06242025 Board of Public Works Meeting Minutes

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REGULAR MEETING JUNE 24, 2025 137 APPROVE PROJECT COMPLETION AFFIDAVIT – VPA SPLASHPAD RENOVATIONS – PROJECT NO. 123-044 (PO-0026735) President Maradik advised that Kyle Ludlow, Engineering, has submitted the project completion affidavit on behalf of Premium Services Inc., for the above referenced project, indicating a final cost of $497,809.38. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT – LEEPER AVE. BRIDGE REPAIRS DECK REPLACEMENT – PROJECT NO. 124-008 (PO-0033849) President Maradik advised that Patrick Sherman, Engineering, has submitted the project completion affidavit on behalf of Milestone Contractors, L.P., for the above referenced project, indicating a final cost of $520,965.85. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – CENTER CITY PLACE REHABILITATION – PROJECT NO. 125-022 (PR-00041656) In a memorandum to the Board, Zach Hurst, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. Mr. Gilot asked for a memo to include a rationale for public funds on private property. Mr. Molar stated there are active development agreements through the Redevelopment Commission and Engineer Zach Hurst stated there was a temporary easement agreement to be on the property. Mr. Molnar also added that the development agreement laid out the reason for the expenses. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – MONROE STREET ARTS BUILDING ROOF REPLACEMENT – PROJECT NO. 125-021A (PR- 00041667) In a memorandum to the Board, Zach Hurst, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. Mr. Gilot asked for a memo to include a rationale for public funds on private property. Mr. Molar stated there are active development agreements through the Redevelopment Commission and Engineer Zach Hurst stated there was a temporary easement agreement to be on the property. Mr. Molnar also added that the development agreement laid out the reason for the expenses. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – MILKWEED COMMONS ROOF REPLACEMENT – PROJECT NO. 125-021B (PR-00041683) In a memorandum to the Board, Zach Hurst, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. Mr. Gilot asked for a memo to include a rationale for public funds on private property. Mr. Molar stated there are active development agreements through the Redevelopment Commission and Engineer Zach Hurst stated there was a temporary easement agreement to be on the property. Mr. Molnar also added that the development agreement laid out the reason for the expenses. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TWO (2) TITLE SHEETS – GRAND TRUNK WESTERN RAILROAD WATER MAIN REPLACEMENT AT GREENLAWN AVE. & S. 30TH ST. – PROJECT NO. 122-041 (PR- 00033297) In a memorandum to the Board, Sarah Barber, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution of two (2) title sheets. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request to advertise was approved, and the title sheet was approved and signed. ADOPT RESOLUTION NO. 17-2025 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: