11224-25 Amending Chapter 2, Article 1, Sections 2-12.1.1 Through and Including Article 1, Section 2-12.1.7 to Update Proceedings for Appointment to and Duties of the South Bend Common Council Youth Advisory Council

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(1) All youth interested in consideration shall obtain and complete an application form in its entirety. (2) The Office of the City Clerk,by the application deadline, shall assimilate all information and timely distribute copies of all applications and references to the Chairperson of the Residential Neighborhoods Standing Committee of the Common Council. (3) The Chairperson of the Residential Neighborhoods Standing Committee shall review all applications. All youth interested in being a member of the Youth Advisory Council must be a resident of St. Joseph County, Indiana and represent the rich diversity of our community. (4) All Youth Advisory Council applications must be submitted by the last Friday of September each year. (5) Prior members of the Youth Advisory Council who meet the eligibility criteria may be reappointed upon timely submission of the Youth Advisory Council application. (6) The Residential Neighborhoods Committee Chairperson may appoint youth mentors of college and/or graduate school age who will provide assistance and guidance throughout the year to the Youth Advisory Council Members. The youth mentors shall interface with the legislative, administrative, and educational liaisons identified in Section 2-12.1.6. Sec. 2-12.1.3. Officers and terms of office of the Youth Advisory Council. (a) The Youth Advisory Council shall call an organizational meeting to select a President, Vice-President, and Recording Secretary within ten(10) days after taking the oath of office. (b) The selected Recording Secretary, shall provide a listing of all Youth Advisory Council members by name, address, telephone number, email address, school (including Homeschool), and year of education to the Office of the City Clerk by email for distribution to the Common Council, the city administration, School Superintendents and the Principal of each high school. (c) Any member of the Youth Advisory Council may nominate any member for only one unfilled office. (d) Only members attending the organizational meeting in person or by a video conferencing platform shall be allowed to cast a vote. (e) In the event that no candidate for an office receives a majority(50% + 1) of the vote for a given office, another vote shall be between the two candidates having received the most votes for that office. (f) Responsibilities of Youth Council officers shall include, but are not limited to: (i) President: a. Chairs general "Chamber"meetings; b. Develops final committee assignments; c. Oversee officer election process; d. Propose yearly agenda to City Clerk; e. Issue specialty directives to members or committees during council recess; e. Call special meetings; and f. Establish and eliminate special committees. (ii)Vice President: a. Act as presiding officer in the absence of the President; b. Assist in developing yearly agenda; and c. Facilitate recruitment efforts for the upcoming year. (iii) Recording Secretary: a. Act as presiding officer in the Absence of both the President and Vice-President;