Award Bid - South Well Field WTP Improvements - Bid Package 2 Div A Proj No 117-059A - R Yoder

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INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIV. OF ENGINEERING & DIV. OF WATER TO: Members of the Board of Public Works Michael Schmidt, Assistant City Attorney Public Works Hillary Horvath, Clerk of the Board of Public Works FROM: Jacob M. Klosinski, P.E., Assistant City Engineer SUBJECT: Agenda Request — Bid Award South Well Field, Water Treatment Plant, and Distribution System Improvements — Bid Package 2 Division A (Rebid) Project No. 117-059A / DFO PROJ00000082 DATE: June 27, 2025 The Board of Public Works received and opened public bids for the subject project at its Regular Meeting on June 10, 2025. The Department of Public Works, Division of Engineering, Division of Water Works, and Donohue & Associates (Engineer of Record) have reviewed the bids, and the bid prices ranked as follows: BASE BID - BID PACKAGE 2 DIVISION A BIDDER BASE BID 1. R. Yoder Construction, Inc. $3,670,297.00 2. Bowen Engineering $4,015,000.00 Bid Assessment: Donohue & Associates provided a Bid Review of the subject bids, and both bidders omitted some information that was requested in the Bid Package regarding experience questionnaires, work plan, equipment, and subcontractor lists. However, both bidders have completed projects for the City of South Bend, and both bidders are pre -qualified. Since Public Works has employed both contractors on previous projects, we are aware of their work products and both are qualified to complete the work. This project has a Minority Business Enterprise (MBE) Utilization Goal of 1.11 % and a Women Business Enterprise (WBE) Utilization Goal of 4.24%. The lowest bidder, R. Yoder Construction, provided an MBE Utilization Plan with 0.272% participation and a WBE Utilization Plan with 0.717% participation, in total approximately $36,300 of their Base Bid price. Review of R. Yoder Construction's MBE and WBE good faith efforts suggest that good faith efforts to contact and obtain quotations for subcontractor work were made, but some of the MBE and WBE contractors were either too busy with current workloads to commit to the project or unable to supply a price for use at the time of bid. Bowen Engineering provided an MBE Utilization Plan with 1.31 % participation and a WBE Utilization Plan with 4.69% participation, in total approximately $240,900 of their Base Bid price. R. Yoder Construction's Base Bid price was $344,703.00 lower than Bowen Engineering's Base Bid price.