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Informatlon obtained from previous operators under §40.25 concerning alcohol test results of employees. §40.333(a)(2), Records of
<br />decisions not to administer post -accident alcohol tests. §199.227(b)(4)
<br />Retention period — Two years
<br />Records confirming that supervisors and employees have been trained as required by Pail 199, §199.227(b)(2), Records related to
<br />the collection process (except calibration of EBT devices). §199.227(b)(2)
<br />Retention period — One year
<br />Records of all test results with a concentration below 0.02 as defined in Part 40. §40.333(a)(4) and §199.227(b)(3)
<br />Plan: V11. Program Elements Common to Drug and Alcohol— 5, Recordlreeping, Records and Retenfion Periods
<br />PHMSA Substance. Abuse Program Comprehensive Audit and Inspection Protocol Form, Specimen Collection Sites, Form No.: 3.1.71
<br />Revision 2 (Dated Septemberf1 2017)
<br />Protocol Area a Specimen Collection Sites
<br />0.01 Urine Collection Personnel
<br />Verify that training and usage of personnel is in compliance with the applicable requirements of Part 40,
<br />0.01.a. Does the operator ensure that, unless no other collector is available, an immediate supervisor of an employee does not serve
<br />as a collection site person? §40.31(c)
<br />Plan: V, Anfi-Drug Program, 3. Spechn Irr Collection Procedures, Collection Site Personneh
<br />0.01.b Do collectors meet the training requirements of §40.33 and is documentation available showing that currently all requirements
<br />are met? §40.33(g).
<br />Pan: V. Anti -Drug Program, 4, PHMSA Inspection Protocol for Specimen Collection Personnel, Collection Personnel,
<br />0.01.c. Does the operator provide error correction training as required by §40 33(f) and does the training occur within 30 days of the
<br />date of notification of the error that led to the need for training?
<br />Plan: V Anti•Drug Prograrn, 4, PNMSA Inspection Protocol for Specimen Collection Personnel, Collection Personnel.
<br />0.02
<br />Collection Sites Forms and Supplies - '•
<br />Verify that collection sites, forms and supplies are in compliance with the a pplicablelphysical and security requirements of Pad 40.
<br />0.02.a. Has the employer designated a collection site that meets the requirements of §40.41.
<br />Plan: V. Anti -Drug Program, 4. PHMSA Inspection Protocol for Specimen Collection Sites, Collection Sites, Forms and
<br />Supplies.
<br />0.02.b. If the collection site uses a facility normally used for other purposes, are procedures in place to ensure before the collection
<br />that: (1) access to collecllon materials and specimens is effectively restricted; and (?.) the facility is secured against access during the
<br />procedure to ensure privacy to the employee and prevent distraction of the collector? Also, are limited -access signs posted? §40.43(c)
<br />Plan: V Anti•Drug Program, 4, PHMSA Inspection Protocol for Specimen Collection Sites, Collection Sites, Forms and
<br />Supplies,
<br />0.02.c Are procedures in place to assure the collector maintains personal control over each specimen and CCF throughout the
<br />collection process and to prevent unauthorized personnel from entering any part of the site in which urine specimens are collected or
<br />stored? §40,43(d)(5) and §40.43(e)
<br />Plan: V, Anti•Onlg Program, 4, PHMSA Inspection Protocol for Specimen Collection Sites, Collection Sites, Forms and
<br />Supplies,
<br />0.02A Is the current Federal Drug Testing Custody and Control Form (CCF) or equivalent being used? §40.46
<br />Plan: V. And•Drug Program, 4, PHMSA Inspection Protocol for Specimen Collection Sites, Collection Sites, Forms and
<br />Supplies,
<br />0.02.e Is a collection kit used that meets the requirements of Appendix A to Part 40? §40 49
<br />tan: V Anti -Drug Program, 4. PHMSA Inspection Protocol for Specimen Collection Silos, Collection Sites, Forms and
<br />Supplies.
<br />0.03
<br />Urine Specimen Collections
<br />Verify That procedures for collection of urine specimens are In compliance with the applicable requirements of Part 40,
<br />0,03.a. Do collection site personnel explain the basic collection procedure to the employee, including showing the employee the
<br />Instructions on the back of the CCF? §40.61(c)
<br />Plan: V, Anti -Drug Program, 4. PHMSA Inspection Protocol for Specimen Collection Sites, Specimen Collections,
<br />0.03.b Do collection site personnel provide the donor with an Individually wrapped or sealed collection container from the collection
<br />kit materials? §40.63(c)
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