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Members of the Common Council <br />Page Two <br />August 24, 1981 <br />2. The adoption of an annualized budget will allow us to do the <br />necessary preparation and monitoring necessary to accelerate <br />all spending within Block Grant categories, eliminate the <br />large carry -over balances which currently exist in a number <br />of accounts, and fully utilize the entire fiscal year entitle- <br />ment within the statutory 18 -month period. <br />As an additional benefit to the above, such a system should also enable the <br />City to accurately predict its cash flow in these federal programs, thereby <br />allowing the City to apply for certain programs whereby we might be able to <br />better utilize that portion of the entitlement which has been released but <br />not yet expended for program purposes. <br />I believe that this system will allow the City to better administrate all <br />of its federally funded programs. These changes do not reflect any change <br />in policy with respect to program emphasis. We have recently reviewed these <br />items with our Regional HUD Area Office contact, Ms. Dolores Koziol, and have <br />received her concurrence that the adoption of such a system is fully under <br />local control and not a HUD matter requiring their review and formal approval. <br />Based upon our projections for future cash flows and their timing within the <br />entitlement year, HUD has informed us that they have no objections to the <br />establishment of such a system. <br />This office will continue to review these matters and submit a complete <br />transcript of our activities to HUD, for their review. Upon receiving their <br />response, I will be pleased to forward a copy to Mr. Voorde and Mrs. Crone's <br />Committees <br />Should we find that HUD, now or at any time in the future, looks negatively <br />upon the manner in which we will be budgeting our funds, I will take immediate <br />action to rectify and comply with their requirements. It is obviously in the <br />best interests of the City that we maximize the use of our entitlement and <br />place the City in a position to be considered for any increase that might be- <br />come available in the near future. Your support and approval of this concept <br />is greatly appreciated. <br />rul y , C <br />C <br />Patrick M. McMahon <br />PMMcM:amc <br />Attachments <br />