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Instructions for Completing the Sales Disclosure Form
<br />Indiana law requires a sales disclosure form to be completed when a conveyance document (see definition below for use
<br />of this form) is filed with the county auditor. The county auditor may not accept a conveyance document if (1) the sales
<br />disclosure form is not included with the conveyance document; or (2) the sales disclosure form is incomplete. A person
<br />filing a sales disclosure form shall pay a fee of five dollars ($5.00) to the county auditor.
<br />Part 1: Buyer, Seller, Exempt Transaction and Sales Information Section
<br />Buyer and Seller Information. The full first name, middle initial, and last name is requested from the buyer and seller,
<br />Each transferor and transferee must provide their current address (use additional sheets if necessary). Either the buyer or
<br />the seller should provide the full address, county, township, and school corporation for the property to be transferred.
<br />The buyer and seller must also indicate if the property is the primary residence by checking the appropriate box.
<br />Sales Information. The date of the property transfer is to be printed in the space provided. The selling price of the
<br />property should be listed in line 1 of the "Sales Information." If the seller paid any points or fees to facilitate the transaction,
<br />the dollar value of those is requested in line 2. The Net Sales Price is the dollar amount of line 1 less line 2.
<br />Exempt Transaction. If the transaction meets one of the conditions listed below, please indicate in the "Exempt
<br />Transaction" section that the transaction is exempt and provide the reason number. Data in the "Sales Information" section
<br />does not have to be completed for an exempt transaction.
<br />1. Mortgages and other security interest documents
<br />2. Leases
<br />3. A document resulting from a foreclosure or express threat of foreclosure, divorce, court order, condemnation, probate
<br />or other judicial proceedings (examples include sheriff's deed or trustee's deed)
<br />4. Transfer to / from a charity, non-profit or government institution
<br />5. Agreements and other documents for mergers, consolidations and incorporations
<br />6. Quitclaim deeds not serving as a source of title
<br />7. Transfer for no or discounted consideration, or gift
<br />8. Documents involving the partition of land
<br />9. Re-recording to correct prior recorded document
<br />10. Easements, Right-of-way grants
<br />11, Contract sale or deeds issued at front-end of sale or upon completion of contract sale
<br />Sales Condition. For all the conditions that apply to the sale, the appropriate box or boxes must be checked. At least
<br />one (1) of the boxes in this section must be checked. With regard to personal property (see below), the buyer or seller
<br />must enter an estimated value of the personal property included in -the sale. Any unusual or special conditions of the sale
<br />that may affect the sales price or terms of the sales agreement should be described.
<br />Part 2: County Auditor Section
<br />The county auditor is responsible for verifying that the buyer and seller have completed Part 1 of the safes disclosure
<br />form. If Part 1 of the sales disclosure form is complete, the county auditor must enter the parcel number for the property
<br />being transferred, School Corporation Name, and indicate whether the transfer involves a warranty deed. In the event that
<br />the buyer and / or seller fails to complete all or portions of Part 1 of the sales disclosure form, the county auditor may not
<br />accept a conveyance document for the property being transferred. In addition, the county auditor is to verity that the buyer
<br />and seller have signed the sales disclosure form (see Part 4: Signature and Verification Section).
<br />Part 3: County Assessor Section
<br />The county assessor is responsible for determining whether or not significant physical changes have been made to the
<br />property between March 1 and the date of sale. If so, the county assessor should check the appropriate box. An example
<br />of this would be a recently constructed house or building. After attaching the current property record, the county assessor
<br />must check the indicated box and enter the current property class code. Based on the current property record card, the
<br />county assessor must enter the current assessed value (AV) for the land, improvements and the total AV in the space
<br />provided. (NOTE: In Marion County, township assessors are responsible for this section).
<br />Part 4: Signature and Verification Section
<br />The seller, buyer, or their representatives must sign one (1) sales disclosure form, or if the parties do not agree on the
<br />information to be included on the completed form, each party must sign and file a separate form. If anyone other than the
<br />buyer, seller, or an attorney is filling out the form (e.g.: bank official, title company official, or realtor), a Power of Attorney
<br />must be completed and attached. A person who knowingly and intentionally falsifies or omits any information required
<br />on this form commits a Class A infraction.
<br />Definitions
<br />Conveyance document means any document, deed, quitclaim deed serving as a source of title, or other document presented
<br />for recording, that purports to transfer a real property interest for valuable consideration.
<br />Personal property - For residential sales, personal property includes items that are not attached (built-in) to the home, This
<br />includes, but is not limited to items such as washers, dryers, drapes, stoves, refrigerators, and dishwashers. For agricultural
<br />sales, personal property items may include grain, livestock, and farm machinery and equipment. For commercial and
<br />industrial sales, personal property includes inventories and depreciable assets.
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