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MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
<br />The City of South Bend, Indiana has shown its commitment to addressing Minority and Women's Business
<br />Enterprise CMWBE') partic#patron In public contracting through the adoption of the City of South Bend Ordinance
<br />No. 10761-21. Persons, partnerships, corporations, associations, or joint ventures awarded a contract by the City
<br />of South Bead through Its agencies, boards, or commissions shall not discriminate against any employee or
<br />applicant for employment In the performance of a City contract with respect to hire, tenure, terms, conditions, or
<br />privileges of employment, or any matter directly or Indirectly related to employment because of race, sex, religion,
<br />color, national origin, ancestry, age or disability that does not affect that person's ability to perform work.
<br />Minority and Women's Business Enterprises are described in the Ordinance. A list of MBEs. and WBEs (both
<br />certified and non -certified) can be Found on the Indiana Department of Administration website;
<br />httg:Nwww.ln.aovAdoal. Documentation shall be provided with the bid that states the MBEs and WBEs that will be
<br />contracted, the dollar amount of the work that will be performed by the MBEs and WBEs on the project and the
<br />percentage of the dollar amount as it relates to the total bid amount by using Form MBE-1.0, MBE Ufitization Plan,
<br />and Form ME-1.0, WBE; Utilization Plan.
<br />The City, its agencies, boards, or commissions requires the Contractor's good faith efforts to obtain participation by
<br />those Contractors classified as MBEs and WBEs.
<br />Failure to either meet the MBE and WBE goals or to provide evidence of good faith efforts for the bid will
<br />be grounds for rejecting a bid as non -responsive.
<br />Bidders shall demonstrate good faith efforts to have active participation from MWBEs on this Project and supply
<br />written documentation evidencing such efforts by using Forms MSE-2.0, Evidence of Good Faith Efforts and ME-
<br />2.0, Evidence of Good Faith Efforts and Forms MBE-2. f, MBE Contacted and ME-2.1, VME Contacted Such
<br />documentation shall Include, but Is not limited to, the following items:
<br />a. A listing of all MMiBEs contacted including: (1) the name and address of the MlWBE; (2) the date of
<br />contact; (3) the type of contact (i.e., phone call, written solicitation, etc.); (4) the nature or type services or
<br />goods requested, and (5) the result of the contact.
<br />b. Written evidence of outreach and copies of email exchanges inviting and receiving bids, quotes or other
<br />responses from M(WBEs or other documentation of efforts to encourage and secure competitive responses
<br />from MfWBE and local businesses to be Included in the benefits of building this Project.
<br />c, Written documentation of letters of introduction, invitations to forging majarityfminority strategic alliances
<br />for capacity building, including but not limited to, mentoring, extensions of assistance on payroll, insurance,
<br />bonding, fine of credit, technical skills or business skills.
<br />d. From time to time, projects will undergo a scope change prior to completion. This scope change will
<br />inevitably impact the Contractor's usage of M1WBE's and the originally submitted Utilization Plan. It Is the
<br />request of the City that when a project scope change occurs, the applicable Contractor shall utilize its best
<br />efforts to contract with M and W Subcontractors in a proportional manner as required by the scope change.
<br />Ail bidders are actively encouraged to reach out to the MIWBEs in St Joseph County, Indiana, other Indiana
<br />oounties, and Berrien County, Michigan to utilize a good faith effort to forge constructive and lasting business
<br />partnerships.
<br />Notwithstanding the foregoing, the award and performance of all City contracts shall comply with applicable federal,
<br />state, and Total laws.
<br />The City reserves the right to request verification of goal implementation throughout the course of the project
<br />if a goal exists, the winning respondent Is contractually obligated to utilize the M/WBE's firms in a manner consistent with
<br />what was represented in its quote submission to the City. Deviations to the utilization plan must be requested in writing
<br />and approved by the City. The City reserves the right to Initiate a change order in the amount equal to the difference In
<br />any subcontractor utilzation If the utilization plan change Is not approved.
<br />Verson 1 WO25 Page - 12 Public Works Quote
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