in the date of the event was approved. <br />APPROVAL OF PERMITS /LICENSES <br />The following street closures and processions were presented for approval: <br />Applicant <br />Description <br />Date /Time <br />Location <br />Motion <br />Carried <br />Matthy's <br />Procession — <br />May 11, 2013; <br />On route as submitted <br />Gilot/Roos <br />Little League <br />Opening Day <br />8:30 a.m. to <br />Kids' Parade <br />9 :45 a.m. <br />Holy Cross <br />May Procession <br />May 10, 2013; <br />On route as submitted <br />Roos /Mecham <br />and St. <br />8:30 a.m. to <br />Stanislaus <br />10:30 a.m. <br />Parish <br />- Encroachment -- TRANSPO <br />Mr. David Cangaey and Ms. Amy Hill, TRANSPO, stated they were present to answer any <br />questions the Board might have regarding their request to place numerous bus -stop signs in the <br />right -of -way. Mr. Gilot noted the City has standards on how close signs can be spaced. Mr. <br />Cangaey stated they intended to put no more than six (6) signs per mile. Mr. Gilot stated the <br />pattern is for Board of Works to approve the encroachment in the right -of -way, but the City <br />Engineer has the authority to work through the details with TRANSPO. Mr. Cangaey noted that <br />