02112025 Board of Public Works Meeting Minutes

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REGULAR MEETING FEBRUARY 11, 2025 25 Mr. Hurst noted that this is a deduction change order and what he would like to do is take the back fill operation out of the MRD group contract and add that as a scope addition to Indiana Earth's recent bid award for $2,300,000 to construct a new parking lot and make some modifications to Navarre Street. He included the diagram of what is going to be going on there after the Med Foundation is gone. Logistically, they think it makes sense because Indiana Earth is local and they specialize in earth work and can mobilize out to the site as we get breaks in this winter weather. There is a very aggressive schedule to get the parking lot done by July 4, 2025. This is a precursor to the Madison lifestyle development that's happening to the southeast, so we need to get this parking online for Beacon before Beacon will give us access to the parking lot to the southeast, South of Mar Main by McDonald's, where we plan to build a new parking garage and where Great Lakes Capital will wrap with residential units, ground floor retail, and also construct a hotel. They want to keep this parking lot project moving we and they want to ensure quality work. Indiana Earth is in favor of this because they want control over that backfill operation, so that's what this deduct change order is. Soon, there would have to be an added change order to Indiana Earth's contract. We're giving them notice to proceed today so they can get started, mobilize, and get some work done, so we can execute the added change order to them. Mr. Miller asked what road will be closed off for the project. Mr. Hurst advised that Navarre St. has been hospital property since the late 1990s. They had that vacated a long time ago. They probably should have closed it off then, but they didn't. Last summer, Beacon applied to vacate the north half of Main Street, North of the Mar Main building there, so they were successful in that, so now they own all the property now. They do want to cut this off to through traffic, but they want to keep the ambulances coming up through there and then keep the other emergency traffic coming into the other main entrance. It is a very serious traffic impact and he noted he has already had preliminary discussions with the Fire Department, so now we are working on some diagrams that show the first phase and maintenance traffic. Beacon is going to distribute those to the other municipalities that use that entrance and the City will issue a traffic alert when the time comes. They're going to discuss that schedule later today with Indiana Earth, but this is all being handled very meticulously as far as public outreach and making sure that everyone who needs to reach either the civilian emergency entrance or the ambulance entrance knows where they need to be going. Mr. Gilot asked if it is a $200,000 deduct under MRD's contract, what will be under Indiana Earth. Mr. Hurst stated the directive to them was that we can only do it if the dollars line up exactly. MRD and Indiana Earth negotiated, and this is what they came up with. The construction fence will remain up the whole time, so there should be no safety concerns with leaving the hole. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA Senior Project Engineer Hurst was present to discuss item 9.B.: Accept Proposal with F.A. Wilhelm. Mr. Hurst informed the Board that in December we opened proposals for a Construction Manager at Risk to construct the new parking garage for the Madison Lifestyle District. The City's contribution to this major development is that we construct a seven (7) level, 600 space parking garage. Half of the spots will be dedicated to Beacon employees. The other half will be for residents and public parking. We went through a scoring process for the five (5) proposals that we had received. FA Wilhelm scored the highest and the City has worked with FA Wilhelm before on the Commerce Center development. They have done other high -profile projects around town like the tower out at the casino and the Marriott downtown, so they're a very qualified builder. They submitted the best proposal and so what this action is, is accepting their proposal and allowing us to then begin negotiations for the Construction Manager contract. Attorney Schmidt advised that they will be bringing back a contract to the Board for construction management similar to what they have done with a number of other sites around the city over the last year, and we ask the Board review and bless that contract so that we can get busy breaking ground and working on this project. Mr. Miller noted that he is not a proponent of CMC and asked if this would be broken up into bid packages because there are only a couple of options for concrete rebar depending on post tension. Mr. Hurst noted that they still haven't made the decision whether it's going to be cast in place or precast, so that's going to have to be one of the first decisions. The City's role in this is mostly just the parking garage. There'd be some HVAC plumbing, heating, cooling, air flow, and things like that, but it would be mostly a bare bones building.