Special Event - Art Beat 2025-August 9 2025

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cT City of South Bend Special Event Application City and Regional Event $50 application fee if filed 60 days or greater (up to 360 days) in advance of event $100 expedited application fee if filed 30-59 days in advance of event Review the Instructions on the Special Events page before completing the application. City and Regional Special Event applications must be submitted more than 30 days in advance of the event date or the application will not be accepted. Section A - Aoolicant Information 04/17/25 Downtown South Bend Date of Application: _____ Organization Name:_________ Applicant (Contact) Name:- Kylie Carter --------------------------- ------------------ --------- Applicant (Contact) Phone: 574-968-7293 Contact Email: kcarter@downtownsouthbend.com Address: 217 S. Michigan St. —_ city/state/ZIP: South Bend, IN 46601 List any professional event organizer, event service provider or commercial fundraiser that is authorized to work on your behalf to plan, produce and/or manage your event. Organization Name: Contact Name: Contact Phone: -- ------------- —__-------- Contact Email: Address: ----------------------------- —_ --_ City/State/ZIP:_______- Section B - Event Information Event Name Art Beat 2025------ Event Type: (Festival, Race, Parade, Other): Festival Event Classification: M Non -Profit* ❑ For -Profit ® City (Civic) Sponsored ❑ Other (If Other, please describe): ........................ —_--......... *The Special Events Committee may request proof of non-profit status. Provide a brief description and timeline of event (Note: A detailed map plan is required in Section H of this application. The description should be a summary overview.) Art Beat is a day -long showcase of visual, performing, and culinary arts on the city streets of downtown South Bend. The timeline appears below. We would like to once again have a road closure on Friday 8/8 after work (6 pm) until Sunday 8/10 afternoon (3 pm) to allow for more setup and teardown time for this huge event. It has grown so much in recent years that setting it up the morning of the event and tearing it down the same evening is no longer possible. The extra time we had last year made a huge difference. Date of Event Setup [mm/dd/yyl: 8/08/25 6 ----------------- Time:---p-m ------------------------ Begin Date of Event [mm/dd/yy]: 8/09/25 __ Time: 11 am End Date of Event (mm/dd/yy]: _ 8/09/25 ----—______ Time: 7 pm_ Event Cleanup Completion [mm/dd/yy]: 8/10/25 -----Time: 3 pm • Total anticipated attendance: 25,000 _ ___ The proposed event will require the closing of: 0 Streets 0 Sidewalks