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Home My WebLink About2013 Adopted BudgetCity of South Bend Revenue Summary - 2005 to 2013 Prepared - February 2013 Fund Fund Name 2008 Actual 2009 Actual 2010 Actual 2011 Actual 2012 Actual 2013 Budget City Conan lied Funds General Fund 101 GENERAL FUND 33,930,404 96,281,658 61,449,946 60,911,669 63,585,275 04,269 ,461 Special Revenue Funds 102 RAINY DAY FUND 3,393,886 785,254 2,010,9]2 24,4]] 42,239 52,000 103 EXCESS LEW 742 285 185,180 261 0 0 201 PARKS B RECREATION 6,1]],6]] 1],62$]99 11,566,1]] 11,989,53 12,275,385 12,426,126 202 MOTOR VEHICLE HIGHWAY 5,26],]36 5,101,624 5,39],54] 5,564,838 ],605,]99 8,852,182 203 RECREATION - NONREVERTING 1,148,500 1,027,465 996.098 1,023,635 1,039,835 1,636,943 209 STUDEBAKER/OLIVER REVERTING GRANTS 388,269 251,058 683,781 411,454 5,485 305,00 210 ECONOMIC DEVELOPMENT STATE GRANTS 355,484 306,625 3,289,539 1,039,422 220,472 1,624,187 211 CED OPERATING FUND 0 0 0 2,484,129 2,093,423 2,341,806 212 CED FUND 9,305,084 4,6]2,]52 7,520,251 6,106,647 4,159,815 3,811,000 216 POLICE STATE SEIZURES 49,975 42,274 31,634 41,271 29,005 35,900 217 GIFT, DONATION, BEQUEST 37,300 91589 9,502 10,856 20,863 7,150 218 POLICE CURFEW VIOLATIONS 2,255 1,530 1,247 1,153 470 1,025 220 LAW ENFORCEMENT CONTINUING EDUCATION 394,274 339,490 661,879 297,899 279,858 347,000 227 ILOSS RECOVERY FUND 4,462,214 441,935 16,091 224,246 21,894 26,000 249 PUBLIC SAFETY LO.I.T. 0 0 6,083,195 5,510,917 6,789,333 6,064,334 250 GENERAL GRANT 1,160 319 15 0 0 0 251 LOCAL ROADS B STREETS 1,188,144 1,068,972 1,072,859 1,036,989 1,29,814 1,4$500 252 EXCESS WELFARE DISTRIBUTION 0 2,922,079 17,808 6,545 5,407 0 258 HUMAN RIGHTS - FEDERAL GRANT 166,616 135,088 198,614 154,253 184,948 237,250 271 EASTRACE WATERWAY 1,194 284 118 78 99 100 273 MORRIS PAC/PALAIS ROYALE MARKETING 14,491 18,693 14,408 4,118 5,039 8,100 280 POLICE BLOCK GRANTS 0 810,837 2,031 3,433 681 185,300 281 ECONOMIC DEVELPMENT COMM -REV BONDS 0 0 88 926 133 100 289 HAZMAT 11,626 380 271 580 13 3,000 291 INDIANA RIVER RESCUE 12,]]4 22,800 32,669 26,545 65,408 31,500 292 POLICE GRANTS 202,215 55,056 0 49,038 111,796 110,00 294 REGIONAL POLICE ACADEMY 21,856 15,471 26,075 24,048 13,822 28,500 295 COPS MORE GRANT 32,645 61,383 34,300 30,063 40,690 41,600 299 POLICE FEDERAL DRUG ENFORCEMENT 63,008 48,372 46,835 85,182 84,572 102,00 410 URBAN DEVELOPMENT ACTION GRANT(UDAG) 955,453 766,866 2,895,913 558,646 ],6]0 69,962 655 POJECT RELEAF 434,395 431,018 429,290 431,438 432,956 431,700 705 POLICE K -9 UNIT 1,408 0 154 1,006 11 2,000 Total Special Revenue Funds 34,090,381 36,966,298 43,224,541 37,143,146 36,566,935 39,830,265 Debt Service Fund 313 HALL OF FAME DEBT SERVICE 454,564 2,446,354 1,575,924 1,750,141 1,306,284 1,2]0,2]8 Capital Pro'ect Funds 288 EMS / FIRE DEPARTMENT CAPITAL 2,199,396 2,188,308 2,919,148 2,568,500 2,2M%1 3,]30,084 377 PROFESSIONAL SPORTS DEVELOPMENT 1,004,385 1,152,319 1,166,229 956,450 1,303,963 687,801 401 COVELESKI STADIUM CAPITAL 11,192 3,123 370 262 327 500 403 ZOO ENDOWMENT 4,354 250 2,95 3,]5] 13,211 2,900 404 COUNTY OPTION INCOME TAX 6,504,988 8,385,056 ],828,06] 8,223,812 9,443,965 8,5]],923 405 PARK NONREVERTING CAPITAL 22],253 200,255 195,200 250,691 203,742 203,500 406 CUMULATIVE CAPITAL DEVELOPMENT 588 ,689 1,616,313 765,152 63,877 603,408 622,126 407 CUMULATIVE CAPITAL IMPROVEMENT 550,534 530,574 515,648 484,580 449,238 428,100 408 ECONOMIC DEVELOPMENT INCOME TAX 4,330,228 4,06gU12 9,33,188 7,948,566 9,6]3,4]6 8,879,286 412 MAJOR MOVES CONSTRUCTION 463,752 113,908 ]],622 109.896 715,263 528,662 416 MORRIS PERFORMING ARTS CENTER CAPITAL 93,551 84,500 118,271 85,791 87,901 101,500 434 CREEDFUND 1,022,878 613,910 419,363 734,607 654,444 741,000 450 PALAIS ROYALE HISTORIC PRESERVATION 17,009 33,274 13,805 14,320 12,113 16,125 677 HALL OF FAME CAPITAL 224,403 206,2]] 204,024 2,910 1 119,192 4,500 Total Capital 6 Debt Service Funds 17,697,176 21,634,433 25,131,106 23,765,160 26,8]5,088 25,794,285 Enterpnse Funds 600 CONSOLIDATED BUILDING DEPARTMENT 1,167,563 982,015 873,650 891,604 1,010,067 1,148,035 601 PARKING GARAGES 1,004,156 1,070,566 1 M884 1,074,230 923,966 1,146,532 610 SOLID WASTE OPERATIONS 4,344,468 4,755,199 4,]95,2]2 4,829,373 5,087,349 5,25],]01 611 SOLID WASTE CAPITAL 393,661 423,405 331,174 239,062 259,479 784,261 620 WATER WORKS OPERATIONS 13,993,027 14,207,162 14,226,351 14,149,682 15,598,809 14,616,748 622 WATER WORKS CAPITAL 1,085,219 915,192 277,977 1,345,040 3,791,481 2,000 623 WATERWORKS BOND CAPITAL 1,401 5,245,500 10,555 1,764 8,455,624 18,000 624 WATER WORKS CUSTOMER DEPOSIT 4],]33 11,514 4,960 3,971 6,864 4,00 625 WATERWORKS SINKING FUND 3,839,568 3,2]2,1]2 3,557.260 3,556,581 1,646,743 2,108,381 626 WATER WORKS BOND RESERVE 0 0 121,162 305,401 885,285 310,809 629 WATER WORKS RESERVE -08M 209,538 15,165 996,501 7,206 131,155 47,553 640 SEWER REPAIR INSURANCE 6]2,]63 664,782 586,976 547,845 549.923 549,200 641 SEWAGE WORKS OPERATIONS 22,921,400 24,019,35 25,257,312 2887,031 31,096,953 33,131,54] 642 SEWAGE WORKS CAPITAL 2,983,573 2,]80,28] 1,301,5]] 13,524,497 4,496,026 4,560,000 643 SEWAGE WORKSRESERVE -08M 118,399 2],]52 10,034 409,583 15,457 1271098 644 WATER LEAK INSURANCE FUND 975,688 0 0 0 0 0 645 20D6 SEWER BOND I 24,204 1 33,9121 97 12 1 0 0 647 207 SEWER BOND 1 502,119 1 400,281 1 156,326 1 1,352 1 202 0 649 ISEWAGEWORKS BOND SINKING I 6,33, ,735,000 I ],520,5]0 1 6,923,468 1 8,369,28 8,234,756 City of South Bend Revenue Summary - 2005 to 2013 Prepared - February 2013 Fund Fund Name 2008 Actual 2009 Actual 2010 Actual 2011 Actual 2012 Actual 2013 Budget 650 CLAY SEWAGE WORKS OPERATIONS 38,408 8,481 2 2 3 0 651 20078 SEWER BOND 469,876 142,314 30,308 2,989 575 0 653 SEWAGE WORKS DEBT SERVICE RESERVE 0 4,541,322 1,058,932 2,143,816 1,966,747 1,805,314 658 2010 SEWER BOND 0 0 9,522,985 18,528 4,348 0 659 2011 SEWER BOND 0 0 0 21,508,738 91,421 60,000 661 2012 SEWER BOND 0 0 0 0 25,196,371 60,000 663 2013 SEWER BOND 0 0 0 0 0 21,200,000 670 CENTURY CENTER 3,393,620 2,823,446 2,603,820 2,788,186 2,658,898 2,935,707 671 CENTURY CENTER CAPITAL ACCOUNT 0 0 0 0 1,444,422 100,500 Total Enterprise Funds 64,521,513 ]2,0]4,502 74,292,685 103,169,961 113,687,196 98,208,142 Internal Service Funds 222 CENTRAL SERVICES 3,509,704 3,103,125 3,281,537 3,341,396 6,708,059 7,922,702 226 LIABILITY INSURANCE 2,712,837 2,044,370 2,898,51 3,078,648 2,967,528 3,033,076 278 TAKE HOME VEHICLE POLICE 0 520,175 62,038 86,159 128,200 129,400 711 SELF FUNDED EMPLOYEE BENEFITS 14,290,046 12,532,566 9,623,999 11275,664 11 ,75,304 11,97$400 713 UNEMPLOYMENT COMPENSATION FUND 0 0 0 217,482 275,040 341,450 Total lntemal Service Funds 20,512,587 18,200,236 15,865,625 17,999,34.9 21,154,131 23,405,028 Trust Funds 701 FIREFIGHTERS PENSION 3,744,733 6,622,109 5,200,479 5,528,899 5,239,851 5,391,819 702 POLICE PENSION 4,075,113 7,571,010 5,810,871 6,492,500 6,751,423 6,770,000 703 POLICEIFIRE STATE PENS. 0 0 0 0 1,216,103 0 730 CITY CEMETARY TRUST FUND 1,474 357 150 118 202 250 Total Trust Funds 7,821,320 14,193,476 11,011,500 12,021,517 13,20],5]9 12,162,069 Total City Funds 178,573,381 259,350,603 230,975,403 255,010,802 2]5,0]6,204 263,669,250 Redevelopment Commission Contmlled Funds Tax Increment Financing Funds 324 TI REVENUE- AIRPORT 1,781,158 11,723,053 22,051,980 13,319,602 12,667,604 11,744,401 414 TIF DISTRICT - SAMPLE {WINGGEN'L 5,876 0 0 0 0 0 420 TI DI STRI CT -SBCDA GEN ERAL 267,774 4,555,292 7,809,863 6,109,627 5,495,844 4,562,247 422 TI DISTRICT -WEST WASH IN GTON 16,175 359,961 862,008 434,226 426,635 444,00 425 TIF LEIGHTON PLAZA 156,860 144,332 147,012 113,95 131,799 156,905 426 TIF CENTRAL MEDICAL SERVICE AREA 57,442 933,885 3,540,910 1,714,266 1,623,756 1,730,00 429 TIF NORTHEAST DISTRICT 233 22,567 195,745 716,103 1,356,334 823,000 430 TIE SOUTHSIDE DEVELOPMENT AREA #1 3,095 357,382 4,102,951 1,819,106 3,891,739 1,840,00 431 TIE SSDA #2 - ERSKINE COMMONS 18 1,241,831 5,997,903 794,500 2,329 0 432 TIE SSDA #3 - ERSKINE VILLAGE 4,782 1,533,641 3,771,192 1,616,374 27,801 1,346,000 435 TIF DOUGLAS ROAD 0 1,303,937 619,818 306,299 286,436 321,000 436 TIF NORTHEST RESIDENTIAL 0 0 1,817,307 2,448,369 2,524,259 2,460,000 Total Tax Increment Financing Funds 2,293,413 22,175,881 50,916,669 29,391,567 28,434,536 25,427,553 Redevelopment Funds 305 SBCDA BOND PROCEEDS -2003 188,939 34,171 8,832 2,657 0 0 428 REDEVELOPMENT DISTRICT CAPITAL - AEDA2003 10,213 2,725 1,202 0 0 0 433 REDEVELOPMENT ADMINISTRATION GENERAL 2,822 669 214 107 164 150 438 COVELESKI BOND CONSTRUCTION 0 0 4,980,000 5,268 0 0 439 CERTIFIED TECHNOLOGY PARK 0 0 0 812,791 3,571 817,000 454 AIRPORT URBAN ENTERPRISE ZONE 0 809,305 302,172 123,638 113,044 11000 619 BLACKTHORN GOLF COURSE OPERATIONS 1,488,676 1,532,523 1,482,945 1,393,351 1 1,669,151 1,696,879 Total Redevelopment Funds 1,690,650 2,379,393 6,]75,365 2,337,812 1,765,930 2,515,029 Debt Service Funds 314 REDEV BOND- 1990 PUBLIC IMPROVEMENT 30,589 9,636 3,027 2,373 3,009 0 315 AIRPORT 2003 DEBT RESERVE 445,485 16,949 7,090 5,538 5,571 5,000 317 COVELESKI BOND DEBT RESERVE 0 0 498,000 1,277 2,470 3,500 319 REDEVELOPMENT BOND - BLACKTHORN GOLF 37,970 8,742 3,627 2,827 4,420 50 328 SBCDA 2003 DEBT RESERVE 254,235 9,768 4,053 640,792 8,258 6,000 Total Debt Service Funds 768,279 45,095 515,797 652,807 23,726 14,550 Total Redevelopment Commission Funds 4,752,342 24,600,369 58,207,851 32,382,186 30,241,194 27,957,132 City Operations Total 1 183,325,723 1 283,950,972 1 289,183,254 1 287,392,988 1 305,320,396 1 291,626,382 Page 2 $120,000,000 $100,000,000 $80,000,000 $60,000,000 $40,000,000 $20,000,000 $0 South Bend - Revenue by Fund Type Page 3 �F a P eo �a F ES e o 0 200 Actual 0 200 Actual 0 201 Actual 0 201 Actual 1112012 Actual ■2013 Budget Fund Type 2006 Actual 2009 Actual 2010 Actual 2011 Actual 2012 Actual 2013 Budget General Fund 33,930,404 96,281,658 61,449,946 60,911,669 63,585,275 64,269,461 Special Revenue 34,090,381 36,966,298 43,224,541 37,143,146 36,566,935 39,830,265 Debt/Capital Project 17,697,176 21,634,433 25,131,106 23,765,160 26,875,088 25,794,285 Enterprise Funds 64,521,513 72,074,502 74,292,685 103,169,961 113,687,196 98,208,142 Pension/Trust 7,821,320 14,193,476 11,011,500 12,021,517 13,207,579 12,162,069 Redevelopment 4,752,342 24,600,369 58,207,851 32,382,186 30,244,194 27,957,132 Internal Service Funds 20,512,587 18,200,236 15,865,625 17,999,349 21,154,131 23,405,028 Total 163,325,723 263,950,972 269,163,254 267,392,988 305,320,396 291,626,362 Page 3 City of South Bend Expenditure Summary - 2008 to 2013 Updated - February 2013 Fund Fund Name 2008 Actual 2009 Actual 2010 Actual 2011 Actual 2012 Actual 2013 Budget City Conan lied Funds General Funtl 101 GENERAL FUND 66,503,546 61,327,868 59,241,185 61,430,862 63,399,284 64,223,178 Special Revenue Funds 102 RAINY DAY FUND 0 0 0 0 0 0 103 EXCESS LEW 0 0 0 219,363 0 0 201 PARKS B RECREATION 12,424,641 1D IDM9 11,034,333 11 p58,6P6 12,012,845 12,n,n] 202 MOTOR VEHICLE HIGHWAY 5,124,138 4,824,220 6,2(36,127 6,162,905 6,]4],419 8,852,182 203 RECREATION - NONREVERTING 1,070,508 1,048,560 1,023,374 1,066476 977,654 1,554,59 209 STUDEBAKER/OLIVER REVERTING GRANTS 235,856 147,812 891,081 974,694 162,602 1,0x,0)0 210 ECONOMIC DEVELOPMENT STATE GRANTS 2]2,]99 214,198 2,711,824 1,709,445 207,065 1,260,777 211 CED OPERATING FUND 0 0 0 1,968,133 2,025,585 2,341,806 212 CED FUND ],20],638 7,351,801 $485,805 6,293,804 3,94,253 3,811,000 216 POLICE STATE SEIZURES 11,606 7,625 40,785 16,502 10,]8] 35,900 217 GIFT, DONATION, BEQUEST 0 20,617 0 0 4,259 0 218 POLICE CURFEW VIOLATIONS 3,769 1,77 0 0 0 1,000 220 LAW ENFORCEMENT CONTINUING EDUCATION 244,0]] 196,512 576,018 200,637 233,892 347,000 227 ILOSS RECOVERY FUND 0 264,637 1 286,795 99400 I 53,967 508,000 249 PUBLIC SAFETY LO.I.T. 0 0 4,940,00 4,976,969 5,476,534 7,101,757 250 GENERAL GRANT 0 54,786 5,250 163 0 0 251 LOCAL ROADS B STREETS 1,290,819 1,445,105 1,569,984 2,005,741 541,522 1,4,500 252 EXCESS WELFARE DISTRIBUTION 0 0 674,000 0 2,276,693 0 258 HUMAN RIGHTS - FEDERAL GRANT 161,957 144,247 153,710 156,933 168,548 228,564 271 EASTRACE WATERWAY 231 1,503 204 9,915 8,009 0 273 MORRIS PAC/PALAIS ROYALE MARKETING 2,764 14,753 14,605 0 0 8100 280 POLICE BLOCK GRANTS 0 218,850 157,498 312,292 124,539 185,000 281 ECONOMIC DEVELPMENT COMM -REV BONDS 0 0 0 0 0 27,102 289 HAZMAT 12,669 3,04 6,366 448 0 3,00 291 INDIANA RIVER RESCUE 31,034 16,881 33,752 20,896 1],]36 31,500 292 POLICE GRANTS 181,902 123,403 0 49,038 14,796 11,000 294 REGIONAL POLICE ACADEMY 21,076 18,317 13,899 27,104 16,369 28,500 295 COPS MORE GRANT 9,412 56,152 50,318 49,446 39,27 41,600 299 POLICE FEDERAL DRUG ENFORCEMENT 97,624 95,279 90,310 31,052 6,491 102,000 410 URBAN DEVELOPMENT ACTION GRANT(UDAG) 1,916,06 518,394 6,300,000 472,140 200,451 268,146 655 POJECT RELEAF 363,72 363,167 339,649 344,798 34,652 431,700 705 POLICE K -9 UNIT 1,283 11500 0 0 3% 2,00 Total Special Revenue Funds 30,684,881 2],863,00] 45,665,667 38,926,920 36,147,321 42,099,970 Debt Service Fund 313 HALL OF FAME DEBT SERVICE 1,413,515 1,406,000 1,405,500 1,405,000 1,330,465 1,2],2]8 Capital Pro'ect Funtls 288 EMS / FIRE DEPARTMENT CAPITAL 919,141 692,317 2,104,065 2,065,]80 2,2]8,4]2 3,817,596 377 PROFESSIONAL SPORTS DEVELOPMENT 889,620 866,095 838,574 995,423 1,365,560 8]6,6]1 401 COVELESKI STADIUM CAPITAL 61,822 13,288 9,790 14,991 56,162 0 403 ZOO ENDOWMENT 0 0 0 0 0 0 404 COUNTY OPTION INCOME TAX 6,465,672 4,132,545 7,208,580 6,142,472 8,324,409 8,5]],923 405 PARK NONREVERTING CAPITAL 247,425 237,633 193,488 220,952 1]8,38] 203,500 406 CUMULATIVE CAPITAL DEVELOPMENT 1,542,020 1,252,118 1,394,]]6 501,538 589,869 911,220 47 CUMULATIVE CAPITAL IMPROVEMENT 565 ,611 584,936 592,378 594,000 402,2]] 36],5]5 408 ECONOMIC DEVELOPMENT INCOME TAX 4,053,471 3,257,589 3,949,573 8,4]4,4]9 ,069,327 8,630,638 412 MAJOR MOVES CONSTRUCTION 131,735 3,641,472 962,470 336.666 2,142,921 2,280,000 416 MORRIS PERFORMING ARTS CENTER CAPITAL 58,138 50,195 42,167 120,683 1]2,41] 4,500 434 CREEDFUND 1,535,883 1,408,898 1,012,41] 848,322 878,554 873,949 450 PALAIS ROYALE HISTORIC PRESERVATION 0 3,967 7,258 3,983 0 0 6]] HALL OF FAME CAPITAL 12,581 51,713 202,924 168,262 1 274,558 177,527 Total Capital 6 Debt Service Funds 17,896,634 17,723,766 19,923,960 21,892,551 26,63,378 28,027,377 Enterpnse Funds 600 CONSOLIDATED BUILDING DEPARTMENT 1,104,563 1,088,264 932,360 858,741 913,173 1,144,782 601 PARKING GARAGES 733,529 724,316 623,583 ]52,]28 983,411 985,965 610 SOLID WASTE OPERATIONS 4,4]],]6] 4,276,259 4,290,837 4,763,336 5,086,439 5,564,489 611 SOLID WASTE CAPITAL 397,680 423,027 315,262 240,749 275,191 784,061 620 WATER WORKS OPERATIONS 14,829,974 13,946,540 14,534,27 15,048,859 15,557,806 14,616,105 622 WATER WORKS CAPITAL 931,580 87,866 586,289 399,864 1,049,127 95,500 623 WATERWORKS BOND CAPITAL 817,944 1,015,134 3,301,537 794,336 2,799,602 4,146,525 624 WATER WORKS CUSTOMER DEPOSIT 59,214 11,514 4,960 3,971 6,864 4,00 625 WATERWORKS SINKING FUND 3,848,386 3,2]],319 3,548,912 3,558,412 1,651,501 2,108,381 626 WATER WORKS BOND RESERVE 0 0 161 0 0 0 629 WATER WORKS RESERVE -08M 60,947 15,165 8,691 912,337 9,729 7,500 640 SEWER REPAIR INSURANCE 666,690 630.605 279,535 2681681 30,]]5 549,200 641 SEWAGE WORKS OPERATIONS 23,426,]49 26,24,904 22,661,359 34,566,32] 29,14,481 33,129208 642 SEWAGE WORKS CAPITAL 2,972,779 2,356,528 1,625,220 3,994,549 5,406,213 9,79,500 643 SEWAGE WORKS RESERVE -08M 118,399 454,752 10,34 8,429 ]4,960 18,000 644 WATER LEAK INSURANCE FUND 824,080 0 0 0 0 0 645 20D6 SEWER BOND I 1,796,D471 784,893 1 16,957 14,371 1 0 0 647 207 SEWER BOND I ],]20,398 1 4,495,468 1 5x9,982 1 839,292 1 47,861 0 649 SEWAGE WORKS BON D SIN KING I 6,3414Me 4,749,779 1 6,892,171 1 6,904,519 I 8,225,040 1 8,]23,149 City of South Bend Expenditure Summary - 2008 to 2013 Updated - February 2013 Fund Funtl Name 2008 Actual W09 Actual 2010 Actual 2011 Actual 2012 Actual 2013 Budget 650 CLAY SEWAGE WORKS OPERATIONS 0 1,086,322 0 0 0 0 651 20078 SEWER BOND 131,985 5,126,327 10,046,404 1,506,696 189,122 0 653 SEWAGE WORKS DEBT SERVICE RESERVE 0 0 0 0 0 0 658 2010 SEWER BOND 0 0 799,341 6,692,030 1,942,289 0 659 2011 SEWER BOND 0 0 0 1,772,942 9,660,7U7 9,060,000 661 2012 SEWER BOND 0 0 0 0 1,949,483 19,160,000 663 2013 SEWER BOND 0 0 0 0 0 2,100,000 670 CENTURY CENTER 3,192,009 2,831,792 3,157,167 2,678,401 3,740,014 2,935,707 671 CENTURY CENTER CAPITAL ACCOUNT 0 0 0 0 169,545 0 Total Enterprise Funds 74,460,068 75,348,T74 74,145,059 86,5]9,5]0 89,188,333 115,785,072 /ntemal Service Funds 222 CENTRAL SERVICES 2,847,875 2,683,117 2,576,373 2,754,635 6,693,261 7,922,702 226 LIABILITY INSURANCE 2,084,540 2,301,379 2,946,631 2,302,324 2,173,471 2,915,645 278 TAKE HOME VEHICLE POLICE 0 0 320,762 8,164 75,842 103,700 711 SELF FUNDED EMPLOYEE BENEFITS 10,528,854 11,114,857 10,032,616 11,572,529 12500,734 13,348,536 713 UNEMPLOYMENT COMPENSATION FUND 0 0 0 226,891 193,066 267,247 Total lntemal Service Funds 15,461,269 16,099,353 15,876,382 16,864,543 21,636,374 2,4,557,830 Trust Funds 701 FIREFIGHTERS PENSION 5,478,910 5,54$399 5,548,294 5,627,377 5,608,547 5,900,28 702 POLICE PENSION 6,115,087 6,097,952 6,251,596 6,696,139 6,606,662 6,963,757 730 CITY CEMETARY TRUST FUND 0 1,500 0 0 0 15,000 Total Trust Funds 11,593,997 11,647,851 11,799,890 12,323,516 12,215,209 12,878,785 Total City Funds 216,600,395 210,010,619 226,652,163 2311,025,962 248,649,899 287,572,212 Redevelopment Commission ContreBetl Funds Tax Increment Financing Funds 324 TI REVENUE- AIRPORT 5,836,656 10,629,012 1DJD9,50 18,546,496 16,240,594 21,674,000 414 TIF DISTRICT - SAMPLE {WINGGEN'L 641,938 0 0 0 0 0 420 TI DI STRI CT -SBCDA GEN ERAL 4,537,039 4,231,348 4,788,263 6,535,311 7,147,163 5,100,000 422 TIF DISTRICT - WEST WASHINGTON 361,544 216,543 $030 658,344 906,749 450,000 425 TIF LEIGHTON PLAZA 123,967 137,292 160,582 162,864 1 135,883 151,185 426 TIF CENTRAL MEDICAL SERVICE AREA 74,129 947 2,199,591 2,94,737 1,262,380 3,600,00 429 TIF NORTHEAST DISTRICT 0 1,500 7,744 36,795 38,788 2,350,000 430 TIF SOUTHSIDE DEVELOPMENT AREA 41 282,515 24,844 490,752 2,235,661 2,247,813 5,700,000 431 TIE SSDA #2 - ERSKINE COMMONS 6,031 476,368 2,738,814 3,420,000 1,401,397 0 432 TIE SSDA #3 - ERSKINE VILLAGE 776,591 243,614 496,659 496,080 149,809 500,000 435 TIE DOUGLAS ROAD 13,926 1,180,252 586,723 270,424 318,183 450,000 436 TIE NORTHEST RESIDENTIAL 0 0 0 2,391,373 897,251 3,228,500 Total Tax Increment Financing Funds 12,654,336 17,141,720 22,186,208 36,848,085 30,746,010 43,203,685 Redevelopment Funds 305 SBCDA BOND PROCEEDS -2003 1,727,117 1,288975 1,782,568 1,333,430 0 0 428 REDEVELOPMENT DISTRICT CAPITAL - AEDA2003 82,041 404,576 0 0 0 0 433 REDEVELOPMENT ADMINISTRATION GENERAL 17,189 3,551 36,141 5,071 3,213 0 438 COVELESKI BOND CONSTRUCTION 0 0 520,410 4,464,858 0 0 439 CERTIFIED TECHNOLOGY PARK 0 0 0 0 0 0 454 AIRPORT URBAN ENTERPRISE ZONE 0 571,164 343,590 58,322 0 0 619 BLACKTHORN GOLF COURSE OPERATIONS 2,180,892 2,14$4% 2,103,301 2,152,477 2,331,825 1,997,706 Total Retlevelopmeat Funds 4,007,239 4,408,765 4,786,010 8,014,158 2,335,038 1,99],]06 Debt Service Funds 314 REDEV BOND- 1990 PUBLIC IMPROVEMENT 37,589 7,136 3,027 2,373 825,509 0 315 AIRPORT 2003 DEBT RESERVE 61,564 16,949 7,090 886,240 5,571 5,00 317 COVELESKI BOND DEBT RESERVE 0 0 0 0 0 0 319 REDEVELOPMENT BOND - BLACKTHORN GOLF 36,470 8,742 3,627 2,827 658,420 326,050 328 SBCDA 2003 DEBT RESERVE 35,225 9,768 4,53 0 8,258 6,00 Total Debt Service Funds 170,848 42,595 17,7W 891,410 1,497,758 337,050 Total Retlevelopmeat Commission Funds 16,832,423 21,593,00 26,990,015 45,753,683 34,578,806 45,538 ,441 City Operations Total 1 233,432,818 1 231,603,699 1 253,642,178 1 283,779,645 1 283,228,705 1 333,110,653 Page 5 $120,000,000 $100,000,000 $80,000,000 $60,000,000 $40,000,000 $20,000,000 $0 South Bend - Expenditures by Fund Type O 0 200 Actual 0 200 Actual 0 201 Actual 02011 Actual 0 201 Acutal 1112013 Budget Fund Type 2006 Actual 2009 Actual 2010 Actual 2011 Actual 2012 Acutal 2013 Budget General Fund 66,503,546 61,327,868 59,241,185 61,438,862 63,399,284 64,223,178 Special Revenue 30,684,881 27,863,007 45,665,687 38,926,920 36,147,321 42,099,970 Debt/Capital Project 17,896,634 17,723,766 19,923,960 21,892,551 26,063,378 28,027,377 Enterprise Funds 74,460,068 75,348,774 74,145,059 86,579,570 89,188,333 115,785,072 Pension/Trust 11,593,997 11,647,851 11,799,890 12,323,516 12,215,209 12,878,785 Redevelopment 16,832,423 21,593,080 26,990,015 45,753,683 34,578,806 45,538,441 Internal Service Funds 15,461,269 16,099,353 15,876,382 16,864,543 21,636,374 24,557,830 Total 233,432,616 231,603,699 253,642,176 263,779,645 263,226,705 333,110,653 Page 6 N 01 (6 a � ��m��moomoo��mo� �omo��m� � ��mmmmo�mm mom >� m a oo��mo��000000�000 �m�o�000 000� o >000�oo � °0000 U 0000000000000000000000° 000 0 0 0o a a oo.000000000.......... moon 0 0 0 0 0 .. 00 r O n 00000000000000000000000 0 0000000000000000000000000 U O 2 m m m G O Y 3 N` � o c V an m 'z oy h k o W �a N' m r °J u`nd �omN�mmgo�oomNOmmmmo$oe m oo�N�000 o 0000 o o o o oe000000 m; °a c O N O Z Z r U N Z z m i o z z z z a O J U 2 N To awWW p r N m w a O U Y c °z NWFC aoo wv, ToN z w o E °' ac o <? a w a J a o F F LL= a 5 o a m z v _ a N� G u •A �U� � "� c G LL O WZ U' NZ Tj� w •A LL U' d' E o m E o E<< y E p d u> U- Z K O r r U W W K O Z Ti U U W c ` U'mtoc c�� =¢K'E G 'ONKW�m pa U�OrOJOHa�ON�aN_OUra h'U LL Us R d' m•A O m O 1°cmU �>Ha�WZN UZ U WNQ d. m� m m `o U U E c Q a E °- O O c m m° U m T W Y O h' O O LL= J= W N U m W a W a F= O Z E E °a �. m bm 9°` E- - 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Art Association, Weights & Measures and Studebaker Museum payments were transferred to the COIT fund. City-wide expenses (i.e. street lights and telephone) were transferred from the Engineering budget to the COIT fund. Public Safety LOT revenue is collected in fund 249 and transferred to the General Fund to offset these costs. Energy Office was funded by a 100% federal stimulus grant. 311 Call Center established for 2013 Traffic & L'gh[ing moved to MVH Fund 202 (Street Department) for 2013 Page 11 Page 12 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name I Mayo /s Office Fund Number 101 -0101 Department Description & Purpose Leading the community to became a model city through formulating policy, directing operators and msponding to customer concerns. The Mayor is the alerted chief excutwe officer of the city. 2012 2013 2010 2011 Amendetl 6130112 Prop osetl Variance % Description Actual Actual Budget Actual Budget 20122013 Ch, Revenue Properly Taxes 488,367 415,570 434,454 227,655 295,148 (139,306) -32.1% Locallncome Taxes - - - - - - Other Taxes - - - - - - - Grams(Inb:yoveninamal - - - - - - - Charges for Sewicas 115,946 218,089 219,925 91,635 302,906 82,981 37.7% Interest Earnings - - - - - - - Bond Proceeds - - - - - - - Donations 4,550 2,438 1,969 985 4,017 2,048 104.0% Other (come 16,835 331 2,818 2,369 600 (2,218) -78.7% Transfers In Total Revenue 625,690 636,428 659,166 322,644 602,671 A95 ) 6.6% Expenditures by Cast Center Mayofs Office 625,698 63,428 659,166 322,644 692,671 (56,495) 6.6% Total Cast Center Expenditures 625,698 636,428 659,166 322,644 602,671 56A95 6.6% Expenditures by Account Type Salmon a Wages 381,721 429,740 424,530 218,962 381,072 (43,458) -10.2% FmW Benefits 89,871 118,271 121,380 58,620 126,107 4,727 3.9% Other Personnel costs 17,160 17,160 15,180 7,555 14,823 (357) -2.4% Total Penniman 488,752 565,171 561,090 285,137 522,002 (39,088) -7.0% Supplies 21,521 39,780 34,359 12,635 32,200 (2,159) 6.3% Pmfessional Sew.(31xx) 53,458 - - - 2,196 2,196 - Comm/framportittlon(32xx) 7,407 5,163 ,000 3,107 5,000 (3,000) -37.5% Panting& Advertaing(33xx) 23,212 11,853 37,438 12,513 26,000 (11,438) -30.6% Insurance(34xx) 6,412 4,404 5,172 2,586 4,848 (324) 6.3% Utilities(35xx) - - - - - - - Repairs & Meintenance(%xx) 2,708 6,080 7,404 3,799 7,620 216 2.9% Debt Service- Principal - - - - - - - DebtSewie - Intemst &Fees - - - - - - - Other Sewim; & Charges (39xx) 22,144 1,769 3,255 1,643 2,805 (450) -13.8% Grants &Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfers Out - - - - - - - Other Financing Uses (Wxx) 84 2,208 2,448 1,224 (2,448) - 100.0% Total Service &Charges 115,425 31,477 63,717 24,872 48,469 (15,248) - 185.2% Capital Total Expenditures by Type 625,698 636,428 659,166 322,644 602,671 MA95) 6.6% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 799 7.00 7.00 6.00 (1.00) Bargaining - - - - - Part- Time /SeasonaPTemporary 0.50 0.19 0.19 0.19 Tabil FTE's 7.50 7.19 7.19 6.19 Explain Significant Revenue, Expenditure and Staffing Changes Below: Reduction in FTE's by.25 for the 2013 budget Elimination of full-time Sa,redry V position. Reduction in promotional expenses from $37,438 in 2012 to $26,000 in 2013. The Mayor intends to donate 4% of his salary to the City during 2013 and thin will be raceided as raven me in the general furl. Page 12 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Ma or'sofice Fund Number for' -0101 - Implemented moyameation of office into Chief -cfSdff model with new stradure for department head li emi Supported community events, parades, mayoal appearances and ad ucaional programming -Led structural and strategic wenew, of Community and Economic Development Department - Initiated Mayor's Task Force on Vacant and Abandoned Hones - Implemented monthly Mayor's Night In /Out Program - Conducted process mapping and improvement survey across city government - Enhanced mayoal social made presence and initiated City wathada mdesign -Held South Bend Economic Summit with key local stakeholders - Resolved numerous constituent issues CKy Strategy and improve response time on corustduent needs and n:guests coming into the office 1 d and hire professionals to serve as department heads in the City Administration 5 a stronger communication pen for inter -0epartnrenfal information she nng and empbyee mop, le 4,5 ce local and outside made recognition of civic aid economic achievements 6 Re performance -based management throughout City Administration beginning with leadership level 1 twill necessitate fuller efficiency savings via process improvement opbru J use of interns, and 311 impleme office staff structure need implementation to ensure internal and outreach functions aa, welFbalapued at funding will make d necessary to form more positive public-pmate partcerships to sell South Bend and region Key Performance Indicators 3F sequined) 2011 2012 Actual Estimated 2013 Measure Type Target ifmmilabla ifmmilabte Pm action Constituent issues resolved c5 days Output 80% me me 80% Avg. gas. time to letters It mguests Output 5tlays n/a n/a 5tlays Increase local, national, and social Output 25% increase n/a n/a 25% increase media presence Internal Reviews/Impmveemp. Missile Output 15 % positive Inc. Na n/a 15 % positive Inc. Mayor's Time and Events TBO TBO n/a n/a TBO Tvres. output, afficienev, effectiveness, aualdv, outcome. t:chnolo ar Page 13 Form 1 Page 14 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name ma pr's Office Fund Number 101 -0101 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pm action Projection Projection Total Replacement Capital 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 1] Pro act Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 - Funding Sources. Cash, Lease, Gra t Bond Contributed Capital Justification: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 V 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 Page 14 Form 1 Page 15 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name 1311 Cab Center Fund Number 101 -0104 Department Description & Purpose Central 311 Call Center established to handle clean telephone rouser an efficient and efiectwe manner. Will poeste cameos wad a "ode-stop" shop to contact city departments wah inquirres and service requests. 2012 2013 2010 2011 Amentletl 6130112 Prop osetl Valance % Description Actual Actual Bud ,.t Actual Basest 2012 -2013 Ch Revenue Property Taxes - - - - - - Local Income Taxes - - - Other Taxes - - - - Grodallnleyovemmental - - - - - - ChayasforServices - - - 320,102 320,102 Interest Earnings - - - - - Bond Proceeds - - - - Donations - - - Other Income - - - - Transfers In Total Revenue 320,102 320,102 Expenditures by Cast Center 311 Call Center Operations - - - 300,102 300,102 Capital Start-up Expenditures - - - 20,000 20,000 Total Cast Center Expenditures 320,102 320,102 Expenditures by Account Type Selams&Wages - - - 191,760 191,760 Fringe Benefits - - - T1,342 T,342 Other Personnel costs Total Pershouriel 269,102 269,102 Supplies 2,500 2,500 Professional Sew.(31xx) - - - - - Comm/rrareporfalion(32xx) - - - - - Turns, & Advertising(33xx) - - - 26,000 26,000 Insurance (M.) - - - - - Utilities (35xx) - - - - - Bathers & Withstans(36xx) - - - - - DeblService - Principal - - - - - DeblSehice- Interest &Fees - - - - Other Services; & Charges (39xx) - - - 2,500 2,500 Grants &Subsidies - - - - Paymenl In Lieu of Taxes - - - - - - Transfers Out - - - - Other Financing Uses (50xx) Total Service &Charges 28,500 1 28,500 0.0% Capital 20,000 20,000 Total Expenditures by Type 320,102 320,102 Net Surplus / (deficit) Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - 4.50 4.50 Bayaining - - - - - Pad -Time /SeasonaPrenvedry Tatal FTE's 4.50 4.50 Explain Significant Revenue, Expenditure and Staffing Changes Below: New budgelfor 2013. Staffing positions are not how FTE's but rather hansfem from other departments. Revenue consists of billings for services to other city depaddents. Initial budget included cheyas from Water Works, Solid Waste and the Parks & Recraation Department Other departments will be added as the program develops. Page 15 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary 311 Call Center Fund Number 101 -0104 311 Phone Line ientof 311 Knowledgetace 311 functionality on City wehsite Cily Strategy 2013 De ailment Goals & Objectives/Linkage to City Strategies 4 -10 required) Number Provide one stop service centerfor South Bead cd¢ens 3,4 Handle cd¢en inquiries and requests in a timely manner 3 Implement additional NaviLine features with department workflows 3,4 Convertatltltlional departments to 311 Iotlinelknowledgebace 3,4 Create city -wide awareness of 311 Line and objectives of 311 3,4 software to promote greater process integati m and tracking of custonrerservice calls to allow for enhanced service and response attaining for users of computer sof vion, to more effectively accomplish their tasks Key Performance Indicators 3E sequined) 2011 2012 Actual Estimated 2013 Measure T Target if avail. ble if avail. ble Projection Customer call wad time efficiency <1 minute n/a n/a max2 minutes Service level aceuacy effectiveness TBD TBD Accommodate high call volume efficiency '100,000 >50,000 Service Level Quality (client feedback) quality Good- Excellent Good Tvces: output, efficiency, effectiveness, quality, outcome technoloov Page 16 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name 1311 Call Center Fund Number 101 -0104 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pm action Pm action Projection Projection Total Replacement Capital 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 1] Fee act Capital 18 Office Fnmfihlm Cash igoo0 - - - - igoo0 19 Telephone Equipment Cash igoo0 - - - - igoo0 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 Total 20,000 20,000 Funding Sources: Cash, Lease, Gant, Four, Contributed Capital Justification: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 V 18 Office fum0ure for initial set up of 311 call center 19 Telephone equipment for inthal set up of 311 call center 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 Page 17 Form 1 Page 18 Form City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name Ic4cum, Fund Number 101 -0201 Department Description& Purpose Responsible forpmseoeng all City ordinances and City County meeting minutes forthe future, andpmvehey Pair and consistent administration ofthe Ordinance Violation Bureau. 2012 2013 2010 2011 Amentletl 6130112 poop osetl Variance % Deu,n'tion Actual Actual Bud ,.t Actual Bud ,.t 20122013 Ch, Revenue Property Taxes 163,368 83,199 132,896 57,343 59,475 (7,421) -55.2% Loral Income Taxes - - - - - - - 01herTaxes - - - - - - - Gramall on,.vemmental - - - - - - - Chayes for Sewices 115,946 218,089 219,925 91,635 302,906 82,981 3].]% Interest Earnings - - - - - - - Bond Proceeds - - - - - - - Donations - - - - - - - Olherincome - 10100 - - - - - Transfers In Total Revenue 279,314 311,388 352,821 140,978 362,381 9,560 2.7% Expenditures by Cast Center Office of Me City Clark 279,314 311,388 352,821 148,978 362,381 9,560 2.7% Total Cast Center Expenditures 279,314 311,388 352,821 148,970 362,381 9,560 2.7% Expenditures by Account Type Salaiies&Wages 192,285 19],134 203,658 9$810 20],]31 4,073 2.0% Fringe Benefits 50,948 46,325 64,865 28,256 ]0,]04 5,839 9.0% Other Personnel cosh 1,420 1,740 2,220 930 2,220 0.0% Total personnel 244,653 245,199 2]0,]43 127,996 280,655 9,912 3.7% Supplies 4,8A 4,095 8,700 1,642 7,988 (712) 6.2% Pmfessional Sew.(31xx) 3,146 7,566 8,000 5,436 9,600 1,600 20.0% Comm/rraraWrfation(32xx) 5,394 6,272 10,500 2,376 10,500 - 0.0% Printing& Advertising(33xx) 8,741 17,258 22,800 5,254 22,800 - 0.0% Insurance (34xx) 3,130 3,768 3,948 1,974 4,356 408 10.3% Utilities(35xx) - - - - - - - Rotors & Wintenance(%xx) 4,850 5,101 5,560 1,429 5,632 72 1.3% Debt Service - Principal - - - - - - - DebtService - Intemat &Fees - - - - - - - 01herServices & Changes (39xx) 4,381 4,768 7,450 2,811 7,450 - 0.0% Grants &Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Tomatoes Out - - - - - - - Other Financing Uses (Wxx) 142 60 120 60 (120) - 100.0% Total Service &Charges 29,784 44,793 58,378 19,340 60,338 1,960 68.4% CaPitul 17,301 15,000 13,400 (1,600) -10.7% Total Expenditures by Type 279,314 311,388 352,821 148,978 362,381 9,560 2.7% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 5.00 5.00 5.00 5.00 - Bayaining - - - - - /SeasonaPTempoary Ime T.tal Total FTE's 5.00 5.00 5.00 5.00 Explain Significant Revenue, Expenditure and Staffing Changes Below: Capital ExpeindiWms for ONinans, Violation Bureau upgrades to Duncan Sofwam. BIS Dental Equipment upgrades for Clark vitleohecoNing equipment. Page 18 Form City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Ctl Clerk Fund Number foi -0201 I. The Ordinance Violations Bureau Cler, asses ad in the implementation of hand -held devices for OTSB on street parking a.) The Goal was b minimice the numberof appeals as a result of more aceumb data entry. b.) Consistent polite entrocemen[ with more verfume violation data may help improve the downtown experience. !. Began videc-stomming of Council meetings. I. Waring to increase the promptness of minutes of Council proceedings on the City websde. I. Conbnuingfoimproveinbmc tivesupWftb Councilmemb maWCouncil Affomey. City Strategy Continue In meet all state requirements of 'open door laws. 314 Continue In be a couRmus, efficient conduit of information requested by Councilmembers and the public. 1,5 Continue efforts In support Councilmembers in their official rates. 1,6 a.) accept electronic filing of bills b.) electronic agendas c.) develop inteactse electronic calendars for Council and Administrator I. Investigate the pos sibility of re-establishing a City Court ideally with an appointed City Judge a. Intended to speed up Neghbmhood Code Enforoement Violation Process b.) Possible increase in revenue from enforcement of city ordinances. The would require a cragmarefd analysis I. Increase efforts to scan materials in archives k WodwthiTtodevebpmon: mplete Wftsallowinganalytiralreview Key Performance Indicators 36 re,uhnei 2011 2012 Actual Estimated 2013 Measure Type Target if avail. ble if avail. ble Pro action 1. Number of transactions proserved output 159 151 159 159 2. No. of laws passer by Council output 15 13 15 1 3. No.of meeting minutes recorded output 159 159 155 160 4. Percentage of petitioners that file effectiveness 95% 95% 96% 97% uccessfully Tvces: output, efficiency, effectiveness, gwldv, outcome, technology Page 19 Form 1 Page 20 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name ICHYClerk Fund Number 101 -0201 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pro action Projection Projection Total Replacement Capital 1 Replace MuXFPui ose cepenatand Cash 7,400 - - - - 7,400 2 of cunent lease teem - - - - - - 3 4 Replace aging small single-purpose Cash 6,000 - - - - 9,000 5 cepier to sal uce maintenance - - - - - - 6 and operating costs - - - - - - T 8 9 10 11 12 13 14 15 16 1] Pro act Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 Tptal 13,400 13,400 Funding Sources. Cash, Lease, Gra l Bond Contributed Capital Justification: 1 2 3 4 5 fi 8 9 10 11 12 13 14 15 16 V 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 Page 20 Form 1 Page 21 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name I Common Council Fund Number 101 -0301 Department Description 8 Purpose Make certain that CM government is always responsive to the needs o'the residents and that the betterment o'South Bend is always the hyhestprouty. 2012 2013 2010 2011 Amentled 6130112 Prop osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes 129,693 78,653 159,473 57,569 46,449 (113,024) -70.9% Loral Income Taxes - - - - - - Other Taxes - - - - - - - Gramallmag,rwemmental - - - - - - - Charges forServices 173,920 218,089 329,888 137,453 454,359 124,471 3].]% Interest Earnings - - - - - - - Bond Proceeds - - - - - - - Donations - - 9,000 4,164 8,300 (700) -7.8% Other Income - - - - - - - Transfem In Total Revenue 294,613 296,742 498,361 199,186 509,108 10,]4] 2.2% Expenditures by Cost Center Council 294,613 296,742 433,361 134,186 466,108 32,]4] 7.6% Public Access - - 65,000 65,000 43,000 (22,000) -33.8% Total Cost Center Expenditures 294,613 296,742 498,361 199,186 509,108 10,]4] 2.2% Expenditures by Account Type Salams &Wages 152,081 152,081 170,124 69,497 173,529 3,405 2.0% Fnnge Benefits 39,323 46,608 103,666 17,091 115,689 12,023 11.6% Other Personnel cook, 120 540 540 0.0% Total Personnel 191,524 198,689 274,330 86,588 289,758 15,428 5.6% Supplies 6,976 ],3]0 10,996 3,018 11,512 516 4.7% Professional Sew.(31xx) 83,761 70,206 158,739 97,139 142,036 (16,703) -10.5% CommuTareporfatim(32xx) 819 623 5,450 687 5,450 - 0.0% Panting & Advertising (33xx) 3,021 2,401 $458 3,027 9,700 1,242 14.7% Maurance(M.) 5,146 4,344 4,860 2,430 5,016 155 3.2% Utilities(35xx) - - - - - - - Repairs& Maintenance(36xx) 1,326 4,882 8,076 1,874 8,184 108 1.3% Debt Service - Principal - - - - - - - Debt Sewice- Interest &Fares - - - - - - - Other Services; & Charges (39xx) 851 951 11,350 814 11,350 - 0.0% Grants &Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfem Out - - - - - - - OtherFinancingUses(Wxx) 109 2,076 2,102 1,722 2,102 0.0% Total Service &Ch.,. 95,033 85,483 199,035 107,693 183,838 (15,197) 8.7% Capital 1,080 5,200 14,000 1,887 24,000 10,000 71.4% Total Expenditures by Type 294,613 296,742 498,361 199,186 509,108 10,]4] 2.2% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 9.00 9.00 9.00 9.00 - Bargaining - - - - - Part- Time /SeasonaPTemporary 0.50 0.50 Total FTE's 9.00 9.50 9.00 9.50 Explain Significant Revenue, Expenditure and Staffing Changes Below: The mmodeling and enlargement of the Council committee mom a included in capital expenditures in the amount of $10,000. Alsoincludedare Me purchase of -pads for Council members in the amount of $14,000 to reduce papewonk provided for meetings and improve communication. The City pudic access expentldums am included in the Common Council budget The agreement was approved by the Common Council on February 13, 2012. The 2013 budget is for $46,000 with payments of $29,000 from St Joseph County and $13,000 from the City of Mishawaka directly to W NIT based on urecomage of cable franchise fee revenue. Page 21 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Common Council Fund Number 101 -0301 Improved transparency and accountability of the Common Council to the citizens of South Berl. Citicen participation has dramatically increased, especially in light of the amount of citizen members actively participating on the Councirs Posting of public documents on the Councirs websde has increased. Accessibility of council Members has improved. COY Strategy carry ouane Mlsion or rrme ooum neap common UounCI1, nammr - r Um �ovemmenr is arways sponsive to the needs of our residents & that the betterment of South Bend o Assays our bigbtest primfly.- To be actively engaged in the City Budget process to assume that each of the pmvoions of Indiana Code 3 4-7 are pmperly dressed in a timely and public manner. To prope dy carry out the duties a rid asponsielities set forth in Indiana Code 3 46 addressing the legate ive pow¢rs city government. To see that each of the Councirs Standing Commd[ce_ o,s ate under prper oral prtocols which are in compliance with Iona Open Door Law in carrying out their due diligence requirements when reviewing and discussing Bills referred to mangoes for review and recommendation. mosets of the City of South Bend. Improving communication and do log at all levels of city governeme. Improving the she art of information needed to make well- rasoced legislative deaoions Improving communication with other governments entdites such as the Board of PuNic Works, the Redevelopment Commission, the Park ant, etc. which overseas tax dolma. Key Perfommance Indicators 36 uired 2011 2012 Actual Estimated 2013 Measure Type Target ifavaieble ifavaieble Projection t. Level which residents ate City's outcome focal ceunit.. - (1) low 1(5) high 2. Level which residents ate Citys outcome infrastructure - (1) low 1(5) bgb 3. Number of public bearings held. output Types. output. efficiency, effectiveness, malty, outcome. b:cbnoloev Page 22 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name lCommencounsil Fund Number 101 -W01 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pm action Pm action Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Fee act Caoilal 18 Remodel Commrtiae conference room Cash 1go00 - - - - 1go00 19 Purchase l -pads for Council members Cash 14,000 - - - - 14,000 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 24,000 24,000 Funding Sources. Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Remodel and mconfgum Commiltee room for better croon and stiff access to Council commiltee meetings 19 Purchase -patls for Council agendas and meetings to reduce amount of paper m,mus! for meetings and improve communication. Move toward the goal 20 of a papedess office . 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Page 23 Form 1 Page 24 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name lAdmirrestraffort & Finance Fund Number 101-0401 Department Description & Purpose Pmvlde financial management and adminusba&ve services to City operames including finance and accounting services, human resources, risk management, inlbrmstion technology, benefit administrator, and purchasing management. 2012 2013 2010 2011 Amentletl 6130112 Prop osetl Variance % Description Actual Actual Busiest Actual Busiest 2012 -2013 Ch, Revenue Pmperty Taxes 585,844 343,315 1,121,785 273,959 528,585 (593,100) -52.9% Lima doing Taxes - - - - - - Other Taxes - - - - - - - Gramadideyoveninumal - - - - - - - ChaMesforSewices 566,854 1,0]6,]14 970,183 45],91] 1,295,335 325,152 33.5% Interest Earnings - - - - - - - Bond Proceeds - - - - - - - Donations - - - - - - - Other Income 35 812 50 - 50 - 0.0% Transfers In Total Revenue 1,253,734 1A20,841 2,092,019 ]31,8]6 1,824,071 267,948 -12.8% Expenditures by Cost Center Controller (1 FTE) 112,704 125,363 156,275 - 14],52] (8,548) -5.5% Finance, (7.73 FTE's) 479,488 575,004 558,546 - 552,496 (6,050) -1.1% Human Resources (3.]8 FTE's) 168,434 193,683 306,029 - 313,957 7,928 2.6% Information Technology (6 FTE's) 3]2,6]8 397,128 534,708 - 562,065 2],35] 5.1% Purchasing (1 FTE) 75,930 82,163 168,754 - 93,744 (75,010) 44.4% Performance Management (1 FTE) - - - 105,545 105,545 - Business Licensing (1FTE) 44,500 47,500 48,501 48,537 35 0.1% Gasoline& Salary Contingencies - - 319,206 - (319,20(1) - 100.0% Total Cost Center Expenditures 1,253,734 1A20,841 2,092,019 1,824,071 267,948 -12.8% Expenditures by Account Type Salman,a Wages 819,687 9]4,6]4 1,242,516 507,100 1,191,462 (51,054) 4.1% Ftlnge Benefits 193,198 274,496 376,468 153,301 403,266 26,798 7.1% Other Personnel routs 10,272 11,152 13,320 5,837 11,660 (1,560) -12.5% Total Persuaded 1,023,157 1,260,322 1,532,304 555,238 1,505,388 (25,916) -1.6% Supplies 25,058 39,760 252,248 15,112 49,000 (203,248) -80.6% Pmfeooional Sew.(31xx) 67,265 45,046 120,675 20,195 96,808 (23,867) -19.8% Comm/framWdutlon(32xx) 10,010 11,348 22,000 8,577 20,020 (1,980) -9.0% Pnnbng & Advaitaing (33xx) 1,545 2,214 5,720 1,154 3,500 (2,220) -38.8% Insurance (M.) 35,121 5,904 6,840 3,420 7,320 480 7.0% Things(35xx) - - - - - - - Repairs& Mairlenance(35xx) 8,301 1],4]1 15,726 8,463 20,656 4,930 31.3% Debt Service- Principal - - - - 4,500 4,500 - Debt Sevice- Interact &Fees - - - - 810 810 - Other Sewim, &Chayes(39xx) 82,769 38,512 3,290 5,509 15,069 (15,221) -50.3% Grants &Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfers Out - - - - - - - Other Financing Uses (Wxx) 508 264 6,216 3,108 (6,216) - 100.0% Total Service &Ch.,. 205,519 120,759 20],45] 50,526 168,683 (38,784) - 179.5% Capital Total Expenditures by Type 1,253,734 1A20,841 2,092,019 ]31,8]6 1,824,071 (267,948) -12.8% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 19.00 22nD 20.00 20.00 (2.00) BaManding - - - - - Part- Time /Seasonaffem,xuaw 0.50 1.01 1.25 1.51 0.50 Total FTE's 19.50 23.01 21.26 21.51 Explain Significant Revenue, Expenditure and Staffing Changes Below: Eliminated the $109,033 salary allowance for 2013. Eliminated the Purchasing Aosisbat and HR Ass¢Gnt positions not filled in 2012. Hgher health inside me and obbament redid. Reduced professional services cools from 2012 to 2013. For the 2012 budget an IT System Specialist II position was added and this position has been filled Alan, for 2012 a $.25 per gallon gasoline contingency was induced! in the amount of $210,173. This gas contingency was eliminated for 2013. Added a PT Wellness Program Cleric in 2012 In work pad -time fmm May In August. Proposed change in job duties and titles In include an HR Talent Managgr and Performance Impex,rensit Winger. FTE's raduced for 2013. Page 24 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Adminlsba0on 6 Finance Fund Number 101-0401 Received 2010 GFOA CAFR award and submitted 2011 CAFR foraward consideration by June 30, 2012 deadline. Implemersai new State- mandated OLGF Gateway on -line debt reporting by March 1, 2012 deadline. Started a finance internship program to nasal regular finance staff in their duties and encourage interest in public fiia rice as a profession. Implemersai Healthy Employee Web portal. Conducted employee Lunch and Loam Series to promote wellness and a hem dh lifestyle. Registered and implemented E- Verify program for new employees with the Depa rhment of Homeland Secmity. Mon: effeciNe monitoring of unemployment claims with the goal of reducing inseam rosi claims. Introduced a new denbil and vision plan with Cigna. CRY Strategy Decrease audit and CAFR preparation lino after year end by one month. Complete by May 31st 1 Maintain adequate cash reserves as a Pencentege of operating expenxtiWras 1 Distribute month cash report and monthly financial report in a timely manner 1 Increase percentage of qualified women and miniodly biros in all city Positions (promote diversity in city employment) 5,6 Reduce hrmover rate for new hires within the first year of employment with the city 2 Increase employee participation in the city w¢Ilness program to the betterment of the employee and to reduce health costs. 1 Improve applicant tracking systems to determine the pencentege of minority candidates making application and those hired. 5,6 Survey employees annually to measure employee satisfaction and engagement. 5,6 State Board of Accounts staffing cutbacks and the increasing increment for more financial pmpartion work by City accounting staff. Need to ensure that funds perform within budgetary guidelines and that severe, s realised and expert Lures am within budget Need to reach out to minority and women candidates to encourage city employment especially in leadership positions. Key Performance Indicators 36 uired 2011 2012 Actual Estimated 2013 Measure Type T. ,.t ifmmilable ifmmilable Pm action -GFOA CAFR /BudgetAward Quality 1M im 1N 1/1 - SBOA audit findings Quality 0 0 3 0 - Fund Cash Report at by 15th Efficiency 12 months 12 12 12 - City Bond Rating (S&P) Quality AA+ qq qq AA+ - City -Wide TUmovedPercentege Effectiveness less than 603% 7116.2% 7016.3% 6015.4% - Minority %of City wmkPmce Effectiveness 25% or more 14.9% 15.2% 16.0% Ty.. d.t. efficiency, effectiveness, rurality, outcome, technology Page 25 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name jAdmemirstragon 8 Finance Fund Number 101-0401 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pm action Pm action Pm action Pm action Total Replacement Capital 1 Adminstmtio, Copier Lease 15,000 - - - 18,000 33,000 2 Accounts Payable Copier Lease 7,500 - - - 1goo0 17,500 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1] Fee act Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 Total 22,500 28,000 50,500 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Replacement of roper after 1 million copies. A high end ropera reeled for various insists like the budget and CAFR. 2 Replacement of roper based on age. Current roper is eight ears old A basic copier is needed. 3 4 5 6 8 9 10 11 12 13 14 15 16 V 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 Page 26 Form 1 Page 27 Fomn 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name I Morris Performing Arts Center Fund Number 101-0404 Department Description & Purpose Operating expenses mthe Mons Par ormmg Arts Center, the premorperiorming arts centerm this Meuse mthe country. Moms PAC provides improved quality ofbie to City citizens, serves as an economic catalyst in the City, and fosters historic pmservanon oflandmark City venues. 2012 2013 2010 2011 Amended 6130112 Prop osetl Variance % Description Actual Actual Budbiet Actual Budbiet 2012 -2013 Ch, Revenue Pmpedy Taxes 180,639 233,283 122,479 - 123,217 738 0.6% Local Moome Taxes - - - - - - - 01herTaxes - - - - - - - Gram allmaWlvemmembil - - - - - - - ChayesforSewices 639,799 645,614 875,000 463,517 882,000 7,000 0.8% Interest Eamings - - - - - - - Bond Proceeds - - - - - - - Donations - - - - - - - Olherlisome - - - - - - - Transfers In Total Revenue 820,438 8]8,89] 99],4]9 463,517 1,005,217 ],]38 0.8% Expenditures by Cast Center Moms Performing Ads Center 820,438 8]8,89] 99],4]9 455,478 1,005,217 ],]38 0.8% Total Cast Center Expenditures 820,438 8]8,89] 99],4]9 455,478 1,005,217 ],]38 0.8% Expenditures by Account Type Salaniesa Wages 394,196 408,358 454,347 222,221 463,487 9,140 2.0% Fnmge Benefits 105,398 144,521 165,297 80,655 180,441 15,144 9.2% Other Personnel costs 6,460 6,672 8,208 3,662 8,208 0.0% Total Personnel 506,054 559,551 627,852 306,538 652,136 24,284 3.9% Supplies 19,603 16,259 3'086 12,215 28,550 (1,536) -5.1% Pmf.smal Sew.(31xx) - - - - 996 996 - Comm/fmmportitton(32xx) 19,284 23,093 31,595 12,754 29,000 (2,595) -8.2% Pnnbng& Advertune,(33xx) 34,]6] 37,362 37,112 15,034 35,000 (2,112) -5.7% Insurance(34xx) 67,369 60,456 41,016 20,508 34,188 (6,828) -16.6% Ublities(35xx) 105,599 114,970 131,000 54,644 136000 5,000 3.8% Repairs& Maintenance(36xx) 49,080 57,166 83,828 26,593 77,]9] (6,031) -7.2% Debt Service- Principal - - - - - - - Debt Service- Interact &Fares - - - - - - - 01herServices &Chayes(39xx) 16,224 9,824 11,450 5,422 11,550 100 0.9% Grants &Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Tramsfem Out - - - - - - - O01er Financing Uses; (Wxx) 2,458 216 3,540 1,]]0 (3,540) - 100.0% Total Service & Ch.,. 294,781 303,087 339,541 136,725 324,531 (15,010) - 133.1% Capital Total Expenditures by Type 820,438 8]8,89] 99],4]9 455,478 1,005,217 ],]38 0.8% Net Surplus /(deficit) 8,039 (0) Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 10.60 11.60 11.60 11.60 - BaMaining - - - - - Pad- Time /SeasonaPTemporary 2.00 2.00 2.00 2.0D Tabil FTE's 12.60 13.60 13.60 13.60 Explain Significant Revenue, Expenditure and Staffing Changes Below: - an additional $.25 per ticket is added to each sold ticket. Revenue is expected! to usesp ,tlue to increase in Surcharge to General Fund 101 AND due to anticipated gain raga Ning 2 week run of National RNicked'tour pmdutiom. Page 27 Fomn 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Morris Pridandering Arts Center Fund Number 101-0404 Ranked! in Top 100 theatres worldwide by bolster Magazine Awarded 2012 'prime, Ste Award' by Facilities Magazine Awarded 2012 South Bend Tdbune'Readers Choice Award' for'Favodfe EnteitainnenNLive Performance Theater Sold our shows to data include Daniel Toth 411 W2012 (two performa noes) and Tmce Ac kins 5/112012 75 shows booked in 2011 which s more than the number of shows at comparable size theaters. - Embasy Theater in Fort Wayne, IN (2440 seats) - -50 events booked -Warner Theater in Eho, PA (2200 seats) -- 57 events booked - Rialto Theater in Joliet, IL (1 She seats) — 40 events booked -Star Plaza in Merrillville, IN (3400 seats) -65 events booked City Strategy 2013 Department Goals 8 Ob'ectives /binka a to City Strategies 4 -10 required) Number - To build upon success and book a wide variety of events 2 To be the pointer performing a its center in the region and provide a safe and welFinaintained hstoncal facility 2 To be necogn¢edas one of the best theater rental venues worldwide based on the number of gnus tickets sold annually 1 - To stnve to increase the positive economic impact the Morris cumenty has on the downtown South Bend 1 King mater narenai ac¢ at me coons IS a cnaienge cecause Ice number or smear competing venues across me country motels me fiber of major acts on tle road m play [horn. Times have changed from when regional pmnefers called looking to [rook shows. Now, a select berofpmmofemwant Mebestpos.iblede isfor[ okingm pracs. Booking cealsam more complicated and venues acrosstbe country being asked to assume some financial risk of the show as well as guarantee money to the arts[ and a split of the profits. Venues am being A to do a let mere and take more financial risk than in years past. s staff am even more proactive in soliclting events by attending national and regional conferences to meet with pronoters antl by regular re and email centac[ with promoters and four managers. Morris staff band out fokl -over business cards highlighting MOrds event marketing ert which s included in venue rental such as show messages on eledionic maryuee and lobby monitors, posters and signage designated printed, webste, fan club email blasts, social medeffe,obbok and Twitter prone, event fliers designated and printed and strip ads in various e Jeff Dunham show, on July 18, 2012, forexample, s the result of regular contact with his tour manager. Jeff Dunham currently only performs much layer arenas and sta hums, however, in July he will be in Ohio for a ventnknduist confrus nce. Morris staff successfully [rooked the coming show used on his sold out show at the Morns in July 2008, by being known for doing more for promoters and four managers, and by Actual Estimated 2013 -NO of gnus tickets issued annually outcome 199999 92137' 95999 1999 - No of shows [rooked outcome 99 75" 75 75 - ' 51 %of tickets issued went outside St. Joseph County - "2011 Comparisons with other similar size theaters. - Embasy Theater in Fort Wayne, IN (2440 seats) -50 events hooked - Warner Theater in Ede, PA (2200 seats) — 57 events booked - Rialto Theater in Joliet IL (1900 seats) -- 40 events booked -Star Plaza in Meadville, IN (3400 seats) -- 65 events booked Industry Ranking- Pollbar Magazine Outcome Top 50 68 68 59 Page 28 Form 1 Page 29 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name I Morris Perbardeng Arts Center Fund Number 101 -0404 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pm action Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Pro act Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 - Funding Sources. Cash, Lease, Gra t Bond Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Page 29 Form 1 Page 30 Foim1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name 1pabursRoyals Fund Number 101-0405 Department Description & Purpose Operating expense ofthe Palais Ballroom. Pmmlerbanque90 a shey facilay in the region, pmvide exquisde lend and beverage catering service; support the economies and growth of downtown South Bend Palais Royale is distinguished by its history and ambence and expects to serve a wide and far reaching customer base - social and business. 2012 2013 2010 2011 Amended 6130112 Prop osetl Variance % Description Actual Actual Busiest Actual Busiest 2012 -2013 Ch, Revenue Property Taxes 91,768 16,188 181,712 55,172 15],21] (24,495) -13.5% Locallncome Taxes - - - - - - Other Taxes - - - - - - - Grantshme,ovemmental - - - - - - - ChayesforSewices 237,188 289,288 259,666 111,033 309,981 59,981 24.0% Interest Earnings - - - - - - - Bond Proceeds - - - - - - - Donations - - - - - - Other Income - - - - - - Transfem In Total Revenue 328,956 305,476 431,712 166,205 467,198 35,486 8.2% Expenditures by Cost Center Pala¢ Royale Ballroom 328,956 305,476 431,712 166,205 467,198 35,486 8.2% Total Cost Center Expenditures 328,956 305,476 431,712 166,205 467,198 35,486 8.2% Expenditures by Account Type Salams&Wages 109,698 114,850 141,327 67,935 170,135 28,808 20.4% Fringe Benefits 3,152 3'615 5'476 22,728 52,847 (1,629) -3.0% Other Personnel costs 2,205 2,568 3,192 1,398 3,192 0.0% Total Persuaded 142,055 154,033 198,995 92,061 226,174 2],1]9 13.7% Supplies 5,644 6,612 12,991 3,]]3 14,700 1,709 13.2% Professional Sew.(31xx) - - - - 276 276 - Comm/frampordtion(32xx) 2,542 9% 3,500 716 3,500 - 0.0% Panting& Advertising(33xx) 38,373 33,130 51,400 17,912 4,500 (10,900) -21.2% Insurance(Mbac) 40,395 4,356 5,184 2,592 5,412 228 4.4% Things(35xx) 55,586 64,421 A'fo0 34,341 75,500 (2,000) -2.6% Repairs& Wintenance(36xx) 37,254 39,950 70,022 14,035 %'586 (3,436) 4.9% Debt Service- Principal - - - - - - - Debt Sewing - Intemst &Fares - - - - - - - Other Services &Chayes(39xx) 1,827 1,922 3,150 415 4,150 1,000 31.7% Grants &Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfem Out - - - - - - - Other Financing Uses (50xx) 280 96 720 360 (720) - 100.0% Total Service & Ch.,. 176,257 144,831 211,476 ]0,3]1 195,924 (15,552) -92.5% Capital 5,666 8,250 3,400 22,150 268.5% Total Expenditures by Type 328,956 305,476 431,712 166,205 467,198 35,486 8.2% Net Surplus /(deficit) 0 0 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 3.40 3.40 3.40 3.90 0.50 BaManding - - - - - Pad -Time /SeasonaPTemporary Total FTE's 3A0 3A0 3A0 3.90 0.50 Explain Significant Revenue, Expenditure and Staffing Changes Below: The Paled Ballroom B accounted for in the General Fund The dif eronce between evenue and expendiWms B paid for by general revenue such as propubtabo s. Catering Commission will change from 22.50 %fo 25.00% for 2013. Operationally challenged due Polack of Secrataiial Sales Support. Solution. apart -time front office employee was added for 2013 to enable the sales staff to better corderitrate on sales. Page 30 Foim1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Patens Ra ale Fund Number 101 -0005 usimeas Quarterly Magazine Successful second Faster Sunday Bench - serviced 253 attendees Successful grind annual MoNefs Day Branch - serviced 488 attendees which was the highest number for the annual event Number one venue Sought by Notre Dame Basilica [titles City Strategy a upon successes are coos a same vacery or evens To be the pemler thanqu [(meeting facility in the region forall events demanding superior service, fine dining and well - maintained b¢torical atmosphere To strive to increase the postive economic impact the Pams Royale currently has on downtown South Bend An opportunity was cheated to [rook weddings on the Moms stage in the summer months when the Palais Royale is aheady booked for an event New rack cards and fliers were created in 2011 to pemob, the Moms stage as a unpu , station to host welding re ceptrons. It has been a challenge with troth clerical nesponsabilties and Palms Royale office hours coverage when the Pams Royale Director of Sales (Masterpiece Creations employee) is out of the office on business and sales presentations since the elimination of the full -time Palms Royale reception postlen due to budget reductions. A temporary receptionist has been hired to cover part-time weekday hours from 10.00 AM to 2.00 PM; however, a permanent full time s needed to cover office hours on a regular basis for event organizers, visitors and vendors coming to the office . Funds must to found to support this need if we are to to successful in our endeavors. Key Performance Indicators 36 iretl 2011 2012 Actual Estim.ted 2013 Measure Type Target if avail. ble if avail. ble Pm ec0on - No of events booked Outcome, 99 65 89 89 - FBB Commission Earned! Outcome $160,000 $138,999 $129,999 $159,999 Tvces. outcet. efficiency, effectiveness, malty, outcome, tacbnoleov Page 31 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name IPalaishloyale Fund Number 101 -0405 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pm action Pm action Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 12 13 14 15 16 17 - Fee act Caoilal 18 Repair 8 Refinish Hardwood Fluor Cash 10,000 - - - - 10,000 19 Projector Replacement Cash 4,999 - - - - 4,000 20 Window RepaitlPaint Cash 15,999 - - - - 15,000 21 New Office Equipment Cash 1,499 - - - - 1,400 22 Germain Replacement Cash - 29,999 - - - 20,000 23 Decorative Trash Can Replacement Cash - 3,600 - - - 3,600 24 Maroons, Rotuma(Exkrkr) Cash - 7,500 - - - 7,500 25 Electrical Additions and Rotuma(Linkosi Cash - - 3,000 - - 3,000 26 Coat Rack Replacement Cash - - - 2,000 - 2,000 27 Cleaning Equipment Cash - - - 6,000 - 6,000 28 Lighting Improvements Cash - - - - 2,500 2,500 29 A Improvements Cash - - - - 3,000 3,000 30 - - 31 32 33 34 Total 30,400 31.100 3.000 8.000 5.500 78.000 Funding Sources. Cash, Lease, Grant, Bout, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Maintenance and union of the ballroom floor 19 Replace absolete projector with new one that can fill the commit scmen and work with modern laptops 20 Maintenance and union of outdoor woodwodc due to normal weathering and aging 21 Replacement of damaged and arbitrated k Me are k printer 22 Replace wpm and age -fa led curtains in the windows aid stage of the ballmom 23 Replace damaged trash can covers 24 Repair weather damaged outdoor building tiles 25 Replace broken and atltl new elm urcal supply quad troxes 26 Replace used and damaged racks 27 Replace antiquated floor buffer 28 Purchase addibonal IghbM equipment to atltl flexibility 29 Purchase or mpkce A equipment Chats become outdated 30 31 32 33 34 Page 32 Form 1 Page 33 Foim1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name JCHYAMmmiy Fund Number 101 -0501 Department Description & Purpose Pmvldes legal counsel and representation to the Ivia nand all City departments, boards, commissons and agencies. Advises all city houses on requirements and proubrams often law, andassists City in the development, creatron, and implementatron of programs andprocedures in compliance with the law. 2012 2013 2010 2011 Amentletl 6130112 Prop osetl Vadance % Des,n'tion Actual Actual Bud ,.t Actual Bud ,.t 2012 -2013 Ch, Revenue Property Taxes 651,796 836,588 893,793 365,891 959,199 5,397 6.3% Loral Income Taxes - - - - - - - Other Taxes - - - - - - - Gumboh feyovemmenGl - - - - - - - ChargesforServices - - - - - - - Interest Earnings 5,509 1,355 2,000 598 2,000 - 0.0% Bond Proceeds - - - - - - - Donations - - - - - - - Other Income 6],44] 33,758 65,000 33,855 70,350 5,350 8.2% Tomato. In Total Revenue ]24,]52 8]1,]01 960,703 400,254 1,022A50 61,]4] 6.4% Expenditures by Cost Center Gereral Ligation 144,951 174,341 192,141 8,051 204,490 12,349 6.4% Transactions 144,950 174,340 192,141 8,051 204,490 12,349 6.4% Claims Defense 144,950 174,340 192,141 8,051 204,490 12,349 6.4% Gereral Advice and Repeaenfabon 144,950 174,340 192,140 8,051 204,490 12,350 6.4% Collections ]2,4]6 8],1]0 96,070 40,025 102,245 6,175 6.4% Public lnfomwtion ]2,4]5 8],1]0 96,070 40,025 192,245 6,175 6.4% Total Cost Center Expenditures ]24,]52 8]1,]01 960,703 400,254 1,022A50 61,]4] 6.4% Expenditures by Account Type Salams&wages 526,992 615,659 674,059 281,964 699,704 25,645 3.8% Fringe Benefits 135,379 195,498 214,184 89,133 252,378 3,194 17.8% Other Personnel costs 5,880 6,209 7,692 2,712 7,692 0.0% Total personnel 668,251 817,366 895,935 373,809 959,]]4 63,839 7.1% Supplies 13,621 13,478 10,200 2,813 8,684 (1,516) -14.9% Professional Sew.(31xx) 5,953 4,008 9,000 1,828 11,796 2,796 31.1% Comm/rrareportatim(32xx) 5,827 9,381 9,500 2,198 9,500 - 0.0% Printing It Advertising (33xx) 103 - - - - - Insurence(34xx) 16,968 5,052 5,616 2,808 5,340 (276) 4.9% Utilities(35xx) - - - - - - - Rollers It Workstation (36xx) 3,288 6,061 8,140 2,620 8,356 216 2.7% Debt Service- Principal - - - - - - - Debt Sarong, - Interest It Fees - - - - - - - Other Services; & Charges (39xx) 10,450 14,243 19,000 12,522 19,000 - 0.0% Goals It Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Tomatoes Out - - - - - - - Other Financing USes(50xx) 291 2,112 3,312 1,656 (3,312) - 100.0% Total Service &Ch.,. 42,880 40,857 54,568 23,632 53,992 (576) -71.2% Capital Total Expenditures by Type ]24,]52 0]1,]01 960,703 400,254 1,022A50 61,]4] 6.4% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 9.10 9.60 8.60 9.60 - Bargaining - - - - - Part- Time /SeasonaPTemporary 2.00 2.00 1.00 2.00 Total FTE's 11.10 11.60 9.60 11.60 Explain Significant Revenue, Expenditure and Staffing Changes Below: Pursuant to Ordinance No. 10149 -12- the position of City Attorney ( pad -time) berme'Coryoatim Councef (full-time) at $94,500. 2013 prolocread staffing - eight full-time positions (8 FTE), two p labour at 32 hours per week (1.60 FTE), and four pad -time attorney positions with thoughts (2 FTE). Total FTE's - 11.60. Page 33 Foim1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary ICHyAlfturney Fund Number fof -0501 Resolved many of the excessive force lawsuits at minimal cost to the City Responded timely to increase in Pudic Access Requests Impleme red and coon inated substantial changes in IN law regaNing public bidding and regulatory procedures Coordinated transition to new administration with reduced staff keeping she We NS aid compliance intact Streamlined telephone system directory tn:e for ease of pudic use CKy Strategy Set higher goals for team pedoimance regarding timely resolution of customer /de,arhcent complaints Continue alliance with Safety 8 Risk claims system access for IiaNlity cla rryinsk review for resolution efficiency Increase team approach to legal issues to maximize Oe,artrnent expertise Create mom Pudic Information materials a post to Oepa rhnent wethade Streamline public access response process Police and Fire Bargaining units and agreements must be in place for cextyear Increased demand for Department services to be met with prompt, quality response Key Performance Indications 3F m uiretl 2011 2012 Actual Estimated 2013 Measure Tyiaa Target ifavailable ifavailable Pm action Timely Res,. to Access Requests Quality 199% 97% 99% 199% Timely Response to Claims Quality 199% 99% 98% 199% Ware effective collection be Ontceme 5% 5% notavailable 5% Tvces ut.t. efficiency, effectiveness, quality, outcome, technology Page 34 Form 1 Page 35 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name ICKyAffomey Fund Number 101 -0501 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pm action Projection Projection Total Replacement Capital 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 1] Pro act Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 - - - - - - Total Funding Sources. Cash, Lease, Gra t Bond Contributed Capital Justification: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 V 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 Page 35 Form 1 Page 36 Form City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name Energy Olrrce Fund Number 101 -0600 Department Description & Purpose The Energy Office was established in 2009 with a $1.046 mdlmn dollerfedeal stimulus grant and established as a separate department in the General Fund In 2012, the Energy Off was removed Imes the General Fund mars now a department in the Central Services Fund The revenue draws on the grant were $250,000 (2009), $654,372 (2010) antl $142,428 (2011), total revenue of $1,046,800. 2012 2013 2010 2011 Amended 6130112 poop osetl Valance % Descrption Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - LorallncomeTaxes - - - Other Taxes - - - - Gamallmeyovemmental 654,372 142,428 - - - - ChargesforServices - - - - - ImmustEamings - - - - - Bond Proceeds - - - - Donations - - - Other Incense - - - - Tansfers In - - - Total Revenue 654,372 142,428 Expenditures by Cast Center Energy Office 8g9A 424,219 472,339 266812 - (472,339) - 100.0% Total Cast Center Expenditures 84,977 424,219 472,339 266,812 472,339 - 100.0% Expenditures by Account Type Salaries a Wages 19,354 68,015 - - - - Filings, Benefits 3,526 18,885 - - - - OtherPersnnnelcose 365 1,080 Tool personnel 23,245 87,980 Supplies 563 Professional Sew.(31xx) 59,360 235,762 277,237 104,639 - (277,237) - 100.0% Commffawpordtion(32xx) - - - - - - printing & Advertising (33xx) - - - - - - Insurance (34xx) - - - - - Wites(35xx) - - - - - Rollers & Wintenans,(%xx) - - - - - DebtService - Principal - - - - - DebtService - Intemst &Fees - 3,262 - - - Other Services; & Charges (39xx) 99 - - - - - Gama &Subsidies - - - - Payment In Lieu of Taxes - - - - - - - Tansfers Out - - - - - - - Other Financing Does (Wxx) Total Service & Ch.,. 59,459 239,024 277,237 104,639 (277,237) - 100.0% Capital 1,710 97,215 195,002 162,173 (195,002) - 100.0% Total Expenditures by Type 84,977 424,219 472,239 266,812 (472,239) - 100.0% Net Surplus I(deftcit) 569,395 (281,791) (472,239) (266,812) Staffing (FTE's) 2011 2012 6130112 2013 Valance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 1.00 - - - - Bargaining - - - - - Pad -Time /SeasonapTempoary Tabl FTE's 1.00 Explain Significant Revenue, Expenditure and Staffing Changes Below: Effective January 1, 2012 the Energy Office was hansfemd to the Central Services Fund The amounts represented in the 2012 Amended! budget column are outstanding purchase older encumbrances at December 31, 2011 that were used! under the grant These encumbrances will tx; liquidahad as slated projectwor, a completed and invoices paid The Energy Office does net have a 2013 budget aquest from the General Fund. Page 36 Form City of South Bend, Indiana 2013 General Fund Budget Departmental Summary jlonergyO e Farrar Number 101 -0600 CKy Strategy Key Performance Indicators 3F required) 2011 2012 Actual Esgmatetl 2013 Measure Type Target ifavailable ifavailable Pra'ecgan Tvpus. output. efficiency, effectiveness, aualdv, outcome, tecbnolcov Page 37 Form 1 Page 38 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name jEnergyWfice Fund Number 101 -0600 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pm action Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Pro act Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 - - - - - - Total Funding Sources. Cash, Lease, Gra t Bond Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Page 38 Form 1 Page 39 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name lEmphissident Fund Number 101-0602 Department Description & Purpose The Engineering Department provides leadership, addoxestation and technical expertise for implementatun often C4y's public works infiastmcturepmgram. The Depameentalsoi s responsible fbradminiseshonofthe BoaNOf Public Works, whichis the primary contracting body of the City. 2012 2013 2010 2011 Amended 6130112 Prop osetl Valance % Desci peon Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes 2,967,515 913,454 1,113,706 421,590 1,109,086 (4,620) -0.4% Loral Income Taxes - - - - - - Other Taxes - - - - - - - GantslImargovernmental - - - - - - - Charges for Services 23,510 25,729 10,000 8,046 10,000 - 0.0% Interest Earnings - - - - - - - Bond Proceeds - - - - - - - Debaters - - - - - - Other Income 205,222 256,205 250,076 155,890 23,032 (14,044) -5.6% Transfers In (Eminearinq Salaries 351,804 591,204 246,335 591,204 - 100.0% Total Revenue 3,196,247 1,547,192 1,964,986 831,861 1,355,118 609,868 -31.0% Expenditures by Cast Center Engineemg Office 767,242 1,021,364 1,040,098 60,000 1,013,154 (26,944) -2.6% Utility& Other Fund Personnel Costs - 351,804 591,204 200,000 - (591,204) - 100.0% Liadlily Inside me Allocation 69,233 174,024 333,684 31,861 465,516 131,832 39.5% City -Wide Costs 2,359,A2 - - - - - - (sheet Ighta, telephone, LED, etc) - - - - - - - Total Cast Center Expenditures 3,196 ,247 1,547,192 1,964,986 831,861 1A78,670 486,316 -24.7% Expenditures by Account Type Salamis a Wages 464,402 805,916 1,042,640 420,357 462,817 (579,823) -55.6% Ponge Benefits 116,033 234,607 294,326 124,287 15,fi45 (137,681) -06.8% Other Personnel costa 10,034 15,fi4O 23,730 8,195 17,610 (6,120) -25.8% Total personnel 590,469 1,056,163 1,360,696 552,839 637,072 (723,624) -53.2% Supplies 13,583 28,467 17,578 7,024 16,394 (1,184) 6.7% Professional Sew.(31xx) 53,683 69,670 81,905 12,410 111,528 29,623 36.2% Condifrareportation(32xx) 5A,313 11,413 10,000 3,975 11,000 1,000 10.0% Printing & Advertising (33xx) 2,276 1,494 2,800 744 2,400 (400) -14.3% Insurance (M.) 69,233 174,024 333,684 166,842 465,516 131,832 39.5% Ubhbox(35xx) 1,214,381 - - - - - - Repairs& Wintenance(%xx) 439,485 70,814 93,545 19,503 86,808 (6,737) -7.2% Debt Service - Principal 205,215 - - - 11,000 11,000 - Debt Savors - Intemst &Fees - - - - ION 1,000 - Other Sardines; & Charges (39xx) 19,005 11,518 12,400 42,083 12,409 - 0.0% Gama &Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Tansf er Out - - - - - - - Other Financing Uses (50xx) 6,504 89,724 37,152 17,892 (37,152) - 100.0% Total Service & Ch.,. 2,587,095 428,657 571,486 263,449 701,652 13,166 -35.8% Capital 5,100 33,905 15,226 8,549 (15,226) - 100.0% Total Expenditures by Type 3,19,247 1,547,192 1,964,986 831,861 1,355,118 (609,060) -31.0% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 6130112 2013 Valance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 15.00 17.00 16.00 8.20 (8.80) Bargaining - - - - - Part- Time /SessonaVTempoaw 1.46 1.96 1.96 1.81 (0.15) Tool FTE's 16.46 18.96 17.96 10.01 (8.95) Explain Significant Revenue, Expenditure and Staffing Changes Below: Same staffing structure proposed for 2013 as in 2012. The reductan in FTE's and persv nel costs is the result of a change back to the direct posting of salaries to pudic works cost centers Lased on work performed through the payroll system. This disgust existed in 2010 but was changed for 2011 and 2012. In 2011, cedain city-wide costa such as electricity for street lights and halephons, expenses was, trmusfened from the Engineering budget to Me COIT fund budget In 2013, the lability insua wo allocation of $126,180 formerly paid by the LRSA fund will be paid from the Engineering budgep Mess, up money for mad propria. Page 39 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary 11wr9manifing Fund Number 101 -0602 Hired a new City Eginee , Michael Mechem Identified a public edurati m and outreach policy Completed 2012 CSO capital projects Completed IBM IOC proof of concept Completed improvements at Coveleski Stadium Completed a new parking let for the new VA Clinic Completed streets and utilities at the Triangle subdivision near Notre Dame Completed the new Animal Control Facility CRY Strategy improve puonc mummer program ro mrorm rre pumic or caprm prolems uired Compete design and construction of 2013 CSO projects 0 Support the Community and Economic Developnrent Department in the design and coetmction of captal projects 4,6 Support the Mayors milotwe to create more two-way streets in the downtown area 4,6 Support the Fin: Department in design and construction of the new training facility 4,6 Implement the IBM IOC system and shere the concept with other departments for their use 4.5 Converting the downtown form one-way street to two -way streets Key Performance Indicatars 36 uired 2011 2012 Actual Estimated 2013 Measure Type T. ,.t ifmmlable ifavailable Pm action - Number of pudic outreach events Output 20 Not Availa He 10 20 -#of CSO projects/ %under budget OutpuWfficlancy 611 D0% Not Available 41100% 61100% - Project Seeping Meetings Output 10 Not Availabe 4 10 - Monthly Project Update Meetings Output 12 Not Available 5 12 Tyres. output, efficiency, eReotweness, nualdv, outcome, technoloov Page 40 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name jEngimenring Fund Number 101 -0602 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pm action Pm action Pm action Pm action Tatal Replacement Capital 1 Engineering Staff Vehicles (5) Lease 25,999 25,999 25,999 25,999 25,999 125,900 2 PloRer /Pnnfer/ cmw m Lease 39,999 - - - - 39,900 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1] Fee act Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 Laud 55,000 25,000 25,000 25,000 25,000 155,000 Funding Sources. Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Replace five Engineering staff vehicles with mid -s¢e hybrid vehicles for grant fuel efficiency. Replace one vehicle per yearthmugh a five year lease. 2 Replace the Engineering pbtfe/ printer /srnmem which is functioning poorly and has no service plan available. Replace through a five year leas. 3 4 5 6 8 9 10 11 12 13 14 15 16 V 18 19 20 21 22 23 24 25 26 2] 28 29 39 31 32 33 34 Page 41 Form 1 Page 42 Form City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name jBianderigmakabarang. Fund Number 101 -0606 Department Description& Purpose Pmvldes maintenance and custodial services herthe Police Department and also certain maintenance mgels,s and services her the Public Works facility. The di forty ofthe maintenance and custodial casts for the Public Works facility were transferned to the MVH Fund 202 during 2010 and the remaining casts harshened to the Police Department budget in 2012. 2012 2013 2010 2011 Amentled 6130112 prop osetl Vadance % Descdpficn Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes 177,034 188,315 - - - - TorallncomeTaxes - - - Other Taxes - - - - Gamstidteyovemmen al - - - - - - ChaMesforServices - - - - Interest Earnings - - - - - Bond Proceeds - - - - Donations - - - Other Income - - - - Tansfers In Total Revenue 177,034 188,315 Expenditums by Cost Center Building Maintenance 177,034 188,315 - - - Total Cost Center Expenditures 177,034 188,315 Expenditures by Account Type Salaresa Wages 110,578 10$011 - 47 - - Fnnge Benefits 31,005 33,789 - - - - Other Persnnnelcosls 220 200 Total Perammel 141,803 143,000 47 Supplies 10,562 3,066 Professional Sew.(31xx) 156 744 - - - - Comm/fareporfation(32xx) 90 - - - - Pmbdg & Advertising (33xx) - - - - - Insuance (M.) 5,820 3,492 - - - Utilities(35xx) - - - - Repairs & Whotenance(%xx) 3,378 2,662 - - - DebtService- Principal - - - - - DebtSatice- Interat &Fees - - - - Other Se sides & ChaMes (39xx) - - - - - Ganls &Subsidies - - - - Payment In Lieu of Taxes - - - - - - Tansfers Out - - - - Other Financing Uses (50xx) 120 Total Service & Ch.,. 9,444 7,018 0.0% Capital 15,225 35,231 Total Expenditures by Type 177,034 188,315 47 Net Surplus / (deficit) (47) Staffing (FTE's) 2011 2012 6130112 2013 Vadance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - BaMading - - - - - Part-Time /SeasonapTempoary - - - - - TatuI FTE's Explain Significant Revenue, Expenditum and Staffing Changes Below No budget s requested for2013. The coals foimedy paid from this department have been tansfened to the MVH Furl (Sheet Depadment) and Police Depadment Page 42 Form City of South Bend, Indiana 2013 General Fund Budget Departmental Summary JEWIding Maintenance Fund Number fof -0606 CKy Strategy Key Performance Indicators 3F required) 2011 2012 Actual Esgmated 2013 Measure Type Target ifavailable ) (ifavailable) Pra'ecgan Tvors. output. efficiency. effectiveness, aualdv. outcome. tecbnoloov Page 43 Form 1 Page 44 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name 113urlding Maintenance Fund Number 101 -0606 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pm action Projection Projection Tptal Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Pro act Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 - - - - - - Tptal Funding Sources. Cash, Lease, Gra t Bond Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Page 44 Form 1 Page 45 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name 11mMandLightfing Fund Number 101 -0607 Department Description & Purpose Covers the personnel costs often sign artust and also supplres and services related to the maintenance oftmffic signals, street lights andpainting of stmets. The m hurty ofpersonnel costs fbrtmffic and torture were transferred to MVH funtl 202 burns, 2009 because ofproperty tax reform. The balance often Traffic and Lighting Department costs will be transfened to the MVH Fund in 2013. 2012 2013 2010 2011 Amend.d 6130112 prop osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes 1,561,369 1,680,813 874,564 403,527 - (874,564) - 100.0% Loral Income Taxes - - - - - - Other Taxes - - - - - - - Grantsllnti:rgovemmental - - - - - - - ChargesforServices - - - - - - Interest Earnings - - - - - - - Bond Proceeds - - - - - - - Donations - - - - - - Other Income 8,192 11,247 23,000 20,345 - (23,000) - 100.0% Transfers In Total Revenue 1,569,561 1,692,060 897,564 423,872 897,564 - 100.0% Expenditures by Cost Center Tragic It Lghbng 1,569,561 1,692,060 897,564 423,872 - (897,564) - 100.0% Total Cost Center Expenditures 1,569,561 1,692,060 897,564 423,872 897,564 - 100.0% Expenditures by Account Type Salmon;a Wages 78,342 77,665 96,179 50,262 - (96,179) - 100.0% Fringe Benefits 31,601 17,816 20,298 10,244 - (20,298) - 100.0% Other Personnel cosh 65 65 (65) - 100.0% Toal Personnel 109,943 95,546 116,542 60,506 (116,542) - 100.0% Supplies 345,844 651,380 671,264 314,417 (671,264) - 100.0% Professional Sew.(31xx) 1,169 9,422 16,403 10,179 - (16,403) - 100.0% Comm/rrareporfalion(32xx) 873 1,228 2,700 1,230 - (2,700) - 100.0% Printing It Advertising (33xx) - - 300 - - (300) -100.0% Insurance(34xx) - - - - - - - Utilities(35xx) - - 7,438 3,667 - (7,438) - 100.0% Return It Mainlenance(3fixx) 37,344 928,873 68,685 22,760 - (68,685) - 100.0% Debt Service- Principal - - 732 - (732) - 100.0% Debt Service- Inleresl&Fees - - - - - - - Other Services & Charges (39xx) 3,DB9 2,455 5,000 2,955 - (5,000) - 100.0% Grants B Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfers Out - - - - - - - Other Financing Uses (Wxx) 1,071,299 3,156 684 342 (684) - 100.0% Total Service &Ch.,. 1,113,774 945,134 101,942 41,133 (101,942) - 800.0% Capital 7,816 7,816 (7,816) - 100.0% Total Expenditures by Type 1,569,561 1,692,060 897,564 423,872 (897,564) - 100.0% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining 1.00 1.00 1.00 - (1.00) Pad- Time /Sauxurni Tempoary 2.00 2.4D 2.40 (2.40) Total FTE's 3.00 3A0 3A0 (3.40) Explain Significant Revenue, Expenditure and Staffing Changes Below: The Traffic It Lghbng budget in the General Fund was hansferrod to the MVH Fruit (Sheet Department) fund in 2013 in older to get all of the cost of sheet operations and maintenance in one fund and to eliminate the cost burden from the General Furl which a supported by property taxes. Page 45 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name I TraKrc and L ighting Fund Number 101 -0602 2012 Accomplishments/Outcomes 4 -10 required) Conhactaal oblusters met within timeframe Oulso me expenditures at minimum City special events taken ran: of within timeframe City signal inspections completed BPW orders completed Sun production has increased due to increased! requests from outside entities Light outage list kept to minimum CRY Strategy 2013 Department Goals 8 Objectives/Linkage to City Strategies 4 -10 required) Number The Traffice and Lighting budget was transferred to the MVH Furl (Street Department) in 2013. Departmental goals antl objectives am daroused in the MVH Fund. 2013 Si nifica nt Chan es /Challen es /O ortunKies (with a focus on solutions Key Performance Indicators 3F re uiretl 2011 2012 Actual Estimated 2013 Measure Tyiae T. ,et ifavailable ifavailable Pro action Painting Output 200 212 miles 0 0 Stop Suns Oualiyp flir mry 200 107 192 0 Street Mine suns relocated! Oualdyf firkmry 400 140 300 0 Signal service raft Oualdyf firkmry 100 420 200 0 Types. output, efficiency, effectiveness, reality, outrome, bechnofogy Page 46 Form 1 Page 47 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name I Traffic and L ighfing Fund Number 101 -0601 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pm action Projection Projection Total Replacement Capital 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 1] Pro act Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 - - - - - - Total Funding Sources. Cash, Lease, Gra t Bond Contributed Capital Justification: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 V 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 Page 47 Form 1 Page 48 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name 1plic. Fund Number fof -0801 Department Description & Purpose Police department expenses 2012 2013 2010 2011 Amend.d 6130112 Prop osetl Vedas. % Description Actual Actual Bud ,.t Actual Bud ,.t 2012 -2013 Ch, Revenue Pmperty Taxes 12,228,476 11,837,159 13,14],8]3 - 13,349,789 192,916 1.5% Lowd dome Taxes - - - - - Other Taxes 3,267,068 3,101,990 2,863,233 359,987 3,022,000 158,]6] 5.5% Grantsllnheyo,rumna bd 1,627,013 1,815,426 1,695,839 968,314 958,953 (736,886) 43.5% Chaves for Services 2,769,653 2,553,200 2,783,096 1,151,]06 2,761,096 (22,000) -0.8% Interest Earnings 45,027 54,948 129,999 42,923 103,000 (17,000) -14.2% Bond Proceeds - - - - - - - Donations 275,000 282,590 275,999 - 282,500 7,500 2.7% Other Income 4,744,292 4,047,805 4,316,724 1,819,698 3,1]9,4]4 (1,137,250) -26.3% Transfers In Total Revenue 24,956,529 23,693,019 25,201,765 4,342,628 23,647,812 1,553,953 6.2% Expenditures by Cost Center Police Depa wend 24,95,529 23,693,019 25,201,765 11,828,663 23,64],812 (1,553,953) 6.2% Total Cost Center Expenditures 24,956,529 23,693,019 25,201,765 11,828,663 23,647,812 1,553,953 6.2% Expenditures by Account Type Salmon a Wages 16,469,848 14,575,954 15,318,526 7,291,059 1,228,796 (89,730) -0.6% Fusin Benefits 4,413,534 4,387,820 4,689,221 2,225,058 4,]35,]92 46,571 1.0% Other Personnel costs 39,461 313,923 345,095 160,283 412,295 67,200 19.5% Total Personnel 29,922,843 19,277,697 20,352,842 9,676,400 29,37,883 24,041 0.1% Supplies 1,070,403 1,321,646 1,433,223 664,071 369,052 (1,01 -74.3% Pmfessional Sew.(31xx) 32,460 21,272 20,500 ],9]1 53,849 33,340 162.6% Comm/rrareporfatim(32xx) 52,270 84,024 220,988 55,619 205,800 (15,188) 6.9% Pnnbng & Advertising (33xx) - - - - - - - Insurance (34xx) 884,412 1,105,fi68 1,101,420 550,719 1,154,868 53,448 4.9% Utilities(35xx) 248,662 241,969 245,000 107,042 258,495 13,495 5.5% Repairs& Wintenance(%xx) 1,068,099 1,384,878 1,444,829 587,364 758,146 (686,683) 47.5% Debt Service- Principal - - 24,185 15,151 - (24,185) - 100.0% Debt Service- Intemst &Fees - - - - - - - Other Savers &Charces(39xx) 470,040 164,503 20],8]8 %,473 190,728 (17,150) 6.3% Guards &Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - Transfers Out - - - - - - - OtherFinancingThes(Wxx) 4,437 11,592 26,076 13,038 (26,076) - 100.0% Total Service & Ch.,. 2,760,380 3,013,906 3,290,876 1,393,368 2,621,871 (668,1111 69.7% Capital 202,903 79,770 124,824 94,824 280,000 155,176 124.3% Total Expenditures by Type 24,95,529 23,693,019 25,201,765 11,828,663 23,647,812 (1,553,953) 6.2% Net Surplus / (deficit) DA86,035) Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 34.99 34.99 33.99 34.99 - Bayaining 226.00 223.99 219.99 213.DD (19.00) Pad- Time /SeasonaPTempoary 45.99 45.99 33.99 46.OD 1.99 Tubl FTE's 305.00 302.00 285.00 293.00 Explain Significant Revenue, Expenditure and Staffing Changes Below: Gasoline costs in the amount of $897,371 have been hansfemtl to the COIT fund fer2013. Additional costs have been trensfreed to the PS LOIT department for2013. Capital in the amount of $280,000 has been im1mad! in the 2013 budget. Replacement of police patrol cers a included in the budgetfor the Cumulative Capital Devebgnent Fund 406. Auto mpair costs hansfened to the EDIT fund for 2013. Page 48 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Police Fund Number 101 -0801 Increased Police Cracker! Pubes (DOwndo ar, East Race) Walking Patrols(Neightiortrood Beats) Expanded Polka: -youtM1 Programs (Police AtM1letic League) Communication Center Upgrade Conversion to 8118 Mhz State -wide Radio System Dcanik wn Police Substation Remote Access to Law Enforcmend and COSB Databases Expanded Crime Prevention Programs and ParNerships (Crime Pagoda) CKy Strategy Develop Predictive Policing Strategies and Padres Develop Public-Private Video Camera Partnerships (Surveillance Cameos) Dgidl Evidence/Stoage upgrade Increased Police Directed] Patrols (Downtown, East Race Eddy Street Commons, negM1[ro�M1OOds) Expanded Police-youtM1 Premms (Police AdM1Stic League, SRO Program) Upgade Communication Center Recording System Dgidl Evidence Stoage/Access Upgrade (challenges: funding) Upgade Communication Center Recording System (challenges: funding) Key Performance Indicators 36 aired 2011 2012 Actual Estimated 2013 Measure Type Target ifmmilabs ifmmilable Pm action - Increased Director! Patrols Output 700 588 - Increase youth Programs Output 650 553 600 650 - Assist with Public Event Output 100 65 - Law Enforcement Training Output 31,000 30,857 31,000 32,000 Tvces: output, efficiency, effectiveness, maldv, outrrome, techroloov Page 49 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name Police Fund Number 101 -0801 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pm action Pm action Pm action Pm action Total Replacement Capital 1 72 Ch. VoicafDataNOIP Forester Cash 55,999 - - - - 55,999 2 Laptop Replacement Cash - 29,999 59,999 59,999 59,090 170,000 3 SOS Vehicles Lease 15,000 15,000 15,000 15,000 15,000 75,000 4 (label vehicles funded through CCD Furl - 5 6 7 8 9 10 11 12 13 14 15 16 1] Four eat Capital 18800 Mhz Radius and Supplies Cash 50,000 50,000 50,000 50,000 50,000 250,000 19 City Camera Surveillance System Cash 100,000 100,000 W'000 50,000 SgO0O 350,000 20 Oigital Evidence Storage System Cash 60,000 - - - - 60,000 21 Communication Center Consoulabon Pending - - - - - 22 (discussion on issue aid funding noni - - - - - - 23 24 25 26 2] 28 29 30 31 32 33 34 Total 280,000 185,000 165,000 165,000 165,000 960,000 Funding Sources: Cash, Lease, Gant, Bom, Contributed Capital Justification: 1 72 Ch. Remider. existing system ¢ 8 years old, repair parts not accessible, not NG 911 or VOlP Capable 2 Laptop Replacement scheduled aptacement program after Dell Laptop 5 year smarty expires. 3 ISOS Vehicles. Patel vehicles leased in the Cumulative Capita l Development Fund 406. 4 5 6 8 9 10 11 12 13 14 15 16 V 18800 Mhz Radius: replacement atlios and supplies 19 Surveillance Cameras. expand existing surveillance system 20 Digital Evidence Systems. in ccessatudity and efficiency of stared digital evidence. increase 21 Comm. Center Consolidator. of PSAPS to state mandated number by 2014. 22 23 24 25 26 2] 28 29 30 31 32 33 34 Page 50 Form 1 Page 51 Fri.1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name lCommunksuffons Can Fund Number 101 -0802 Department Description& Purpose Responsible for the operators often Communications Center to assist local public safety wdh dispatch ofemergency personnel. 2012 2013 2010 2011 Amentletl 6130112 Prop osetl Vaden. % Description Actual Actual Busiest Actual Busiest 2012 -2013 Ch, Revenue Property Taxes 1,557,399 1,675,970 1,836,797 762,032 1,941,325 194,528 5.7% Locallncome Taxes - - - - - - - 01herTaxes - - - - - - - GramallmeyovemmenGl 215,000 215,000 215,000 215,090 215,999 - 0.0% Chaves for Services - - - - - - - ImareatEamings - - - - - - - Bond Proceeds - - - - - - - Donations - - - - - - - Olher Incense - - - - - - - Transfers In Total Revenue 1,]]2,300 1,890,970 2,051,]9] 9]],032 2,156,325 104,528 5.1% Expenditures by Cost Center Communications Center 1,]]2,300 1,890,970 2,951,]9] 9]],032 2,156,325 104,528 5.1% Total Cast Center Expenditures 1,]]2,300 1,890,970 2,051,]9] 9]],032 2,156,325 104,528 5.1% Expenditures by Account Type Salaries &Wages 1,346,413 1,365,243 1,466,958 709,202 1,520,753 53,795 3.7% Fnnge Benefits 394,321 502,626 557,335 256,515 607,024 49,689 8.9% Other Personnel cosh Total Personnel 1,]40,]34 1,867,869 2,024,293 965,717 2,12],]]] 103,484 5.1% Supplies 4,040 2,756 4,029 991 4,029 0.0% Professional Sew.(31xx) - - - - 264 264 - Comm/rranxporfation(32xx) - - - - - - - Pnnbng & Advertising (33xx) - - - - - - - Insurnme(34xx) 9,116 3,072 3,480 1,740 3,528 48 1.4% Utilities(35xx) - - - - - - - Repairs & Wintenance(36xx) 17,006 16,127 17,516 8,178 18,692 1,176 6.7% Debt Service- Principal - - - - - - - Debt Sooice- Intemst &Fares - - - - - - - 01herServices &Chayes(39xx) 1,331 1,110 2,035 184 2,035 - 0.0% Grants &Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfem Out - - - - - - - Other Financing Uses (Wxx) 73 36 444 222 (444) - 100.0% Total Service & Ch.,. 27,526 20,345 23,475 10,324 24,519 1,044 -91.9% Capital Total Expenditures by Type 1,]]2,300 1,890,970 2,051,]9] 9]],032 2,156,325 104,528 5.1% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 37.00 37.00 36.00 38.00 1.00 Bayaining - - - - - Pad -Time /SeasonaPTemporary Tabil FTE's 37.00 37.00 36.00 38.00 1.00 Explain Significant Revenue, Expenditure and Staffing Changes Below: Page 51 Fri.1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name lCormermikabone Center Fund Number 101 -0802 2012 Accomplishments utcames 4 -10 required) - Communications Center Opgade to 800 MM1z - Conversion to 800 MM1z State -wide Rene System City Strategy 2013 Department Goals 8 Objectives/Linkage to City Strategies 4 -10 required) Number - mcaase retention ate of new employeas 5 - Incmase videos rn,llance capabilities (communication center) fi - Incmase manpower (addition of 4 d ispalr ors) fi - Continue Consolidation of Communication Confers 5 2013 Signified at Chan es /Cballen es /O ortunKies wKb a focus a n solutions - Increase new dispatrber retention ate (incaaced job satisfaction, decrease overtime) - Increased video surveillance capabilities (refunding on funding and additional dispatrhers) - Consolidation Communication Confers Key Performance Indicators 36 uiretl 2011 2012 Actual Estimated 2013 Measure Type T. ,.t ifavailabis ifavailable Pro action Retention of New Personnel Efficiency 50% 59 Monitor Surveillance Camea Output 100 0 0 Police Dis,lrb Output 92,808 90,000 92,000 Fire MS Dispah:hes Output 15,458 15,000 15,500 Types: output, efficiency, effectiveness, quality, outcome, technology Page 52 Form 1 Page 53 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name 1C.namnication. Center Fund Number fbf -0802 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pm action Pm action Pm action Pm action Tptal Replacement Capital 1 2 3 4 5 6 T 8 9 10 11 12 13 14 15 16 1] Pro act Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 - Funding Spumes. Cash, Lease, Gra t Bond Contributed Capital Justification: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 V 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 Page 53 Form 1 Page 54 Form City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name jPubfis Safety LOff Fund Number 101 -0805 Department Description & Purpose Responsible for the police personnel msts using funds revenues that are reelected through the PS LOITtax fund 249 and transferred. 2012 2013 2010 2011 Amentletl 6130112 Proposetl Vinim. % Descrption Actual Actual Butl it Actual Bud ,.t 2012 -2013 Clat Revenue Pmperly Taxes - - - - - - - LowllmomeTaxes - - - - - - Other Taxes - - - - - - - GardsMideyovemmenfal - - - - - - - ChayesforSewices - - - - - - Interest Earnings - - - - - - - Bond Proceeds - - - - - - - Dombons - - - - - - - Otherbcome - - - - - - - Tomatomin 2,769,344 3,029,427 1,496,641 3,968,567 939,140 31.0% Total Revenue 2,769,344 3,029A27 1A96,641 3,968,567 939,140 31.0% Expenditures by Cost Center Police Public Safety LOIT - 2,641,808 2,964,427 1,446,910 3,968,567 1,004,140 33.9% Transfer Funds Bak to Fund 249 - 127,536 - - - - - Total Cost Center Expenditures 2,769,344 2,964A27 1A46,910 3,968,567 1,004,140 33.9% Expenditures by Account Type Salams &Wages - 1,973,313 2,197,4A 1,088,732 2,942,410 744,933 33.9% Fringe Benefits - 608,596 697,850 332,263 9M,643 240,793 34.5% Other Personnel costs 59,899 69,100 25,915 87,514 18,414 26.6% Total Personnel 2,641,808 2,964,427 1,446,910 3,968,567 1,004,140 33.9% Supplies Professional Sew.(31xx) - - - - - - Comm/frareporfation(32xx) - - - - - - Printing & Advertising (33xx) - - - - - Insurame, (34xx) - - - - - Utilities (35xx) - - - - - Buffer" Wintertime, (%xx) - - - - - DebtSovice- Principal - - - - - Debt Sovice- Intemst &Fees - - - - Other Saviors; &Chayes(39xx) - - - - - Grants &Subsidies - - - - Payment In Lieu of Taxes - - - - - - Transfers Out - - - - Other Financing Uses (Wxx) 127,536 Total Service & Ch.,. 127,536 0.0% Capital Total Expenditures by Type 2,769,341 2,gUA27 1A46,910 3,968,567 1,004,140 33.9% Net Surplus /(deficit) 65,000 49,731 Staffing (FTE's) 2011 2012 6130112 2013 Vartance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bayaining 34.00 37.00 37.00 47.00 10.00 Pad -Time /SeasonapTempoary Total FTE's 34.00 37.00 37.00 47.00 10.00 Explain Significant Revenue, Expenditure and Staffing Changes Below: The Police Public Safety LOIT department in the General Fund was cmated in 2011 In account for police personcel costs funded by 1he.25% income tax. The tax a deposited in Fund 249 and transferred In the General Fund quarterly In rover costs incurred. A mcorsd ation and se8ement of mvenue and costs B pmpamd quarterly and any unspent funds am mtumed In Fund 249. Page 54 Form City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Public Safet LOIT Fund Number 101 -0805 :d Police Directed Patrol (OOwutown, East Race) Patrols (Negbinthood Beats) :d Poli a -Youth Programs (Police Athletic League) :d Can Prevention Programs and Par n e ships (Crime Reports) CKy Strategy Paafimb a Policing Strategies and Patrols 1 Police Oia c rdl Patrols (Downtown, East Race , Eddy Stroet Commons, Negbbothoods) it Policayouth Programs (Police Athletic League, SRO Program) Key Performance Indicators 3F required) Measure Type Target 2011 Actual ifavailable 2012 Esgmateal ifavailable 2013 Pra'ecgan -Law Enforcement Training Output 313 300 313 TyPca. out.t. efficiency, effectiveness, gwldy, oWrome, tecbnolcoy Page 55 Form 1 Page 56 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name I Public Safety LOFT Fund Number 181 -0805 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pm action Projection Projection Total Replacement Capital 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 1] Pro act Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 - - - - - - Total Funding Sources. Cash, Lease, Gra t Bond Contributed Capital Justification: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 V 18 19 28 21 22 23 24 25 26 2] 28 29 39 31 32 33 34 Page 56 Form 1 Page 57 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name Fire Department Fund Number 101 -0901 Department Description & Purpose The South Bend Fire Department provides emergency cervices, public education, andpreventon services and programs. 2012 2013 2010 2011 Amentletl 6130112 Prop osetl Variance % Description Actual Actual Bud ,.t Actual Bud ,.t 20122013 Ch, Revenue Property Taxes 17,955,727 16,934,579 17,342,514 8,741,261 17,313,661 (28,853) -0.2% Loral Income Taxes - - - - - - Other Taxes - - - - - - - Granls/Infey.modownGl - - 155,000 - 155,000 - 0.0% Charges for Services 1,915,738 1,967,804 2,00$438 827,208 1,58$822 (420,616) -20.9% Interest Earnings - - - - - - - Bond Proceeds - - - - - - - Donations - - - - - - - Other Income 508,007 444,770 396000 220,231 461,000 65,000 16.4% Transfers In 500,000 500,000 1,000,000 1,000,000 0.0% Total Revenue 20,879A72 19,847,153 20,902,952 9,788,700 20,518A83 384,169 -1.8% Expenditures by Cost Center Fire 20,879,472 19,847,153 20,902,952 9,788,700 20,518,483 (384,469) -1.8% Total Cost Center Expenditures 20,879A72 19,847,153 20,902,952 9,788,700 20,518A83 384,169 -1.8% Expenditures by Account Type Salmon, &Wages 14,499,341 13,394,603 13,892,633 6,542,790 13,668,186 (224,447) -1.6% Fringe Benefits 3,969,173 3,997,111 4,316,558 2,098,,10 4,439,545 122,987 2.8% Other Personnel costs 429,223 467,726 452,886 170,812 431,285 (21,601) 4.8% Total personnel 18,897,737 17,859,440 18,662,077 8,812,372 18,539,016 (123,061) -0.7% Supplies 454,543 563,643 623,213 281,363 381,726 (241,487) -38.7% Professional Sew.(31xx) 14,986 15,153 21,500 9,075 17,850 (3,650) -17.0% Comm/rrareportation(32xx) 28,049 26,136 29,750 13,956 4,786 17,036 57.3% Printing It Atlmithing(33xx) 4,984 1,568 8,350 599 8,350 - 0.0% Insuance(34xx) 418,007 302,640 244,404 122,202 244,404 - 0.0% Utilities(35xx) 148,559 159,689 213,500 72,779 213,500 - 0.0% Repairs& Meintenance(%xx) 836,851 8 ,1,676 967,944 437,218 939,263 (28,681) -3.0% Debt Sewice - Principal - - - - - - - DebtSewice - Interest It Fees - - - - - - - Other Sooners; & Charges (39xx) 72,258 35,904 124,150 35,104 119,500 (4,650) -3.7% Grade &Suthadies - - - - - - - Payment In Lieu of Taxes - - - - - - - Tansfers Out - - - - - - - Other Financing Uses (50xx) 3,498 5,304 8,064 4,032 8,088 24 0.3% Total Service &Charges 1,527,192 1,424,070 1,617,662 694,965 1,597,741 (19,921) 33.9% Capital Total Expenditures by Type 20,879A72 19.847.153 20,902,952 9,788,700 20,518A83 (304A69) -1.8% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 6.00 6.00 6.00 6.00 - Bargaining 222.00 224.00 216.00 212.00 (12.00) Pad- Time /SeesonaVTempoary 1.00 1.00 1.00 1.00 Total FTE's 229.00 231.00 223.00 219.00 Explain Significant Revenue, Expenditure and Staffing Changes Below: 2013 Cheyes for Services reduced due to expected lower avenue of $500,000 from the EMS contract wilt St. Joseph County as service to Penn Township scheduled to be performed by township personnel. Gasoline costs in theamount of $226,437 have been transferred to the COIT fund FD fully staffed at 251 with 29 firefighters in PSLOIT in 2011 and 2012. 2012 FTE's reflect staffing at 253 due to planned Felxumy retirma n a. 2013 PSLOIT coven 39 firefighters. Page 57 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Floe Department Fund Number 101 -0901 - Purchase of new tam -out gear forall marabous of the depaNnent Pu chase of new dual -band portable muss, allows department membem greater moseperalsity with community part eas purchase of new self - contained soothing appaatus for department W% of this purchase is coveretl byobbrining Assistance to FiafUldons Gant (federal) The Department has begun the acoaditation process through the Commissar on Fire Accreditation International Completion of application and hiring process fora new hiring list to be effective 11112013: emphasis is on minority acruitrnervincoose diversity Renegotiate County Amtvlance Contract adjusting for need in St Joseph County with our partcers in county government City Strategy Pu cbass of 2 new pumper /engine fire apparatus and one usual truck. New vehicles will decrease mandonance/fuel Reduce DepaNnental energy consumption by 10 %: this includes fuel, electricity, and natural gas usage Fuchsias and implementation of video- conferencing training system that is regionalized with Clay Fire Tamils, this will lead to greater training opportunities for our members while decreasing costs and out of service time for ngs M cry manpower, mono may se opemonues a use consul nrgnN amuse co my manpower ro cover mu assignment. Then: will also be an opportunity to cover some cost with the new city ambulance call volume previously lost to outaide agencies Identification of plan for fin: station reptacenenVredistricting. Challenge- funding sources: Opportunities - providing much bettrar service to citizens due to better response tines, providing potential pudic stimulus and economic opportunities and business development in several areas of the city Key Performance Indicators 3-6 sequined) 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifmmilable Pm action <6 min response time foremergenews Effectiveness 90% 75% 12 and EKG acquisition w/ 10 min Efficiency 100% 90% 90% 100% < Fuel Consumption Outcome <fual 10% 65065gal 67500gal 50351 Tvces: output, efficiencv, effectiveness, malty. outcome, tochnoleov Page 58 Form 1 Page 59 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name lFileDepairtment Fund Number 191 -0901 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pm action Projection Projection Ta1al Replacement Caoilal 1 Fin, Capital Budget in Fund 288 - - - - - - 2 3 4 5 6 7 8 g 10 11 12 13 14 15 16 17 Pro act Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 - Funding Sources. Cash, Lease, Gmrtt, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 Page 59 Form 1 Page 60 Fmm1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name lHuman Rights Fund Number fof -1008 Department Description& Purpose To account mr expenditures to prevent dlscommetAn and to promote human rights. 2012 2013 2010 2011 Amended 6130112 prop osetl Variance % DescdpU.n Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes 252,273 254,956 296,757 129,475 346,237 49,480 16.7% Loral Income Taxes - - - - - - - Other Taxes - - - - - - - Grantallmoyovemmental - - - - - - - ChargesforServices - - - - - Interest Earnings - - - - - - Bond Proceeds - - - - Donations - - - Other Income - - - - Transfers In Total Revenue 252,273 254,956 296,757 129,475 346,237 49,480 16.7% Expenditures by Cost Center Investigation 252,273 254,956 296757 129,475 3 ,237 49,480 16.7% Total Cost Center Expenditures 252,273 254,956 296,757 129,475 346,237 49,480 16.7% Expenditures by Account Type Salams&Wages 166,401 170,045 1A,535 87,484 192,537 15,002 8.5% Fringe Benefits 57,925 52,735 58,694 28,623 64,297 5,603 9.5% Other Personnel costs Total Perommel 224,326 222,780 236,229 116,107 256,834 20,605 8.7% Supplies 3,126 4,099 3,117 2,230 3,861 744 23.9% Pmfessional Sew.(31xx) - - - - 1,608 1,608 - Comm/rrareportalion(32xx) 7,671 7,657 7,992 850 7,992 - 0.0% Pnnbng & Advertising (33xx) - - - - - - - Insuance (34xx) 3,701 3,924 4,404 2,202 4,524 120 2.7% Utilities(35xx) 2,765 3,578 5,106 1,864 5,106 - 0.0% Battens & Winlenance(%xx) 10,598 12,572 16,880 5,590 17,912 132 0.8% Debt Service - Principal - - - - - - - DeblService - Interest &Fees - - - - - - - Other Smoices & Charges (39xx) 50 322 21,925 80 46,300 24,375 111.2% Grants &Subsidies - - - - - - - Paymenl In Lieu of Taxes - - - - - - - Transfers Out - - - - - - - OlherFinancingUses(Wxx) 36 24 1,104 552 (1,104) - 100.0% Total Service &Ch.,. 24,821 28,0A 57,411 11,138 82,542 25,131 14.7% Capital 3,000 3,000 Total Expenditures by Type 252,273 254,956 296,757 129,475 346,237 49,480 16.7% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 6130112 2013 Vadance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 4.00 4.00 4.00 4.48 0.48 Bargaining - - - - - Pad -Time /SeasonaPTemporary Total FTE's 4.00 4.00 4.00 4A8 OA8 Explain Significant Revenue, Expenditure and Staffing Changes Below: The Common Council approved the lease of office space for the Human Rights De simmenl at 319 Niles Avenue beginning in 2012 ale cost of $3,750 per month or 545,001) peryaar. Higher health insurance and PERF rabremenl rates. Central Services administration fee of $1,608 incmased for 2013 and moved to the professional services accounlralegory. The Human Rights De simmenl has two additional employees who are paid fmm grants in Fund 258. Addition of 1,000 hours forlemporary administrative perameal in 2013. Page 60 Fmm1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Human Rights Fund Number 101 -1008 Hosted the annual Human Rights Fair Housing training and Awards and acoomahips totaling 3,588. DO Diversity Training for new Police Officers on three separate occasions in South Bend. Set up an informational trough at the annual schooners night out in Howard pads. Performed a training at the Mann Luther King celebration concerning the Human Rights Commission. Met with Mayor Dave Wood concerning taking the Commission county wide. He was receptive and agreed to wed, sigh the Commission if he was the Saint Joseph Common Council concerning going tour ty wide. We wen: told to getMishawaka on board first Lonnie Douglas, elected Treasurer of the International Association of Official Human Rights Agencies. only hosted the annual Indiana Consortium of State aoo Loral Human Rights Agencies Training Conference. CRY Strategy Urban Development by reaching our rase production numbers poor to the end of the contractual period. 1 Eati a policy when: all rases filed with the Commission must be completed within the days or less with an exception for those rases that require legal intervention. Those cases must oo completed wilbin 368 tlays. 1,3 Continue to work with the city of M¢bawaka and the County to marine that all of the cd¢ans of Saint Joseph County am insured of equal opportunity. Get the Commission compensated for investigating the additional rases from those amen. 5 Through education and outreach make a staid effort to assist Respondents work with the commie mm¢sion. We will also assist omplainNants more same of bow the Commission works and why it works the way that d does creating a better process. 4,5,6 Challenge Staff as wall as the Commissioners to find better venues to train ,investgate, conciliate, mediate and esoNe issues amt amcnmmauon in our communny wine commany remaining ewugn a:sounxs M seep me k,ommisson errecove am a vameo part of the community. Valuing Diversity in our community and teaching others the benefits of a diverse community. Getting others to ease that diversity stenthens our unity through inclusion of all types of people. All races, colors, sexes, sexual orientations, national orgins, differently ailed as well as all religions aoo political of ifations. The Commission's office is relocating Staff will need to make a detarmined effort to get the word out to our customers so that they will know how to contact us. We must make effective use of all media during this transition. We must also make effective use of any down time Maintaining our contract numbers with the Equal Employment Opportunity Commission and the U S Department of Housing and Urtan Development when the number of actual charges filed is decreasing. Determining whether the number of charges am decea sing due to the Key Performance Indicators 36 uired 2011 2012 Actual Estimated 2013 Measure Type Turgid if avail. ble if avail. ble Pe action Number of tramings performed. output 6 6 8 8 Number of Housing Tramings output 6 8 8 8 Number of rases investigated output 188 106 184 184 N umber of inquiries handled effectiveness 100 107 100 100 Number of probable causes outcome 10 8 10 1D Number of No Causes outrome,effect 86 A 80 80 Tvces: output, efficumcv, effectiveness, quality, outwore, technology Page 61 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name 1HUman Rights Fund Number 101 -1008 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pm action Pm action Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - Fee ect Capital 18 Copier /fax/e- mail /punter Lease - - 8,000 - - 8,000 19 Overhead Protector/ scream HON Cash 3,000 - - - - 3,000 29 - - 21 22 23 24 25 26 27 28 29 39 31 32 33 34 Total 3,000 8,000 11,000 Funding Sources. Cash, Lease, Grant, Boyd, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Needed to min an efficient office as well as conduct efficient trainings within the community. 19 Needed to min an efficient office as well as conduct efficient trainings within the community. 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Page 62 Form 1 Page 63 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name Code Enforcement Fund Number 101 -1201 Department Description 8 Purpose To proven, clean and said properties by inspecting those prope tes and working with property owners to make the properties meet the environmental standards set bdh in the Cdy Ordinance. 2012 2013 2010 2011 Amended 6130112 Prop osetl Valance % Desclpficn Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes 1,284,281 1,416,291 1,818,513 657,628 2,131,598 313,985 17.2% Loral Income Taxes - - - - - - - Other Taxes - - - - - - - Gran[sllmag,rxe idenlzl - - - - - - - ChargesforSewices - - - - - - - limarestEamings - - - - - - - Bond Proceeds - - - - - - - Donations - - - - - - - Other Income 108,035 54,056 50,300 28,189 59,399 - 0.0% Tumsfem In Total Revenue 1,392,316 1A10,347 1,868,813 685,808 2,181,898 313,085 16.8% Expenditures by Cost Center Environmental 601,530 63,965 fifi6,800 3 'otlo 661,825 (4,975) -0.7% Vehicles 160,839 1]0,]23 179,942 85,808 33,485 15,543 87.0% Animal Control - - - - - - - Housing 629,94] fi68,659 693,937 30,000 69,068 5,131 0.7% Graffiti Removal (Parks) - - 9,134 - 101,fi49 3,515 3.6% Illegal Dumping G ew (Solid Waska) - - 230,000 - 382,871 152,871 65.5% Total Cost Center Expenditures 1,392,316 1A10,347 1,868,813 685,808 2,181,898 313,085 16.8% Expenditures by Account Type Salams &Wages 592,122 610,065 659,352 321,340 656,527 (2,825) -0.4% Fringe Benefits 153,849 209,286 243,074 113,471 262,316 19,242 7.9% Other Personnel world 10,000 10,360 11,040 5,160 11,W0 0.0% Total Perveddel ]55,9]1 829,711 913,466 439,971 929,883 16,417 1.8% Supplies 51,937 72,005 78,664 41,239 74,686 (3,978) -5.1% Professional Sew.(31xx) 5,398 2,826 3,742 2,241 ,030 4,288 114.6% Comm /frawpordtion(32xx) 38,382 3,210 39,688 1],9]8 34,188 (5,500) -13.9% Panting& Advadising(33xx) 17,765 15,221 17,610 9,108 17,500 (110) -0.6% Maurance(M.) 34,019 155,856 103,452 51,726 99,552 (3,900) -3.8% Utilities(35xx) 2,618 - - - - - - Repairs & Wintenanwe(36xx) 314,250 275,555 fi48,484 94,748 804,484 15,000 24.1% Debt Service- Principal - - 2,300 - (2,300) - 100.0% Debt Service- Intemst &Fees - - - - - - - Other Services & Charges (39xx) 3,114 3,584 4,643 415 3,575 (1,068) -23.0% Grants &Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Tumsfem Out - - 52,000 - - (52,00(1) - 100.0% Other Financing Used(Wxx) 53,480 48,219 4,764 28,382 52,000 47,236 991.5% Total Service &Ch.,. 469,09 53],4]1 876,683 204,598 1,019,329 142,646 888.9% Capital 115,381 31,160 158,000 158,000 Total Expenditures by Type 1,392,316 1A],34] 1,868,813 685,808 2,181,898 313,085 16.8% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 6130112 2013 Valance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 15.50 17.00 17.00 16.50 (0.50) Bargaining - - - - - Part- Time /SeasonaPTemporary 0.54 0.54 0.54 0.54 Total FTE's 16.04 17.54 17.54 17.04 Explain Significant Revenue, Expenditure and Staffing Changes Below: An inapeclor position was bugeted in 2011 but notfilletl. Position was filled in 2012. Supervisory position equally distributed! between Code and Animal Control for 2013 resulting in a.5 FTE reducWCtion. The 2013 budget included Reimbursement in the amountof $101,649 to the Packs and Recmatlon Fund 201 forgraffei removal. The 2013 budget included reimbursement in the a untof$382,8]l to the Solid Waste Fund 610 for the four person illegal dumping cleaoup crow and related tipping fees and vehicle costs. A toll of $158,000 was included in 2013 capital for replacement, enicles. Page 63 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name 1C.d.Enforesoment Fund Number idf -1201 2012 Accomplishments/Outcomes 4 -10 uiretl COaenswdM1in four neighbmhoods are expenencing cleaner neighborhoodswdb ourass¢dnce in fournelghborhood clean upaciti dies City Strategy 2013 Department Goals 8 Objectives /binka a to City Strategies 4 -10 required) Number Residents and properly owners will experience cleaner neghborhoods 3 2013 Significant Chan es /Challen es /O artunities wKh a focus on solutions Expedite the length of time to clean or cut a properly mining the 'work orders software wdbin Navaline Key Performance Indicators 3-6 m uimtl 2011 2012 Actual Estimated 2013 Measure Type T. ,.t if avail. ble if avail. ble Pm action Violation letters sent output 19,999 12536 8979 9,999 Properties cleaned by the City outcome 3999 4941 1637 2599 Properties cleaned by the owner outcome 48D9 6318 1692 3599 Types: output, efficiency, effectiveness, quality, outcome, technology Page 64 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name lCodeEnformement Fund Number 101 -1201 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pm action Pm action Pm action Pm action Total Replacement Capital 1 Small articulated baler (969) Cash - - - - - - 2 Small articulabed leader (971) Cash - - - - - - 3 Singleaxle dumptock(910) Cash 99,999 - - - - 90,000 4 4WD P /U(912)(mowing 8 snow) Cash 22,000 - - - - 22,000 5 4W P /U(915)(mowing 8 snow) Cash 22,000 - - - - 22,000 6 Compact hybrid auto (932) Cash 24,000 - - - - 24,000 ] Single axle dump tuck (914) Cash 90,000 - - - 90,000 8 Compact hybrid a ate (939) Cash - 24,000 - - - 24,000 9 Compact hybrid a ate (9M) Cash - 24,000 - - - 24,000 10 Compact hybrid aide (926) Cash - 24,000 - - - 24,000 11 4WD PN (922) (mowing 8 snow) Cash - 22,000 - - - 22,000 12 4W D PN (916) (tire pick up 8 plow) Cash - - $$$$ - - - 13 Single axle dump tmck(913) Cash - - 90,000 - - 90,000 14 Compact hybrid aide (905) Cash - - - 24,000 - 24,000 15 Compact hybrid aide (921 Cash - - - - 24,000 24,000 16 1] Fee ect Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 Tptal 158,000 184,000 90,000 24,000 24,000 480,000 Funding Sources. Cash, Lease, Gant, Boyd, Contributed Cashel Justification: 1 Replace a $3,000 1month lease 2 Replace a $3,000 1month lease 3 Replace a 2000 dump with 8,566 hours 4 Replace a 2000 pick up with 76,000 miles 5 Replace a 2002 pick up with A,000 miles 6 Replace existing 2002 cavalier with 91,000 miles ] Replace existing taller that is being constantly welded. 8 Replace existingtader that is he ing constantly welded. 9 Replace a 2005 dump with 6 90 0 hours 10 Replace existing 2004 cavalier with 97,000 miles 11 Replace existing 2002 cavalier with 91,000 miles 12 Replace existing 2004 cavalier with 13$000 miles 13 Replace a 2005 pick up with 52,000 miles 14 Replace 2004 d ump with 7,200 hours 15 Replace 2000 d ump with 8,566 hours 16 Replace existing 2010 Pdus 17 Replace existing 2010 Pdus 18 19 20 21 22 23 24 25 26 T] 28 29 30 31 32 33 34 Page 65 Form 1 Page 66 Fri.1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name lCods Hearing Officer Fund Number 101 -1203 Department Description& Purpose Licensed privately pactsing attorneypad to preside over Code Enforcement Hearings. 2012 2013 2010 2011 Amended 6130112 Prop osetl Valance % Desclpficn Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Pmperty Taxes 46,218 44,848 40,000 23,878 40,000 - 0.0% Lowd Moome Taxes - - - - - - - OlOerTaxes - - - - - - - Gen6/InfeyovemmenGl - - - - - - - Charges forSeweres - - - - - - - limarestEamings - - - - - - - Bond Proceeds - - - - - - - Donations - - - - - - - 01M1erincome - - - - - - - Tansfem In Total Revenue 46,218 44,848 40,000 23,078 40,000 0.0% Expenditures by Cost Center Environmental 9,244 8,970 8,000 5,000 8,000 - 0.0% Vehicles 3,235 3,139 2,800 2,000 2,800 - 0.0% Animal Control 1,387 1,345 1,200 1,078 1,200 - 0.0% Housing 32,352 31,394 28,000 15,000 28,000 - 0.0% Total Cost Center Expenditures 46,218 44,848 40,000 23,078 40,000 0.0% Expenditures by Account Type Salaries &Wages - - - - - - Fnnge Benefits - - - - - - OlOer Personnel cools - - - - - - Total Penniman Supplies Professional Sew.(31xx) 46,218 44,848 40,000 23,0]8 40,000 - 0.0% Comm/fansWiletion(32xx) - - - - - Pmbng & Advertaing (33xx) - - - - - - Insuance (M.) - - - - - Utilities(35xx) - - - - - Repairs & Wintenance(%xx) - - - - - DebtSavice- Principal - - - - - DebtSewie - Intemst &Fees - - - - OlOerSewices & Charges (39xx) - - - - - Guards &Subodies - - - - Payment In Lieu of Taxes - - - - - - Tansfem Out - - - - OlOer Financing Uses (Wxx) Total Service &Ch.,. 46,218 44,848 40,000 23,078 40,000 0.0% Capital Total Expenditures by Type 46,218 44,848 40,000 23,078 40,000 0.0% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 6130112 2013 Valance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Pad -Time /Seasonaffempoaw Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Contractual position. Page 66 Fri.1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Code Hearing Officer Fund Number fof -1203 CKy Strategy Key Performance Indicators 3F required) 2011 2012 Actual Esgmatetl 2013 Measure Type Target ifavailable ifavailable Pra'ecgan Tvpus. output. efficiency, effectiveness, aualdv, outcome, tecbnolcov Page 67 Form 1 Page 68 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name 1C.de Hearin Officer Fund Number fbf -1203 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pm action Pm action Pm action Pm action Tptal Replacement Capital 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 1] Pro act Cap0al 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 - Funding Spumes. Cash, Lease, Gra t Bond Contributed Capital Justification: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 V 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 Page 68 Form 1 Page 69 Form City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name 1JUnk Vehicle Fund Number 1014204 Department Description& Purpose To promote a betterlwing envtionment forall ravens often Cltybyn:moviog abandoned andjunk vehicles kom the neighborhoods 2012 2013 2010 2011 Amended 6130112 poop osetl Valance % Desclpfian Actual Actual Budget Actual Budget 20122013 Ch, Revenue Pmperly Taxes 21,287 199,531 32,574 23,368 29,829 (2,745) -8.4% Lowl Moome Taxes - - - - - - Other Taxes - - - - - - - Gumts/Imeyovemmemal - - - - - - - ChaigesforSewices - - - - - - Interest Earnings - - - - - - - Bond Proceeds - - - - - - - Donaeois - - - - - - - Other Income 32,812 20,696 %,000 8,907 36,999 - 0.0% Transfers In Total Revenue 54,099 121,137 68,574 32,275 65,829 2,745 4.0% Expenditures by Cost Center Environmental - - - - - - - Vehides 54,999 121,137 68,574 32,275 65,829 (2,745) 4.0% Animal Control - - - - - - - Housing - - - - - - - Total Cast Center Expenditures 54,099 121,137 68,574 32,275 65,829 2,745 4.0% Expenditures by Account Type Salaries a Wages 33,095 34,411 36,285 17,346 37,763 1,478 4.1% Fnnge Benefits 10,266 13,641 14,732 7,144 16, 302 1,570 10.7% Other Farommel cosh Total Personnel 43,361 48,052 51,017 24,499 54,065 3,048 6.0% Supplies 1,335 1,217 2,041 361 1,082 (959) 47.0% Pmfessional Sew.(31xx) 206 - - 90 - - - Comm/rrareportation(32xx) - - - - - - - Pnnbng It Advmbaing (33xx) - - - - - - - Insurmon(34xx) - - - - - - - Ublibus(35xx) - - - - - - - Repeirs& Maintenance( %xx) 2,534 3,794 5,367 1,364 3,867 (1,590) -27.9% Debt Sewice- Principal - - - - - - - DebtSewice- Intemst It Fees - - - - - - - Other Sewices&Chagges(39xx) 6,663 6,372 7,315 3,136 6,815 (500) 6.8% Grants It Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Tumsfers Out - - - - - - - Other Financing Uses (Wxx) % Total Service &Charges 9,403 10,202 12,682 4,590 10,682 (2,000) -34.8% Capital 61,B% 2,834 2,834 (2,834) - 100.0% Total Expenditures by Type 54,099 121,137 68,574 32,275 65,829 (2,745) 4.0% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 6130112 2013 Valance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 1.00 1.00 1.00 1.00 - Baggaining - - - - - Pad -Time /SeasonaPTempoary Tatal FTE's 1.00 1.00 1.00 1.00 Explain Significant Revenue, Expenditure and Staffing Changes Below: Page 69 Form City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name jJunk Vehicle Fund Number fof -1204 2012 Accomplishments/Outcomes 4 -10 required) Residents will live in areas here of abandoned vehicles City Strategy 2013 Department Goals 8 Objectives /binka a to City Strategies 4 -10 required) Number Rowdenta will become knowledgeable about state laws rgamin, abandoned vehicles fi 2013 Significant Chan ni /Challen es /O ortunKies agh a focus on solutions Key Performance Indicators 3-6 uiretl 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pm action Inspections performed output Jidinance violator 1151 1572 1250 Vehicles tagged output Violator 591 407 400 Vehicles towed outcome Violator 58 5D 55 Types: output, efficiency, effectiveness, quality, outcome, technology Page 70 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name Iclunk Vehicle Fund Number 101 -1204 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pm action Pm action Projection Projection Total Replacement Capital 1 4 WD pick up with plow Cash - 2 3 4 5 6 8 g 10 11 12 13 14 15 16 1] Fee act Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 - Funding Soumes: Cash, Lease, Grant, Boyd, Contributed Capital Justification: 1 Replace existing vehicle 2 3 4 5 6 8 9 10 11 12 13 14 15 16 V 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 Page 71 Form 1 Page 72 Form City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name jUraki Building Fund Number 101 -1205 Department Description & Purpose To pmvide safe housing by inspecting stmdums and wodung wen property owners to make sun: the inspected stesdum meets standards set out in the Cdy Ommance. 2012 2013 2010 2011 Amended 6130112 poop osetl Valance % Descdpficn Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Properly Taxes - - - - 4,684 4,684 - LorallncomeTaxes - - - - - - - 01herTaxes - - - - - - - Ganls/Inteyovemmemal - - - - - - - ChayesforSewicas - - - - - - Interest Earnings - - - - - - - Bond Proceeds - - - - - - - Donations - - - - - - Other Icom, 392,479 81,618 273,999 222,]8] 103,000 (170,000) 62.3% Tansfem In Total Revenue 392,479 81,618 273,000 222,]8] 107,684 165,316 60.6% Expenditures by Cost Center Envimnmental - - - - - - - Vehicles - - - - - - - Animal Coolrol - - - - - - - Housing 49,168 64,621 107,684 49,899 107,684 - 0.0% Total Cast Center Expenditures 49,168 64,621 107,684 49,899 107,684 0.0% Expenditures by Account Type Salaries&wages - - - - Fnnge Benefits - - - - Otber Personnel costs - - - Total Pernamel Supplies Pmfessional Sew.(31xx) - - - - - Comm/fareportation(32xx) - - - - - printing It Advertising (33xx) - - - - - Insuance (M.) - - - - - Utilities(35xx) - - - - Retain; It Main[enance(%xx) - - - - - - DebtSerice- Principal - - - - - - DebtSerice- Intemst It Fees - - - - O61erSawlces&Chayes(39xx) 49,168 64,621 107,684 49,899 107,684 - 0.0% Grants& Subsidies - - - - - - Payment In Lieu of Taxes - - - - - - Tansfers Out - - - - Otber Financing Uses (Wxx) Total Service &Ch.,. 49,168 64,621 107,684 49,899 107,684 Capital Total Expenditures by Type 49,160 64,621 107,604 49,899 107,684 0.0% Net Surplus /(deficit) 343,311 16,997 165,316 172,888 Staffing (FTE's) 2011 2012 6130112 2013 Vadance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bayaining - - - - - Pad -Time /SeasonaVTempoaw - - - - - Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Page 72 Form City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name judeatiaBwayng Fund Number fdf -1205 2012 Accomplishments/Outcomes, 4 -10 uisaJ Substandaitl properties demolished! Housing Has closed City Strategy 2013 Department Goals B Objectives/Linkage to City Strategies 4 -10 r uired Number Residents and landlords will have access to housing that meets minimum maintenance requirements 4 Residents and landlords will experience a stabilization or increase in actual property values 5 2013 Si nificant Chan es /Challen a /O ortunilies wKM1 a focus on solutions Identify additional fording for demoldims; Provide an updated count of vacant and abandoned properties by u mum, inspectors laptops in the field Continue to evaluate landiord registration through the Neichtorhood Resources Corporation Key Performance Indicators 3F required) 2011 2012 Actual Estimated 2013 Measure Type T. ,.t ifavailable ifavailable Pm action Housing inspections performed output 9800 9481 9599 9499 Struchims mpaimd outrrome Struchims demolished outu me 490 25 190 190 Hearings hell output 1050 1051 1050 1050 Types: output, efficiency, effectiveness, quality, outu me, technology Page 73 Form 1 Page 74 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name jUmmha Building Fund Number fbf -1205 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pm action Pm action Pm action Pm action Tptal Replacement Capital 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 1] Pro act Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 - Funding Spumes. Cash, Lease, Gra t Bond Contributed Capital Justification: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 V 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 Page 74 Form 1 Page 75 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name Animal COObLi Fund Number 101 -1207 Department Description & Purpose To promote and educate the pubic on the humane treatment of an mall and to thsterrespecb understanding and compassion for all creatures while insuring that all pet owners adhere to the City ordinance. 2012 2013 2010 2011 Amended 6130112 Prop osetl Valance % Descriptor Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes 413,615 440,167 498,333 220,O66 524,937 26,604 5.3% Loral Income Taxes - - - - - - - Other Taxes - - - - - - - Grants/Inb:yovendshmal - - - - - - - ChargesforSewices - - - - - - Interest Earnings - - - - - - - Bond Proceeds - - - - - - - Donations 9,400 7,479 7,000 2,906 7,000 - 0.0% Other (come 60,471 53,938 50,300 23,348 56,900 6,600 13.1% Transfers In Total Revenue 483,486 501,584 555,633 246,320 588,837 33,204 6.0% Expenditures by Cost Center Environmental - - - - - - - Vehicles - - - - - - - Animal Control 483,486 501,584 555,633 246,320 588,837 33,204 6.0% Housing - - - - - - - Total Cast Center Expenditures 483,486 501,584 555,633 246,320 588,837 33,204 6.0% Expenditures by Account Type Salanesa Wages 254,960 264,463 264,620 132,885 303,938 39,318 14.9% Fringe Benefits 91,037 101,343 111,793 51,370 129,888 18,095 16.2% Other Personnel costs 2,100 1,960 3,060 630 3,120 60 2.0% Total Personnel 348,097 367,766 379,473 184,885 436,946 57,473 15.1% Supplies 55,749 58,107 69,409 28,852 60,552 (8,857) -12.8% Professional Sew.(31xx) 16,152 22,368 31,295 7,624 11,943 (19,352) 61.8% Comm/frarepodention(32xx) 3,520 3,584 4,134 1,470 4,134 - 0.0% Pnnbng & Advertising (33xx) - - 1,317 - 1,317 - 0.0% Insurance (M.) 5,432 5,880 3,480 1,740 3,528 48 1.4% Utilities(35xx) 11,812 11,059 29,419 8,662 23,919 (5,500) -18.7% Repairs& Wintenance(%xx) 24,862 24,277 22,867 11,924 22,867 - 0.0% Debt Service- Principal - - - - 18,000 18,000 - Debt Sevice- Interest &Fees - - - - 1,700 1,700 - Other Sewices & Charges (39xx) 2,644 8,099 5,093 467 3,931 (1,162) -22.8% Grants &Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transf m, Out - - - - - - - Other Financing Unas(50xx) 3,948 444 1,392 696 (1,392) - 100.0% Total Service & Ch.,. 68,370 75,711 98,997 32,583 91,339 (7,658) - 202.0% Capital 11,270 7,754 (7,754) - 100.0% Total Expenditures by Type 483,486 501,584 555,633 246,320 588,837 33,204 6.0% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 6130112 2013 Valance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 8.00 8.00 8.00 8.50 0.50 Bargaining - - - - - Part- Time /SeasonaPTemporaw 1.00 1.00 1.00 1.00 Tatul FTE's 9.00 9.00 9.00 9.50 0.50 Explain Significant Revenue, Expenditure and Staffing Changes Below: A five yearrapital lease of a bulpuidater in the amounlof $90,000 is included in the principal and lease accounts. In 2013, allocation of 50% of the east of the Animal Control Director resulting in a.5 FTE increase. Page 75 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Animal Control Fund Number fdf -1201 Began construction of a re s animal shelter Reduced the number of raWme l adoptions Number of animal originates declining Transferred mom: animals to bared miscues CKy Strategy the mint erof animals It at am stayed or neutered prior to being adopted. Edmatiorel oportumea, for the public on proper ran: of Ilion pets t mom animals Iban temsferto rescue nng the mint erof pet licenses sold Mackie Vet Tech competing classes at Me new Animal Shelter ing a layer animal shelter within current bugetery and slatting levels a professional training to staff and other oyameations thm NACA, BSUS or AHA Key Performance Indicators 36 aired 2011 2012 Actual Estimated 2013 Measure Type Target if avail. ble if avail. ble Pro action Unwanted animal intake Output Only hardships 3,829 3,199 3,499 Unwanted animals eulhan¢ed Outcome Onlysickfnjuned 2,456 1,989 1,653 Animals adopted Outcome Alladoplable 252 271 392 Animals transferred to rescue Outcome All adoptable 471 482 425 Tvces: output, efficiencv, effectiveness, malty. outr»me, technoleov Page 76 Form 1 Page 77 Form 1 City of South Bend, Indiana 2013 General Fund Budget Departmental Summary Department Name JAWmalCeminel Fund Number 101 -1202 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pm action Pm action Pm action Pm action Total Replacement Capital 1 Extended Cargo Van (980) Cash - 49,999 - - - 49,999 2 Cages forvan Cash - 14,999 - - - 14,990 3 Extended Ca yo Van (985) Cash - - 40,000 - - 40,000 4 Cages forvan Cash - - 14,000 - - 14,000 5 Extended Ca yo Va.(981) Cash - - 40,000 - - 40,000 6 Cages forvan Cash - - 14,000 - - 14,000 Extended Ca yo Van (984) Cash - - - 40,000 - 40,000 8 Cages forvan Cash - - - 14,000 - 14,000 9 10 - 12 13 14 15 16 1] Fire act Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 Tptal 54,000 108,000 54,000 216,000 Funding Sources: Cash, Lease, Grant, Boyd, Contributed Capital Justification: 1 Replace existing vehicle with 91,000 miles 8 rusty cages 2 3 Replace existing vehicle 4 5 Replace existing vehicle 6 Replace existing vehicle 8 9 10 11 12 13 14 15 16 V 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 Page 77 Form 1 Page 78 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name jRahrYDayFund Fund Number 10T Department Description & Purpose Furors used to accumulate cash reserves for unfbrseen purposes. The Funtl no elves loom time to time certain "catch up" distributions of COIT and EDIT monies man the State that am mquimd to be deposded into this fund. The Funtl is used for mid- year or year -end advances to other funds that have cash shortages and the advances must be paid back wdhin six months. 2012 2013 2010 2011 Amentletl 6130112 Prop osetl Variance % Deuni'li0n Actual Actual Budbpit Actual Bud ,.t 2012 -2013 Ch, Revenue Property Taxes - - - - - - - LorallncomeTaxes - - - - - - Other Taxes 1,982,449 - - - - - - Granldhirsyovemmen al - - - - - - - ChaMesforSewices - - - - - - Interest Earnings 28,532 24,4]] 38,999 25,229 52,000 14,000 36.8% Bond Proceeds - - - - - - - Donations - - - - - - Other Income - - - - - - - Tansfem In Total Revenue 2,010,972 24,4]] 38,000 25,220 52,000 14,000 36.8% Expenditures by Cast Center Rainy Day Fund - - - - - - - Total Cast Center Expenditures Expenditures by Account Type Salmon; &Wages - - - - - Fnnge Benefits - - - - - Other Personnel costs - - - - - Total personnel Supplies Professional Sew.(31xx) - - - - - Comm/frareportation(32xx) - - - - - Printing & Advertising (33xx) - - - - - Maranon (M.) - - - - - Utilities(35xx) - - - - - Repairs & Withstans,(%xx) - - - - - DebtSmane- Principal - - - - - DebtService- Interst &Fees - - - - Other Smanes&ChaMes(39xx) - - - - - Gants &Subsidies - - - - Payment In Lieu of Taxes - - - - - - Toddlers Out - - - - Other Financing Uses (Wxx) Total Service & Ch.,. 0.0% Capital Total Expenditures by Type Net Surplus /(deficit) 2,010,972 24,4]] 38,000 25,220 52,000 Beginning Cash Balance 6,510AS3 8,521A65 8,520,942 8,520,942 8,583,942 Release Sheet Adjustments - (25,000) 25,000 25,000 Ending Cash Balance 8,521A65 8,520,942 8,583,942 8,571,162 8,635,942 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - BaMading - - - - - Pad -Time /SeasonaPTempoary - - - - - Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: In 2010, the City acened suppkmendl EDIT and COIT distributions of $567,001 and $1,415,439, respectively, that were aquiad to be deposited in the Rainy Day Fund. At December 31, 2011, the Common Council and Mayor approved a short tend advance of $25,000 from the Rainy Day Funtl to Unemployment Compensation fund In coned a cash shoMall in the fund. This advance was repair in 2012. Page 78 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name lRainyDayFund Fund Number 102 Continue to accumulate fund eserves for f rtumemeyency or unforseen mmumstances. Continue to accumulate fund reserves for short-term advances to other city funds. Investment fund mserves in the investment program at 1st Source Bank to suive interest earnings. Emphazue Rainy Day Fund reserves during bond medit rating discussions to emphasize the fiscal fees 1h of the City. Fund reserves are one impord it factor in debarring a real rating. City Strategy Key Performance Intlicators 3F required) 2011 2012 Actual Estimated 2013 Measure Type Target if available if available Pm action -Cash reserves Output $9,999,999 $8,529,942 $8,573,942 $8,625,942 - Interest Earnings Output $59,999 $24,4]] $59,999 $52,999 - Percentyled Effidency 1.99% .28% .58% .fig% Tvces. output. efficiency, effectiveness. quality. outcome, technoloov Page 79 Form 1 Page 80 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Rainy Day Fund Fund Number 102 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pro action Projection Projection Tptal Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 - Funding Sources. Cash, Lease, Grant Bond Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 Page 80 Form 1 Page 81 Food 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lioness Levy Fund Number 103 Department Description& Purpose Fund used to account for certain property tax absNbutors deemed restricted by the Indiana DLGF Abroad in Nestle, combat operations. Funds maybe transferred to the General Fund other other pmpety tax funds as directed by the DLGF In subsequent fiscal beards and are used to lower current property tax rates. 2012 2013 2010 2011 Amend.d 6130112 prop osetl Variance % Deani'lion Actual Actual Bud ,.t Actual Bud ,.t 2012 -2013 Ch, Revenue Property Taxes - - - - - - Localldo me Taxes - - - Other Taxes - - - - Gan6/InteyovemmenGl - - - - - - ChayesforSewices - - - - Interest Earnings 395 261 - - - Bond Proceeds - - - - Donations - - - Other Income, 184,785 - - - - Tansfers In Total Revenue 185,180 261 Expenditures by Cost Center Total Cast Center Expenditures Expenditures by Account Type Salams&Wages - - - - Finale Benefits - - - - - Other Personnel costs Total Personnel Supplies Professional Sew.(31xx) - - - - - Combi fareportation(32xx) - - - - printing & Advertising (33xx) - - - - Insuance (34xx) - - - - Utilities(35xx) - - - - Repairs& Widtenance(36xx) - - - - DebtService- Principal - - - - Debt Service- Intemst &Fees - - - - Other Services &Chayes(39xx) - - - - Gants &Subsidies - - - - payment In Lieu of Taxes - - - - TansfersOut - 219,363 - - Other Financing Uses (50xx) Total Service & Ch.,. 219,363 Capital Total Expenditures by Type 219,363 Net Surplus I(deficit) 185,180 (219,102) - Beginning Cash Balance 33,922 219,102 0 0 0 Balace Sheet Adjustments - - - - Ending Cash Balance 219,102 0 0 0 0 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bayading - - - - - Pad-Tlme /SeasonapTempoary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: The balance in the furl was closed out in 2011 and transferred to the General Fund It is unlikely that this fund will be needed in the future as the DLGF commis Me property tax Iavy growth and receipts in excess of the approved levy are are. The property tax levy growth quotient for 2013 is 2.8 %, which is computed! as the sa year average of annual (Would nonfarm personal income. Page 81 Food 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name JE.c..Les,, Fund Number 103 2012 Accam lishments /Outcames 4 -10 uked City Strategy 2013 Department Goals 8 Objectives/Linkage to City Strategies 4 -10 required) Number 2013 Significant Changes/Challenges/Opportunities, with a focus on solutions Key Performance Indicators 3F re uiretl 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ) (ifavailable) Pra'ectian Types: output, efficiency, effectiveness, quality, outcome, technology Page 82 Form 1 Page 83 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Excess Lev, Fund Number 163 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pm action Projection Pro action Tptal Replacement Capital 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 1] Project Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 - Funding Sources. Cash, Lease, Grant Bond Contributed Capital Justification: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 V 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 Page 83 Form 1 Page 84 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Parks and Recreation Fund Number T01 Department Description & Purpose Powers comprohenswe, spendable, assure, opportunities through high qualayprograms, parks, fusIdes, green spaces and reverse commundy resources. Fund accounts for operating revenues and expense of the parks and recreation anesron. 2012 2013 2010 2011 Amended 6130112 Prop osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Pmperly Taxes 7,591,932 7,613,760 7,999,999 4,295,999 7,899,000 (100,000) -1.3% Locallncome Taxes - - - - - - Other Taxes 63$018 612,994 568,768 ",977 596,878 28,110 4.9% Gran6/Infeyovemmemal 222,759 - - - - - Charges forSewices 3,045,840 3,002,O06 3,122,000 1,614,202 3,203,140 81,140 2.6% Interest Earnings 9,423 8,467 10,000 7,025 10,000 - 0.0% Bond Proceeds - - - - - - Donations 5,000 - - - - - Other Income, 53,204 627,632 776,769 352,493 816,108 39,339 5.1% Transfers In 124,194 6,600 61600 - 100.0% Total Revenue 11,566,176 11,989,053 12,384,137 6,578,597 12,426,126 41,989 0.37 Expenditures by Cost Center AdImmutration 1,154,920 1,162,945 1,274,316 611,513 1,155,534 (118,782) -9.3% Maintenance 4,842,685 5,15,323 5,63,270 2,53,705 5,573,637 (62,633) -1.1% Goff 1,637,847 1,666,407 1,599,037 846,306 1,619,516 20,479 1.3% Recreation 1,327,959 1,55,576 1,728,846 766,245 2,040,112 311,266 18.0% Pofalwatomi ZCO 1,788,726 2,024,052 2,072,544 977,822 2,196,799 124,255 6.0% Greenhouse 57,311 57,715 82,282 18,794 83,539 1,248 1.5% Graffiti Abatement Program - 134,608 fiti 38,068 101,649 3,515 3.6% Community Svc Block Grant 224,885 - - - - - - You1h Engagement Total Cost Center Expenditures 11,034,333 11,750,626 12,491A29 5,795A53 12,770,777 279,348 2.2% Expenditures by Account Type Selman a Wages 5,500,297 5,55,683 5,891,228 2,691,965 5,984,671 tj 1.6% Fringe Benefits 1,466,497 1,612,657 1,825,542 845.290 1,994,093 168,551 9.2% Other Personnel could 20,289 25,842 11,910 12,838 13,170 1,260 10.6% Total Personnel 6,987,083 7,189,182 7,728,680 3,550,093 7,991,934 263,254 3.4% Supplies 1,338,532 1,552,837 1,45,825 887,195 1,493,191 36,366 2.5% Professional Sew.(31xx) 28,690 24,559 20,000 9,713 221,048 201,048 10052% Comm /rranoWdetion(32xx) 9,485 98,297 70,550 44,268 81,368 10,818 15.3% Printing& Advertaing(33xx) 27,139 31,313 39,503 20,738 38,114 (1,389) -3.5% Insudide(M.) 219,248 160,728 191,544 95,772 186,360 (5,184) -2.7% Utilities(35xx) 53,074 613,179 680,809 2911 629,200 (51,600) -7.6% Repair" Maintenance(%xx) 503,774 43,298 347,083 192,405 351,807 4,724 1.4% Debt Service- Principal 205,578 95,692 191,386 100,042 273,179 81,793 42.7% Debt Service - Interest &Fees 1,850 - - - 16,227 16,227 - Other Sawices & Charges (39xx) 340,566 424,717 453,584 249,844 543,964 9,380 19.9% Grants &Subsidies - - - - - - Payment In Lieu of Taxes - - - - - - - Transfem Out - - - - - - - OlherFinancingUnas(Wxx) 364,228 388,034 396,768 103,134 19,500 (206,268) -52.0% Total Service & Ch.,. 2,317,632 2,274,817 2,391,218 1,114,284 2,531,767 140,549 10 Capital 391,086 741,790 914,706 243,881 753,885 (160,821) -17.6% Total Expenditures by Type 11,034,333 11,750,626 12,491A29 5,795A53 12,770,777 279,348 2.2% Net Surplus /(deficit) 531,843 230,427 (107 ,292) 783,144 (344,651) Beginning Cash Balance 3,849,883 4,379A03 4,611,791 4,611,791 4,504A99 Balance Sheet Adjustments (2,TA2) 1,881 - 2'093 - Ending Cash Balance 4,379A83 4,611,791 4,504A99 5A19,028 4,159,848 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 56.DD 59.00 57.00 58.00 (1.00) Bargaining 59.00 57.00 55.00 57.00 - Part- Time /SeasonaPTemporary 74.62 77.90 46.09 76.00 (1.90) Total FTE's 189.62 193.90 158.09 191.00 (2.90) Explain Sign'dicant Revenue, Expenditure and Staffing Changes Below: 1. The Admin¢tration and Recreation Divisions ware reoyanded with the Madmine, and Predictions program being moved to the Recreation Division. This induced! three positions and their budget. 2. The increase in Professional Services ¢tlue to the moving of Armin Allocations had account 50.05 to 31.70 and 31.71. 3. The increase in Debt Service Principal and Iotemst is due to the addition of a lease for got units. 4. The part time FTES ara an estimate of employees required to run budgeted pmgradis and may vary based on the length to the program and other factors. In the 2013 proposed budget Page 84 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Parksantl Recreation Fund Number 201 Golf munds up 58% as of 5 -31 -12 Zoo Affendanco up 36% as of 531 -12 48 hour response time on all graffiti calls A remodeled and energy efficient Greenhouse/Conservatory reopened 518 -12 Energy efficient lights installed at Martin Luther King, JC and Charles. Black Centersand Park Maintenance Facility Updated city storm damage program Installed new Friendship Station Playground at Belleville Park 33% increase in pad, Pence patrols beginning 6 -1512 S.B. Parks, Beta Site U.S. Active Youth Initiative CRY Strategy acquisition for Miacle Park ed pad, capital development program, $1 million short tern, explore org tar m park hors ate $5 million in user fees and misc. revenue se graffiti cleanup sites to less than 700, and cited lots for meaning to less than 5,008 rcos for youth programming (education and life skills ) AYI, after school, athletics unship proje t to upgrade Howard Park attends me at all facilities- one million up Hydro power at demand! Park, generate annual energy savings of $25,000 erg assessments will continue to grow and provide mess, analytical information nued emphasis customer service and improved online registration will improve the Park Departmarfs Overall customer satlsfachon index Lased operations to continue 2012 growth in order to limit Park General Furl subsidies modifications in staffing and equipped to remain AZA certified nued emphasis regamirg youth violence, education, and life skills. Facilitating strategies with local schools and support agencies h programming focusing on childhood obesity and exposure to more active lifestyle. Market and fund participation of more ocal youth. tal resources am necessary for new and existing park needs. Discuss potential park bonds, COIT, or other types of hauling required. cle Park and hauling and addressing the special needs community in South Bend. Can also ho the catalyst of sgndica at economic impact Key Performance Indicators 3-6 sequined) 2011 2012 Actual E.Unnated 2013 Measure Type Target ifavailable (9 available) Projection User Fees and Mike Income Output $5,300,000 $4,450,000 $5,180,000 $5,300,000 Patron Attendance Output 1,200,000 1,D00,000 1,100,000 1,100,000 Customer Satisfaction Survey (0-5) Quality 4.9 4.66 4.7 4]5 Volunteer Hours Outcome, 12,000 bra 11,461 11,700 him 11,900 hrs 2% Reduction in Energy Expense Efficiency $550,000 $564,226 $565,000 $553,700 Acres Mosel by Parks Output 53,000 50,400 46,000 53,000 Tunes: output, efficiency, effectiveness, quality, outcome, technoleav Page 85 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Parkland Recreation Fund Number 201 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pm action Pm action Pm action Pm action Total Replacement Capital 1 Recreation Center Eqpt Cash 35,000 - - - - 35,000 2 Computer and IT Cash 30,000 34,000 28,000 37,000 38,500 167,500 3 Park Equipment Cash 52,625 - - 6,000 15,000 73,625 4 Sidewalk Repair Cash 10,000 - - - - 10,000 5 Motor Vehicles Cash 229,000 296,000 320,000 320,000 305,000 1,470,000 6 Park Repair UMmde Cash - 190,000 110,000 55,000 205,000 560,000 8 9 10 11 - - - - - - 12 13 14 15 16 1] - - - Pro ct Capital 18 Misc Building Repair B UMush, Cash 63,000 250,000 50,000 50,000 50,000 463,000 19 Center Repair& Upgade Cash 109,000 - - - - 109,000 29 Goff Irrigation Radio Up9ade per FCC Cash 33,260 - - - - 33,260 21 Park Improvements Cash 150,000 267,000 225,000 315,000 455,000 1,412,000 22 Special Events Stage Cash 42,000 - - - - 42,000 23 - 24 - 25 26 2] 28 29 30 31 32 33 34 Total ]53.885 1.03].000 ]33.000 783,000 1,068,500 4,375,385 Funding Sources. Cash, Lease, Ga M, Bond Conaibi eta Ca lal Justfication: 1 Replacement of aging equipment 2 Replacement and upgatle of IT software and hardware 3 Replacement of aging equipment 4 Safetycensideatlons 5 Replacement of Park Vehicles and equipment 6 This covers major repairs and improvements to park's infrastructure and equipment 8 9 10 11 12 13 14 15 16 1] 18 This covers major repairs and improvements to vamus par, buildings 19 This covers major repairs and improvements to Recreation Centers 20 This expense is mandated by the FCC as they move to different broadcast spectrum 21 This covers new projects and installations in packs 22 This new equipment will allow the Pads Police to do [heir job more efficiently and effectively 23 A new portable stage B needed for va mus events and pedomences 24 25 26 Z] 28 29 30 31 32 33 34 Page 86 Form 1 Page 87 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 11110tor Vehicle Highway Fund Number 262 Department Description & Purpose Fund collects state gasoline taxes andlocal wheel taxes and uses them for the eroirs and maintenance of City streets, street lyhta and synals. The Street Department also provides snow chafes, paving, and administration of the naeafprogmm. 2012 2013 2010 2011 Amentletl 6130112 prop osetl Valance % Desclpfian Actual Actual Bud ,.t Actual Bud ,.t 2012 -2013 Ch, Revenue Property Taxes - - - - - - - LorallncomeTaxes - - - - - - Other Taxes 4,897,562 4,814,355 4,832,214 2,60,640 4,910,000 77,786 1.6% GramallmeyovemmenGl - - - - - - - CheeesbrSerices - - - - 25,000 25,000 Interest Earnings 11,099 5,314 7,000 3,583 7,000 - 0.0% Bond Proceeds - - - - - - - Donations - - - - - - - Otherincome 258,886 237,825 313,000 218,027 283,300 (29,700) -9.5% Tdonfem In 230,000 507,344 2,700,212 19,110 3,626,882 926,670 34.3% Total Revenue 5,39],54] 5,564,838 7,852A26 2,850,360 8,852,182 999,756 12.7% Expenditures by Cast Center Go"thdewalk - 186,373 481,992 290,000 676,882 194,890 40.4% Street Do, Nnent 6,266,127 5,976,532 7,856,219 2,723,082 7,489,915 (366,304) 4.7% Traffic &Lghting 685,385 685,385 - Total Cast Center Expenditures 6,266,127 6,162,905 8,338,211 2,923,082 8,852,182 513,971 6.2% Expenditures by Account Type Solana; &Wieser 2,061,745 2,184,361 2,485,074 1,09$331 2,828,829 343,755 13.8% Fringe Benefits 577,890 704,887 829,591 362,339 999,276 169,685 20.5% Other Personnel costs 8,206 15,050 17,765 3,980 17,830 65 0.4% Total Personnel 2,647,841 2,904,298 3,332,430 1,464,650 3,845,935 513,505 15.4% Supplies 2,729,393 2,553,941 3,217,558 639,423 2,940,129 (277,429) -8.6% Professional Sew.(31xx) - 34,143 92,813 613 245,212 152,399 164.2% ComMrrarepodatim(32xx) 12,027 11,04 13,050 3,769 12,080 (970) -7.4% Pnnbng& Advertising(33xx) - 33 1,150 217 1,450 300 26.1% Idommoe(M.) ]1,162 52,04 62,280 31,140 73,308 11,028 17.7% Ublites(35xx) 3$788 47,515 3$846 19,083 49,279 10,433 26.9% Repairs& Wintenance(%xx) 215,323 23,816 1,154,439 565,633 1,216,482 62,03 5.4% Debt Service - Principal - 278 9,350 - 178,246 79,8% 81.2% Debt Service- Interest &Fees - - - - 20,555 20,555 - Other Services & Cheeses (39xx) 4,601 3,234 11,427 3,220 16,006 4,579 40.1% Gould &Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Tdonfem Out - - - - - - - OtherFinancingUses(SOxx) 97,028 170,016 120,50 52,950 (120,50) - 100.0% Total Service &Charges 444,929 555,123 1,592,859 676,625 1,812,618 219,759 254.1% CaPttal 443,964 149,543 195,30 142,30 253,500 58,136 29.8% Total Expenditures by Type 6,266,127 6,162,905 8,338,211 2,923,082 8,852,182 513,971 6.2% Net Surplus I(deftcit) (868,580) (598,067) (485,785) (72,722) Beginning Cash Balance 2,882,227 2,012,185 1A14,022 1A14,022 928,237 Balance Sheet Adjustments (1,462) (96) 29,122 - Ending Cash Balance 2,012,185 1A14,022 928,237 1,370A22 928,237 Staffing (FTE's) 2011 2012 6130112 2013 Valance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 11.00 11.00 9.00 13.40 2.40 Bayaining 44.00 44.00 39.00 45.60 1.60 Part- Time /SeaannaPTempomry 2.00 2.00 2.00 4.30 2.30 TataI FTE's 57.00 57.00 50.00 63.30 6.30 Explain Significant Revenue, Expenditure and Staffing Changes Below: Sgnricamrvidges overall with the addition of the Tragic& Lghting departreart to Food 202. Sgnr ira ntstuffingchangeswilhtheadditionof penx:ntages of Engineering, Locator, & GIS salaries. In addition, PERF increased from 8.75% to 10% and health insurance premiums increased. Alan, alloratonsinceasedbyapproximatelyl $25,000. To compensate for the detcreade in revenue and the increases in allocations, we had to make adjustments to our supplies lire reams. Actual FTES as of 5131 reflect that the Street Deparhnen[ is warning short staffed. Increased funding from COIT for the Go" Sidewalk program from $481,992 to $676,882 Budgeted! ruled as a how full -time imployes, and tee Page 87 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name 11110for Vehicle Highany Fund Number 202 C it S. As of 618112 2 full blocks completed - curbs, sidewalks, and tree planting Street On course to complete list of scheduled stiests during the paving program Performed eaM Spring cleaning of City through sws,epmg and hash pick upon gateways Substantial savings gereated thmugh construction and paving of pinking bls at new Animal Control facility UPho -date on all Bask order ec uests for alley grading TSL Contractual oblgations met within himetrame Oulsource expendiWas to a minimum City signal inspections completed BPW orders completed City Strategy Purchase a quality used curb machine to allow irvhouce work to atlme outside contractor costs Work wdb the Engineering Dept to utilize in -house manures res abler than contract outside, substantial cost savings. t Continue revising snow mutes to incmzse efficiency and improve effectiveness Incee se application of ant icing mahem6 to lower cost of winter materials and reduce street sws,epmg cost Continue involvement through volunteers in the Rebuilding Together program Meet contractual obligations on tins, Keep oule urced expenses to a minimum Paint bra if of the City plus downtown Incnaace parlicipation in the Go" Sidewalk Progmm. t Continue approved level of samocesthrough hechmlcgy and innovation after decline in budget revenue Experiment with alternate asphalt mix designs for paving to offset the expected increase in cost for asphad Develop contract wdb County on situate and painting Develop coned with M6havad a signs 6 UMmde signal calumets Removal of signs from utility poles Key Performance Indicators 36 regained) 2011 2012 Actual Estimated 2013 Measure Type Target ifavadible ifavaiebe Pro action Concerts (proved to 641 per Terri) Output 513 q 438.25 my 197 as of 618 ]]0 q Conceits CuNS/Sidewalks Complete Output 9132 If 7624 If 22M If as of 618 13697 If Paving Output 20 miles 18.1 miles 18 rates 18 miles Sweeping Output 20000 cyds 15751 cy is 8180cyds 20000 cyds Alley Gosling Output 1,000 blacks 1,399 Hocks 1,200 Hocks 1,000 docks Painting Output 200 miles 212 miles 0 200 miles Types: outmt. efficiency, effettiveness, guilty, outcome, tachnoloay Page 88 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name IMotor Vehicle Highway Fund Number 202 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pm action Pm action Pm action Pm action Total Replacement Capital 1 Vehicles Lease 833,000 617,375 987,050 1,173,450 1,502,600 5,113,475 2 Non- MOt..ed Equipment Cash 92,500 187,650 15,900 69,800 50,675 416,525 3 Miscellaneous Equipment Lease 12,500 79,050 45,850 49,475 58,250 245,125 4 5 6 2 8 9 10 11 12 13 14 15 16 1] - - - - Fee iect Cap9al 18 TmfficB Lighting - TS 2 Cabinets Cash 161,000 164,220 167,504 170,854 1]4,2]1 837,849 19 w /BBUs(10yr) - - - - - - 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 Total 1,099,000 1,048,295 1,216,304 1A63,579 1,]85,]96 6,612,974 Funding Sources. Cash, Lease, Grant, Boyd, Contributed Capital Justification: 1 Replace outdated and aging equi imentwhich beceme maintenance issues 2 Purchase and roplacementofaging seasonal equiimentsuch as patch boxes, arrow /message boards, aircomprewers, etc. 3 Purchase and replace miscellaneous equipment for programs throughout the year such as trailers, salt spreaders, plate compactors, etc. 4 5 6 8 9 10 11 12 13 14 15 16 V 18 Current boxes, Type TS -1 are obsolete. We rant get pads or repair Nam. We are going to replace with TS -2 boxes and need to have them on hand to use when 19 necessary. 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 Page 89 Form Page 90 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Recreation Norme. ling Operating Funtl Fund Number 203 Department Description & Purpose Fund accounts forpmgrams and events that are seHsupporting through userfees orsponsorshlps and tlonaence. 2012 2013 2010 2011 Amentletl 6130112 Prop osetl Variance % Descdpficn Actual Actual Busiest Actual Busiest 2012 -2013 Ch, Revenue Pmperty Taxes - - - - - - - LorallncomeTaxes - - - - - - Other Taxes - - - - - - - GramaMme,rvemmenGl - - - - - - - ChmgesforServbas 993,199 1,021,629 1,978,999 592,112 1,632,943 554,943 51.5% Interest Earnings 2,899 2,006 2,500 1,927 4,000 1,500 60.0% Bond Proceeds - - - - - - - Donations - - - - - - Other Income - - - 18,2F] - - - Transfers In Total Revenue 996,098 1,023,635 1,080,500 612,316 1,636,943 556,443 51.5% Expenditures by Cost Center Recmation Nonevedug Operating Fd 1,023,374 1,066,476 1,554,406 475,593 1,554,059 (347) 0.0% Total Cost Center Expenditures 1,023,374 1,066A76 1,5%AO6 475,503 1,554,059 347 0.0% Expenditures by Account Type Salmos&Wages 515,254 43,172 644,333 209,149 622,994 (21,339) -3.3% FmW Benefits 3,870 30,013 45,933 16,518 45,215 (718) -1.6% Other Personnel costs 22 Total Personnel 552,146 466,185 690,266 225,667 668,209 (22,057) -3.2% Supplies 195,317 226,854 299,107 ]0,09] 281,493 (17,614) -5.9% Professional Sew.(31xx) - - - - 28,864 28,864 - Comm/rrareporfation(32xx) 17,152 13,F)2 54,625 10,979 ]0,5]2 15,94] 29.2% Panting& Advertising(33xx) 26,269 34,698 73,824 29,064 98,323 24,499 33.2% Insurance (34xx) - 72 - - - - - Ubhtxe (35xx) - - - - - - - Repairs & Wintenance(%xx) - - - - - - - DebtSat ice- Principal - - - - - - - DebtSatice- Interest &Fees - - - - - - - Other Sawass, &Ch,,e (39xx) 129,924 142,323 273,144 101,587 287,598 14,454 5.3% Grants &Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfers Out - - - - - - - OtherFinancingUses(Wxx) 24,487 161,930 26,160 13,080 (26,160) - 100.0% Total Service & Ch.,. 197,832 352,795 42],]53 145,701 485,357 57,604 -32.3% Capital ]8,0]9 2O,642 137,280 34,038 119,000 (18,280) -13.3% Total Expenditures by Type 1,023,374 1,O66p76 1,5%AO6 475,503 1,554,059 (347) 0.0% Net Surplus /(deficit) (2],2]6) (42,041) (473,906) 136,813 82,884 Beginning Cash Balance 6]],]43 650,723 605,536 605,536 131,630 Balance Sheet Adjustmems 2% (2,346) - 3,697 Ending Cash Balance 650,723 605,536 131,630 746,046 214,514 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 1.00 1.00 1.00 1.00 - Bayaining - - - - - Part- Time /Seasonat?empoary WAS 27.62 17.00 25.70 (1.92) Total FTE's 11.48 28.62 18.00 26.70 (1.92) Explain Significant Revenue, Expenditure and Staffing Changes Below: Atlmin¢tation albcatiow M1ave been moved from O[M1er Financing USes(SOxx)fo Professional Services (31 xx). Parttime FTESambaseonestimates of lbe numberof empbyees needed b mn the programs. Page 90 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name :ity Winter youth Basketball League- 390 participants Ile Softball Complex Leagues 173 teams, 2,595 participants Chair Baskette IF 150 participants i Fdrress Center Attendance- 29,435 as of 5/31112 Daughter Came -1,055 participants ksaimness 345 participants IoM Day Came 83 participants Fund Number 203 Cfty Strategy cominue an offers nery or programming oppormmmns m me caroms or our communny shlve to increace attendance by 1 %over 2012 lemns provide educational oppoitumbas to staff for networking with professionals in our field aM seek new racreational and leisure opporiumbas in programming. host an AAU youth Regional Basketball tournament maintain affordable programming fees to the pudic offer fine, concert series to the public through new sponusom wmk with the South Bend Community School System to seek new after school programming opportumbas Key Performance Indicators 36 regained) 2011 2012 Actual Estimated 2013 Measure Tytae Target ifavailable ) (ifavailable) Pro action Pm,nde Quality Special Events Outcome 25,000 22,564 23,528 24,224 Pm,nde Quality Athletic Programming Outcome 80,000 76,033 ]6,150 ]],040 Pm,nde Quality Aqua Aembmc Outcome 450 379 360 400 Tvces ut.t. efficiency, effectiveness, quality, outcome, techmica v Page 91 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lRecomtka. Nomaverfing Operating Fund Fund Number 203 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Pm action Pm action Pm action Tptal Replacement Capital 1 Belleville Concession Eqpt Cash 14,000 10,000 10,000 10,000 10,000 54,000 2 O'Brien Center Fitness Eqpt Cash 65,000 20,000 20,000 20,000 20,000 145,000 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1] - - Fee Ct Capital 18 Belleville Softball Field lmpvmts Cash 40,000 20,000 20,0NI 20,0NI 20,0NI 120,000 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 Tp1al 119,000 MAN 50,000 50,000 50,000 319,000 Funding Sources. Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Replacement of Belleville Concessiom equipment as needed. 2 Replacementhuld bon of O'Brien Fitness Center equipment as needed. 3 4 5 6 8 9 10 11 12 13 14 15 16 V 18 Mapr mpains/improvements of Belleville fiends 19 Addi0omI concessions equipment for Recreation concessions 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 Page 92 Form 1 Page 93 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Funtl Name IStudebaker101VerRe verting Gents Fund Number 209 Department Description &Purpose Various grants mating to Studebaker101wer area and BmevoWsas. 2012 2013 2010 2011 Amentletl 6130112 Poop osetl Variance % Descripgon Actual Actual Bud ,.t Actual Bud ,.t 2012 -2013 Ch, Revenue Pmperly Taxes - - - - - - - LorallncomeTaxes - - - - - - Other Taxes - - - - - - - Granls/Inleyo rennorGl 481,765 406,968 - - - - - Chayes par Seweres - - - - - - Interest Earnings 6,401 4,486 3,000 3,345 5,000 2,000 66.7% Bond Proceeds - - - - - - - Donabons - - - - - - Other Incense 195,614 - - - 300,000 300,000 - Tansfers In Total Revenue 683,782 411,454 3,000 3,345 305,000 302,000 10066.]% Expenditures by Cost Center Bmwnfiekls Ecen Dev Initiative (1060) 397,045 402,956 161,200 160,764 - (161,200) - 100.0% Economic Dev Initiative Grant (1062) 128,558 - - - - - - ManaFinanceAUlMrity - - - - - - - EPA Cleanup Gains; (1401) 365,478 571,737 - - - - - InsuanceRecevery(1402) - - ]12,]38 1,838 1,000,000 287,262 40.3% Total Cast Center Expenditures 891,080 974,693 873,938 162,602 1,000,000 126,062 14.4% Expenditures by Account Type Salaries a Wages - - - - - - Fnnge Benefits - - - - - - Other Personnel costs - - - - - - Total personnel Supplies Professional Sew.(31xx) 365,384 21,537 1,838 1,838 - (1,838) - 100.0% Comm/fenwWralion(32xx) 94 - - - - - Printing & Advertising (33xx) - - - - - - Mariana, (M.) - - - - - - Ubhbxe (35xx) - - - - - Repairs& baiteiance(%xx) - - - - - - DeblSewice- Principal 397,045 389,982 161,200 160,764 - (161,200) - 100.0% Debt Service- Interest &Fees - 12,974 - - - - OaerSarnoes &Char, s(39xx) - 550,201 ]12,]38 - (712,738) - 100.0% Gaols &Subsidies - - - Payment In Lieu of Taxes - - - - - - Tansfers Out - - - - Other Financing Uses (Wxx) Total Service &Ch.,. 762,522 974,693 875,776 162,602 (875,A6) - 300.0% Capital 128,558 1,000,000 1,000,000 Total Expenditures by Type 891,080 974,693 075,776 162,602 1,000,000 124,224 14.2% Net Surplus I(defic8) (207$98) (563 ,239) (872,776) (159 ,257) (695,000) Beginning Cash Baance 2,007,330 1,800,032 1 ,236,792 1 ,236,792 1,0]6,]54 Balance Sheet Adjustments - - ]12,]38 - - EndingCashBalance 1,800,032 1,236,792 1,0]6,]54 1,0]],535 381,754 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Butlget 2012 -2013 Non - Bargaining - - - - - Bayaining - - - - - Part-Time /Seasonaffempoary Total FTE's Explain Sign'dicant Revenue, Expenditure and Staffing Changes Below: Pubertal revenue from insurance soovery litigation. Expenses for ongoing clean -up of ervironmenal corRamination in brownfald areas, primary in Ignition Park and Oliver Plow aaas. Expert we will not use $]12,]38 cunenlly targeted for demoldion in 2012, but will use for antl improvements in 2013. Page 93 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name jSfud.b.kid10fividR. vertin Grants Fund Number 209 2012 Accomplishments/Outcomes 4 -10 aired Anbcpate clean -up of emommental problems in Studebaker development coed. Anticpata clean -up of eirommental problems in Oliver development man. Zem findings by the State Bond of Accounts Final pamebl of Section 100 Loan #] CKy Strategy 2013 Department Goals & Ob'ecfives /tinka a to City Strategies 4 -10 required) Number Incroase of environmentally clean land for raw devebpment fi Continue clean -up of enviromenRal sobkems in development am a. fi Zem autl0 findings 1 Use croative nesouces to fwd inner -city problems 4 2013 Signifies at Chan es /Cballen es /O ortunKies wKM1 a focus o n solutions New land for imancity development Ke Performance Intlicatare 36 required) 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pro action Continue env. testinglessediabon Owlity IM 84 Noauditfindings Efficiency 0 0 0 0 Spend$ to affect clean-up efforts Output $1M $074,000 $161,000 $1M Types. output, efficiency, efiecliveness, quality, outcome, technology Page 94 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Studebaker /Oliver Reverting Grants Fund Number 209 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Pm action Projection Projection Tptal Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - - Pro inot Cap0al 18 Land Impmvemen[s Cash 1,000,000 350,000 - - - 1,358,088 19 - - 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Tatal 1,000,000 350,000 1,350,000 Funding Sources. Cash, Lease, Gmnl, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 On -going clean -up of envimnmerial condmination in brownfield ands, mmanly Ignition Pad, aid Orner Pad, areas. 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Page 95 Form 1 Page 96 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ISfideGrards Fund Number 210 Department Description & Purpose Venous grants mi arefing have the State oflndame 2012 2013 2010 2011 A tmdtitl 6130112 poop osetl Variance % Descriptian Actual Actual Bud ,.t Actual Bud ,.t 2012 -2013 Ch, Revenue Property Taxes - - - - - - - LowllncomeTaxes - - - - - - Other Taxes - - - - - - - Grana(lideyovemmental 3,999,999 1,990,000 - - - - - ChargesforSewices - - - - - - Interest Earnings 89,743 13,016 3,000 2,827 5,909 2,000 fib.]% Bond Proceeds - - - - - - - Donations - - - - - - Other Incomes 199,795 26,406 229,0168 197,678 1,619,187 1,390,119 606.9% Transfers In Total Revenue 3,289,538 1,039A22 232,068 200,505 1,624,187 1,392,119 599.9% Expenditures by Cost Center Economic Development 500,000 1,500,000 - - - - - Innovation Park 2,000,000 - - - - - - Bosch Pmpd 211,823 209,445 207,067 103,831 1,260, T 1,053,710 508.9% Total Cast Center Expenditures 2,711,823 1,709A45 20],06] 103,831 1,260,777 1,053,710 508.9% Expenditures by Account Type Salaresa Wages - - - - - - Fnnge Benefits - - - - - - Other Pesnnnel costs - - - - - Total Perseemel Supplies Professional Sew.(31xx) - - - - - Comm/rransWrfation(32xx) - - - - - Pnnbng & Advertising (33xx) - - - - - Insurance (34xx) - - - - - Utilities(35xx) - - - - - - Batairs & Winlenance(%xx) - - - - - - DebtSarice- Principal 156,105 158,789 161,568 80,431 1,247,000 1,085,432 671.8% Debt Service- litemst &Fees 55,719 Sq6% 45,499 23,400 13,T (31,722) 69.7% Other Services & Charges; (39xx) - - - - - - - Grants &Subsidies 500,000 1,500,000 - - - - - Payment In Lieu of Taxes - - - - - - - Transfers Out - - - - - - - Other Financing Uses (Wxx) Total Service &Ch.,. 711,823 1,709,445 207,907 103,831 1,2160,] 1,053,710 602.1% CaP-1 2,000,000 Total Expenditures by Type 2,711,823 1,709A45 20],06] 103,831 1,260,777 1,053,710 508.9% Net Surplus /(deficit) 577,714 (670,024) 25,001 96,674 363,410 Beginning Cash Balance 99],35] 1,5]5,0]1 905,048 905,048 930,049 Retrace Sheet Adjustments - - - Ending Cash Balance 1,5]5,0]1 905,048 930,049 1,001,722 1,293A59 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part-Time /SeasonaPTempomry - - - - - Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Revenues and expenditures ralatu to State bans made on beheBof Bosch. As Bosch plans their final matfirm South Bend operations, the City will wo wdhthemtuobtainm som Nepayoffsufficienttupayoff Stub loansinearly2013. Page 96 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name jSmh,Gmm. Fund Number 210 neeiving all loan payments due this year or lump sum payoff sufficient to cover remaining payments making on time debt service payments to the IDFA for the Bosch PMo± making on time debt service and Loan servicing fee payments to the IRF for the Bosch Project making on time debt service payments to the IDLF for the Bosch PMo± igs by the State Fraud of Accounts CKy Strategy ipate making on time debt service payments to the IDFA for the Bosch Pmm± ipate making on time debt service and Loan servicing fee payments to the IRF for Me Bosch Project audit findings Key Performance Indicators 3F required) 2011 2012 Actual EsOmated 2013 Measure Type Target ifavailable ifavailable Prr'ec0rn Zen audit findings Efficiew.y 0 0 0 0 Payments made on time Output 10 10 10 10 Payments received on time Output 3 3 3 3 Tvces: outmt. efficiency, effectiveness, reality. ouhnma. technolwv Page 97 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ISfideGried. Fund Number 210 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pm action Pro action Projection Projection Tptal Replacement Capital 1 None - - - - - - 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 None - - - - - - 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 - Funding Sources. Cash, Lease, Grant Bond Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 Page 98 Form 1 Page 99 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Community& Economic DevalopmentAcimm. I Fund Number 211 Department Description& Purpose Administration of Community and Economic Development efforts throughout the City. 2012 2013 2010 2011 Amentlel W30112 Proposed Variance % Description Actual Actual Busiest Actual Busiest 2012 -2013 Ch Revenue Property Taxes - - - - - - Tonal lncomeTaxes - - - Other Taxes - - - - Gramallm r,xnar mental - 359,168 444,036 2],]00 421,]8] (22,249) -5.0% Chaves for Services - - - - - - Interest Earnings - 1,625 500 1,789 2,200 1,700 340.0% Bond Proceeds - - - - - - - Donations - - - - - - - Otherizome - 272,990 232,000 122,396 200,300 (31,700) -13.7% Transfers In 1,850,346 1,527,146 ]63,5]3 1,]1],519 190,373 12.5% Total Revenue 2,484,129 2,203,682 915,458 2,341,806 MAN 6.3% Expenditures by Cost Center Department Adindutration - 1,968,133 2,211,015 1,015,110 2,341,806 130,791 5.9% Total Cost Center Expenditures 1,968,133 2,211,015 1,015,110 2,341,806 130,791 5.9% Expendiures by Account Type Salams&Wages - 1,244,270 1,331,545 619,414 1,433,303 101,758 7.6% Fringe Benefits - 355,428 446,596 188,663 489,624 43,028 9.6% Other Personnel oasts 16,882 13,245 6,146 15,120 1,875 14.2% Total Personnel 1,616,580 1,791,386 814,223 1,938,047 146,661 8.2% Supplies 20,904 24,801 8,120 30,352 5,551 22.4% Professional Sew.(31xx) - 12,905 31,039 17,852 249,996 218,957 705.4% Comm/rrareportation(32xx) - 29,941 3'690 16,513 34,400 3,800 12.4% Panting & Advertising (33xx) - 8,622 18,950 9,239 16,950 (2,000) -10.6% Insurance(34xx) - 7,860 15,972 7,986 16,332 360 2.3% Ubhbti (35xx) - - - - - - - Repairs & Meinteddre,(36xx) - 23,793 31,023 13,768 3'629 (394) -1.3% Debt Service- Principal - - - - - - - Debt Service- Intemst &Fees - - - - - - - Other Services &Chayes(39xx) - 7,600 24,100 5,837 25,100 1,000 4.1% Grants &Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfers Out - - - - - - - OtherFinancingUses(Wxx) 239,928 243,144 121,572 (243,144) - 100.0% Total Service &Charges 330,649 394,828 192,767 3]3,40] (21,421) 612.4% Capi al Total Expenditures by Type 1,968,133 2 ,211,015 1,015,110 2,341,806 13'791 5.9% Net Surplus I(defic8) - 515,996 (7,333) (99,652) Beginning Cash Balance - - 516,213 516,213 508,880 Balaze Sheet Adjustments - 217 - (265) Ending Cash Balance 516,213 508,880 416,296 508,880 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 26.60 25.60 25.60 25.60 - BaMading - - - - - Part- Time /SeasonaPTemporary 0.50 1.00 1.00 1.00 Total FTE's 27.10 26.60 26.60 26.60 Explain Significant Revenue, Expenditure and Staffing Changes Below: Mayor has raslmcMed department. Thereforo,x Mvemquestedsev mittkaWd larychangesfoimplementlhere oMan¢abon. Page 99 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Communtl B Economic Develo ment Admin. Fund Number 211 2012 Accomplishments/Outcome, 4 -10 uiretl Depmhnendl morganrrabon EstaN¢h dep ula en al metrics to measure success Reform IT policies to eflect new depa la ental organization Launch of new Department/City website and social media oampagn Acquire land to lacilidte the construction of AEP substation City Strategy 2013 Department Goals & Objectives/Linkage to City Strategies 4 -10 required) Number Tremolo, and altractgood jobs in growing sectors 6 Streamline depa la ental pmcesses, organization aid practice 3 Increase regional rapacity 6 Mom inclusive and accessible opWitumbes 4 Reinvest orally created wealth into the oral ecoromy 6 Improve marketing and outreach in the community 6 Target im,outment for sustainable development 6 2013 Si nifica at Chan es /Cballen es /O ortunilies with a focus o n solutions New organizatun /opporWnity to morgamus for efficiencies and synergies Key Performance Indicators 36 uiretl 2011 2012 Actual Estimated 2013 Measure Type T. ,.t ifavailable ifavailable Pro' .lion New jobs announced from approved pmjecta Outcome 299 107 573 158 New private investment per pudic dollar Efficiency, 6.5 9.4 5.4 5.6 Comm. pmatr; inveshnen[of approved projects ElTarlseness loom 70M 76M 79M Number of new residential units in SBCDA Output TBD 6 35 195 Types. output, efficiency, effectiveness, quality, outcome, technology Page 100 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Five -Year Capital Improvement Plan Fund Number 211 Justficegon: 1 2 3 4 5 6 8 9 Page 101 Form 1 Name Funding 2013 2014 2015 2016 2017 Source Budget Pm action Pro' .iron Pm action Pm action Total Replacement Capital Pmiect Ca.Kal - lFunding Soumes: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justficegon: 1 2 3 4 5 6 8 9 Page 101 Form 1 Page 102 Foim1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lConessunify & Economic Development Fund Number 212 Department Description & Purpose Grants funds fmm various governmental agencies forsperilk, p weds in the community 2012 2013 2010 2011 Amended 6130112 Proposed Variance % Description Actual Actual Bud ,et Actual Bud ,.t 2012 -2013 Chat Revenue Property Taxes - - - - - - - LowllncomeTaxes - - - - - - Other Taxes - - - - - - - GumWi feyovemmemal 6,037,931 5,584,509 9,21],]43 1,933,429 3,525,080 (5,692,743) 61.8% Chaves for Services 202,422 - - - - - - InferestEamings 5,760 3,147 2,935 1,473 3,000 65 2.2% Bond Proceeds - - - - - - - DonaM1Ons - - - - - - - Other Income, 263,675 318,991 188,111 221,305 283,000 94,889 50.4% Transfers In 1,010,462 200,000 Total Revenue 7,520,250 6,106,647 9A08,789 2,156,207 3,811,000 5,59],]89 -59.5% Expenditures by Cost Center Community Dew Admu /COBG(1001) 760,335 382 3,232,709 55,214 3,811,000 578,291 17.9% Ecoomic Dev Adman (1002) 456,633 - - - - - - General Adman (1003) 490,672 548,372 2,613 - - (2,613) - 100.0% CDBGR Grany1012) 619,162 115,518 12,910 12,909 - (12,910) - 100.0% NSP -1 (1013) 1,710,615 1,453,209 2,546,698 667,602 - (2,546,698) - 100.0% Innovation Pmk(1014) ]40,56] 9,433 - - - - - HPRP(1015) 292,586 606,297 248,725 177,027 - (248,725) - 100.0% DOL(1016) 3'556 19$611 45,833 15,278 - (45,833) - 100.0% CDBG Graut(1021,103g1035) 2,151,436 2,879,675 2,777,439 1,041,493 - (2, ],439) - 100.0% ESG(1051,1052) 121,962 107,806 25,079 25,0A - (25,079) - 100.0% Section lom(10A) 827,164 4,099 - - - - - SPC(1091,1092,1096) 205,833 282,976 273,885 103,975 - (273,885) - 100.0% Wood &Sued 1093 78,278 87,426 148,299 49,676 148,299 - 100.0% total Cost Center Expenditures 8A85,800 6,293,803 9,314,190 2,148,251 3,811,000 5,503,190 -59.1% Expendiures by Account Type Salamsa Wages 1,207,494 380 2,613 - - (2,613) - 100.0% Fnnge Benefits 323,259 - - 48 - - - Other Famonnelcosls 21,512 Total Personnel 1,552,265 380 2,613 48 2,613 - 100.0% Supplies 15,353 971 Pmfessional Sew.(31xx) 179,804 4,099 - - - - Comm/rrarepordtim(32xx) 16,909 - - - - - Pnntng & Advmbaing (33xx) 5,892 - - - - - Insurance (M.) 2],]84 - - - - - Ublibro(35xx) - - - - - Repairs & Meintenance(%xx) 21,570 1,316 - - - - DebtSevice- Principal - - - - - - - Debt Sevice- Intemst &Fees - - - - - - - Other Sewices &Chayes(39xx) 1,050,626 676,819 493,096 120,119 - (493,096) - 100.0% Grans &Subsidies 4,]]3,800 5,054,698 8,818,481 2,028,084 3,811,000 (5,007,481) -56.8% Payment In Lieu of Taxes - - - - - - - Transfers Out - 546,087 - - - - - Other Financing Uses (Wxx) 32,048 Total Service & Ch.,. 6,108,433 6,283,019 9,311,577 2,148,203 3,811,000 (5,50'5A) - 156.8% Capital 80'749 9,433 Total Expendiures by Type 8A85,800 6,293,803 9,314,190 2,148,251 3,811,000 (5,503,190) -59.1% Net Surplus /(deficit) (965,549) (187,156) 94,599 7,956 Beginning Cash Balance 1A70,146 501,923 296,399 296,399 390,998 Balance Sheet Atljustmen6 (2,674) (18,367) - Ending Cash Balance 501,923 296,399 390,998 304,355 390,998 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bayaining - - - - - /SeasonapTemporary TotalIme Total FTE's Explain Sign'rficant Revenue, Expenditure and Staffing Changes Below: Consolidating CDBG ESG &S +C grans into one deparhnent(dwision in 2012. Fig ilp sforinmvaton PkaW Sedion108M8 dein2011. HPRP and CDBG -R grants will expim in 2012. NSP/ grant will expim in 2013. 2010expentlduresimiude C &EDdepa entadminisha n. Page 102 Foim1 2013 Budget Departmental Summary Name ch of revised Emeyency Solutions Grant(ESG) program rased vacant It abandoned properhes with 2 ahabs and 8 demolitions Action and occupancy of 2 group homes with NSP 1 funds i1,41 owneroccupied hones of 4 hones to rew homeowrers teueai ass uroesto areas or highest impac[cons¢ ten[ wan plans on quality of affordable housing sful use of new CPD One tool to complete the 2013 HCD Action Plan re to educate and raise awareness of Section 3 as it relates to contacting opportunities ev of cument funding policies to result in confirmation and/or change for the future as test as can for anticipabod decreases in federal funding a timely response to arty rew funding opportunities that may be introduced Food Number 212 Key Pertormance Intlicatars !ii ai u retl 2011 2012 Actual Estinnatetl 2013 Measure Type Ta et ifavailable ifavailable Pm action Zero audit findings Efficiency 0 0 0 0 Zero monitoring findings of City by HUD Efficiency 0 0 0 0 Zero monitoring findings of subgrandees Efficiency 0 1 4 0 CDBG exp rate under 1.5 years Efficiency 1.5 1.300 1.4 1.5 Types. output, efficiency, effectiveness, quality, outcome, technology Page 103 COY Strategy Form 1 Page 104 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lCommunify 6 Economic Development Fund Number 212 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name S.U. Budget Pro' .lion Pro' ction Pm action Pm eclion Total Replacement Caoilal 2 3 4 5 6 8 9 10 12 13 14 15 16 1] Pro ect Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 - 33 34 Total Funding Sounous: Cash, Lease, Grant, Boyd, Contributed Ca "I Justficagon: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 1] 18 19 29 21 22 23 24 25 26 2] 28 29 39 31 32 33 134 Page 104 Form 1 Page 105 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 1plic. State Serzures Fund Number T16 Department Description& Propose Account forlaw enibrcement expenditures financed by the authorized state orlocal agencies' sale ofconfiscatedproperty 2012 2013 2010 2011 Amended 6130112 prop osetl Variance % Description Actual Actual Bud ,.t Actual Bud ,.t 2012 -2013 Ch, Revenue Property Taxes - - - - - - - LorallncomeTaxes - - - - - - Other Taxes - - - - - - - Grams/Infeyovemmemal 30,835 32,582 49,999 14,048 35,999 (5,000) -12.5% Charges for Services - - - - - - Interest Earnings 351 3% - 380 300 300 - Bond Proceeds - - - - - - - Donations - - - - - - - OtherIcome 448 8,353 1,000 - 699 (400) -00.0% Transfers In Total Revenue 31,634 41,271 41,000 14,428 35,900 5,10 -12.4% Expenditures by Cost Center Police 40,785 16,502 69,999 6,197 35,900 (44,100) -55.1% Total Cast Center Expenditures 40,785 16,502 80,000 6,197 35,900 41,1/10 -55.1% Expenditures by Account Type Salares & Wagesi - - - - - - Fringe Benefits - - - - - - Other Personnel costs - - - - - - Total Personnel Supplies 12,435 20,000 10,000 (10,000) -50.0% Professional Sew.(31xx) - - - - - - Comm/rrareporfation(32xx) 5,740 4,812 15,000 3,272 7,500 (7,500) -50.0% Panting It Advertising (33xx) - - - - - - Insurance (34xx) - - - - - - Utilities(35xx) - - - - - - Relearn &Wintenance(%xx) - - - - - - - DebtSnoice- Principal - - - - - - - DebtSerice- Interest It Fees - - - - - - - Other Smoices&Chayes(39xx) 5,375 1,690 35,000 2,925 15,000 (20,000) -57.1% Grants& Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfers Out - - - - - - - Other Financing Uses (Wxx) Total Service &Ch.,. 11,115 6,502 50,000 6,197 22,500 (27,500) - 107.1% Capital 17,235 10,000 10,000 3,400 (61600) -66.0% Total Expenditures by Type 40,785 16,502 80,000 6,197 35,900 (41,100) -55.1% Net Surplus I(defic8) (9,151) 24,769 (39,000) 0,231 Beginning Cash Balance 111,099 101,938 126,]0] 126,]0] 87,707 Balmce Sheet Adjustments - - - Ending Cash Balance 101,938 126,]0] 87,707 134,938 87,707 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Battening - - - - - Pad -Time /SeasonaPTemporary - - - - - Tatal FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Page 105 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Police State Seizures Fund Number 216 2012 Accomplishments/Outcomes 4 -10 masked) - Training forofficers City Strategy 2013 Department Goals S Objectives /binka a to City Strategies 4 -10 re iretl Number - Specialized training for Stuart Crime and other specialized units within the Police Depadment 2 2013 Si nifica at Changes/Challenges/Opportunities wKh a focus o n solutions Key Performance Indicators 3F required) 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pm action Additional Training Outcome $16,502 $16,000 $16,000 Types: output, efficiency, effectiveness, quality, outcome, technology Page 106 Form 1 Page 107 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 1pofice State Seizures Fund Number 216 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pm action Projection Projection Total Replacement Caoilal 1 M¢cellaneous Police Equipment Cash 3,499 - - - - 3,400 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Pro act Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 3,400 3,400 Funding Sources. Cash, Lease, Gra l Bond Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Page 107 Form 1 Page 108 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name IGM, Donation, Bequest Fund Number 21] Department Description & Purpose Account for brushers, gets, or bequeaths tlrpur,mars designated by the donor 2012 2013 2010 2011 Amended 6130112 prop osetl Valance % Desclpficn Actual Actual Budbtet Actual Buditat 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Loral li m en Taxes - - - - - - Other Taxes - - - - - - - Gran6/In1eyovemmenGl - - - - - - - ChayesforServices - - - - - - Interest Earnings 102 112 150 166 150 - 0.0% Bond Proceeds - - - - - - - Donations 9,400 10,744 19,700 16,782 7,000 (12,700) 64,5% Other Income - - - - - - - Tmnsfem In Total Revenue 9,502 10,856 19,850 16,948 7,150 12,700 64.0% Expenditures by Cost Center Traffic and Lghbng Sgns - - 5,200 3,007 - (5,200) - 100.0% Total Cast Center Expenditures 5,200 3,007 5,200 - 100.0% Expenditures by Account Type Salams&Wages - - - - - - Finite Benefits - - - - - - Other Personnel costs - - - - - Total Personnel Supplies 5,200 3,007 (5,200) - 100.0% Professional Sew.(31xx) - - - - - Comm/rrareporfation(32xx) - - - - - Pnnbng It Advertising (33xx) - - - - - Insurance (34xx) - - - - - Utilities(35xx) - - - - - Repairs& Winte mus,(%xx) - - - - - DebtSat ice- Principal - - - - - DebtSatice- Interest It Fees - - - - Other Services &Chayes(39xx) - - - - - GrantsBSubsidies - - - - Payment In Lieu of Taxes - - - - - - Transfers Out - - - - Other Financing Uses (Wxx) Total Service & Ch.,. 0.0% Capital Total Expenditures by Type 5,200 3,007 (5,200) - 100.0% Net Surplus /(deficit) 9,502 10,856 14,650 13,941 7,150 Beginning Cash Balance 26,2]1 35,]]3 46,629 46,629 61,279 Balmce Sheet Adjus[menls - - - - Ending Cash Balance 35,]]3 46,629 61,279 60,570 68,429 Staffing (FTE's) 2011 2012 6130112 2013 Valance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Battening - - - - - Part-Time /Se mernaffemporaw - - - - - Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Page 108 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name IGM, Donation, Bequest Fund Number 21l 2012 Accom plishments /Outcomes 4 -10 regained) Incmase in donatiom up by M% hear 2011. All monies donated, used for its intended purpose. City Strategy 2013 Department Goals & Ob'ectives/binka a to City Strategies 4 -10 required) Number Account badonatlons, gi ts, or bequeaths for proposes designated by the donor. 1 Ensue that had performs within budgetary guidelines. 1 2013 Si nificant Chan es /Cballen es /O ortunKies wilh a focus an solutions Lack of cheers counting money, due to a difficult economy. Educate citizens thmugh communiration and transpamncy, which will promote trust in theirgovearment. Key Performance Indicators 3F required) 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pro action - Amount of donations recurred Output 7,500 10,744 18,000 7,500 - Wray used for pri,pusa intended Effectiveness 100% 100% 100% 100% - limmast Ea men Output 350 112 300 350 Types. output, efficiency, effectiveness, quality, ouloome, technology Page 109 Form 1 Page 110 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name IGM, Donation, Bequest Fund Number 21) Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pm action Projection Projection Tptal Replacement Capital 1 2 3 4 5 6 ) 8 9 10 11 12 13 14 15 16 1] Project Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 - Funding Sources. Cash, Lease, Grant Bond Contributed Capital Justification: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 V 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 Page 110 Form 1 Page 111 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 1pdirce Curlew Ymlatfons Fund Number 218 Department Description& Purpose Juvenile Poadwe Aesistance- Accounts /brmonies received fiord penalties pad fOrcuAewvlolands. Expendduresmclude Dmg Abuse Resistance Easterner and Juvenile Ad Bureau. 2012 2013 2010 2011 Amended 6130112 prop osetl Valance % Deami'lion Actual Actual Bud ,.t Actual Bud ,.t 2012 -2013 Ch, Revenue Property Taxes - - - - - - - LorallmarreTaxes - - - - - - Other Taxes - - - - - - - Gran6/InfeyovemmenGl - - - - - - - CM1ayes far Services 1,218 1,125 1,000 218 1,000 - 0.0% Interest Earnings 29 28 - 31 25 25 - Bond Proceeds - - - - - - - Donations - - - - - - 01M1erincome - - - - Transf ds In Total Revenue 1,247 1,153 1,000 249 1,025 25 2.5% Expenditures by Cost Center Police - - 1,000 1,000 - 0.0% Total Cast Center Expenditures 1,000 1,000 0.0% Expenditures by Account Type Salaried a Wages - - - - - - Fringe Benefits - - - - - - Other Personnel costs - - - - - - Total Personnel Supplies 500 500 0.0% Professional Sew.(31xx) - - - - - Comm/rrareporfation(32xx) - - - - Pnnbng & Advertising (33xx) - - - - Insurance (34xx) - - - - Ublited(35xx) - - - - Repairs & Wintenance(%xx) - - - - - DebtService- Principal - - - - - DebtSewie,- Interst &Fees - - - - OtM1er Services & CM1ayes (39xx) - - 500 500 - 0.0% Grants &Subsidies - - - - Payment In Lieu of Taxes - - - - - - Tmnsfem Out - - - - Other Financing Uses (Wxx) Total Service & Ch.,. 500 500 0.0% Capital Total Expenditures by Type 1,000 1,000 0.0% Net Surplus /(deficit) 1,247 1,153 - 249 25 Beginning Cash Balance 8,015 9,262 10,415 10,415 10,415 Balace Sheet Adjuntrums - - - - Ending Cash Balance 9,262 10,415 10,415 10,664 10,440 Staffing (FTE's) 2011 2012 6130112 2013 Valance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bayading - - - - - Part-Time /Seasonaffemporaw - - - - - Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Page 111 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name jftfte Curfew Violations Fund Number 218 2012 Accomplishments/Outcomes 4 -10 masked) - Conductetl curfew sweeps throughout the City City Strategy 2013 Department Goals 8 Objectives /binka a to City Strategies 4 -10 required) Number - Increase curfew sweeps 1 2013 Significant Chan es /Challen es /O ortunities wKM1 a focus on solutions Ke Performance Indicators 3F required) 2011 2012 Actual Estimated 2013 Measure Type Target ifasailable ifasailable Prm'ectimn Number of Curfew Sweeps Output 4 4 Types: output, efficiency, effectiveness, quality, columns, technology Page 112 Form 1 Page 113 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 1pofice Curfew Violations Fund Number 218 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pm action Projection Projection Tptal Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 - Funding Sources. Cash, Lease, Grant Bond Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 Page 113 Form 1 Page 114 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Law Enforcement Continuing Eau cation Fund Number 220 Department Description & Purpose Account for police fees and fines reflected to finance police off rs continuing educatAn, demand, supplies and equipment. 2012 2013 2010 2011 Amended 6130112 Prop osetl Valance % Desclpficn Actual Actual Bud ,.t Actual Bud ,.t 2012 -2013 Ch, Revenue Pmperty Taxes - - - - - - - LorallncemeTaxes - - - - - - Other Taxes - - - - - - - Gran6llmor,.aemmenGl 374,661 50,709 312,700 74,468 10$000 (204,700) 65.5% Ch rges for Services 215,880 1J'BAB 201,000 71,852 180,000 (21,000) -10.4% Interest Earnings 3,174 2,990 3,300 3,146 3,000 (300) -9.1% Bond Proceeds - - - - - - Donations - - - - - - - Other Income 68,164 b6,554 21,500 12,685 56,000 M'mto 160.5% Transfers In Total Revenue 661,879 297,901 538,500 162,151 347,000 191,500 -35.6% Expenditures by Cost Center Trading It Supplies 4,867 2,801 19,000 2,593 16,500 (2,500) -13.2% Accident Reports 208,078 33,300 16],4]5 16,647 102,000 (65,475) -39.1% Firearm Training 7,095 5,097 28,500 - 26000 (2,500) 6.8% False Alarm Fees 353,352 143,876 304,144 165,044 183,000 (121,144) -39.8% Node Violations 2,626 15,563 5'000 20,345 19,500 (3'500) 61.0% Total Cost Center Expenditures 576,018 200,637 569,119 204,629 347,000 222,119 -39.0% Expenditures by Account Type Salaries &Wages - - - - - - - Fuse Benefits - - - - - - - Other Personnel were - - - - - - - Total Personnel Supplies 95,115 9,887 102,475 16,752 50,500 (51,975) -50.1% Professional Sew.(31xx) - - - - - - - Comm/frareportation(32xx) 2,552 3,494 25,000 11,181 13,000 (12,000) 48.0% Panting It Advertent (33xx) - - - - - - - Insurance (34xx) - - - - 2,000 2,000 - Ubhtxe (35xx) - - - - - - - Retrain; &Wintenance(%xx) - - - - - - - DebtService- Principal - 41,332 10,000 - - (10,000) - 100.0% Debt Service- Interes[&Fees - - - - - - - Other Services&Chmges(39xx) 248,838 50,495 197,500 28,885 104,509 (93,000) 47.1% Grants It Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfers Out - - - - - - - Other Financing Uses (Wxx) 1,253 Total Service &Ch.,. 252,643 95,321 232,500 40,066 119,500 (113,000) - 195.1% Capital 228,260 95,429 234,144 147,811 1]],000 (57,144) -24.4% Total Expenditures by Type 576,018 200,637 569,119 204,629 347,000 (222,119) -39.0% Net Surplus I(defic8) 85,061 97,264 (30,619) (42,418) Beginning Cash Balance 85'115 943,916 1,041 ,240 1,041 ,240 1,010,621 Balace Sheet Adjustments - - - 6,963 Ending Cash Balance 943,916 1,041,240 1,010,621 1,005,125 1,010,621 Staffing (FTE's) 2011 2012 6130112 2013 Valance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Batgaining - - - - - Part-Time /Seare naPfemporary - - - - - Total FTE's Explain Sign'dicant Revenue, Expenditure and Staffing Changes Below: Page 114 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I law Enforcement COntinuin Etlucation Fund Number 220 2012 Accomplishments/Outcomes, 4 -10 uisa - Assist with additional training and equipment forsworn and civilian members of the South Bend Police Department - Purchase laptop for use in video training - PUmlwse in-car video cameras for mmlced police cars - Leadership and Command Officer Training City Strategy 2013 Department Goals &Objectives /Links eto City Strategies 4 -10 required) Number - Assist with additional training and equipment for swam and civilian members of the South Bend Police Department 5 2013 Significant Chan es /Challen es /O ortunKies wKM1 a focus on solutions Key Performance Indicatare 36 uiretl 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pm action - Additional Training and Equipment Technology $80,000 $75,000 $75,000 Types: output, efficiency, effectiveness, quality, outcome, be,hnology Page 115 Form 1 Page 116 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 1L.. Enforcement Continuing Education Fund Number 220 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pm action Projection Projection Total Replacement Capital 1 Police Equipment Cash 147,000 - - - - 147,000 2 Motor Vehicles Cash 30,000 - - - - 30,000 3 4 5 8 7 8 9 10 11 12 13 14 15 16 17 Pro ect Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 177,000 177,000 Funding Sources. Cash, Lease, Gmnl, Bond Contributed Capital Justification: 1 2 3 4 5 fi 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Page 116 Form 1 Page 117 Form1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name IL..s Recovery Fund Fund Number TT] Department Description & Purpose Account for compensatory movemplary damage payments fm than parties arising from loss or damage b City tangIDle or intangibleproperty. Fund earentlRUns am defined by City to be limited to environmental remedatlon antl the pmjects. The Loss Recovery Fund was established in 2008 to account for the receipt of$4,462,214 from a lawsuit involong MTBIF contamination. 2012 2013 2010 2011 Amentled 6130112 prop osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - LorallimanTaxes - - - - - - Other Taxes - - - - - - - GartallmeyovemmenGl - - - - - - - ChaMesforSeroces - - - - - Interest Earnings 16,057 12,545 20,000 13,19] 26,000 6,000 30.0% Bond Proceeds - - - - - - Donations - - - Other Income 34 211,701 - - - - Tansf es In Total Revenue 16,091 224,246 20,000 13,197 26,000 6,000 30.0% Expenditures by Cast Center Environmental Projects 121,795 99,400 87,533 1,601 50,000 (37,533) 42.9% Water Well Projects 165,000 - 208,000 208,000 - 0.0% Animal Shelbar Remeniatim - - 34,699 34,699 - (34,699) - 100.0% Pads Maintenance -Howard Pads - - 58,735 - (58,735) - 100.0% Pads Maintenance- playground - - 150,000 112,036 - (15,000) - 100.0% Environmental Remodeling - - - 250,000 25,000 - (VacanOAbandoned &Bmwnfields) - - - - - - Total Cast Center Expenditures 286,795 99,400 538,967 148,336 508,000 30,967 -5.7% Expenditures by Account Type Salmon; &Wages - - - - - - Fringe Benefits - - - - - - Other Farammel costs - - - - - - Total Pervagmel Supplies 165,000 208,000 208,000 0.0% Professional Sew.(31xx) 56,459 99,400 87,533 1,601 300,000 212,467 242.7% Comm/rareporfation(32xx) - - - - - - printing & Advertising (33xx) - - - - - - Insuance (34xx) - - - - - Utilities; (35xx) - - - - - Repairs& Maintenance(36xx) - - - - - DebtSerace - Principal - - - - - DebtSerice - Interest &Fees - - - - Other Services & Charges; (39xx) 65,336 - - - - - Gants &Subsidies - - - - Payment In Lieu of Taxes - - - - - - - Tansf es Out - - - - - - - Other Financing Uses (50xx) Total Service &Charges 121,795 99,400 87,533 1,601 300,000 212,467 242.7% CaP-1 243,434 146,735 (243,434) - 100.0% Total Expenditures by Type 286,795 99,400 538,967 148,336 508,000 (30,967) -5.7% Net Surplus I(deftc8) (2]0,]04) 124,846 (518,967) (135,139) (482,000) Beginning Cash Balance 4,639,513 4,368,809 4A93,655 4,493,655 3,974,688 Balance Sheet Adjustments - - - - - Ending Cash Balance 4,368,809 4 ,493,655 3,974,688 4,358,516 3,492,688 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - BaMaining - - - - - Pad -Time /SeasonaPTempoary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: The 2013 budget request is for Wastewater studies ($50,000) and the purchase of GAC media Laplacement for Wafer Works ($208,000). During 2012, the fund was used to account for insurance proceed received in 2011 in the amount of $208,735 from fire damage attle Friendship Station playground complex at BelNille park. The costs to replace the playgrouM equipment a approximately $150,000 with the balance of the birds used for improvements at Howard Park in pa Mecship with the Rotary Club of South Bend In 2012, expend rates in the amount of $34,699 were used for arvialmornal have, at the new Animal Shelter. $25(),0W included in the 2013 budget foremirocemlal Lamentation. Page 117 Form1 City of South Bend, Indiana 2013 Budget Departmental Summary Name I Loss Recoeartr Fund Fund Number 22l - Funds used to complete projects am completed in a timely manner. Continue to earn interest on available cash balance. Mariana cash semoes maintained. Replacement of playground equipment at BelNille Pads and impmvements at HowaN Park. The Pothole project will be completed in August, 2012 and the HowaN Pads project has rot yet started. City Strategy Fund! Performs wilhin budgetary guidelines. Collect and account for monies due to the City asutting from loss ordamage to City property. Pm,nd, funding for environmental emanation pmjecls in consulting with vacent8 abandoned housing and bmwnfiekls Olheinsurance losses am accounted for in Fund 226- Liability Insurance. Key Performance Indicators, 3-6 required) 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ) (ifavailable) Pa action -Cash Reserves Output $3,999,999 $4,493,655 $4,000,688 $3,518,688 - Inbaest Eametl Output $20,999 $12,545 $29,999 $26,000 - Percentage Interest Earnings Efficlenrey 1 % .28% .50% .74% Tvces: output. efficieucv. effectiveness, queldv. outcome, tachmicear Page 118 Form 1 Page 119 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ILOSS Recoves,, Fund Fund Number 22) Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pro action Projection Projection Tptal Replacement Capital 1 2 3 4 5 6 ) 8 9 10 11 12 13 14 15 16 1] Project Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 - Funding Sources. Cash, Lease, Grant Bond Contributed Capital Justification: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 V 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 Page 119 Form 1 Page 120 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name jPubfic Safety LW on Fund Number Td9 Department Description& Purpose Statutory fund requiad by State Board ofAccoures to account for collections ofD25% public safetylocal ophonincome tax implementationeffectwe Octoberl ,2009. Fund isa "pass through" account wed pmcoeds tamakneed to the General Fund for police antl fin: operating costs. Funds transfers we occur as required to fund operations. 2012 2013 2010 2011 Amentletl 6130112 Poop osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - LorallncomeTaxes 6,078,454 5,293,619 6,605,601 3,5F1,434 6,056,334 (549,267) -8.3% Other Taxes - - - - - - - Ganisllmor,caemmental - - - - - - - ChargesforServices - - - - - - - Interest Earnings 4,741 2,308 8,000 3,759 8,000 - 0.0% Bond Proceeds - - - - - - - Deadheas - - - - - - Other Income - - - - - - - Tansfersln 214,990 175,436 33,312 175,436 - 100.0% Total Revenue 6,083,195 5,510,917 6,]89,03] 3,614,505 6,064,334 24,703 -10.7% Expenditures by Cast Center Police Department 2,766,4OO 2,769,344 2,964,427 1,496,641 3,968,567 1,004,140 33.9% Fire Department 2,173,600 2,207,625 2,329,192 1,164,596 3,133,190 803,998 34.5% Total Cast Center Expenditures 4,940,000 4,976,969 5,293,619 2,661,237 7,101,757 1,808,138 34.2% ExpendiWres by Account Type Salams&Wages - - - - - Fnnge Benefits - - - - - Other Personnel costs - - - - - Total Peressidel Supplies Professional Sew.(31xx) - - - - - Comm/rareporfation(32xx) - - - - Prating & Advertising (33xx) - - - - Insurance (34xx) - - - - Utilities(35xx) - - - - Repairs& btainlenance(36xx) - - - - - DeblService - Principal - - - - - DebtService - Intemst &Fees - - - - Other Services & Charges (39xx) - - - - - Gan6 &Subsidies - - - - Payment In Lieu of Taxes - - - - - - TaddhasOut 4,94QO0O 4,976,969 5,293,619 2,661,237 7,101,757 1,808,138 34.2% Other Financing Uses (Wxx) Total Service & Ch.,. 4,940,000 4,976,969 5,293,619 2,661,237 7,101,]5] 1,808,138 34.2% Capital Total Expenditures by Type 4,940,000 4,976,969 5,293,619 2,661,237 7,101,757 1,800,130 34.2% Net Surplus I(deficit) 1,143,195 533,948 1A95A18 953,260 (1,037,423) Beginning Cash Balance - 1,143,195 1,677,143 1,677,143 3,172,561 Balance Sheet Adjustments - - - - - Ending Cash Balance 1,143,195 1,6]],143 3,172,561 2,630A11 2,135,138 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Pad -Time /SeasonaPTempoary - - - - - Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: 2012 budgetetl revenue includes a $549,081 catchup payment received on Apnl 16, 2012 due to a 2011 state accounting error. A quad edy isconcileition of General Fund expenditams for Public Safety LOIT costs versus the amounts transferred from this fund is prepared and any excess funds saturated. The cash balance in the fund may only be used for pudic safety expenditures. For2O13, propo, to use $1.00 million dollars in cash erves to transferlo the General Fund to partially offset losses in police grant and his EMS billing avenue. Page 120 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name jPubfic Safety LW fontl Fund Number 249 2012 Accam lishmems /Outcames 4 -10 smoked) - Ouarfedy raconcilietions of Public Safety LOITexpendiWms. - Receiptof adddnal state funding on April 16, 2012 in the amountof $549,001.29. City Strategy 2013 Department Goals 8 Objectives/Linkage to City Strategies 4 -10 required) Number - Accurately account for funds raceived and undue for only public safety expenditures 1, 6 2013 Si nifica at Chan es /Cballen es /O ortunities wKb a focus o n solutions - Difficult to estimate revenue for the upcoming budget yeas Final revenue estimates from the DLGF me racoived in August or September. Key Performance Indicators 3-6 required) 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pro action - Ending Cash Reserves Output $1,000,000 $1,671,143 $2,124,513 $1,992,125 - Ouadery Recon. Prepared by 15th Output 4 4 4 4 - Monthly Distributions from County Output 12 12 12 12 Types. output, efficiency, effectiveness, quality, outmme, technology Page 121 Form 1 Page 122 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Public Safety LOIT fund Fund Number 249 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pro action Projection Projection Tptal Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 - Funding Sources. Cash, Lease, Grant Bond Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 Page 122 Form 1 Page 123 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name jG&mmdGrms Fund Number 256 Department Description & Purpose Grants Gom vervas a.... 2012 2013 2010 2011 Amended 6130112 poop osetl Vanes. Descdpficn Actual Actual Bud ,.t Actual Bud ,.t 2012 -2013 Ch Revenue Property Taxes - - - - - - LorallncomeTaxes - - - Other Taxes - - - - Gants/Ima,.o emmmtal - - - - - - ChasesforServices - - - - Interest Earnings 15 - - - - Bond Proceeds - - - - Donations - - - Other Income - - - - Transfers In Total Revenue 15 Expenditures by Cast Center Controller Office (W61) 5,256 163 - - - Total Cast Center Expenditures 5,256 163 Expen litures by Account Type Salams&Wages - - - - - Fantle Benefits - - - - - Other Pesnnnel costs - - - - Total personnel Supplies Professional Sew.(31xx) - - - - - Comm/fe rsp statim(32xx) - - - - - Pnnbng & Advertising (33xx) - - - - - Insuance (Mxx) - - - - - Ublities(35xx) - - - - - Repairs & Wintenance(%xx) - - - - - DebtService- Principal - - - - - DebtService- Interest &Fees - - - - Other Sevens; & Chases (39xx) - 163 - - - Gants &Subsidies - - - - Payment In Lieu of Taxes - - - - - Transform Out - - - - Other Financing Uses (S6xx) Total Service & Ch.,. 163 Capital 5,256 Total Expenditures by Type 5,256 163 Net Surplus /(deficit) (5,235) (163) - Beginning Cash Balance 5,398 163 (0) (0) (0) Balance Sheet Adjustments - - - Ending Cash Balance 163 (0) (0) (0) (0) Staffing (FTE's) 2011 2012 6130112 2013 Vanes. Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Resuming - - - - - Part-Time /Seasonaffempoaw - - - - - Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Fund no longer needed. Request it to closed. Page 123 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lGinaminGoarde Fund Number 250 2012 Accomplishments utcames 4 -10 regained) Fund fully ckxsetl in 2012. CKy Strategy 2013 Department Goals 8 Ob'ectiyes /binka a to City Strategies 4 -10 required) Number 2013 Significant Chan es /Challen es /O ortunKies ygh a focus on solutions Key Performance Indicators 3F required) 2011 2012 Actual EsOmated 2013 Measure Type Target ifayailable ifayailable Pra'ec0an Types. output, efficiency, effectiveness, quality, outcome, technology Page 124 Form 1 Page 125 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lGiumnsiGnmis Fund Number 25n Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pm action Projection Projection Tptal Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 - Funding Sources. Cash, Lease, Grant Bond Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 Page 125 Form 1 Page 126 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ILocal Revolve Street funtl Fund Number T51 Department DescHp5on & Purpose Fund used to account for state gasoline tax distributions made man the local road and street account LRS is a DLGF controlled funtl sells used by the City for new street and bike/ walkway constmctronprojects and leverages ds funds by providing matching contrmutiors for state and federal grant& 2012 2013 2010 2011 Amended 6130112 Proposed Variance % Descripfion Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Lima lIncome Taxes - - - - - - - Other Taxes 1,064,149 1,030,958 1,023,012 567,622 1,040,000 16,988 1.7% Gaiddlideyo houna Gl - - - - - - - Charged for Sermus - - - - - - Interest Earnings 8,710 6,031 9,000 4,143 8,500 (500) -5.6% Bond Proceeds - - - - - - - Donations - - - - - - Other Income - - - - - - Tansfem In Total Revenue 1,072,859 1,036,989 1,032,012 5]1,]65 1,048,500 16,488 1.6% Expenditures by Cost Center Paving Metanalr - 450,000 - - 400,000 400,000 - Roadsaddlnfersetions 1,4]8,]16 1,191,180 857,0TF 50,500 383,500 (473,5A) -55.3% Bicycle Trails 84,798 192,543 118,922 145,202 - (118,922) - 100.0% Traffic Sgnaliartion It Lghbng 710 7,960 147,850 19,850 250,000 102,150 69.1% Liability Inside me - 146,292 115,800 57,900 - (115,800) - 100.0% Professional Sermen Studies - 7,500 - - - - - Other 5,760 10,266 12,400 - 15,000 2,600 21.0% Total Cast Center Expenditures 1,569,984 2,005,741 1,252,049 273,452 1,048,500 203,549 -16.3% Expenditures by Account Type Salmon a Wages - - - - - - Fringe Benefits - - - - - - Other Personnel world - - - - - - Total Personnel Supplies 459,406 400,000 400,000 Professional Sew.(31xx) - 7,500 7,500 - (7,500) - 100.0% ComonTarepodation(32xx) - - - - - - Printing It Advertising (33xx) - - - - - - Insuanwe(34xx) - 146,292 115,800 5],900 - (115,800) - 100.0% Utilities(35xx) - - - - - - Repeirs& Meitenance(36xx) - - - - - - DebtSersiwe - Principal - - - - - - DebtSersiwe - Interest It Fees - - - - Other Shouted & Charged (39xx) - - - - - - - Gants&Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Tansfem Out - - - - - - - Other Financing Uses (50xx) Total Service &CM1arges 153,792 123,300 57,900 (123,300) - 200.0% Capital 1,569,984 1,392,543 1,128,749 215,552 648,500 (480,249) 42.5% Total Expenditures by Type 1,569,984 2,005,741 1,252,049 273,452 1,048,500 (203,549) -16.3% Net Surplus I(defic8) (497,125) (968,752) (220,037) 298,313 Beginning Cash Balance 2,691,883 2,194,758 1 ,226,006 1 ,226,006 1,005,969 Balace Sheet Adjustments - - - Ending Cash Balance 2,194,758 1,226,006 1,005,969 1,524,319 1,005,969 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Pa/SeasonapTempoary Totatal l FTE TE's Explain Significant Revenue, Expenditure and Staffing Changes Below: The Loral Read and Sheet Fund increase gasoline tax avenue selected! by the State of Indiana and distributed monthly to municipalities. This revenue source has remained stagnant the past several years. This fund B often usetl to provide bral matching funds for federal mad pjecls in the City of South Bend A total of $400,000 in street paving is included in the Loral Read and Sheet budget for 2013 to supplement paving Lend from the Motor Vehicle Highway fund. Page 126 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name I Local Road and Street fund Formal Number 251 LuCruordinafed'the reps rs of MicM1igan Street Bridge wdM1 INDOT - Completed ADA imenfory of sitlewalk ramps su b MAGOG - Coordinated utility mplacoment of US 31 two plu ses - Coordinated utility mksztion for SR 23 - Filed the Annual Opeational Report for Loral Funds and Streets wi r the State Board of Accounts by the June tat due data - Coordinate utility n:lorated with INDOT for the final phase of US 31 - Coordinate the construction of SR 23 - Complete the Edicon /Gordon Wm lane project City Strategy 6 2, 3 2, 3 - Stagnant gasoline taxes received as the primary severe, source for this fund. Key Performance Indicalore 36 uired 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pm action - No of pudic outreach p,oJa Output 2 n/a n/a 2 - No. of pMoc a completed wfin Efficienq 2 Na n/a 2 budget compamtl W Wfzl pmjecls - No. of p,oJa completed on scla d. Effectiveness 2 n/a n/a 2 compamd W WWI Protects Tyoi output. efficiency, effectiveness rurality, outcome. tec imices, Page 127 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Local Road and Street fund Fund Number 251 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pm action Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 g 10 11 12 13 14 15 16 17 Pro i not Capital 18 Road Projects Cash 303,50D 1,048,500 1,048,500 1,048,500 1,048,500 4,497,500 19 Tun Lane on Edison Rd /Gordon Ouse Cash 80,OOD - - - - 80,000 20 Stop Sign Replacement Loral Match Cash 15,OOD - - - - 15,000 21 Signal Replacements Cash 250,OOD - - - - 250,000 22 23 24 25 26 27 28 29 30 31 32 33 34 Tptal 648,500 1,048,500 1,048,500 1,048,500 1,048,500 4,842,500 Funding Sources: Cash, Lease, Gra M, Bonn Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Other sgndsmut projects to be doubted! by the Mayor, Oirectorof Public W odes and City Engineer. 19 Construct sight Win on Ed.. Read to seduce traffic congestion. 20 Local 10% match Wrfederal grantto replace stop signs that are deteriorated and faced! 21 Replace old and obsolete signals and controller boxes at various locations in the City. 22 23 24 25 26 27 28 29 30 31 32 33 34 Page 128 Form 1 Page 129 Food 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lionciess Wailers Fund Number T5T Department Description & Purpose Facers a statutory Funtl used to account forthe onetime distributed fires the State ofludlana forexcess taxes collected in prior fiscal pounds for card welfare. Facers mstrosedfbrpresc safety expendiures. 2012 2013 2010 2011 Amentletl 6130112 Prop osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - LorallncomeTaxes - - - - - - Other Taxes - - - - - - - Gramstifieyovemmemal - - - - - - - ChargesforSewicas - - - - - Interest Earnings 17,808 6,545 9,000 4,730 - (9,000) - 100.0% Bond Proceeds - - - - - - Donations - - - Other Income - - - - Transfe n In Total Revenue 17,808 6,545 9,000 4,730 9,000 - 100.0% Expenditures by Cast Center Police Depa Nnent Radio Equipment 674,000 - 1,63,070 1,630,070 - (1,630,070) - 100.0% Fire Department Radio Equipment - - 651,362 - (651,362) - 100.0% Total Cast Center Expenditures 674,000 2,281,432 1,630,070 2,281,432 - 100.0% Expenditures by Account Type Salmon; &Wages - - - - - - Fringe Benefits - - - - - Other Personnel world - - - - Total Perseemel Supplies Professional Sew.(31xx) - - - - - ComMrrareporfalion(32xx) - - - - - Printing It Advertising (33xx) - - - - - Insuanwe (M.) - - - - - Utilities(35xx) - - - - Retain; It Maintenanwe(%xx) - - - - - DebtService- Principal - - - - - DebtServiwe- Interest It Fees - - - - Other Sawmad& Charged (39sx) - - - - - Gran6&Subsidies - - - - Payment In Lieu of Taxes - - - - - - Transfe n Out - - - - Other Financing Uses (Wxx) Total Service & Ch.,. 0.0% Capital 674,000 3,313,247 1,630,070 (3,313,247) - 100.0% Total Expenditures by Type 674,000 3,313,247 1,630,070 (3,313,U7) - 100.0% Net Surplus I(defic8) (656,192) 6,545 (3,304,247) (1,625,340) Beginning Cash Balance 2,922,079 2 ,265,087 2,272A32 2,272A32 0 Balance Sheet Adjustments - - 1,031,815 - Ending Cash Balance 2,265,887 2,272A32 0 647,092 0 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /Se ersini rTempoary - - - - - Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: No budget is eequedted for2013. It is anticipated that Me remaining cash reserved in thin fund will be spent in 2012 for Police and Fire Department hand M1ed and portable radio equipment. A purchase older is outstanding with Motorola in the amount of $646,623.03 for File Department radios. The Police Department adios have been purchased.TM1¢ fund was established in 2009 with the receipt of $2,922,079.10 in Family It Children Funds revenue from the State. The funds may only to be used for public safety purposes. The $1,031,815 adjustinent to the 2012 budget to restate to actual spending. The 2012 budget was overstated due to an encumbance rollover. Cash will be cero at 12131112. Page 129 Food 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name Escess We Hare Fund Number 252 Completion of the Police Department mtlio purchase with Motorola. Brad of Public Works aWmval on December 12, 2011. 551 units. Approval aryl omering of the Fin: Department radios with Motorola. Booty of Pudic Works approval on May 29, 2012. 142 uniW85 miremphores Anticipated that cash mserves in the fwd will be zero at December 31, 2012. City Strategy Key Performance Indicators 3F required) 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ) (ifavailable) Projection Tvces ut.t. efficiencv, effectiveness, quality, outcome, b:chnologv Page 130 Form 1 Page 131 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lExcess We Hare Fund Number 252 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pro action Projection Pm action Tptal Replacement Capital 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 1] Project Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 - Funding Sources. Cash, Lease, Grant Bond Contributed Capital Justification: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 V 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 Page 131 Form 1 Page 132 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Funtl Name Human Rights- Fetleral Fund Number 758 Department Descripgon & Purpose To account ibrexpenddums to prevent donarc natmn and to promote human rights. Financrng us provided by federal grants fiom the Equal Employment Opportuch, Commissron aril the Untied States Department of Housing and Urban Development. 2012 2013 2010 2011 Amended 6130112 Proposed Variance % Descripgon Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - LorallncomeTaxes - - - - - - Other Taxes - - - - - - - Grantsllideyovemmental 184,080 137,710 179,000 27,959 199,000 29,999 11.2% Chayes for Services - - - - - - Interest Earnings 1,606 1,404 2,100 1,337 2,100 - 0.0% Bond Proceeds - - - - - - - Donations - - - - - - - Other Income 12,928 15,139 %,150 28,347 %,150 - 0.0% Transfers In Total Revenue 198,614 154,253 217,250 57,634 237,250 20,000 9.2% Expenditures by Cost Center EEOC Grant 713,094 85,604 97,883 38,978 99,574 1,691 1.7% HUD Grant 75,616 71,329 127,241 35,785 88,990 (38,251) - 30.1% HUD Education & Outreach Grant - - - - 40,000 40,000 - Total Cast Center Expenditures 153,710 156,933 225,124 74,763 228,564 3AM 1.5% Expenditures by Account Type Salams&Wages 68,975 74,182 78,368 37,876 80,041 1,673 2.1% Fringe Benefits 17,518 21,635 12,443 11,698 25,473 13,030 104.7% Other Personnel cosh 10,968 (10,968) - 100.0% Total Perhadiriel 86,493 95,817 101,779 49,574 105,514 3,735 3.7% Supplies 1,902 2,386 4,845 592 6,050 1,205 24.9% Professional Sew.(31xx) 26,000 21,000 40,500 11,000 40,500 - 0.0% Comm/rrareporfation(32xx) 17,608 12,527 19,750 3,014 19,750 - 0.0% Printing& Adverbaing(33xx) 9,335 10,788 213,999 7,956 28,000 - 0.0% Insurance (M.) - 12 - - - - - Ublities(35xx) - - - - - - - Repair"Wintenance( %xx) - - - - - - - DebtService - Principal - - - - - - - DebtService - Interst &Fees - - - - - - - Other Serviced &Chayes(39xx) 9,2% 11,013 28,750 2,627 27,250 (1,500) -5.2% Grants &Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfers Out - - - - - - - Other Financing Used (50xx) 2,212 2,640 Total Service & Ch.,. 64,453 57,980 117,000 24,597 115,500 (1,500) -5.2% Capital 862 750 1,500 1,500 0.0% Total Expenditures by Type 153,710 156,933 225,124 74,763 228,564 3A40 1.5% Net Surplus I(defic8) 44,904 (2,680) (7,074) (17,129) 0,686 Beginning Cash Balance 427,572 472,443 469,764 469,764 461,890 Balance Sheet An afteenls (33) 1 - - - Ending Cash Balance 472,443 469,764 461,890 452,635 470,576 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 2.00 2.00 2.00 2.00 - Bayaining - - - - - Part- Time /SeasonapTemporary 0.12 0.12 Total FTE's 2.00 2.00 2.00 2.12 0.12 Explain Significant Revenue, Expenditure and Staffing Changes Below: Received an $80,000 Education and Outmach grantfrom the U S Departrnent Of Housing and Urban Development during 2012. Assumes $40,000 will be spent in 2012 and $40,000 spent in 2013. Tmnporay clerical help in the amount of $5,000 is included in the grantas well as $5,000 for administration /grant management Page 132 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name lHadman Rights - Federal Fund Number 258 Successfully completeted our contractual relationships with the Equal Employment Opportunity Commission and the D S Department of Housing and Urban Development, Successful in oLizining a great from HUD for education and out reach in housing am LGBT Successfully hosted the Indiana Conembum of State and Loral Human Highs Agencies Training Conference. The training was in Employment Housing La bar Deptrnent a LGBT issues. The Common Council passed the LGBT entrance protecting the gay, lesbian, Nsexual and trensgendered persons. The Director noened the Drum Major Community Service Awan for outstanding community service. Passed the Had audit by quickly resounding to inquiries a keeping good dawns. Director Douglas was smpparbal to M EEOC FEPA Committee. City Strategy take a charge: d could be done at that time rather than have the individual return. Thus better serving our clients. uiretl Staff will intake all charges in ore hour or less. This enables staff to spend more time performing other duties. 1,3 Each investigator will to asked to produce finished cases based on their job title (investigator r 1 6 ). The more that a given the 1,2,3 expected Our cusfemercan receive a faster resolution to their problem so they can continue their lives. The Commission will continue to encourage staff to seek attemative methods of completing every day in tasks in more efficient 3,5 manner thus improving the productivity in the office . New and innovative ideas are always welcome. The Commission will continue to pursue county wide status by partnedrg with the City of Mishawaka and the Coungceunty .This 4,6 could lead to additional revenue streams. Actual ring. aMff win need re mane a dela minee anon m gel me word our re our cusmmers o may will Ks how to reach us. We will also have down time that we most work around. Effective use of all media B amust Educating the community concerning the new sexual orientation ordinance as well as our other basis cowned under our ordinance. Partnering with the City of Mishawaka and the county of Saint Joseph in an effort to give all county residents the protection of our human rights onina nice. To increase the Commissions revenue shown at the same time. Maintaining our contract numbers with the Equal Employment Oppmtunity Commission and the U S Department of Housing and Urban Development when our number of actual charges filed is decreasing. Determining whether the number of charges are decreasing due the Commissions success in helping to indicate discriminatory practices and behavior. Key Performance Indicators 36 uiretl 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pm action Number of rases investigated. output 100 106 104 104 Number of housing tminings output 6 8 8 8 Number of traings done output 6 6 8 8 N umber of inquiries handled effectiveness 100 107 100 100 Number of probable causes quality, outcome 10 8 10 10 Number of no causes quality, outcome 85 A 80 80 Tvces: output, efficiency, effectiveness, duality, outcome, technology Page 133 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lHuman Rights - Federal Fund Number 258 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pm action Pm action Projection Projection Total Replacement Cap0al 1 HUD Gant Computer Equipment Cash 1,599 - - - - 1,580 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Pm act Cap0al 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 - - - - T.1al 1,500 1,500 Funding Sources: Cash, Lease, Gant, Bold, Contributed Capital Justification: 1 Equipment paid by HUD Enuration and Outmach grant - pMecto, tlmp down scmen and flat scmen teleaasion. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Page 134 Form 1 Page 135 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name jEast Race Waterway Funtl Fund Number T)1 Department Description & Purpose Fund accounts for revenues and expenditures forms East Race Waterway. Revenues are served from race entry fees. 2012 2013 2010 2011 A tmdttl 6130112 Prop osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - LorallncomeTaxes - - - - - - Other Taxes - - - - - - - Gan1s/Infeyovemmemal - - - - - - - CM1aiges for Sewices - - - - - Interest Earnings 118 78 199 66 100 - 0.0% Bond Proceeds - - - - - - Donations - - - Other Income - - - - Tansfem In Total Revenue 118 78 100 66 100 0.0% Expenditures by Cast Center East Race Wateray Fund 204 9,915 16000 - (16,000) - 100.0% Total Cast Center Expenditures 204 9,915 16,000 16,000 - 100.0% Expenditures by Account Type Salamsa Wages - - - - - - Fringe Benefits - - - - - - Other Personnel costs - - - - - Total Persomel Supplies 9,843 14,000 (14,000) - 100.0% Professional Sew.(31xx) - - - - - - Comm/fareporfation(32xx) - - - - - - printing & Advertising (33xx) - - 1,000 - (1,000) - 100.0% Insumme, (M.) - - - - - - Utilities(35xx) - - - - - - Repairs & Wintenance(%xx) - - - - - - DebtSewis, - Principal - - - - - - Debt Sewis,- Interest &Fees - - - - Other Sewices &Chagges(39xx) - - 1,000 - (1,000) - 100.0% Guards &Subsidies - - - - Payment In Lieu of Taxes - - - - - - Tansfem Out - - - - Other Financing Uses (Wxx) 204 72 Total Service & Charges 204 72 2,000 (2,000) - 200.0% CaP-1 Total Expenditures by Type 204 9,915 16,000 (16,000) - 100.0% Net Surplus I(deftcit) (86) (9,837) (15,900) 66 100 Beginning Cash Balance 32,156 32,070 22,233 22,233 6,333 Balace Sheet Adjustments - - - - Ending Cash Balance 32,070 22,233 6,333 22,299 6A33 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Baggaining - - - - - Part-Time /SeearnaVfempoaw - - - - - Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Fund no longer receiving funding from acing events. Furl to be closed. Page 135 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I East Race Wateneny he Fund Number Tll 2012 Accam fshments /Outcames 4 -10 regained) CKy Strategy 2013 Department Goals 8 Objectives /Links a to City Strategies 4 -10 required) Number 2013 Significant Chan es /Challen es /O ortunKies wKh a focus on solutions Key Performance Indicators 3F re uimd 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ) (ifavailable) Pra'ecgan Types: output, efficiency, effectiveness, qualKy, outcome, technology Page 136 Form 1 Page 137 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name jEnst Race Water fund Fund Number Di Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pm action Projection Projection Tptal Replacement Capital 1 2 3 4 5 6 ) 8 9 10 11 12 13 14 15 16 1] Project Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 - - - - - - Tptal Funding Spumes. Cash, Lease, Grant Bond Contributed Capital Justification: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 V 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 Page 137 Form 1 Page 138 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name IfiflormiPACIPandist? oyale Marketing Fund Number 2]3 Department Descriptro r & Purpose Fund ;s a non - reverting fund to receive monres from the sotinRa nit offends for commercial pmmo6nn sponsorships and to cept tlonations to the Means PAC and Palais Royale. Deposits in funtl used ibr the purpose ofassistmg wall mainland pmmotrons of and wdhin both the Means Pedormmg Arts Center and Palais Royale. 2012 2013 2010 2011 Amended 6130112 Prop osetl Variance % Dee ripfion Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - LorallncomeTaxes - - - - - - Other Taxes - - - - - - - Ganisllmor,rvemmemal - - - - - - - ChayasforServices - - - - - - Interest Earnings 47 60 100 72 100 - 0.0% Bond Proceeds - - - - - - - Donations 14, %1 4,058 8,000 1,078 8,000 - 0.0% Other Income - - - - - - - Transfers In Total Revenue 14,408 4,118 8,100 1,150 8,100 0.0% Expenditures by Cast Center Moms PAC aid Palais Royale 14,605 - 8,100 - 8,100 - 0.0% Meddling Fund - - - - - - - Total Cast Center Expenditures 14,605 8,100 8,100 0.0% Expenditures by Account Type Salmon a Wages - - - - - Fringe Benefits - - - - - Other Personnel cable - - - - - Total Perseemel Supplies Professional Sew.(31xx) 10,200 - - - - Comm/frareportation(32xx) - - - - - Pnnbng & Advertising(33xx) 4,405 - 8,100 8,100 - 0.0% Insuance (M.) - - - - - Ublibes(35xx) - - - - - Repairs & Maintenance(%xx) - - - - - - DebtService - Principal - - - - - - DebtService - Interst &Fees - - - - Other Services &Chayes(39xx) - - - - - - Ganle &Subsidies - - - - Payment In Lieu of Taxes - - - - - - Tansfers Out - - - - Other Financing Uses (Wxx) Total Service &CM1arges 14,605 8,100 8,100 0.0% Capital Total Expenditures by Type 14,605 8,100 8,100 0.0% Net Surplus I(defic8) (197) 4,118 - 1,150 Beginning Cash Balance 19,803 19,606 23,724 23,724 23,724 Balace Sheet Adjus[menle - - - - Ending Cash Balance 19,606 23,724 23,724 24,874 23,724 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /SeasonapTempoary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Theo is no stiffing for Obis Merkeleg Fund Revenue for 1b¢ fund B collected through donations and sponsorships and usetl to asst with continued promotions of and within Moms PAC and Palau Rota k. Page 138 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name IfilordsPACIPanarsRo ale Marketin Fund Number 223 2012 Accam lishments /Outcames 4 -10 sequined) CKy Strategy 2013 Department Opals & Ob'e ttees /Links a to City Strategies 4 -10 required) Number To continue raising hairs to help assist with pmmobng Coth buildings, the Moms PAC and Palms Royale 2013 Significant Chan es /Challen es /O ortunKies wKM1 a focus on solutions Key Performance Indicators 3F required) 2011 2012 Actual Estimated 2013 Measure Type Target ifaaailebla ifaaailebla Pra'ecgan Types: output, efficiency, effectiveness, quality, outcome, technology Page 139 Form 1 Page 140 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name IMorris PAC /Palms ROdle Aftedleting Fund Number 223 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Pm action Projection Pro action Tptal Replacement Capital 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 1] Project Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 - Funding Sources. Cash, Lease, Grant Bond Contributed Capital Justification: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 V 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 Page 140 Form 1 Page 141 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 1P.Ire. Block Grants Fund Number 280 Department Description& Purpose Account for amoral grants pmvldmg financing forpolo, adnotme as stipulated mthe grant. 2012 2013 2010 2011 Amended 6130112 Prop osetl Variance % Description Actual Actual Bud ,.t Actual Buditet 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Local lncomeTaxes - - - - - - Other Taxes - - - - - - - Gran6llnfeyovemoremal - 2,318 298,000 - 185,999 (113,000) -37.9% Chaves for Services - - - - - Interest Earnings 2,031 1,115 2,000 374 399 (1,700) -85.0% Bond Proceeds - - - - - - Donations - - - - Olherincome - - - 222 - Transfers In Total Revenue 2,031 3A33 300,000 596 185,300 114,700 -38.2% Expenditures by Cost Center Police 157,498 3 ,974 300,000 19,023 105,000 (195,000) 65.0% Block Grant - - - 80,000 80,000 - BlackGrantII - 2,318 - - - - Total Cost Center Expenditures 157,498 312,292 300,000 19,023 185,000 115,000 -38.3% Expendiures by Account Type Salmon a Wages - - - - - - Fdnge Benefits - - - - - - Other Personnel costs - - - - - Total Personnel Supplies 5,363 50,000 45,000 (5,000) -10.0% Professional Sew.(31xx) - - - - - Comm/frareporfation(32xx) - - - - - Prating & Advertising (33xx) - - - - - Insuance (34xx) - - - - - Ubhbes(35xx) - - - - - Repairs & Wintenance(%xx) - - - - - DebtSooice- Principal - - - - - DebtSooice- Interest &Fees - - - - Other Services; &Chayes(39xx) - 31,943 - 40,000 40,000 Giants &Subsidies - - - - Payment In Lieu of Taxes - - - - - - Tiansfem Out - - - - Other Financing Uses (Wxx) Total Service &CM1arges 31,943 40,000 40,000 0.0% Capital 152,135 280,349 250,000 19,023 190,000 (150,000) 60.0% Total Expenditures by Type 157,498 312,292 300,000 19,023 185,000 (115,000) -38.3% Net Surplus I(defic8) (155A67) (308,859) - (18,427) 300 Beginning Cash Balance 591,987 436,520 127,661 127,661 127,661 Balance Sheet Adjus[menls - - - Ending Cash Balance 436,520 127,661 127,661 109,234 127,961 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bayaining - - - - - Part-Time /Seasurnifempoiary - - - - - Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Page 141 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lFraft. Block Giants Fund Number 280 2012 Accam irshments /Outcomes 4 -10 regained) CKy Strategy 2013 Department Goals 8 Objectives /Links a to City Strategies 4 -10 required) Number 2013 Significant Chan es /Challen es /O ortunKies wKh a focus on solutions Key Performance Indicators 3F re uimd 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ) (ifavailable) Pra'ecgan Types: output, efficiency, effectiveness, qualKy, outcome, technology Page 142 Form 1 Page 143 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 1P.Hice Block Grants Fund Number 280 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pro action Projection Projection Total Replacement Capital 1 Police Equipment Cash 199,999 - - - - 199,999 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Pro act Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 100,000 100,000 Funding Sources. Cash, Lease, Gmnl, Bond Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 Page 143 Form 1 Page 144 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name jEscuroyard Development Commission - Revenue Bona. Fund Number 281 Department Description & Purpose Expenses of the EDC's revenue bonds 2012 2013 2010 2011 Amended 6130112 prop osetl Variance % Deaulptan Actual Actual Bud ,.t Actual Bud ,.t 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Loral lawman Taxes - - - - - - Other Taxes - - - - - - - Granls/Inteyovemmental - - - - - - - ChayesforServices - - - - - Inherent Earnings 88 76 100 80 100 - 0.0% Bond Proceeds - - - - - - Donations - - - - Other Income - 850 - - Tansfem In Total Revenue 88 926 100 80 100 0.0% Expenditures by Cost Center Total Cast Center Expenditures Expenditures by Account Type Salmon a Wages - - - - - Fantle Benefits - - - - - Other Personnel costs - - - - Total personnel Supplies Professional Sew.(31xx) - - - - - Comm/rransWitation(32xx) - - - - parting It Advertising (33xx) - - - - Insudide(Mxx) - - - - Utilities(35xx) - - - - Repairs&Wintenance(%xx) - - - - - DebtSooice- Principal - - - - - DebtSooice- Intemst It Fares - - - - Other Services & Charlton (39xx) - - - - - Gants&Subsidies - - - - Payment In Lieu of Taxes - - - - - Toddlers Out - - - 2],102 27,102 Other Financing Uses (Wxx) - - - Total Service &Ch.,. 2],102 27,102 Capital Total Expenditures by Type 27,102 2],102 Net Surplus /(deficit) 88 926 100 80 (27,002) Beginning Cash Balance 25,888 25,976 26,902 26,902 27,002 Balance Sheet Adjus[menls - - - - Ending Cash Balance 25,976 26,902 27,002 26,982 (0) Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bayading - - - - - Part-Time /Seasonaffempoary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Fund not used often. To be used only for the expenses of EDC revenue bonds. Exploring posiblity of closing this fund. Page 144 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Economic Development Commission -Revenue Bonds Fund Number 281 2012 Accam lumnu nls/Outcomes 4 -10 regained) Zen audit findings City Strategy 2013 Department Goals 8 Objectives /binka a to City Strategies 4 -10 required) Number Zen audit findings 1 2013 Si nifica at Chan es /Cballen es /O ortunities wKM1 a focus o n solutions None Key Performance Indicators 36 regained) 2011 2012 Actual Estimated 2013 Measure Type Target ifa%ailable ifa%ailable Projection Zen audit findings Efficiency 0 0 0 0 Types: output, efficiency, effectiveness, quality, outcome, technology Page 145 Form 1 Page 146 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Economic Development Commission- Revemm Bonds Fund Number tai Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pm action Projection Projection Tptal Replacement Capital 1 None - - - - - - 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Proiect Capital 18 None - - - - - - 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 - - - - - - Total Funding Sources. Cash, Lease, Gra t Bond Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 Page 146 Form 1 Page 147 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name IH.M.t Fund Number 289 Department Description & Purpose Fees collected or hazardous materials team responses 2012 2013 2010 2011 Amended 6130112 poop osetl Vadance % Descdpficn Actual Actual Bud ,.t Actual Bud ,.t 2012 -2013 Ch Revenue Property Taxes - - - - - - LorallncomeTaxes - - - Other Taxes - - - - Grautallmeyovemmemal - - - - - - ChayesforSewices 250 - 3,000 3,000 - 0.0% Interest Earnings 21 8 - 8 - - Bond Proceeds - - - - Donations - - - Other Income - 572 - - Trausfers In Total Revenue 271 580 3,000 8 3,000 0.0% Expenditures by Cast Center Fire Department - - - 3,000 3,000 - Total Cast Center Expenditures 3,000 3,000 Expenditures by Account Type Salares a Wages - - - - - Fnge Benefits - - - - - OfherPerommelcods - - - - Total Personnel Supplies Professional Sew.(31xx) - - - - - Comm/rrareportation(32xx) - - - - - Pnnbng & Advertising (33xx) - - - - Insurance (34xx) - - - - - Ublities(35xx) - - - - - Repairs & Winlenance(%xx) - - - - - DebtService- Principal - - - - - DebtSewice- Interest &Fees - - - - Other Sewmax, &Chayes(39xx) - - - - - Grants &Subsidies - - - - Payment In Lieu of Taxes - - - - - - Trausfers Out - - - - Other Financing Uses (Wxx) Total Service & Chargers 0.0% Capital 6,366 448 3,000 3,000 0.0% Total Expenditures by Type 6,366 448 3,000 3,000 0.0% Net Surplus /(deficit) (6,095) 132 - 8 Beginning Cash Balance 8,631 2,536 2,668 2,668 2,668 Balace Sheet Adjustmems - - - - Ending Cash Balance 2,536 2,668 2,668 2,676 2,668 Staffing (FTE's) 2011 2012 6130112 2013 Valance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bayaining - - - - - Part-Time /Sessonaffem,saw - - - - - Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Page 147 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Hazmat Fund Number 289 2012 Accam lishments/Oulcon es 4 -10 uhsai City Strategy 2013 Department Goals 8 Objectives /binka a to City Strategies 4 -10 required) Number 2013 Significant Changes/Challenges/Opportunities, with a focus on solutions Key Performance Indicators 3F re uiretl 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ) (ifavailable) Pra'ectian Types: output, efficiency, effectiveness, quality, outcome, technology Page 148 Form 1 Page 149 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Hazmat Fund Number 289 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pm action Projection Projection Tptal Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 - Funding Sources. Cash, Lease, Grant Bond Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 Page 149 Form 1 Page 150 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lbodheraRried,RamareS chool Fund Number 291 Department Description & Purpose South Bend Fire Department Rwer Rescue school registration fees 2012 2013 2010 2011 Amentled 6130112 prop osetl Variance % Dreeriptian Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - LorallncomeTaxes - - - - - - Other Taxes - - - - - - - Grantallmoyovemmemal - - - - - - - ChargesforSewices - - 65,300 22,999 31,399 (34,990) -52.1% Interest Earnings 269 195 200 225 200 - 0.0% Bond Proceeds - - - - - - - Donations - - - - - Other Income 32,400 26,350 - - - - Transfers In Total Revenue 32,669 26,545 65,500 22,225 31,500 34,000 -51.9% Expenditures by Cast Center River Rescue School 33,752 20,896 32,112 12,59] 31,500 (612) -1.9% Total Cast Center Expenditures 33,752 20,896 32,112 12,597 31,500 612 -1.9% Expenditures by Account Type Salmon a Wages - - - - - - - Image Benefits - - - - - - - Other Fardm wits 5,526 4,805 3,500 2,000 (1,500) 42.9% Total Perandeel 5,526 4,805 3,500 2,000 (1,500) 42.9% Supplies 163 9,726 12,112 6,303 6,500 (5,612) 463% Professional Sew.(31xx) 150 50 500 1,250 5,500 5,000 1000.0% Comm/rrareporfation(32xx) 1,036 746 4,000 2,275 6,000 2,000 50.0% Pnnbng & Advertising (33xx) - - - - - - - Insuance (M.) - - - - - - - Utilities(35xx) - - - - - - - Repairs& Wintenance(%xx) 1,622 1,597 4,000 720 3,200 (800) -20.0% Debt Sewice- Principal - - - - - - DebtService- Interest &Fees - - - - Other Serar s & Charges (39xx) 3,508 3,948 8,000 - 6,000 (2,000) -25.0% Gould &Binaries - - - - - - - Payment In Lieu of Taxes - - - - - - - Tansfers Out - - - - - - - Other Financing Uses (SOxx) 24 Total Service &Ch.,. 6,316 6,365 16,500 4,245 20,700 4,200 1005.0% Capital 21,]4] 2,049 2,300 2,300 Total Expenditures by Type 33,752 20,096 32,112 12,597 31,500 (612) -1.9% Net Surplus I(defic0) (1,083) 5,649 33,388 9,628 Beginning Cash Balance 67,184 66,101 ]1,]50 ]1,]50 105,138 Balance Sheet Adjuntreams - - - - Ending Cash Balance 66,101 ]1,]50 105,138 81,378 105,138 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /SeasonaPTempoary - - - - - Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Page 150 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name jImfimm River Rescue School Fund Number 29f -Two fee day schogls with student a0entlane, in excess of 00. Over 50% train outside of IN Mustang IntemationaI held Heir national sales conference in South Herd to conespond with our May school. First time ever M1eltl outside of Canada. Allowed! over 20 of their sales aid product engineers to participate in water rescue techniques Developed a relationship with Mustang, Zodiac throats, and Evinmde. They will provide support for the school through their products at no charge Teaching a group in Jefferson, IN. First time to teach outside of South Four. Received 22' canopy Pram Hallmark trailers at an charge Several new teals purchased and donated. New outte el motors purchase at deep discount $5,000 grant from the Chamber of Commerce for adverting City Strategy to upgrade old equipment u se r student baEast Race waterway as a superior paining area for swiftwater rescue Key Performance Indicators 3F required) 2011 2012 Actual Es0mated 2013 Measure Type Target ifavailable ifavailable Projection Tyres. out.t. efficiency, effectiveness, quality, ouhnnce, technology Page 151 Form 1 Page 152 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Imogene River Rescue School Fund Number 291 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pro action Projection Projection Total Replacement Capital 1 M¢cellaneous Equipment Cash 2,399 - - - - 2,300 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Pro act Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 2,300 2,300 Funding Sources. Cash, Lease, Gmnl, Bond Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Page 152 Form 1 Page 153 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 1P.HisiGnarsts Fund Number 292 Department Description & Purpose COPS Block Grant II- ACmunt for federal grants providing financing arpokcs actwdes as stipulated m the grant. 2012 2013 2010 2011 Amentlel 6130112 Prop osetl Valance % DescdpU.n Actual Actual Bud ,.t Actual Bud ,.t 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Deal lncemeTrxes - - - - - - Other Taxes - - - - - - - Gan6/Imeyovem armal - 49,938 135,999 97,990 119,999 (25,000) -18.5% Chaves for Services - - - - - Interest Earnings - - - - - - Bond Proceeds - - - - Donations - - - - Olherincome - - - - Tansfem In Total Revenue 49,038 135,000 97,000 110,000 25,000 -18.5% Expenditures by Cost Center DOU Gant - 49,038 135,000 110,000 (25,000) -18.5% Total Cost Center Expenditures 49,038 135,000 110,000 25,000 -18.5% Expenditures by Account Type Salaines&wages - - - - - - Fdnge Benefits - - - - - Other Personnel roars - - - - Total Personnel Supplies Professional Sew.(31xx) - - - - - Comm/rareporfation(32xx) - - - - - Pmbng & Advertising (33xx) - - - - - Insuanre (34xx) - - - - - Utilities(35xx) - - - - - Repairs & Wintunrnce(%xx) - - - - - DebtSavice- Principal - - - - - Debt Savice- Intemst &Fees - - - Other Savers; & Chaves (39xx) - 49,038 10,000 10,000 - 0.0% Grants &Subsidies - - - - Payment In Lieu of Taxes - - - - - - Tansfem Out - - - - Other Financing Uses (Wxx) Total Service & Ch.,. 49,038 10,000 10,000 0.0% Capital 125,000 100,000 (25,000) -20.0% Total Expenditures by Type 49,038 135,000 110,000 (25,000) -18.5% Net Surplus /(deficit) - - - 97,000 Beginning Cash Balance 1,125 1,125 1,125 1,125 1,125 Retrace Sheet Adjustments - - - Ending Cash Balance 1,125 1,125 1,125 98,125 1,125 Staffing (FTE's) 2011 2012 6130112 2013 Valance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bayaining - - - - - Pad -Time /SeasonaPTempoary - - - - - Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Page 153 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name jPmh,.Gmms Fund Number 292 2012 Accam irshmenabdOutconres 4 -10 uked No Activity - used for DOJ Grants. CKy Strategy 2013 Department Goals 8 Objectives /binka a to City Strategies 4 -10 required) Number 2013 Significant Chan es /Challen es /O ortunKies emh a focus on solutions Key Performance Indicators 3F re uimd 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pra'ecgan Types. output, efficiency, effectiveness, quedy, outcome, technology Page 154 Form 1 Page 155 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Police Grants Fund Number 292 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pm action Projection Pro action Tptal Replacement Capital 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 1] Project Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 - Funding Sources. Cash, Lease, Grant Bond Contributed Capital Justification: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 V 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 Page 155 Form 1 Page 156 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lRegionsdPolfieAcads my Fund Number 294 Department Description & Purpose Account for novenues (ration) and expenditures ( seminars, travel, lectures, and camerdays) mated to the advancement of present and future police officers. 2012 2013 2010 2011 Amended 6130112 Proposetl Vartance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - LorallncomeTaxes - - - - - - Other Taxes - - - - - - - Granlsllmerc,vemmertal - - - - - - - ChargesforSewuces 25,370 21,800 26,000 12,170 26,000 - 0.0% Interest Earnings 285 231 - 241 - - - Bond Proceeds - - - - - - Donations - - - - - - - Other Income 420 2,017 1,000 - 2,500 1,500 150.0% Transfers In Total Revenue 26,075 24,048 27,000 12,411 28,500 1,500 5.6% Expenditures by Cost Center Education It Training 6,755 22,317 16,750 3,513 21,750 5,000 29.9% Records Copies It Services 7,144 4,]8] 10,250 4,310 6,750 (3,500) -34.1% Total Cost Center Expenditures 13,899 27,104 27,000 7,823 28,500 1,500 5.6% Expenditures by Account Type Salamsa Wages - - - - - - Fringe Benefits - - - - - - Other Personnel costs - - - - - - Total personnel Supplies 982 768 2,500 156 1,500 (1,000) -00.0% Professional Sew.(31xx) - - - - - - Comm/rrareporfation(32xx) 2A - 1,500 1,000 (500) -33.3% Printing It Advertising (33xx) - - - - - - Idemarde(34xx) - - - - - - Ubhtxe (35xx) - - - - - - Batters & Wintertime (%xx) - - - - - - - DebtService - Principal - - - - - - - DebtService - Interest It Fees - - - - - - - Other Servwn;It Charged (39xx) 12,64O 26,336 23,000 8,017 26,000 3,000 13.0% Grants& Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfem Out - - - - - - - Other Financing Uses (Wxx) Total Service & Ch.,. 12,917 26,336 24,500 8,017 27,000 2,500 -20.3% Capital Total Expenditures by Type 13,899 27,104 27,000 0,173 28,500 1,500 5.6% Net Surplus I(deficit) 12,176 (3,056) - 4,238 Beginning Cash Balance 67,141 ]9,31] 76,261 76,261 76,261 Balmce Sheet Adjustments - - - - Ending Cash Balance ]9,31] 76,261 76,261 80,499 76,261 Staffing (FTE's) 2011 2012 6130112 2013 Valance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part-Time /SemasnaPTemporary - - - - - Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Page 156 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name libna.mdPolkeeAcade m Fund Number 294 2012 Accom Iishmenls/0utcomes 4 -10 masked) - Regional Police Academy Training Ex,orwas -Offer low, cost'mantlabW hearing for ReglonaVSBPO Officers City Strategy 2013 Department Goals & Objectives/Linkage to City Strategies 4 -10 required) Number - Continue to offer Regional Training for LE Agencies within North Central IN 1 2013 Significant Changes/Challenges/Opportunities wKh a focus on solutions Key Performance Indicators 3-0 required) 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pm action - Regional Training Hours Output 23,4A 24,009 24,000 Types: output, efficiency, effectiveness, quality, outcome, technology Page 157 Form 1 Page 158 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lRegir onal Police Academ Fund Number 294 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pro action Projection Projection Tptal Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Pro ect Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 - Funding Sources. Cash, Lease, Gra t Bond Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 Page 158 Form 1 Page 159 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ICOPSMomGmnt Fund Number 295 Department Description & Purpose Acmunt fora COPS More grant pmvldmg financing forpollce advises as stipulated in the grant. 2012 2013 2010 2011 Amentletl 6130112 Prop osetl Variance % Description Actual Actual Bud ,.t Actual Buditet 2012 -2013 CM1 Revenue Pmperty Taxes - - - - - - - Local lmomeTaxes - - - - - - Other Taxes - - - - - - - Gan6/ImeyovemmenGl 12,000 12,000 48,000 15,890 20,099 (20,000) -50.0% Chames for Services - - - - - - Interest Earnings 418 323 350 299 350 - 0.0% Bond Proceeds - - - - - - - Dombems; 1,100 2,500 2,500 199 2,500 - 0.0% Other (come 20,782 15,240 17,000 5,852 18,750 1,750 10.3% Tansfem In Total Revenue 34,300 30,063 59,850 21,251 41,600 18,250 -30.5% Expendibures by Cost Center Supplies& Equipment(MSCS) 29,407 14,063 26,802 5,271 19,259 (7,552) -28.2% Came Tarrant.. 160 - 750 160 759 - 0.0% Youth Ro,oTrunia/Boxing 17,551 11,403 10,575 4,471 9,750 (825) -7.8% Safetyville 3,200 - 1,025 - 25 (1,000) -97.6% Impountl Fees - 23,980 21,250 20,099 11,825 (9,425) -0 A% Total Cost Center Expenditures 50,318 49,446 60,402 29,902 41,600 18,802 -31.1% Expen libures by Account Type Salaines a wages - - - - - - FmW Benefits - - - - - - Other Personnel cosh - - - - - - Total Personnel Supplies 20,713 9,318 19,552 2,756 13,650 3,098 29.4% Professional Sew.(31xx) - - - - - - Comm/ransporfation(32xx) - - - - - - Pmbng & Advertising (33xx) - - - - - - Marmnce (M.) - - - - - - Utilities(35xx) - - - - - - Repairs& Maintenance(%xx) 1,365 406 4,000 - 1,500 (2,500) 62.5% Debt Service- Principal 8,124 297 - - - - - Debt Savice- Intemst &Fees - - - - - - - Other Saviors; &Chayes(39xx) 17,348 15,445 18,350 7,146 15,875 (2,475) -13.5% Gants &Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Tansfem Out - - - - - - - Other Financing Uses (Wxx) Total Service &CIM,er 26,837 16,148 22,359 7,146 1],3]5 (4,975) -76.0% Capital 2,768 23,980 27,500 20,099 10,575 (16,925) 61.5% Total Expenditures by Type 50,318 49,446 60,402 29,902 41,600 (18,802) -31.1% Net Surplus /(deficit) (16,018) (19,383) (552) (8,651) Beginning Cash Balance 141,198 125,347 105,796 105,796 105,244 Balance Sheet Adjustinsma 167 (168) - Ending Cash Balance 125,347 105,796 105,244 97,145 105,244 Staffing (FTE's) 2011 2012 6130112 2013 Vanes. Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Requining - - - - - Part-Time /Seaaonaffempomry - - - - - Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Page 159 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ICOPSMomGfant Fund Number 295 2012 Accom lishments /Outcamas 4 -10 uiretl - Technology expense for Sheet Came Unit (SOS) -PAL expenses City Strategy 2013 Department Goals 8 Objectives/Linkage to City Strategies 4 -10 required) Number - Technology expense for Sheet Crime Unit (SOS) -Planned! PAL Expansion 6 6 2013 Si nifica at Chan es /Challen es /O ortuni ies with a focus on solutions -Expanded PAL Boxing and Tennis Program Key Performance Indicators 36 uiretl 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pro action - Expantletl youtNPAL Activities Output 553 Egg 656 Types: output, efficiency, effectiveness, guelity, oulo me, technology Page 160 Form 1 Page 161 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 1COPSMoreGrant Fund Number 295 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pm action Projection Projection Total Replacement Capital 1 Motor Vehicles Cash 19,575 - - - - 19,575 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 18,575 10,575 Funding Sources: Cash, Lease, Gm M, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 Page 161 Form 1 Page 162 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 1P.Ire. Federal Drug Enforcement Fund Number 299 Department Description& Purpose Account for expeadduros ibr drugs of abuse trobaking enforcement. FiinearxgprovMedbydistrbutions fiom the sustained federal ogneces' confiscated property sale. 2012 2013 2010 2011 Amended 6130112 Prop osetl Variance % Description Actual Actual Busiest Actual Busiest 2012 -2013 Ch, Revenue Pmperly Taxes - - - - - - - Loral li m en Taxes - - - - - - Other Taxes - - - - - - - Gran6llmor,,vemmenGl 35,854 A'910 60,000 39,369 10'000 49,999 66.7% Chaves for Services - - - - - - - Interest Earnings 981 724 1,000 448 1,000 - 0.0% Bond Proceeds - - - - - - - Donations - - - - - - - Other Income, 10,000 6,548 1,000 320 1,000 - 0.0% Transfers In Total Revenue 46,835 85,182 62,000 31,128 102,000 40,000 64.5% Expenditures by Cost Center Enfonx;ment Operations 90,310 31,052 198,205 56,701 102,000 (9(5,205) 48.5% Total Cost Center Expenditures 90,310 31,052 198,205 56,701 102,000 96,205 48.5% Expenditures by Account Type Salams&Wages - - - - - - Fnge Benefits - - - - - - Other Personnel costs - - - - - - Total Perversel Supplies 42,759 3,800 F1,205 28,]94 37,000 (40,205) -52.1% Professional Sew.(31xx) - - - - - - Comm/rrareporfation(32xx) - 9,115 15,000 15,000 - 0.0% Panting & Advertising (33xx) - - - - - - Insurance(34xx) - - - - - - Utilities(35xx) - - - - - - Repairs & Wintenance(%xx) - - - - - - - DebtSat ice- Principal - - - - - - - DebtSatice- Interest &Fees - - - - - - - Other Sawars, &Chayes(39sx) 18,728 18,137 41,000 21,270 3'000 (11,000) -26.8% Grants &Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Tcrosf ax Out - - - - - - - Other Financing Uses (Wxx) Total Service & Ch.,. 18,728 27,252 56,000 21,270 45,000 (11,000) -26.8% Capital 28,823 65,000 6,637 20,000 (45,000) 69.2% Total Expenditures by Type 9'310 31,052 198,205 5'701 102,000 (96,205) 48.5% Net Surplus I(defic8) (43A75) 54,130 (136 ,205) (25,573) Beginning Cash Balance 300,606 257,131 311,261 311,261 175,056 Balace Sheet Adjustments - - - - EndingCashBalance 257,131 311,261 175,056 285,688 175,056 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bayaining - - - - - Part-Time /Seasonaffemporaw - - - - - Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Page 162 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Police Federal Dru Enforcement Fund Number 299 2012 Accomplishments/Outcomes 4 -10 regained) - PUmhase throe Police K -9 City Strategy 2013 Department Goals 8 Objectives/Linkage to City Strategies 4 -10 required) Number -Use of Federal Asset Forfeitum funds to assist the Departments K -9 Unit fi 2013 Significant Changes/Challenges/Opportunities wKh a focus on solutions Key Performance Indicators 3F required) 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pm action -K -9 Unit Do, Fund.e Output 2 3 1 Types: output, efficiency, effectiveness, quality, oulcome, technology Page 163 Form 1 Page 164 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 1P.Hice Federal Drug Enforcement Fund Number 299 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pm action Projection Projection Total Replacement Capital 1 Motor Vehicles Cash 15,999 - - - - 15,999 2 Equipment Cash 5,999 - - - - 5,990 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Pro set Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 20,000 20,000 Funding Sources. Cash, Lease, Gra l Bond Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Page 164 Form 1 Page 165 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name jUrban Development Action Grant Fund Number 410 Department Description& Purpose Account for economic development expenditures which are financed by federal grants andloan repayments. 2012 2013 2010 2011 Amentletl 6130112 prop osetl Variance % Descriptali Actual Actual Bud ,.t Actual Bud ,.t 2012 -2013 Ch, Revenue Property Taxes - - - - - - - LorallncomeTaxes - - - - - - Other Taxes - - - - - - - G mitallidg,rx a ro ental - - - - - - ChargesforSeroces - - - - - - Interest Earnings 14,170 2,659 1,400 ]fig 1,499 - 0.0% Bond Proceeds - - - - - - - Donations - - - - - - - Other Income 181,743 555,987 433,571 2,812 68,562 (365,009) 44.2% Transfers In 2,700,900 Total Revenue 2,895,913 558,647 434,971 3,572 69,962 365,09 -83.9% Expenditures by Cost Center Community Development (1001) 564 - - - - - Economic Development (1002) 5,300,900 4]1,5]6 400,902 200,451 268,146 (132,756) -33.1% Current Program Year (low) l'000'Doo - - - - - - Total Cast Center Expenditures 6,300,000 472,140 400,902 200,451 268,146 132,756 -33.1% Expenditures by Account Type Salmon a Wages - - - - - Fringe Benefits - - - - - Other Personnel costs - - - - Total Perveridel Supplies Professional Sew.(31xx) - - - - - ComMrareporfation(32xx) - - - - - printing & Advertising (33xx) - - - - - Ma mnce (34xx) - 564 - - - - Things(35xx) - - - - - - Repairs& Maintenance(36xx) - - - - - - DebtSusice- Principal - 471,576 400,902 200,451 268,146 (132,756) -33.1% Debt Service- Interest &Fees - - - - - - Other Services & Charged (39xx) - - - - - - Guide &Subsidies 1,000,000 - - - - - Payment In Lieu of Taxes - - - - - - Trensf es Out - - - - Other Financing Uses (50xx) Total Service &Charges 1,000,000 472,140 400,902 200,451 268,146 (132,756) -33.1% Capital 5,300,000 Total Expenditures by Type 6,300,000 472,140 400,902 200,451 268,146 (132,756) -33.1% Net Surplus /(deficit) (3,404,087) 86,507 34,069 (196,879) (198,184) Beginning Cash Balance 3,534,115 130,028 216,535 216,535 250,604 Release Sheet Adjustments - - - - - Ending Cash Balance 130,028 216,535 250,604 19,656 52,420 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Pa/SeasonapTempoary Tottal al FTE TE's Explain Significant Revenue, Expenditure and Staffing Changes Below: In conversations wilb BOG regarding annual revenue payments. May reed to revise repayment schedule to COIL for rat SoucelMamott project to reflect actual revenue projected. Page 165 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name JUAtranDeeralopmemAc tion Grant Fund Number 410 2012 Accomplishments/Outcomes 4 -10 required) Anticipate Receiving EDC Loan payments Anticipate Receiving Payments from the BDC as a retum of UDAG fords. Anticdpete the continued repayment of funds to COIT Zem audit findings CKy Strategy 2013 Department Goals & Ob'ectives/Linlo a to City Strategies 4 -10 required) Number Anticipate Receiving EDC Loan payments fi Anticipate Receiving Payments from the BDC as a mtum of UDAG Ponds. fi Anticdpete the continued epaymentof funds to COIT fi Zem audit findings 1 2013 Signifies at Chan es /Cballen es /O ortunKies wKM1 a focus o n solutions If BDC has to meet d5 oblgation to the City. We will need to find other sources to pay back the COIT funds or the City will need to forgive or seethed ule the repayment of funds. Key Performance Indicators 36 aired 2011 2012 Actual Estimated 2013 Measure Type Target ifavatlable ifavatlable Pm ecthm Zem audit findings Efficiency 0 0 0 0 Negotiate additional revenue Effiiciency 100000 N/A 100000 100000 Reschedule COIT payments Efficiency Yes N/A N/A Yes Types: output, efficiency, effectiveness, quality, outcome, fecthnology Page 166 Form 1 Page 167 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Urban Develo ment Action Grant Fund Number 41n Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pm action Pro action Projection Projection Tptal Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Proiect Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 - Funding Sources. Cash, Lease, Gra t Bond Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 Page 167 Form 1 Page 168 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name jProject Releaf Fund Number 655 Department Description & Purpose Fund used to account for the fall seasonal leafpossup collections in the City. Funding pervaded through a userfee charged on the monthly water bits. The Street Department provides supervision and equipment for the releafprogmm and a transfer is made to MVH fund 202 to never these costs. 2012 2013 2010 2011 Amentletl 6130112 prop osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Local lncomeTaxes - - - - - - Other Taxes - - - - - - - G ddidgndyovemmental - - - - - - - ChargesforServices 426,978 429,327 429,000 213,847 429,000 - 0.0% Interest Earnings 2,312 2,111 4,1W 2,501 2,700 (1,400) -34.1% Bond Proceeds - - - - - - - Donations - - - - - - Other Income - - - - - - - Truddres In Total Revenue 429,290 431,438 433,100 216,348 431,700 11400 -0.3% Expenditures by Cost Center Project ReLeaf 339,649 344,798 428,088 12,904 431,700 3,612 0.8% Total Cast Center Expenditures 339,649 344,798 428,088 12,904 431,700 3,612 0.8% Expenditures by Account Type Salmon a Wages 50,041 39,211 59,252 - 59,252 - 0.0% Fringe Benefits 5,495 3,296 4,829 148 5,126 297 6.2% Other P,rommel cosh Total Persheirdel 55,536 42,507 64,081 148 64,378 297 0.5% Supplies 7,090 7,799 7,067 7,067 0.0% Professional Sew.(31xx) - - 12,312 6,156 21,984 9,672 78.6% ComMframpordtion(32xx) - - - - - - - Printing It Advertising (33xx) - - - - - - - Insuance (34xx) - 12 12 6 12 - 0.0% Utilities(35xx) - - - - - - - Retain; & Maintenance(%xx) 3$105 52,421 90,000 754 39,760 (50,240) -55.8% Debt Service - Principal - - - - 3,784 3,784 - DebtService - Interest It Fees - - - - 5,715 5,715 - Other Saracen & Charged (39xx) - - - - - - Granls&Subsidies - - - - Payment In Lieu of Taxes - - - - - - TraddresOut 230,000 230,000 24,000 250,000 10,000 4.2% Other Financing USes(SOxx) 8,918 12,059 14,616 5,840 6,000 (8,616) -58.9% Total Service &Charges 2]],023 294,492 356,940 12,756 360,255 3,315 -32.0% Capital Total Expenditures by Type 339,649 344,798 428,088 12,904 431,700 3,612 0.8% Net Surplus I(defic8) 89,641 86,640 5,012 203,444 Beginning Cash Balance 594,783 682,298 767,517 767,517 ]]2,529 Balace Sheet Adjustments (2,126) (1,421) - 1,714 - Ending Cash Balance 682,298 767,517 ]]2,529 9]2,6]5 ]]2,529 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /SeuonaPTemporary 2.16 2.16 2.16 Tatal FTE's 2.16 2.16 2.16 Explain Significant Revenue, Expenditure and Staffing Changes Below: The re a re no FTES as of 5W112. The people in does not shot until the fall of 2012 a W we will not be hiring the crew until then. Incmase in Management Fee accounts for the 78.6% increase over the 2012 budget During 2012, the City began a rapid l lease program to raplace leaf vacfors at a rate of four per year. The first debt service payment for the new capital lease is due in 2013. Leaf vactors currently cost approximately $29,328 each. The LeaselPurchase of leaf vacuums a necessary due to the age of the equipment (20+ years) causing maintenance issues. Parts required to repair current In of vacuums am becoming hard if rot ire able, to obtain. Page 168 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name 1payeathdand, Fund Number 655 Pmgmm has not staged yet CKy Strategy ING compen: passes mmegmM rno Uny conecmg leaves wumn resgnow emermme mining Upem rm neLear mapped strategy to keep public informed when crews an, scheduled to be in tbeirarea n option to msidents two weeks prior to program to expand leaf collection service ReLeaf progra m in a timely manner to afford the opportunity of convening equipment to sncwckaring capacity f early snowfall occurs and postiones completion of Fall Re Leaf program, provide leaf collecho in the spring to accommodate msidents Key Performance Indicators 3F required) 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ) (ifavailable) Pro action Leaf Pick Up Efficancy/ 70000 cy 65370 my 7000D Cy 70000 Cy Effectiveness Sprig ReLeaf Outcome 10000 cy NA IOOOD cy 10000, Claims of Missed Locations Effectiveness 0 calls 24 calls 24 calls 24 calls Ty.. output. efficiency, effectiveness, reality, outcome. tecbnolrov Page 169 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name jPajm,fRe1e.f Fund Number 655 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pm action Pm action Pro action Pro action Total Replacement Cao9al 1 Leaf Vars(4 per year) Lease 157,312 173,943 199,348 - 529,793 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1] Pro act Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 Total 157,312 173,043 190,348 520,703 Funding Spumes: Cash, Lease, Grant, Boyd, Contributed! Ca ilal Juslficagon: 1 Leaf vacs are older and sdffingtotleteriorate aid cause maimenanceaml mlimidy usues. 2 3 4 5 6 8 9 10 11 12 13 14 15 16 V 18 19 29 21 22 23 24 25 26 2] 28 29 39 31 32 33 34 Page 170 Form 1 Page 171 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 1POIrce K -9 Un]t Fund Number ]05 Department Description & Purpose Account for donations lbr development and mamtenarca of the K -9 an #. 2012 2013 2010 2011 Amentletl 6130112 Prop osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Pmperty Taxes - - - - - - L.1 Taxes - - - - - - Other Taxes - - - - - - - Gra ts/ImeyovemmenGl - - - - - - - ChaigesforSewices - - - - - Interest Earnings 4 6 100 ] 10 (90) -90.0% Bond Proceeds - - - - - - Dmations 150 1,000 2,400 1,990 (410) -17.1% Other Income - - 500 - (500) - 100.0% Transfers In Total Revenue 154 1,006 3,000 ] 2,000 11000 -33.3% Expenditures by Cost Center Police K -9 Unit - - 3,000 2,000 (1,000) -33.3% Total Cost Center Expenditures 3,000 2,000 1,000 -33.3% Expenditures by Account Type Salaiies&wages - - - - - Fnnge Benefits - - - - - Other Personnel cosh - - - - - Total Personnel Supplies Pmfessional Sew.(31xx) - - - - - Comm/ferspord[ion(32xx) - - - - - Pnnbng & Advertising (33xx) - - - - - Insurance (34xx) - - - - - Ublities(35xx) - - - - - Repairs & Wintunance(%xx) - - - - - DebtSavice- Principal - - - - - - Debt Savice- Intemst &Fees - - - - Other Savers; &Charges(39xx) - - 3,000 2,000 (1,000) -33.3% Gents &Subsidies - - - - Payment In Lieu of Taxes - - - - - - Tensfem Out - - - - Other Financing Uses (Wxx) Total Service & Ch.,. 3,000 2,000 (1,000) -33.3% Capital Total Expenditures by Type 3,000 2,000 (1,000) -33.3% Net Surplus /(deficit) 1% 1,006 - ] Beginning Cash Balance 1,115 1 ,269 2,275 2,275 2,275 Balance Sheet Adjustments - - - - EndingCashBalance 1,269 2,275 2,275 2,282 2,275 Staffing (FTE's) 2011 2012 6130112 2013 Vanes. Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part-Time /SeasonaPTempoery - - - - - Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Page 171 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Police K -9 Unit Fund Number 295 2012 Accam lishments/Outcon es 4 -10 uked City Strategy 2013 Department Goals 8 Objectives /binka a to City Strategies 4 -10 required) Number 2013 Significant Changes/Challenges/Opportunities, with a focus on solutions Key Performance Indicators 3F re uiretl 2011 2012 Actual Estimated 2913 Measure Type Target ifavailable ) (ifavailable) Pra'ectian Types: output, efficiency, effectiveness, quality, outcome, technology Page 172 Form 1 Page 173 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Ford Name Police K -9 Unit Fund Number )95 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Pm action Projection Projection Tptal Replacement Capital 1 2 3 4 5 6 ) 8 9 10 11 12 13 14 15 16 1] Project Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 - Funding Sources. Cash, Lease, Grant Bond Contributed Capital Justification: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 V 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 Page 173 Form 1 Page 174 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Illaft of Fame Debt Service Fund Number 313 Department Description B Purpose To accumulate monies for the payment of Redevelopment Authoriyboods issued to n:finance bonds eamedfor constredem of Me College Football Hall of Fame. Financrng is to be prevent byan annual purport, tax levy. 2012 2013 2010 2011 Amended 6130112 Peep osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes 1,488,453 1,549,954 1,000,000 622,017 1,118,460 118,460 11.8% Loral Murano Taxes - - - - - - - Other Taxes 8],4]1 107,203 ]],fifi0 40,096 80,350 2,690 3.5% Gan6/InteyovemmenGl - - - - - - - ChayesforSewices - - - - - - Interest Earnings - - - - - - - Bond Proceeds - - - - - - - Donations - - - - - - - Otherincome - 88,695 9$940 52,420 71,468 (2],4]2) -27.8% Tansfers In 4,289 Total Revenue 1,575,924 1,750,141 1,176,600 714,533 1,2]0,2]8 93,678 8.0% Expenditures by Cost Center Football Hall of Fame Debt Service 1,405,500 1,405,000 1,332,215 696,215 1,2]0,2]8 (61,937) 4.6% Total Cost Center Expenditures 1A05,500 1A05,000 1,332,215 696,215 1,2]0,2]8 (61,937) 4.6% Expendiures by Account Type Salanasa Wages - - - - - Farge Benefits - - - - - Other Personnel rests - - - - Total Personnel Su lies Professional Sew.(31xx) - - - - - Comm/farepordtion(32xx) - - - - - Pi nting 8 Advertising (33xx) - - - - Insurance, (Mai) - - - - - Ubliea;(35xx) - - - - - - Repairs8 Wi irmance(%xx) - - - - - - DebtService- Principal 900,000 940,000 1,1]5,000 625,000 1,115,000 (601000) -5.1% Debt Service- Intemst B Fees 505,500 465,000 157,215 71,215 155,278 (1,937) -1.2% Other Services B Chayes(39xx) - - - - - - - GantsBSubarea; - - - - - - - Payment In Lieu of Taxes - - - - - - - Tansfers Out - - - - - - - O1he,Hmncin Uses x Total Service &CM1arges 1,405,500 1,405,000 1,332,215 696,215 1,2]0,2]8 (61,937) -6.3% Ca i al Total Expenditures by Type 1A05,500 1A05,000 1,332,215 696,215 1,2]0,2]8 (61,937) 4.6% Net Surplus /(deficit) 170,424 345,141 (155,615) 18,318 Beginning Cash Balance 83,056 253,480 598,621 598,621 443,006 Balance Sheet Adjustments - - - Ending Cash Balance 253,480 598,621 443,006 616,939 443,006 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bayaining - - - - - Part- Time /SeasonaViem a TataI FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: In 2011, the Hall of Fame heads wen: refunded in order to reduce future debt service payments and Me related! special property Pox kvy. The property tax ate in this fund k adjusted annually by the DLGF to rover fohna debt service payments. Beginning in 2011, poperty in lieu of fixes paid by the Wastewater and Water utilities was received in this fund Thk avenue Porter reduces the property fix kvy needed in this fund The Hall of Fame Bond outstanding principal baknce was $6,405,000 at August 1, 2012 a W Me final payment is due February 1, 2018. Page 174 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name I Hall of Fame Debt Service Food Number 313 In 2011, Me Hall of Fanre Bonds wen, autuntletl, etteraw, in 2012, to nal turns, debtservice pzYmorM, Pay debt service payments on a timely basis, due February 1 and August 1. Allocate property in lieu of taxes (PILOT) on a monthly basis from the Wastewater and Water utility funds. CRY Strategy 2013 Department Goals 8 Objectives/Linkage to City Strategies 4 -10 required) Number - Minim¢e the property fax levy a:guimtl to fund debt service Payments 1 - Pay semiannual debt service Payments on a timely basis. 1 Hall of Fame Debt Service Fund will have a negative cash balance dump rude in times of the year. Key Performance, Indicators 36 regained) 2011 2012 Actual Estimated 2013 Measure Type Target ifmoilable ifavailable Pm action - Bond Payments Matle/ %Tmely Output 21100% 21100% 21100% 21100% - HOF Property Tax Levy Efficiency 0500% or less .0]2]% .0509% .0500% -Cash Reserves Output 5,wo'c00 $598,621 $443,006 $443,006 T,,s. output, efficiency, effectiveness, quality, outwore, technology Page 175 Form 1 Page 176 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name jHaM of Fame Debt Service Fund Number 313 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro'ecBOn Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 10 11 12 13 14 15 16 1] Pmiect Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Conbibuted Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 176 Form 1 Page 177 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lEmergency Medical Services Capifallmp. Fund Number 288 Department Draradp8on 8 Purpose Revenue bom Emergency Medical Service ambulance service to the City of South Bend, copies ofpubbcrecords, false alarm ordinance violations, EMS providedat special events, mterst on investments, grants and othermcvme. 2012 2013 2010 2011 Amended 6130112 Prop osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Pmpedy Taxes - - - - - - - LowlMuranoTaxes - - - - - Other Taxes - - - - Ganallideyovemmenfal 36,250 - - 22,765 898,084 898,084 - ChargesforSewares - - - - 12,000 12,000 Interest Earnings 17,438 15,121 30,000 17,544 20,000 (10,000) -33.3% Bond Proceeds - - - - - - - Donations - - - - - - - Other izonz; 2,865,460 2,553,379 2,340,000 1,290,8A 2,800,000 460,000 19.7% Tomato. In Total Revenue 2,919,148 2,568,500 2,370,000 1,331,186 3,730,084 1,360,084 57.4% Expenditures by Cost Center Fire Departinent 2,104,065 2,065,780 2,957,825 441,402 3,817,596 859,]]1 29.1% Total Cost Center Expenditures 2,104,065 2,065,780 2,957,825 441,402 3,817,596 859,]]1 29.1% Expenditures by Account Type Salaries 8 wages - - - - - - - Fdnge Benefits - - - - - - - Other Personnel routs - - - - - - - Total Personnel Su lies 217,936 206,108 107,329 34,8]] 90,000 17,329 -16.1% Professional Sew.(31xx) 68,949 168,568 101,609 25,848 1,004,000 902,391 888.1% Comm/fareporfation(32xx) - - - - - - - Pdnting It Advertising (33xx) - - - - - - - Insurance (34xx) - 1,920 - - - - - Utilities(35xx) - - - - - - Repairs 8 Mainlenance(%xx) 2],45] 37,114 34,438 15,240 26,000 (8,438) -24.5% Debt Service- Principal 138,207 138,207 1,323,526 57,200 1,135,020 (188,506) -14.2% Debt Service- Intemst B Fees - - - - 135,576 135,576 - Other SewlcesS Charges; (39xx) 18,512 9,]2] 6,216 7,460 12,000 5,784 93.1% Grants B Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - TransfersOut 500,000 500,000 i,outo0o - 1,0DO,D00 - 0.0% Other Financin Uses x Total Service BCM1arges ]53,125 855,536 2,465,]89 105,748 3,312,596 846,807 942.4% Ca ilal 1,133,004 1,004,136 384,]0] 300,A7 415,OOD 30,293 7.9% Total Expenditures by Type 2,104,065 2,065,780 2,957,825 441,402 3,817,596 859,]]1 29.1% Net Surplus /(deficit) 815,083 502,720 (587,825) 889,784 (87,512) Beginning Cash Balance 4,321,397 5,038,447 5,528,725 5,528,725 4,940,900 Balance Sheet Adjustments (981033) (12,442) - 4,820 Ending Cash Balance 5,038,447 5,528,725 4,940,900 6,463,329 4,853,388 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Pad- Time /SeasonaViem ra TataI FTE's Ex lain Si n'dicant Revenue, Expenditure and Staffing Changes Below: Page 177 Form 1 Name City of South Bend, Indiana 2013 Budget Departmental Summary agreement with Wanonal hospital, increasers tilling accuracy and efficency ew Medic Und 1 • spec and ordered replacement Medic Unit2 • and serviced all Zoll carriac mentlors Ferro pow¢r cot decreasing craws need to physically lift patients Fund Number 288 CKy Strategy become an American Head Association [airing center alknving us to efficiently deliver CPR training forcommumty benefit train 30 EMT -Basic to new Advanced Emergency Medical Technician standard .eamh and apply for Ga Ms for EMS training supplies i.e. a Sim Man diagnostic testing manikin wmpreme arcramaron process umber of Lead Paramedic staffing service for outside agencies Key Performance Indicators 3F required) 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pro'ec0an Call throughput for billimg staff Effectiveness 30 /staff /day 30 /staff /day Time spent in data entry EMS crews Efficiency <30miNcall <30miNcall Billing errs Effectiveness <5% error ate <5% error ate Ty,a. output, efficiency, effectiveness, quality, outwore, technology Page 178 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name jEfteargame, Medical Services Ca i(allm Fund Number 288 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Pm action Total Replacement Capital 1 Mectec Ambulance Lease 206299 206,299 2 Aerial Apparatus Lease 950,000 - - - 950,000 1,900,000 3 Pumper Tmck Lease 900,000 90geoo - 450,000 - 2,250,000 4 Refurbished Pump Cash 250,000 - - 250,000 5 Tow Vehicle for Fire Safety louse Cash 50,000 - - 50,000 6 Program Vehicles Cash 35,000 17,500 1],50[1 17,50D 17,50(tr 105,000 ] Mobile Data Terminal Replacement Cash 25,000 25,000 8 Dual Bad radio Replacement Cash 55,000 25,000 25,001) 25,ODO 25,000 155,000 9 10 11 12 13 14 15 16 1] - - Fire iect Capital 18 Training Facility Bond 3,750,000 3,750,000 19 - - 20 Station 8 Construction Bond 2,500,000 - - - 2,500,000 21 Station 3 Construction Bond - 2,500,000 - - - 2,500,000 22 Station 9 Construction Bond - - 2,500,000 - - 2,500,000 23 Station 12 Construction Bond - - - 3,000,000 - 3,000,000 24 Fire Station Capital Maintenance Cash 250,000 250,000 250,000 250,D00 250,000 1,250,000 25 - - - - - 26 2] 28 29 30 31 32 33 34 Total 8,721,299 3,692,500 3,042,500 3,742,500 1,242,500 20,441,299 Funding Sources: Cash, Lease, Gran[, Boyd, Contributed Capital Justficati0n: 1 Ongoing Ambulance Replacement program 2 Ongoing Fire Apparatus replacement program approx 30 ymirage of odest aerial 3 Ongoing Fire Engine Replacement program approx 20 year cycle 4 Refurbishment Of serviceable apparatus 5 Replace Outdated tow vehicle 6 Ongoing Program Vehicle Replacement program ] Complete phase out of obsolete MDTs 8 Replace and augment Dual Band Radio's purchased as first phase of match to 800m1 capalshy 9 10 11 12 13 14 15 16 1] 18 Completion of fire training facility to provide state of the ad training for first responders across all hazards 19 20 Station Placement Strategic plan with alternate funding source to be determined 21 Station Placement Strategic plan with alternate funding source to be determined 22 Station Placement Strategic plan with alternate funding source to be determined 23 Station Placement Strategic plan with alternate funding source to be determined 24 25 26 2] 28 29 30 1 32 33 34 Page 179 Form 1 Page 180 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name jProhoodonal Sports Development Fund Number all Department Description 8 Purpose To account for Hotel /Motel Tax and Professional Sports Development tax revenues unscated towards the College Football Hall of Fame, Century Center, Coveles6 Stadium and other uses. 2012 2013 2010 2011 Amentletl 6130112 Prop osetl Valance % Description Actual Actual Budget Actual Budget 2012 -2013 CM1 Revenue Property Taxes - - - - - - - LorallncemeTaxes - - - - - - - OfherTaxes 1,152,560 903,345 1,210,949 704,]4] 6D0,D00 (610,949) -50.5% Gan6lluteyovemmi n al - - - - - - - ChayesforSensw,; - - - - - - Interest Earrings 3,669 3,415 10,000 3,091 6,500 (3,500) -35.0% Bond Proceeds - - - - - - - Donations - - - - - - Other Income - 49,690 88,024 44,746 81,301 (6,723) -7.6% Transfers In Total Revenue 1,166,229 956,450 1,308,973 752,584 687,801 621,172 47.5% Expenditures by Cost Center Hall of Fame Operations 521,800 500,000 489,152 203,813 - (489,152) - 100.0% Hall of Fame Cagtal Fund 200,000 - - - - - - CenWry CenterCapldlFund 100,000 100,000 100,000 lo0,000 100,000 - 0.0% Cove6ki Stadium DeM Service - 395,423 776,608 390,235 776,671 63 0.0% Other 16,774 - - - - - - Total Cost Center Expenditures 838,574 995,423 1,365,760 694,040 076,671 (489,089) -35.8% Expenditures by Account Type Salaries 8 wages - - - - - Ftlnge Beholds - - - - - Other Personnel vests - - - - - Total Personnel Supplies Professional Sew.(31xx) - - - - - Comm/framporfation(32xx) - - - - - Pnnbng It Advertising (33xx) - - - - - Insurance (M.) - - - - - Mities (35xx) - - - - - - RepalrsB Maintenance (%xx) 16,1'14 - - - - - Debt Sooice- Principal - 285,000 589,999 290,000 595,000 15,000 2.6% Debt Service - Interest B Fees - 110,423 196,608 100,235 181,671 (14,937) -7.6% Other Services B Chayes(39xx) - - - - - - - GrantsBSubslies 521,800 500,000 489,152 244,576 - (489,152) - 100.0% Payment In Lieu of Taxes - - - - - - - Transfers Out - - - - - - - Ofhe,Hmhcin Uses x 300,000 100,000 100,000 lo0,000 108000 0.0% Total Service BCM1arges 838,574 995,423 1,365,760 734,811 876,671 (489,089) - 105.0% Ca i al Total Expenditures by Type 838,574 995,423 1,365,760 734,811 876,671 (48909) -35.8% Net Surplus /(deficit) 327,655 (38,973) (56,787) 17,773 (188,870) Beginning Cash Balance 013,737 1,141,392 1,102A19 1,102A19 1,045,632 Balance Sheet Adjustments - - - Ending Cash Balance 1,141,392 1,102A19 1,045,632 1,120,192 856,762 Staffing (FTE's) 2011 2012 6130112 2013 Valance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Pe" Time /Seasomy"Lem ra tal To FTE's Ex lain Si n'dicant Revenue, Expenditure and Staffing Changes Below: The 2013 budget assumes Me elimination of Me hob:Vmotel fax mvence of $489,152 received in M6 Funtl and passed through m the College Football Ha II of Fame. The tlebt service in the PSDA fund is for the 2010 Covekski Stadium bonds. Final paymenton the bonds 6 due January 15, 2019. The 2013 budget also mr'utles a $100,000 hansfer to the Century Center Capital Fund Th6 6 the same a mount since 2006. Page 180 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name I PmfessainalSports Drealo ment Fund Number all Pmper filing and receipt of 45% interest rebate check due under gene [rands. Century Center Bond of Mangers approved a mutFyear capital improvement plan for the facility. Monthly payments of hotellmotel tax received have been paid timely to the National Football Foundation for operators; of the Hall of Fame. CKy Strategy Process claims to receive the interest rebate check from the Internal Revenue Service Monitor Century Center rental improvement plain to ensure the PSDA money is being used properly. 2013 alumnus at Chan eslChallen eslO ortundeas with a focus on solutions - Payments from the State of listt man of PSDA revenue are sometimes erratic and am delayed because of the State fiscal cycle. Ke Performance Indleatare 36 regained) 2011 2012 Actual Estimated 2013 Measure Type Target if available if available Pm echon - Head payments made Output 2 2 2 2 - Percent of frond payment timely Effectiveness 100% 100% t00% 100% - Century Center CIP Updated Output 1 1 1 1 Types. output, efficiency, eReds,eness, grolily, outwore, technology Page 181 Form 1 Page 182 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name jProfesshmaeSpodsDe velo ment Fund Number 3n Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 19 11 12 13 14 15 16 1] Pmiect Capital 18 19 29 21 22 23 24 25 26 2] 28 29 39 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 19 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 182 Form 1 Page 183 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Coveleski Stadium Fund Number 401 Department Description & Purpose Fund accounts for refusal pmfects for Coveleslu Stadium 2012 2013 2010 2011 Amentled 6130112 Prep osetl Valance % Desclpficn Actual Actual Butl et Actual Buchan 2012 -2013 Ch, Revenue Property Taxes - - - - - - - L.1Ir or eTaxes - - - - - - - OtherTurns - - - - - - - Gents/InfeyovemmenGl - - - - - - ChargesforServices - - - - - Interest Earnings 370 262 309 237 599 290 66.7% Bond Proceeds - - - - - - - Donaeons - - - - - - - Otherizome - - - - - - - Tmnsf es In Total Revenue 370 262 300 237 500 200 66.7% Expenditures by Cost Center Coveleski Stadium 9,790 14,991 75,002 15,389 - (]5,002) - 100.0% Total Cost Center Expentlttums 9,790 14,991 75,002 15,389 (75,002) - 100.0% Expere itu es by Account Type Salaries B Wages - - - - - - - Fdnge Baratta - - - - - - - Other Personnel vests - - - - - - - Total Personnel Supplies 2,002 4,985 2,002 - 100.0% Professional Sew.(31xx) - - - - - - - Comm/fmmpordtion(32xx) - - - - - - - PnnOng It Advediong (33xx) - - - - - - - Insurman, (M.) - 264 - - - - - Wites(35xx) - - - - - - - RepalrsB Maintenance, (36xx) - 7,464 73,000 33,462 - (8,000) - 100.0% Debt Service- Principal - - - - - - DebtSewie,- Interest B Fees - - - - Other SewmasB Charges (39xx) - 3,030 - - - - - GmntsBSubslles - - - - - - - Payment In Lieu of Taxes - - - - - - Tmnsf es Out - - - - Other Financin Uses SOxx Total Service &CM1a es 10,758 73,000 33,462 3,000 1 Capital 9,790 4,233 Total Ex rn ilm. by Type 9,790 14,991 75,002 38,447 5,002 - 100.0% Net Surplus I(defic0) (9,420) (14,729) (]4,]02) (38,210) 500 Beginning Cash Balance 106,742 97,322 82,593 82,593 7,891 Balaze Sheet Adustmenis - - - - - Ending Cash Balance 97,322 82,593 ],891 44,383 8,391 Staffing (FTE's) 2011 2012 6130112 2013 Valance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /Seasauffem m Total FTE'a Explain Significant Revenue, Expenditure and Staffing Changes Below: This fund's revenues am demred 10rough payments by the Team's owceras proscribed in the Stadium Lease Agreement. Formweral years, the amount has been reduced $75,000 per year. Traditionally, Or¢ amount has been deposited in fund 201, Panes Special Revenue. Revenues in excess of $75,000 were deposited in N¢ fund. No expendiWres are budgeted in N¢ fund for 2013. Page 183 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name lCoMisslar Stadium Fund Number aof Major improvements were done to the stadium and surrounding area to enhance the fan's experience. These improvements were funded by the City and Swing Batter LLC The 2nd Annual Blues and Ribs Fast changed venues four Howard Park to Coveleski Stadium CKy Strategy wpnm ire anwarrenrs an -owe rain aurmum, u s imponamn ro increase revenues lure o. Additional or aftemate funding sources need to be determined in order to fund the rapital improvements cecessary to maintain the stadium's InfrastmcWm. Ideally, izneased attendance will provide additional revenues in future years. Key Performance Indicators 36 regained) Measure Type Target 2011 Actual ifmoilable 2012 Estimated ifwMilable 2013 Pro action Attendance Outcome 112,795 159,999 160,000 Ty,s. output, efficiency, effectiveness, quality, outwore, technology Page 184 Form 1 Page 185 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Coveleski Stadium Fund Number Oaf Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Pm action Total Replacement Capital 1 Maintenance and Equipment Cash - 34000 13,000 7,000 13,000 63,000 2 Replace Concourse Lghting Cash - - - - - - 3 Replace Boiler Cash - 175,000 - - - 175,00(1 4 Replace Elevator Cash - - 170,000 - - 170,000 5 6 7 8 10 11 12 13 14 15 16 1] - - Pmiect Capital 18 New Balling Cages Cash - - 250,000 - - 250,00(1 19 Reseal Masonry Cash - - - 63,400 - 63,4(10 20 Miscellaneous Plumbing, Ingaeon Repa Cash - - - 80,001) - 811,000 21 Landscaping Cash - - - - 30,00(1 3'000 22 Extmor Lighting Upgrade Cash - - - - 25,000 25,000 23 - - 24 25 26 2] 28 29 30 31 32 33 34 Total 205,000 433,000 150,400 68,000 856,400 Funding Somces. Cash, Lease, Grant, Bom, Contributed Capital Justification: 1 These expenditms am necessary as part to the current maintenance plan and to maintain the equipment and infrastucture of the facility. 2 3 4 5 6 8 9 10 11 12 13 14 15 16 V 18 19 20 21 22 23 24 25 26 27 28 29 30 1 32 33 34 Page 185 Form 1 Page 186 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name JZO. Endowment Fund Number 403 Department Description 8 Purpose Fund reasons fast fund months designated forshsavements at the PotawshasZoo 2012 2013 m 6/30/12 2010 2011 Aentletl Prep Vari ance % Descdpficn Actual Act ual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Lown mome Taxes - - - - - - Other Taxes - - - - - - - Gentallideyomumannfal - - - - - - - ChargesforSewices - - - - - - Interest Earnings 113 97 loo 114 200 loo 100.0% Bond Proceeds - - - - - - - Donations 1,962 3,660 13,200 13,000 2,]00 (10,500) -]9.5% Other Income - - - - - - - Tansfe. In Total Revenue 2,095 3,]5] 13,300 13,114 2,900 10p00 -78.2% Expenditures by Cost Center Total Cost Center Expenditures Expenditures by Account Type Salaries B Wages - - - - - Fdnge Benefits - - - - - Other Pesnnnel wags - - - - Total Personnel Supplies Professional Sew.(31xx) - - - - - Comm/fareportation(32xx) - - - - Printing It Advertising (33xx) - - - - Insuance (34xx) - - - - Utilities(35xx) - - - - Repairs8 Wintenance(36xx) - - - - DebtSarice - Principal - - - - - DebtSewie - Interest B Fees - - - - Other SernmesBChayes(39xx) - - - - - GantsSSuthashes - - - - Payment In Lieu of Taxes - - - - - Tandems Out - - - - Other Fxmncin Uses x Total Service 8 CM1arges 0.0% Capital Total Expenditures by Type Net Surplus /(deficit) 2,095 3,]5] 13,300 13,114 2,900 Beginning Cash Balance 29,783 31,878 35,635 35,635 48,935 Balance Sheet Adjustments - - - - Ending Cash Balance 31,878 35,635 48,935 48,]49 51,835 Staffing (FTE's) 2011 2012 6130112 2013 Vinim. Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bayaining - - - - - Part- Time /Seawnat?em a Total FTE's Explain Si o icant Revenue, Expenditure and Staffing Changes Below: A that fund that was the main contributor to Una fund was mcenlly Iigidated. Revenues into this furl in the m arfuthe will be minimal unless additional donors wme foram. Page 186 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name JZO. Endowment Fund Number 403 2012 A cam lisbments /Outcomes 4 -10 required) CKy Strategy 2013 Department Goals 8 Objectives /Links a to City Strategies 4 -10 required) Number 2013 Significant Chan es /Cballen es /O orlunKies wKb a focus on solutions Ke Performance Indicators 3F re uimtl 2011 2012 Mtual Estimated 2013 Measure Type Target ifaaailable ifavailable Pra'ecgan Types: output, efficiency, effectiveness, 9oa1ity, outwore, technology Page 187 Form 1 Page 188 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name IZOO Endowment Fund Number 403 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 19 11 12 13 14 15 16 1] Pmiect Capital 18 19 29 21 22 23 24 25 26 2] 28 29 39 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 19 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 188 Form 1 Page 189 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I County Option Income Tax iuntl Fund Number 404 Department Description 8 Purpose Fund is used to account for 0.6% local option income tax charged in St. Joseph County. Dust houses are made monthly by State atheneum based on cortfied tax levies. Fund used for debt service, certain omarammor grants and operational subsidies, capital esur ntlRwes, information technology and other uses as deemed by the Maywood Council. 2012 2013 2010 2011 Amended 6130112 Proposed Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Cho Revenue Property Taxes - - - - - - - LorallucomeTaxes - - - - - - - OtherTaxes 7,648,824 ],09],462 8,610,429 4,766,452 7,691,991 (918,438) -10.7% Gantsllute,,vemmenfal - - - - - - - Charges; far Sewsms - - - - - - - Interest Eamings 5,033 3],9]3 80,000 40,642 80,000 - 0.0% Bond Proceeds - - - - - - - Donations - - - - - - - Other Income 129,210 1,08,3T] ]54,81] 496,884 805,932 51,115 6.8% Tumsfem In Total Revenue ],828,06] 8,223,812 9A45,246 5,303,978 8,5]],923 867,323 -9.2% Expenditures by Cost Center Debt Service 1,]8],918 1,992,513 2,271,601 1,058,233 2,131,168 (146,433) 6.4% Infomwton Technology - 653,482 1,587,235 65,115 1,796,892 209,657 13.2% (aitsltlubsidies 237,000 290,000 306,750 96,563 311,385 4,635 1.5% Telephone - 692,954 284,600 212,638 420,000 135F400 47.6% Stuart Lghts Elecldcty - 1,211,501 1,250,000 538,613 1,350,000 lo0,000 8.0% Building Maintenance - 31],046 338,]]] 381,%0 38],000 48,223 14.2% Transfer - Curb B Sidewalk Program - 240,000 481,992 - 676882 194,890 40.4% Potitwatomi Greenhouse 18,049 146,595 1,128,283 1,041,724 - (1,128,283) - 100.0% Police B Fire Gasoline - - - - 1,123,808 1,123,808 - Cap"I(Other 5,165,613 598,381 1,482,199 451,18] 380,788 (1,101,411) -74.3% Total Cost Center Expenditures 7,208,580 6,142Al2 9,13)A3] 4A36,573 8,5]],923 559,514 6.1% Expenditures by Account Type Salarem&wages - - - - - - - Fnnge Benefts - - - - - - - Other Personnel costs - - - - - - - Total Perecomel Supplies 5,179 16,274 8,917 1,138,808 1,122,534 689].]% Professional Sew.(31xx) 38,193 227,014 449,123 35,618 670,976 221,853 49.4% Commffunsportation(32xx) - 692,954 284,600 255.268 420,000 135F400 47.6% Pnnbng It Advertising (33xx) - 1,029 3,000 1,420 3,000 - 0.0% Insurmse(M.) 13,655 30,888 24,840 12,420 2],948 3,108 12.5% Ublibes(35xx) - 1,211,501 1,250,000 639,257 1,350,000 100,000 8.0% Retail" Maintenance(%bxx) - 581,472 1,349,363 613,567 861,374 (487,989) -36.2% Debt Service- Principal 1,235,371 1,592,673 1,621,290 1,308,803 1,674,856 53,566 3.3% Debt Service- Intemst B Fees 643,W 399,840 656,311 - 456,312 (199,999) -30.5% Other Services B Charges(39xx) 75,582 301,486 269,661 297,548 194,627 (75,034) -27.8% Gook B Subsidies 237,000 290,000 306,750 - 311,385 4,635 1.5% Payment In Lieu of Taxes - - - - - - - TumsfemOut 2,700,000 240,000 481,992 - 676,882 194,890 40.4% Other Financin Uses SOxx 470,976 235,488 470,976 - 100.0% Total Service BCM1arges 4,943,358 5,568,857 ],16],906 3,399,389 6647,360 (520,546) -31.7% Ca gal 2,265,222 568,436 1,953,257 1,581,524 791,755 1,161,502 -59.5% Total Expenditures bit Tepe 7,208,580 6,142Al2 9,13)A3] 4,989,830 8,5]],923 559,514 6.1% Net Surplus I(defic8) 619,487 2,081,340 307,809 314,148 Beginning Cash Balance 11,506,616 12,126,103 14,207A43 14,207A43 14,515,252 Balance Sheet Adustments - - - - - Ending Cash Balance 12,126,103 14,207A43 14,515,252 14,521,591 14,515,252 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - ParbTlme /SeasonaViempoary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: On April 16, 2012, an adddional COIT d ldbubon was received in the amount of $918,438 as the moult of a State of Indiana accounb g eecmadunng 2011 and has been n:Bected in the 2012 amended revenue budget 2013 out a dies are to the SBRMA ($65,000) and Studet finer National Museum ($2%,385). County tviMing maintenance costs incesp e l in 2012. ExperdiWms in 2010 included a $2.7 million dollartansfer to the UDAG furl for Me 1 st Source /Marriott gamge purchase and the purchase of police vehicles of $1,080,666. Information technology costs have been paid from the COIT Page 189 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name lCommy Option Income Tax fund Fund Number 404 Funds used to complete protects are completed in a timely manner. Continue to earn interest on available cash balance. Ansel cash reserves maintained. Completed lease and installation of a new City telephone system with Nedm/Logicalis. Continued to replace employee computers and eguiprent. Implementation of a new Microsoft Office 365 platform and move away from the current Novell GroupW re platform. City Strategy 2013 Department Goals 8 Objectives/Linkage to City Strategies 4 -10 required) Number - Funds used to complete projects are extruded to environmental musediation and other like proje ts. 1 - Fund performs within budgetary guidelines. 1 - Pepedy account for Local Option Income Tax receydd from State. 1 w W a me may De amaye r al unies. Tax revenue estimates from the DLGF am sometimes chz aging and inconsistent A DLGF revenue estimate for 2013 ¢ expected to be received in August or September. In recent years, Gres al Fund costs have been bus nsfered to COIT because of limited psaltery tax revenue due to circuit breaker caps. Key Performance Indicators 36 required) 2011 2012 Actual Estimated 2013 Measure Type Terl ifmoilable ifmMlable Pro action -Cash Reserves Otcem, $15,990,000 $14,207,443 $14,680,703 $14,684,819 - Interest Fa mad Outcome, $159,000 $37,973 $89,999 $80,000 - PeeenteW Interest Earnings Efficleixry 1% .27% .54% .54% -Lease payments/ %on time Outpu9Efficlezy 121100% 141100% 121100% 121100% - No. of talephone units replaced Output 20 use 787 20 - No. of desktop computers replaced Output 150 use 158 100 - Network Availability Effectiveness 99.9% use 99.9% 9199% - Telephone System Availability Effectiveness 99.9% use 99% 99.9% - %of Torre Naviline in 0 ration Effectiveness 99% use 99.9% 9199% Types. output, efficlency, effectiveness, quality, outcome, technology Page 190 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 1coushy Option Income iax funs Fund Number 404 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pm action Projection Pm action Pm action Total Replacement Cap9al 1 Computers ('computer rehash') Cash 59,107 130,000 13,000 130,000 13'000 5]9,10] 2 Network Paters Cash 10,000 10,000 10,000 10,000 10,000 5'000 3 Time Clock Replacements Cash 6,000 3,000 3,000 3,000 3,000 18,000 4 5 6 ] 8 10 11 12 13 14 15 16 1] - - Preect Capital 18 Fiber Redundancy Cash fi], 000 - - - - 67,000 19 Sungartl Public Sector Cash 344,640 15'040 2,040 2,040 2,040 500,800 20 Hand Held Work Orders Cash 53,000 - - - - 53,000 21 City Source Malaria App Cash 15,000 12,000 12,000 - - 39,000 22 Misc. Hardware Cash 8,000 - - - - 8,000 23 Projectors Cash 13,200 - - - - 13,200 24 Add'I Ores for Storage Area Whxcul, Cash 16,000 129,000 - - - 1 %,fat 25 Misc. Soflwam Cash 5,000 - - - - 5,000 26 Microsoft Office %S Software Cash 194,808 116,481 - - - 311,289 2] - 28 29 30 31 32 33 34 Total ]91,]55 541,521 157,040 145,040 145,040 1,700,396 Funding Sources: Cash, Lease, Gran[, Boa, Contributed Capital Justification: 1 2013 reduction in computer refresh expeatitures to balance the 2013 COIT Fund target 2 3 4 5 6 8 9 10 11 12 13 14 15 16 1] 18 Fiber ard runway, l to eliminate single points of failure within the system. 19 Sungard public sector- staffing to make the move to OneSolutim (tota l re-widu of the current softwa m). Adding thrilling Penmita, uMending code enforcement etc. 20 Hand Held Work Orders Ruggedved field devices with a mingle version of work orders. 21 City Source mobil app- smart phone app for repmfing Potholes, grafith, etc. W orkes with contact management 22 Add'I drys for SAN- running out of storage space 23 Office %5 softwme- Licenses for Office %5 24 25 26 2] 28 29 30 1 32 33 34 Page 191 Form 1 Page 192 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name iPark Nonreverting Capital /antl Fund Number 405 Department Description 8 Purpose Fund accounts for capital improvement projects forpark venues, admire picnic forsake, foestry, East Race, Howartl Park ice Rink, City Golf Courses, and Potawatomi Zoo. Funtling provided by user fees co0ectetlm Fund 201 and transkued to this funtl. 2012 2013 2010 2011 Amended 6130112 Proposed Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Local lncomeTaxes - - - - - - Other Taxes - - - - - - - Ganallideyovemmenfal - - - - - - - ChargesforServices - - - - - - - Interest Earnings 1,319 1,020 1,200 1,150 2,509 1,300 108.3% Bond Proceeds - - - - - - - Donations - - - - - - - Other Income 5,578 64,221 13,000 14,]6] 13,000 - 0.0% Tansfers m 188,303 185,450 177,500 188,000 10,500 5.9% Total Revenue 195,200 250,691 191,700 15,917 203,500 11,800 6.2% Expenditures by Cost Center Pads Maintenance 16,372 2,917 9,000 11,841 9,000 - 0.0% Goff Courses 65,205 66,515 151,700 35,046 99,500 (52,200) -34.4% Receation - - - - - - PotawatomiZoo 111,911 151,520 120,924 54,907 95,000 (25,924) -21.4% Total Cost Center Expenditures 193,488 220,952 281,62A 101,794 203,500 (78,12A) -2].]% Expenditures by Account Type SalanesB Wages - - - - - - - Fdnge Benefits - - - - - - - Other Personnel costs - - - - - - - Total Personnel Supplies 48,422 67,389 2,066 27,410 2,066 - 100.0% Professional Sew.(31xx) - - - - - - - Comm//aw,pedrbon(32xx) - - - - - - - Pdnting 8 Advertising (33xx) - - - - - - - Insuame, (34xx) - 168 - - - - - Utilities(35xx) - - - - - - - Repairs8 Maintenance(36xx) 44,491 16,855 31,000 11,930 - (31,000) - 100.0% Debt Service- Principal - - - - - - DebtService- Intemst B Fees - - - - Other ServicesB Charges (39xx) 22 4,276 - - - - - GantsBSubsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Tansfers Out - - - - - - - Other Hum"in Uses SOxx Total Service BCM1a es 44,513 21,299 31,000 11,930 31,000 1 Capital 100,553 132,264 248,558 62,454 203,500 (45,058) -18.1% Total Expenditures b Type 193,488 220,952 281,624 101,794 203,500 8,12A -2].]% Net Surplus /(deficit) 1,712 29,739 (89,924) (85,878) Beginning Cash Balance 435,581 437,291 467,030 467,030 3]],106 Balaze Sheet Adjustments (2) - - - - Ending Cash Balance 437,291 467,030 3]],106 381,153 3]],106 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Pmt- Time /Seasonat?em a Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Funding for this fund B through a portion of user fees from various venues and and must be dedirated to that partk:ular venue. These am picnic saes at Podwatomi Pad,, Forestry, the East Race Waterway, Howard Pads Ice Rink, the golf courses, and Podwatomi Zoo. Revenues are dependent on attendance at the varous locations. Page 192 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name IPark Nonrever6n Cap Funtl Funtl Number 405 2012 Accom lisbments /Outcomes 4 -10 re uiretl - Because of the mild winter this yea, affendance is up at Me golf courses and Zoo. CKy Strategy 2013 Department Goals 8 Ob'ectiv s /binka a to City Strategies 4 -10 required) Number 2013 Significant Chan es /Cballen ro /O ortunKies wKb a focus on solutions Key Performance Indicators 3-6 required) 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pm action Elbel Golf Course -Golf Dgest Rating OuelKy 4.5 4 4 4 Erskine Golf Course -Golf Digest Rating OwIKy 4 3.5 3.5 3.5 Rounds Played! (total all courses) Outcome 75,000 62,60] 70,000 72,000 Z. Attentla on Outcome 120,000 97,660 105,000 110,000 Types. output, efficiency, effectiveness, gaudy, outcome, technology Page 193 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name IPark Nonsevarting Cap ]antl Funtl Number 405 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pm action Projection Pm action Pm action Tptal Replacement Caoilal 1 Forestry Equipment and Plantings Cash 9,999 9,990 9,990 9,999 9,000 45,000 2 Goff Equipment Cash 61,799 294,999 244,999 399,999 34,099 843,700 3 Z. ConcessimaGittsMp Equipment Cash 19,999 19,999 19,999 19,999 10,000 Sg00o 4 Zoo Walkway Paving Cash 5,999 5,999 5,999 5,999 5,000 25,000 5 Veterinary Equipment Cash 19,999 19,999 19,999 19,999 10,000 Sg00o 6 ] 8 9 19 11 12 13 14 15 16 17 - - - - - - Proiect Capital 18 Zoo Exhibit Improvements Cash 68,000 85,999 99,999 99,999 99,999 423,000 19 Sgnage Cash 2,999 2,999 1,599 1,599 1,599 8,500 29 Goff Improvements Cash 37,899 106,000 59,999 ]],999 88,999 358,800 21 - - - - - 22 23 24 25 26 2] 28 29 30 31 32 33 34 T.1al 203,500 431,000 419,500 502,500 24],500 1,804,000 Funding Sources: Cash, Lease, Grant, Boyd, Contributed Capital Justifi.U.n: 1 Replacement of Forestry equipment and purchase of plant stock for tree numery. 2 Replacement of golf maintereree equipment as reeled 3 Replacement of Zoo concessions and giffshop equipment 4 Repaving of asphalt walkways in Zoo as needed 5 Replacement of veterinary equipment as mcommemed by staff veterinarian 6 ] 8 9 19 11 12 13 14 15 16 1] 18 Improvements to Zoo exhiNls, buildings, and infmstruchrm 19 Upgrades and addibous to Zoo Sgnage 20 Improvements to golf course, buildings aid infmstmcWm 21 22 23 24 25 26 2] 28 29 30 1 32 33 34 Page 194 Form 1 Page 195 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Cumulative Capital Development Fund Number 406 Department Dieredp leer 8 Purpose Acmunt for expenditures selahng to the purchase or Rase of capdal improvements a the City. In recant years, this fund has been used to Rase repRCement price vehices and neared equipment. Financing is provided bypropedy tax revenues, auto ise tax, commercial vehicle tax, and payment m lmu of taxes (PILOT). 2012 2013 2010 2011 Amentletl 6130112 Pmposetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes 587,063 540,454 550,000 284,256 536,600 (20,000) -3.6% Loral Income Taxes - - - - - - - Other Taxes 49,580 43,514 37,635 20,445 42,072 4,437 11.8% Gaidshideyovemmenfal - - - - - - - Charges her Services - - - - - - - Interest Earnings 3,267 1,769 3,500 2,040 4,000 500 14.3% Bond Proceeds - - - - - - - Donations - - - - - - - Other Income 125,242 45,140 43,]68 21,884 46,054 2,286 5.2% Transfers In Total Revenue 765,152 630,8]] 634,903 328,625 622,126 12, -2.0% Expenditures by Cost Center Police Dept. Vehicle Leases 705,225 4fi6,990 582,845 21],0]1 8]4,]16 291,871 50.1% Police Dept. Vehicle Cost - - 20,000 13,600 36,000 16,000 80.0% Admiustatwe Allocations - 1,224 6% 318 504 (132) -20.8% Information Technology 651,725 32,684 - - - - - ORiceSuppliesBFumishings 27,826 64 - - - - - Total Cost Center Expenditures 1,394,]]6 501,538 603,481 230,989 911,220 30],]39 51.0% Expenditures by Account Type Salanesa Wages - - - - - - Fdnge Benefits - - - - - - Other Personnel casts - - - - - - Total Personnel Supplies 6,227 Professional Sew.(31xx) 81,104 - - - - - - Comm/famportation(32xx) - - - - - - - Pnnting 8 Advertising (33xx) - - - - - - - Insuance (34xx) - 1,224 6% 318 504 (132) -20.8% Utilities(35xx) - - - - - - - Repairs8 Wintenance(36xx) 241,736 - - - - - - Debt Service- Principe l 612,923 294,187 555,421 202,265 808,4T] 253,056 45.6% Debt Service- Intemst B Fees 92,302 172,802 27,424 14,806 56,239 38,815 141.5% Other Services B Charges(39xx) - - - - - - - GantsSSubsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfers Out - - - - - - - Other Finmmn Uses x Total Service &CM1arges 1,028,065 468,213 583,481 217,389 875,220 291,739 166.3% Capital 360,484 33,325 20,000 13,600 36,000 16,000 80.0% Total Expenditures by Type 1,394,]]6 501,538 603,481 230,989 911,220 30],]39 51.0% Net Surplus /(deficit) (629,624) 129,339 31,422 97,636 (289,094) Beginning Cash Balance 1,322,514 692,890 822,229 822,229 853,651 Balance Sheet Adjustmants - - - - Ending Cash Balance 692,890 822,229 853,651 919,865 564,55] Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /SeasonaVTem a Toal FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: The fund R used primarily to wee(pumhase apmannert of 40-50 police vehicles and related equipment peryear. Lease teams are for a two year leaned. The source of funding R primanly a rusticated! properly tax ate that is determined! by the DLGF. Othersources of funding include auto excise tax, commercial vehicle excise his and city payment in lieu of taxes from the wastewater and water utilities. Intemst rates on capital teases have been ranging from 1.34 %to 1.93% in amen[ years. In 2010, this furl was used for information technology costs but these costs ware transferred to the GOIT Page 195 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name 1C.candative Ca ital Develo rent Fund Number 406 Adequate cash mserves maintained. Capital lease payments am made in a timely matter. Submitted retreads; forcagtal financing proposer to ten pre- qualded! companies and received seven peposab with the bw interest Of 1.695% City Strategy Pepedy account for pmperly tax revenues, auto excise tax and commercial vehicle tax acened hear State. Continue to request financing soinessis hear real and national companies in order to take advantage of bw interest rates axievemaxonarimma ry aare may De aeayeo m oays. The properly tax ate is fixed by the DLGF and does wt increase based on the State gewlh quotient Key Performance Indicators 36 aired 2011 2012 Actual Estimated 2013 Measure Type Target if available if available Pro action -Cash Reserves Output $566,000 $822,229 $852,493 $560,732 - Police vehicles replaced Output 40.50 per yr 42 48 43 -Lease payments/ %on time Outpu9Efficiency 91100% 51100% &100% 91100% - Pmpedy Tax Rate Efficiency '.0500% .0342% .0328% .0328% - Financing quotes equested /received Output 10110 11" 10O 1018 - Interest Rate on Ca taI Lease Effire c1.5% 1.9344% 1.695% 1.5% Ty,a. output, efficiency, effectiveness, reality, outwore, technology Page 196 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Cumulative Capital Develo merit Fund Number 406 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro action Projection Pm action Projection Total Replacement Cao0al 1 Police vehicles 8 related equipment Lease 1,204,000 1,200,000 1,200,000 1,200,000 1,200,000 6,004,000 2 Police street crime unit vehicles Cash 36 , 000 36,000 3'000 36 , 000 36 , 000 180,000 3 4 5 6 7 8 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 1,240,000 1,236,000 1,236,000 1,236,000 1,236,000 6,184,000 Funding Sources. Cash, Lease, Omnp Bond, Contributed Capital Justification: 1 Lease purchase approximately 4O to 50 replacement police vehicles and saluted Napmen[ per year. 2 Purchase replacement street crimes vehicles (SOS) as reated for rash. 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 32 33 34 Page 197 Form 1 Page 198 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Cumulative CapRallmprovement Fund Number 407 Department Description B Purpose Account forstate cigarette tax dlsbIDutsm revenue, Hotel /Motel Tax and SBCSC contatual revenue used for Century Centr related debt service. 2012 2013 2010 2011 Amentletl 6130112 Peep osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - LoralMuranoTaxes - - - - - - Other Taxes 465,603 459,544 402,830 126,415 403,900 170 0.0% Ganallideyovemmenfal - - - - - - - Chames for Sewices - - - - - - - Interest Earnings 45 36 10o 15 10o - 0.0% Bond Proceeds - - - - - - - Donations - - - - - - Other Income So,000 25,990 3o,900 5,900 25,990 (5,900) -19.1% Tousle. In Total Revenue 515,648 484,580 433,830 132,330 428,100 5,730 -1.3% Expenditures by Cost Center Century Center Debt Service 592,378 594,000 402,277 290,503 367,575 (34,702) -8.6% Total Cost Center Expenditures 592,378 594,000 402,277 290,503 367,575 (34,702) -8.6% Expenditures by Account Type SalanasB Wages - - - - - Fuse Benefits - - - - - Other Personnel costs - - - - - Total Personnel Supplies Professional Sew.(31xx) - - - - - Comm/famponation(32xx) - - - - - Pnnting It Advertising (33xx) - - - - - Insuance(Mai) - - - - - Utilities(35xx) - - - - - - Repairs8 Maintenance(36xx) - - - - - - DebtService- Principal 187,378 169,000 356,250 260,000 326,250 (30,000) -8.4% Debt Service - Interest B Fees 405,000 425,000 46,027 30,503 41,325 (4,702) -10.2% Other Services B Charges(39xx) - - - - - - - GantsBSubsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Tansfers Out - - - - - - - OtherFinancin Uses x Total Service BCM1arges 592,378 594,000 402,277 290,503 367,575 (34,702) -18.6% Ca i al Total Expenditures by Type 592,378 594,000 402,277 290,503 367,575 (34,702) -8.6% Net Surplus /(deficit) (76,730) (109A20) 31,553 (158,173) 60,525 Beginning Cash Balance 236,908 160,178 50,758 50,758 82,311 Balance Sheet Adjustments - - - - Ending Cash Balance 160,178 50,758 82,311 107A15 142,836 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /SeasonaVTem a TataI FTE's Explain Significant Revenue, Expenditure and Staffing Chances; Below: Beginning in 2012, Fund 407 pays for 75% of the 2011 Cen ury Center Bond refunding with 25% cid by the COIL Fund Cigarette bix money a down and fund 407 cash reserves have been declining for several years. This fund will be me a set to be6erpmje t revenue and cash fbw. The Cenhn, Center bonds wen: refunded! runs 2011 and this has resulted in sgnfiirent intruestsavings. The principal balance on the bonds is $2,505,000 at December 31, 2012 and the final payment B due February 1, 2018. Page 198 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Cumulative capital Imp Fund Number 4dJ' 2012 Accom lishments /Outcomes 4 -10 required) State distributions mceived are rewNed in a limey nn Debt service payments br Cenbry Center am paid on time City Strategy 2013 Department Goals 8 Objectives /binka a to City Strategies 4 -10 required) Number Ensue: that bnd performs within budgetary guidelines. 1 Account brstate cigarette tax distribut ion, Hotel l Motel Tax and SBCSC revenue used be Century Center debt service 1 2013 Significant Chan es /Cballen es /O ortunilies with a focus on solutions Receive state tax distributions without delay horn State. Darling revenue in cgamth: tax money Key Performance Indicators 36 aired 2011 2012 Actual Estimated 2013 Measure Type Target tfmoilable tfavatlable Pm action - Positive rash balance Output >$100,000 $50,758 $82,311 $142,836 - Debt service payments on time Effectiveness 212 212 212 212 Ty,s. output, efficiency, effectiveness, quality, outwore, technology Page 199 Form 1 Page 200 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Cumulative Capital Imp Fund Number 40] Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 19 11 12 13 14 15 16 1] Protect Capital 18 19 29 21 22 23 24 25 26 2] 28 29 39 31 32 33 34 lFundirmSomces: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 19 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 200 Form 1 Page 201 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name jEconomic Development Income Tax /antl Fund Number 408 Department Description 8 Purpose Fund is used to account for 0.4 %local option income tax revenue. Distributions am made monthly loom the State of Indiana based on combat tu, mines. Fund used for debt service, economic development, and capital expermemes benfdtmg economic development, demolitions and general ministmctum maintenance. 2012 2013 2010 2011 Amended 6130112 Pmposetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - LorallncomeTa xes 9,090,415 ],300,866 9,068,785 4,906,4]2 8,324,626 [/44,159) -8.2% Other Taxes - - - - - - - Gaidalli feyovemmental - - - - - - - ChayesforSewirm; - - - - - - Interest Earnings 18,952 22,135 40,000 25,658 50,000 10,000 25.0% Bond Proceeds - - - - - - - Donations - - - - - - Other Income 189,974 625,565 559,160 400,160 504,660 (54,500) -9.7% Transfers In 30,847 Total Revenue 9,330,188 7,948,566 9,667,945 5,341,290 8,879,286 88,659 -8.2% Expenditures by Cost Center Transfer - CED Administration 1,100,000 1,504,259 1,52],146 ]63,5]3 1,]1],519 190,3]3 12.5% Debt Service 1,905,558 1,904,043 1,895,653 958041 1,913,539 1],886 0.9% Transfer - CSO Plan Improvements - 3,300,000 1,300,000 - - (1,300,000) - 100.0% Transfer - Stuart Dept Operations - 1,940,000 - 2,700,000 760,000 39.2% Grants B Subsidies 4 ,453 403,722 ]84,]]9 283,912 50],000 (277,779) -35.4% Code Enforcement (Demolitions) - - 500,000 160,195 1,000,000 500,000 10410% CED Capital Projecls 488,268 1,197,532 - - - - - Police DepaNnent (auto unmr) - - - - 700,628 700,628 - PublicWorksCapilalPalecls 8,012 103,934 1,275,269 31,321 - (1,275,269) - 100.0% Other 1,282 60,989 445,824 149,843 91,952 (353,872) -79.4% Total Cost Center Expenditures 3,949,573 8A74A79 9,668,671 2,338,885 8,630,638 1,038,033 -10.7% Expenditures by Account Type Salabon&wages - - - - - - - Fdnge Benefits - - - - - - - Other Personnel costs - - - - - - - Total Perseardel Supplies 888 Pmfessional Sew.(31xx) 394 163,532 498,006 131,758 66,136 (431,870) -86.7% Comm/frareportation(32xx) - - - - - - - PnntingBAdvertaing(33xx) - - 25,000 1,110 25,000 - 0.0% Insurance (M.) - 9% 756 378 816 60 7.9% Ublities(35xx) - - - - - - - Repairs8 Mmotenance(36xx) - - - - 700,628 700,628 - Debt Service- Principe l 1,435,000 1,485,000 1,535,000 852,500 1,610,000 75,000 4.9% Debt Service - Interest B Fees 470,558 419,043 360,653 97,541 303,539 (57,114) -15.8% Other Services B ChaMm,(39xx) - 455 500,000 260,257 1,000,000 500,000 10410% Grants B Subsidies 4 ,453 403,722 ]84,]]9 208,850 507,000 (277,T19) -35.4% Payment In Lieu of Taxes - - - - - - Transfers Out 1,1o0,000 4,804,259 4,767,146 ]63,5]3 4,417,519 (349,627) -7.3% 01hee Financin Uses 00xx Total Service BCM1arges 3,452,405 7,276,947 8,471,340 2,315,967 8,630,638 15$298 -32.5% Ca gal 496,280 1,197,532 1,197,331 22,918 1,197,331 - 100.0% Total Expenditures be Tvue 3,949,573 8A74A79 9,668,671 2,338,885 8,630,638 1,038,033 -10.7% Net Surplus I(defic8) 5,380,615 (525,913) (726) 3,002A05 248,648 Beginning Cash Balance 3,525,558 8,906,173 8,380,260 8,380,260 8,379,534 Balance Sheet Adrys[ments - - - - Ending Cash Balance 8,906,173 8,380,260 8,379,534 11,382,665 8,628,182 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part -Time /SeasonatfTemporary Total FTE's Explain Shanificant Revenue, Expenditure and Staffing Changes Below: On April 16, 2012, the City mceNed a catch up payment of 2011 CEDIT avenue in the amountof $]43,90] due to a State of Indiana accounting able. The debt service payments am for Me 2009 Morns Performing Arts Center fronds and the 2006 CEDIT Leighton Plaza bonds. The 2013 transfers are to the CED Adminstmbon Fund 211 ($1,]1],519) and! to the MVR/Soeet DeparMeM Fund 202 ($2,700,000). 2013 proposed grants and subsidies include DTSB ($250,000), Chamberof Commerce FIRE ($65,000), NNRO ($75,000), and others. The 2013 tudget proposes $1,000,000 forcede demolitions Page 201 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name jEcomeakDevelopmen t Income iax funs Fund Number 408 2012 Accom lisbments /Outcomes 4 -10 required) - Continue to earn interest on invested cash balance. - Funds used for debt service payments made in timely manner. - Adequate cash semoms mainlined. - CED compliance with conhactual provisions for recigents of grants and subsidies My Strategy 2013 Department Goals 8 Objectives /Links a to City Strategies 4 -10 required) Number - Successfully collect and account for local option income tax dislbted by the County on a monthly basis t - Furd performs wthin budgetary guidelines. 1 2013 Significant Chan es /Cballen es /O ortunilies with a focus on solutions - Men difficu0 to estimate future CEDIT revenue as it is determinist and certdied by the DLGF. The DLGF estimate for 2013 ¢ expectant to be received in August or September, 2012. Key Performance Indicators 36 aired 2011 2012 Actual Estimated 2013 Measure Type Target Navatlable NavaOable Pm ecfion - Maintain Cash Reserves Output $10,000,000 $8,380,260 $8,379,534 $8,628,182 - Inlmst Ea men Output $40,000 $22,135 $10,000 $50,000 - Percent Interest Eared! Effectiveness 1% .26% .48% .57% - Debt Service PamV% On Time Out,tEfort 41100% 41100% 41100% 41100% - NGO Contacts Renewed Output - Structures Correlated! Out 't 150 r 0 75 150 Types. output, efficiency, eRechwaress, quality, outcome, technology Page 202 Form 1 Page 203 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name jEcononakDevelopmen t Income ias funs Fund Number 408 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 19 11 12 13 14 15 16 17 Pmiect Capital 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 7 8 9 19 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 203 Form 1 Page 204 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name JMiomm.. Fund Number 417 Department Description 8 Purpose Fund accounts /brprocoeds of one -throe State of Inrbana Toll Read Lease distribution of $12,823,151 recemedln 2006. The City has issued thus money to make bans to certain economic development projects to be reand Gom tax inurement features, revenue and otherlmporess mfmshutump jells. 2012 2013 2010 2011 Amentletl 6130112 Pmposetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - LorallncomeTaxes - - - - - - Other Taxes - - - - - - - GanallnfeyovemmenGl - - - - - - - ChargesforSrunces - - - - - - Interest Earnings 36,180 A,800 384,664 52,040 289,648 (95,016) -24.7% Bond Proceeds - - - - - - - Donations - - - - - - Other Income - 32,036 320,884 16,621 239,014 (81,870) -25.5% Transfers In 41,442 Total Revenue 77,622 109,896 705,548 68,661 528,662 17606 -25.1% Expenditures by Cost Center Etltly Smat Commons?dmgle Dee. 962,470 293,466 1,446,923 571,869 - (1,440,923) - 100.0% US 31 Relocation - 43,200 12,800 11,932 (12,800) - 100.0% Olive Sample Overpass Design - - - - 1,680,000 1,680,000 - MainStuartLeeWayStuartDesign - - - - 600,000 60[1 - Total Cost Center Expenditures 962,470 336,666 1A59,723 583,801 2,280,000 020,2 56.2% Expenditures by Account Type Salaries B Wages - - - - - - Fuse Benefits - - - - - - Other Personnel rests - - - - - Total Personnel Su lies Professional Sew.(31xx) - - - - - Comm- FcmhWdrbsn(32xx) - - - - - Pnnting It Advertising (33xx) - - - - - Insurance (34xx) - - - - - Utilities(35xx) - - - - - Repairs8 Maintenance(%xx) - - - - - DebtSavice- Principal - - - - - DebtSavice- Interest B Fees - - - - Other ServlcesS Charges (39xx) - - - - - GrantsBSubsidies - - - - Payment In Lieu of Taxes - - - - - Tandems Out - - - - Off erEinancin Uses 00xx Total Service 8 CM1arges Ca ilal 962,470 336,656 1,459,723 583,801 2,280,000 820,277 56.2% Total Expenditures by Type 962,470 336,666 1A59,723 583,801 2,280,000 820,= 56.2% Net Surplus /(deficit) (884,848) (226,770) (754,175) (515,140) (1,751,338) Beginning Cash Balance 10,435,973 9,551,125 9,324,355 9,324,355 7,070,180 Balance Sheet Adjustments - - (1,500,000) - - Ending Cash Balance 9,551,125 9,324,355 7,070,180 8,809,215 5,318,842 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /SeasonaVTem ra TotuI FTE's Ex lain Significant Revenue, Expenditure and Staffing Changes Below: The Council aulhonzed expenditures from Major Moves of upto $1,000,000 (Douglas Road), 54,1,000 (Eddy Stuart Counter) and $2,000,000 (Triangle Development) to to repaid with TIE pmperty dx revenue. The Douglas Read project was completed in 2009, Etltly Stuart Commons was completed in 2011 aid the Triangle Development poje t will be completed] in 2012. 2013 expenditures consist of $1,680,000 for resign and ROW owhution of the Olive Sample Overpass and $600,000 for the design of the convension of S curve removal and the conversion of Main Stuart to Page 204 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name Iftjomrseas Fund Number 412 Collection of semi-annual loan n:imbwsement payments of $11,442 hear the Douglas Read TIE An additional appropriation of $1.5 million drillers s needed in 2012 for the U.S. 31 ubldies relocation corehuctim. Semi -mmula loan payments of $195,000 am being received on the Eddy Street Commons loan hear Mapr Moves. City Strategy Key Performance Indicators 3i- required) 2011 2012 Actual Estimated 2013 Measure Type Target ifayailable ifayailable Pro action Number of pepcls in progress Output 2 2 2 2 Interest Earnings Outcome $299,999 $77,809 $282,164 $289,648 Ending Cash Balance Outcome $5,999,999 $9,324,355 $6,874,292 $5,122,954 Ty,a. output, efficiency, effectiveness, grolily, outwore, teclvmlogy Page 205 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Major Moves Fund Number 41T Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 19 11 12 13 14 15 16 1] - Pmiect Capital 18 Olive Sample Overpass Desgn Cash 1,680,000 - - - - 1,680,080 19 Main Sheet Two Way Sheet Design Cash 600,000 - - - - 600,080 20 - 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 lFundingSoumes. Total 2,280,000 2,280,000 Cash, Lease, Gm M, Bond, Contributed Capital JustficaOOn: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 V 18 Design and ROW dediratim of reconstruction of the Olive Sample Overpass. The overy ss is in poor condfibm and a potential safety concern. Project period - Febmany Nmugh Decembeq 2013. 19 S curve mmoval near Memorial Hospital and conversion of Main Stee[fmm one -way to two-way tragic south to Sample Street Project period - January ffimmg 20 June, 2013. 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 Page 206 Form 1 Page 207 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lillords PeAorming Arts Center Capital Fund Number 416 Department Description B Purpose Fund established lbr the purpose ofronovalug, interesting, orotherwlse improving the facobas antl /orsedere to the patens at the Morns Performing Arts Center. 2012 2013 2010 2011 Amentletl 6130112 Pmposetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Pmperly Taxes - - - - - - - Loral Income Taxes - - - - - - Other Taxes - - - - - - - Gantsllnti:yovemmemzl - - - - - - ChaMesforServices F1,878 84,288 199,999 56496 199,999 - 0.0% Interest Earnings 1,434 1,503 1,500 1,248 1,500 - 0.0% Bond Proceeds - - - - - - - Donations 38,959 - - - - - - Olherlisome - - - - - - - Transfers In Total Revenue 118,272 85,791 101,500 5],]44 101,500 0.0% Expenditures by Cost Center Moms PAC Cagtal Improvement 42,167 120,683 264,856 158,804 40,500 (224,356) 44.7% Fund - - - - - - - Total Cost Center Expenditures 42,167 120,683 264,856 158,804 40,500 (224,356) 44 .7% Expenditures by Account Type Salmies 8 wages - - - - - Fdnge Benefits - - - - - Other Personnel wags - - - - - Total Personnel Su lies 1,492 25,500 25,500 Professional Sew.(31xx) 15,000 513 - - - Comm/ransWration(32xx) - - - - - Pdnting It Advertising (33xx) - - - - - Insurance, (34xx) - 60 - - - - Utilities(35xx) - - - - - - RepairsB Maintenance, (36xx) 13,198 29,970 5,000 - 5,000 - 0.0% Debt Service- Principal - - - - - - - Debt Service- Intemst B Fees - - - - - - - Other Services BChaMes(39xx) 13,969 20,926 34,962 9,036 10,000 (24,962) -71.4% Grants B Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfers Out - - - - - - - OgberFinamn Uses x Total Service BCM1arges 42,167 51,469 39,962 9,036 15,000 (24,962) 71.4% Ca ilal 69,214 224,894 148,276 224,894 - 100.0% Total Expenditures by Type 42,167 120,683 264,856 158,804 40,500 (224,356) 44.7% Net Surplus /(deficit) 76,105 (34,892) (163,356) (101,060) 61,000 Beginning Cash Balance 439,571 515,676 480,784 480,784 317,428 Balance Sheet Adjustments - - - Ending Cash Balance 515,676 480,]84 31],428 3]9,]24 3]8,428 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Pad- Time- SeawnaVTem a Total FTE's , Ex entlilua antl Slaffin CM1an es Below: =fft rrudge Fund. Page 207 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name 11florris Peadiumning Arts Center Capital Fund Number 416 Received the Southold Preservation Award Nomination far 'Historic Franconian' Grand Lobby Entrance Ocore, Windows Lower Level Restmoms Remodeled the tethmms in the Lower Level (in the Bistro) of the Mons Performing Ads Center Received the Michumna Area Construction Industry Advancement Fund (MACIAF)'Excellence in Construction Award for Intramom nicipar Received the Southold Preservation Award Nomination for Historic Preservation Original 1921 North Ederor Brick Wall Received the Chamber of Commence of Saint Joseph County Salute to Business Capital Investment Award for Continued Investment in the community CKy Strategy out new fundmiceq we are updating our state of the art equipment with a Omhesha Pd Lit This new feature will save $$ to smoothens, all entice them to cone, back to our facility. Key Pedormance Indicators 36 aired 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ) (ifavailable) Pm action - Fund Reimbumment Cotceme $199,999 $84,2118 $99,999 $199,999 - Maintaining Industry Ranking To continue to be on the first 199 venues worldwide Ty,e. output, efficiency, effectiveness, quality, out.., technology Page 208 Form 1 Page 209 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Ififorne Pedorading Arts Center Ca ital Fund Number 416 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 6 7 8 10 11 12 13 14 15 16 1] Pmiect Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contibuted Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 209 Form 1 Page 210 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Community Revitalization Enhancement District Fund Number 434 Department Description 8 Purpose CREED hands consumed to repay Federal Screen 108 Iran year coal 2015 2012 2013 2010 2011 Amentled 6130112 Pmposetl Variance % Descdpficn Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - LowllncomeTaxes - - - - - - - Other Taxes; 416,149 733,100 ]44000 - 740,000 - 0.0% Gants/Inleyov rmeartal - - - - - - Charges; forSeraces - - - - - Interest Earnings 3,214 1,507 2,000 603 1,000 (1,000) -50.0% Bond Proceeds - - - - - - Donations - - - Other Income - - - - Tansfem In Total Revenue 419,363 73,607 742,000 603 741,000 11000 -0.1% Expenditures by Cost Center Current Program Year (low) 1,012,417 W,322 878,554 51,]]] 873,949 (4,605) -0.5% Total Cost Center Expenditures 1,012A17 848,322 878,554 51,777 873,949 (4,605) -0.5% Expenditures by Account Type Salaries B Wages - - - - - Fdnge Benefits - - - - - Other Personnel costs - - - - - Total Personnel Supplies Professional Sew.(31xx) - - - - - Comm/ranxportation(32xx) - - - - - Printing 8 Advertising (33xx) - - - - - Insuance (M.) - - - - Utilities; (35xx) - - - - - - Repairs8 Maintenance(36xx) - - - - - - Debt Service- Principe l 847,666 720,000 ]]5,000 800,000 25,000 3.2% Debt Service - Interest B Fees 165,417 128,322 103,554 51,777 73,949 (29,605) -28.6% Other Services B Charges(39xx) - - - - - - - GantsBSubsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Tansfers Out - - - - - - - OtherFinancin Uses SOxx Total Service &CM1arges 1,012,417 848,322 878,554 51,777 873,949 (4,605) -25.4% Ca i al Total Expenditures by Type 1,012A17 84$322 878,554 51,777 873,949 (4,605) -0.5% Net Surplus /(deficit) (593,054) (113,715) (136,554) (51,174) (132,949) Beginning Cash Balance 1,154A65 561,411 44],69] 44],69] 311,143 Balance Sheet Adjustments - - - Ending Cash Balance 561,411 44],69] 311,143 396,523 1]8,194 Staffing (FTE's) 2011 2012 6130112 2013 Varance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /SeasonaVTem a TataI FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below CRED is derned from State sales taxes genemted within the CRED district (within Shrtlebaker /Oliver area) up to a maximum $1 M annually through 2015. The distribution B made once a year in October and amount 8uxuates sgndsontly (rote historical avenues). If we do rot receive enough avenue in 2012 and 2013, we will need money from another souroe to cover deficit Page 210 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lCommunityReshathe tion Enhancement Disvict Fund Number 434 2012 Accam lishments /Outcomes 4 -10 required) Anticipate making Section 108#8 debt service payments in a timely manner. Zem audit findings Warner revenue to ensure adrel to cover debt service CH, Strategy 2013 Department Goals 8 Objectives/Linkage to City Strategies 4 -10 required) Number Anticipate making Section 10848 debt service payments in a timely manner. fi Zem audit findings 1 Writer evens, to ensure adequate to cover debt service fi 2013 Signifies at Chan es /Challen es /O orturgies wKM1 a focus o n solutions If CRED funds dry up or am net in an amount great enough to make full debt service payments, COIT or other source will need to make pymts. Key Performance Indicators 36 regained) 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pro action Zem audit findings Efficiency 0 0 0 0 Ma ke auguired debt service payments Efficiency Yes Yes Yes Yes Identify sourro if revenue deficient Efficiency Yes N/A N/A Yes TYpes .output,efficiency,,fied,oress, rurality, outwore, technology Page 211 Form 1 Page 212 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 1C.mmund,himifinma tion Enhancement oisvict Fund Numver 434 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 19 11 12 13 14 15 16 1] Pmiect Capital 18 19 29 21 22 23 24 25 26 2] 28 29 39 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 19 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 212 Form 1 Page 213 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Palate Royale Historic Preservation Fund Number 450 Department Description B Purpose Fund established for containing historic preservatain ,maintenance and repair often Paves Royale, an htstortc lantlmark in downtown South Bend ltstedsome 1984 on the National Register of Historic Places, and contiguous to the Morris Performing Arts Cente, 2012 2013 2010 2011 Amended 6130112 Prop osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Local Income Taxes - - - - - - Other Taxes - - - - - - - Gan6llnfeyovemmenGl - - - - - - ChargesforServices 13,681 14,202 16,000 4,691 16,000 - 0.0% Interest Earnings 124 118 125 141 125 - 0.0% Bond Proceeds - - - - - - Donations - - - Other Income - - - - Tansfers In Total Revenue 13,805 14,320 16,125 4,832 16,125 0.0% Expenditures by Cost Center Pala¢ Royale Historic Peservation F.. 7,258 3,983 16 125 - (16,125) - 100.0% Total Cost Center Expenditures 7,258 3,983 16,125 (16,125) - 100.0% Expenditures by Account Type Salaiss 8 wages - - - - - Fdnge Benefits - - - - - Other Personnel costs - - - - Total Personnel supplies Professional Sew.(31xx) 7,258 3,983 - - - Comoolanspordtion(32xx) - - - - - Pdnting 8 Advertising (33xx) - - - - - Insuance (M.) - - - - - Utilities(35xx) - - - - - - RepairsBMaintenance(%xx) - - 8,000 - (8,000) - 100.0% Debt Service- Principal - - - - - - DebtSooice- Intemst B Fees - - - - Other Services B Charges (39xx) - - - - - - GantsBSuthothes - - - - Payment In Lieu of Taxes - - - - - - Transfers Out - - - - Othe,Hnmmn Uses x Total Service BCM1arges ],258 3,983 8,000 Capital 8,125 8,125 - 100.0% Total Expenditures by Type 7,258 3,983 16,125 (16,125) - 100.0% Net Surplus /(deficit) 6,547 10,337 - 4,832 16,125 Beginning Cash Balance 29,307 35,854 46,191 46,191 46,191 Balance Sheet Adjustments - - - - Ending Cash Balance 35,854 46,191 46,191 51,023 62,316 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /Seasonat?em a Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Thea is no stiffing fors¢ H¢toncal Pmservation Fund This fund B a died by adding a 2% charge for the wartal of the building and on Gross Receipts for catering charges. Page 213 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name IPadars Royale Historic Preservation Fund Number 450 2012 Accom Iisbmenta /Outcomes 4 -10 re uiretl - Continuing to maintain the beauty and Hislodwl nature of the building City Strategy 2013 Department Goals 8 Objectives/Linkage to City Strategies 4 -10 required) Number - To wntume maintaining our Magnfiirantand Historical Building 2 2013 Significant Chan es /Challer es /O orlunities with a focus on solutions Ke Performance Indicators 36 uiretl 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pm action - Fund Reimburament Outcome $16,000 $14,320 $15,000 $16,000 - Maintaining Ty,s. output, efficiency, effectiveness, grolily, outwore, technology Page 214 Form 1 Page 215 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name IPalais Royale Historic Preservation Fund Number 450 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 19 11 12 13 14 15 16 1] Pmiect Capital 18 19 29 21 22 23 24 25 26 2] 28 29 39 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contibuted Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 19 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 215 Form 1 Page 216 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I College Football Hall of Fame Capital Funtl Fund Number 677 Department Description 8 Purpose Fund is used to fund romem antl maintenance of the builtling and infeastmcture components at the cw -owned College Falling Hall of Fame building. Fund received revenue hansfers ofprofessronal sports development area(PSDA) hems from Fund 377 of$200,000peryearthmugh 2010. 2012 2013 2010 2011 Amentled 6130112 Proposed Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Pmpedy Taxes - - - - - - - Local Income Taxes - - - - - - Other Taxes - - - - - - - Ganalluteyovemmenfal - - - - - - - ChayesforSewices - - - - - - Interest Earnings 4,024 2,910 4,500 2,465 4,500 - 0.0% Bond Proceeds - - - - - - - Donations - - - - - - Other Income - - 115,286 107,313 - (115,286) - 100.0% Transfers In 200,000 Total Revenue 204,024 2,910 119,786 109,778 4,500 115,286 -%.2% Expenditures by Cost Center Hall of Fame Buiding 202,924 162,706 370,040 256,898 173,351 (196,689) -53.2% Liadlily Insurance - 5,556 4,236 2,118 4,176 (60) -1.4% Total Cost Center Expenditures 202,924 168,262 374,276 259,016 177,527 (196,749) -52.6% Expenditures by Account Type SalanesB Wages - - - - - - FmW Benefits - - - - - - Other Personnel cents - - - - - - Total Personnel Supplies 2,902 9,274 14,500 15,000 500 3.4% Professional Sew.(31xx) - - - - - - - Comm/framporation(32xx) - - - - - - - Pnnting It Advertising (33xx) - - - - - - - Insurance(34xx) - 5,556 4,236 2,118 4,176 (60) -1.4% Ubhtme (35xx) - - - - 108,051 108,051 - Repalrsli Maintrumme,(%xx) 151,334 153,432 355,540 256,898 Sg3o0 (305,240) -85.9% Debt Service- Principal - - - - - - - DebtService- Interest B Fees - - - - - - - Other SarvlcesliChayes(39xx) - - - - - - - GranfsBSubsidles - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfe s Out - - - - - - - Oth ,Hnmmn Uses x Total Service BCM1arges 151,334 158,988 359,776 259,016 162,527 (197,249) -87.3% capital 48,688 Total Expenditures by Type 202,924 168,262 374,276 259,016 177,527 (196,749) -52.6% Net Surplus /(deficit) 1,100 (165,352) (254A90) (149$38) (173,027) Beginning Cash Balance 1,038,704 1,039,804 874,452 874,452 619,962 Balance Sheet Adjustments - - - - - Ending Cash Balance 1,039,804 874,452 619,962 725,214 446,935 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - BaMaining - - - - - Pad- Time /SeasonaVTem ra Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: At the end of 2012, the Hall of Fame is scheduled to cease operations in South Bend, Indiana. The 2013 budget pro,si Iincludes money for utilities, maintenance and again, to keep the budget functioning if this occurs. Expenditures in 2011 and 2012 am high due to two wafer mitigation incidents with par al mimbmsement by insurance in the amount of $107,313 deposited on Apnl 5, 2012 and an additional payment of $7,973 deposited on August 7, 2012. Agreed net insurance claim was $115,286. Page 216 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name Continue to earn interest on available cash balance. Adequate cash reserves maintained. Fund Number bll CKy Strategy Fmrl performs wilhin budgetary guidelines. If the Fall of Fame vacates the tuiding as planned, provide funding for ublites and maintenance to keep the facility in working oNer until a replarementoccupant has been identified. The ford has no prole led revenue soume except for a small amount of inharesteamings. Cash reserves are declining in the had. Key Performance Indicators 36 aired 2011 2012 Actual Estimated 2013 Measure Type Target if available if available Pro .lion -Cash Reserves Output >$499,999 $874,452 $619,962 $446,935 - Interest Eamed Output $5,999 $2,919 $4,599 $4,599 - Percent Interest Eamed Efficlenq 1 % .33% .73% 1.01% - Monthly Engineering Inspetcars Output 12 n/a n/a 12 Types. output, efficiency, efieliveness, quality, outwore, technology Page 217 Form 1 Page 218 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 1C.Mege Football Hall of Fame Ca ital Funtl Fund Number 6]] Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 10 11 12 13 14 15 16 1] Pmiect Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contibuted Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 218 Form 1 Page 219 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name jBidtafingDepartment Fund Number 600 Department Description 8 Purpose The mission often Became Department is to insure the health, safety and welfare of the general public through proper ofell structures and by providing precise, up-m -date, vstwe and technical eVeuse based on nationally cnstroctron ognized Building Codes. We some as Zoning Administrators and Floodplain Administrators for St. Joseph County and CRy of 2012 2013 2010 2011 Amentletl 6130112 Pmposetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Local Income Taxes - - - - - - Other Taxes - - - - - - - Gauts/InteyovemmenGl - - - - - - - Charges forServices 866,347 88],]19 1,124,871 425,277 1,147,035 22,164 2.0% Interest Earnings 129 113 500 150 1,000 500 100.0% Bond Proceeds - - - - - - - Donations - - - - - - - Other Income 7,174 3,772 10,600 - - (10,600) - 100.0% Transfers In 3,016 Total Revenue 873,650 891,604 1,135,971 433,443 1,148,035 12,064 1.1 % Expenditures by Cost Center Inspections 419,562 386,433 496,217 162,987 510,652 14,435 2.9% Licensing A,386 71,276 91,525 3,062 94,187 2,662 2.9% PrumdsPlan Review 253,602 233,577 299,936 98,517 308,661 8,725 2.9% Zoning 181,810 167,455 215,027 70,628 221,282 6,255 2.9% Demolition - - 10,000 - 10,000 - 0.0% Total Cost Center Expenditures 932,360 858,741 1,112,705 362,194 1,144,782 32,077 2.9% Expenditures by Account Type Salaries 8 wages 634,596 553,055 676,962 283,243 698,871 21,909 3.2% Fringe Benefits 1]1,99] 182,941 239,192 97,445 251,444 12,252 5.1% Other Personnel oasts 4,035 3,650 4,080 1,800 4,080 0.0% Tatul Personnel 810,628 739,646 920,234 382,488 954,395 34,161 3.7% Supplies 20,384 22,923 3,750 12,186 28,004 2,746 -8.9% Professional Sew.(31xx) 12,809 12,809 13,500 - 31,812 18,312 135.6% Comm/rrareporation(32xx) 5,510 8,214 8,700 4,852 11,290 2,590 29.8% Printing B Advertising(33xx) 120 30 1,950 324 1,000 (950) 48 .7% Insurance(34xx) 12,861 20,160 12,796 6,198 12,976 180 1.4% Utilities(35xx) - - - - - - - RepairsB Maintenance (36xx) 35,343 26,278 33,020 8,794 32,548 (472) -1.4% Debt Service- Principal 808 4,350 9,000 4,350 13,868 4,868 M.1% Debt Service - Interest B Fees - - - - 839 839 - Other Services B Charges (39xx) 4,018 3,607 15,726 1,332 15,350 (376) -2.4% Grants B Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfem Out - - - - - - - OtM1erFinmmn Uses x 21,843 20,724 19,344 9,672 19,344 - 100.0% Total Service BCM1arges 93,312 96,172 114,036 35,522 119,683 5,647 68.4% capital 8,036 47,685 42,700 4,985 -10.5% Total Expenditures by Type 932,360 858,741 1,112,705 430,196 1,144,782 32,077 2.9% Net Surplus /(deficit) (58,710) 32,863 23,266 3,247 3,253 Beginning Cash Balance 95,304 36,594 69,457 69,457 92,723 Balance Sheet Adjustments - - - 492 - Ending Cash Balance 36,594 69,457 92,723 73,196 95,976 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 13.00 16.00 13.00 15.00 (1.00) Bargaining - - - - - Part- Time /Seasonat?em ra Tatal FTE's 13.00 16.00 13.00 15.00 (1.00) Ex lain Si n'rficant Revenue, Expenditure and Staffing Changes Below: Eliminated one Secredry V position and put in temporary service in place of that position. Page 219 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name I Building Department Fund Number 600 I he new tee ordinance went into effect to me mtain a rash reserve for the uepanmem Purchased an architectural printerfscanner which will provide a name efficient method of storing and retrieving commercial pints Hosted a flood plain workshop attended by State -wide flood plaiin representatives 13,722 inspections performed and 88,422 total miles drvenf resulting in 6.44 miles per inspection CRY Strategy To provide fastand efficient service to the customers in obtaining permits To maintain and manage fee collections to maintain our rash reserve To assure work throughout the community is being performed by legitimate contractors to assist customers in getting projet performed to code To inspect projects for compliance to all applira blo codes, standards, and regulations, and inform customers of those cores, standards, and regulations To assure zoning comple ze on all properties and provide alternatives to the zoning ordinance due to hardship -�Ime Our nspecmrs wire apmpsnpaas wire eiecrmnic cone Ways me inspection wmvam m plea a more acc and to famish the pudic and office staff with upto- thwininute inspection results `Stay current with new codes adopted by the State and alert customers of those code changes To adjust permit and inspection software in order to pmvitle ncom efficient and accurate hearths for be0er service. Key Pertormance Indicators 3-6 re uiretl 2011 2012 Actual Estimated 2013 Measure Type Target if available if available Pm action • Red tags issued for code violations Effectiveness 9 28 27 26 • Classes attended by employees Quality 56 40 36 45 • NO.of ceffifiwtions held by inspectors Outcome 28 11 11 13 • Permit fees in relation to valuation Effectiveness .004% .994% .995]% .006% • Cash Reserve of 50% of budget Efficiency $58gO0O $69,456 $206,761 $207,019 'zonin Complumse-Comd, a city Effectiveness 95% 21.4% 22.6% 215% Types. output, efficiency, effeteeness, quality, outwore, technology Page 220 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Building Department Fund Number 600 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Pm action Projection Pm action Total Replacement Capital 1 Copier Cash 5,000 - - - - 5,000 2 Vehicles Lease - 39,000 52,500 35,000 35,000 161,500 3 4 5 6 7 8 10 11 12 13 14 15 16 1] Pmiect Capital 18 Inspectors LaIROpLwfemin Cash 3],]00 - - - - 3],]00 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 lFundingSources: Total 42,700 39,000 52,500 35,000 35,000 204,200 Cash, Lease, Grant, Boyd, Contributed Capital Justification: 1 present copier has over400,000 copies and is beginning to mguire more mpairs 2 Vehicles to maintain our fleet 3 4 5 6 8 9 10 11 12 13 14 15 16 1] 18 Inspectors laptopslsoftwam to get inspe tors on line and improve and provide more accurate and efficient inspections 19 20 21 22 23 24 25 26 2] 28 29 0 31 32 33 34 Page 221 Form 1 Page 222 Loom 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name IParking Garage fund Fund Number 601 Department Description 8 Purpose Manage 3 parking garages (Main 8 Colfax, Leighton, and Wayne 8 St. Joseph) for tlowntown use. Also prends parking enforcement for tlowntown and Etltly Street Commons area. 2012 2013 2010 2011 Amentletl 6130112 Prop osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Pmperly Taxes - - - - - - - Local Income Taxes - - - - - - Other Taxes - - - - - - - Gan6/Inteyovemmen al - - - - - - - ChaigesforSewores 1,04],6]4 1,072,331 1,152,287 512,811 1,142,532 (9,755) -0.8% Interest Earnings 1,207 1,899 - 2,521 4,000 4,000 - Bond Proceeds - - - - - - - Donations - - - - - - Other Income - - - 513 - - - Tansfers In Total Revenue 1,048,881 1,074,230 1,152,287 515,845 1,146,532 5,755 -0.5% Expenditures by Cost Center Main Stuart Garage (0,160) 179,496 191,212 396,768 193,089 213,200 (183,568) -06.3% Leighton Plaza Garage (0462) 256 789 325,697 541,961 168,097 486,099 (55,862) -10.3% Downtown Enforcement (0463) 61,506 9$531 70,850 40,814 87,1% 16,346 23.1% Wayne Stmt Garage (0,143,t) 125,791 13],28] 297,469 1]6,39] 183,570 (113,899) -38.3% Etltly Stuart Enforcement (0465) - - 33,900 - 15,900 (18,000) -53.1% Total Cost Center Expenditures 623,583 752,72] 1,340,948 5]8,39] 985,965 (354,983) -26.5% Expenditures by Account Type Salaiiesa Wages - - - - - - Ponge Benefits - - - - - - Other Personnel cents - - - - - - - Toal Personnel supplies Professional Sew.(31xx) 583,289 6]0,]61 ]4],044 264,925 635,551 (111,493) -14.9% Comm/fareporfation(32xx) - - - - - - - Pdnting 8 Advancing (33xx) - - - - - - - Insuance(34xx) 29,709 3,876 2,988 1,494 2,964 (24) -0.8% Ubhtae (35xx) - - - - - - Repairs 8 Main[enance(%xx) - 35,856 105,000 3,456 22,850 (82,150) -78.2% Debt Service- Principal - - - - - - - Debt Service- Internal: &Fees - - - - - - - Other SawicesB Charges (39xx) - 142 - 245 12,600 12,600 - GantsBSubadies - - - - - - - Payment In Lieu of Taxes - - - - - - - Tansfers Out - - - - - - - OtherFinmun Uses x 10,585 14,184 1],F12 8,88fi 17,F12 - 100.0% Total Service BCM1arges 623,583 724,819 872,804 279,006 673,965 (198,839) - 194.0% Ca ilal 27,909 468,144 299,391 312,000 156,144 -33.4% Total Expenditures by Type 623,583 752,727 1,340,948 5]8,39] 985,965 (354,983) -26.5% Net Surplus /(deficit) 425,298 321,503 (188,661) (62,552) 160,567 Beginning Cash Balance 168,090 593,388 914,890 914,890 726,229 Balance Sheet Adjustments - - - - Ending Cash Balance 593,388 914,890 ]26,229 852,338 886,]96 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - M Time /Semenuffem a al To FTE's Ex lain Si n'dicant Revenue, Expenditure and Staffing Changes Below: Entered into cetat wdh DT BasnewmanaWe ntcompanyin2Ol2. Anticipate installation ofeneyyefficien[Ightieg in Main Stuart B Wayne Street gaages in 2012 and Leighton in 2013. Expect to upgade not membrane and add building signege in all 3 garages in 2013. Page 222 Loom 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name IParking Garage fund Fund Number 601 lions for new lights which am anticipated to save significantly on future utility costs. Install lights in all 3 garages . parting gates and creditcaitl payment system to enhance customer expemience. :d customer communication mechanisms CRY Strategy :w trash receptacles to increase usability and attactrveress and reconcile cash receipts in the fwd and process monthly billings for accuracy and el,thifty of expenses. Key Performance Indicators 3F re uiatl 2011 2012 Actual Estimated 2013 Measure Typ. Ta et if available if available Pea action Zone man: findings Efficimxy 9 9 0 0 Maximue oceuna w.'yhaage rates Effectiveness 95% 91% 92% 93% Customer satisfaction rates Effectiveness 80% 59% 70% 75% Types. output, efficiency, effectiveness, quality, outcome, technology Page 223 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name IParking, Garage fund Fund Number 601 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Cap0al 1 Roof membranes resealed Cash 90,080 - - - - 90,080 2 Replace storm wafer pipes Cash - 25,880 - - - 25,080 3 Replace fire extinguisher cabinets Cash - 5,400 - - - 5,400 4 Eleevaforovermul/upgm las Cash - 22,000 17,000 12,000 - 51,000 5 Interior painting Cash - 20,000 10,000 - - 3,000 fi Enhance /sbvirwell cor¢mb: Cash - - - - 75,000 75,000 ] Energy -afficient lghbM - Leghfon Cash 180,000 - - - - 180,000 8 9 10 11 12 13 14 15 16 1] - Fee ecl Capital 18 New building signage Cash 42,000 - - 18,000 - 60,000 191nsdllemerger ¢ y call boxes Cash - 15,000 - - - 15,000 20 Software- momiry credit cards Cash - 10,000 - - - 10,000 21 Extercrbilltroards Cash - - 60,000 60,000 - 120,000 22 Automation upgrades Cash - - - 10,000 - 10,000 23 Interior music system Cash - - 30,000 - - 3,000 24 Extercrartprojet Cash - - - 40,000 - to,000 25 Smart Sheetmeters Cash - - - - 65,000 65,000 26 2] 28 29 30 31 32 33 34 312,000 97,400 117,000 140,000 140,000 806,400 Funding Sources. Cash, Lease, Gran[, Born, Contributed Capital Justification: 1 Roof membranes needed to keep garages from deteriorating. 2 Galvanized pipes are beginning to rust Replace with PVC. 3 Replace fire ext inguisher cabinets bekom they become unfunctional. 4 Occossura l overhaul required to keep in good working order. 5 Painting to keep garages clean and atharbi fi M1ta intenance on concrete surfaces ] Upgrade to increase security as well as save energy and utility costs. 8 9 10 11 12 13 14 15 16 1] 18 New building signage peened to help customers identify parking options in downtown. 19 Upgrade to enhance customer safety. 20 Upgrade to enable monthly packers to pay by credit card. 21 Upgrade for posting evets: possible; revenue generator. 22 Expect bachnology will improve and upgrades necessary to enhance customer service. 23 Possible; improvement to customer security and enhancement to dcwnk�n. 24 Possible; improvements to make downk�n more atbative a rid vibrant 25 Possible; enhancement to customer service 26 9 28 29 30 1 32 33 34 Page 224 Form 1 Page 225 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ISofid Waste Operating to Fund Number 6fo Department Description 8 Purpose Posh rolledron and disposal for Ck raddents. 2012 2013 2010 2011 Amentletl 6130112 Prop osetl Variance % Description Actual Actual Butl el Actual Budget 2012 -2013 Chat Revenue Property Taxes - - - - - - - Local lncomeTaxes - - - - - - Other Taxes - - - - - - - Gentallideyovemmental - - - - - - - ChargesforSewices 4,730,845 4,]]2,685 4,723,830 2,389,557 4,766,995 43,165 0.9% Interest Earnings 2,854 3,363 4,200 3,365 6,ODD 1,800 42.9% Bond Proceeds - - - - - - - Donations - - - - - - - Other lreom, 61,573 53,324 153,000 26,000 484,]06 331,]06 216.8% Tensfem In Total Revenue 4,]95$]2 4,829,372 4,881,030 2A18,922 5$5],]01 376,671 7.7% Expenditures by Cost Center Solid Waste 3,593,578 4,064,633 4,013,442 2,205,024 4,366,608 353,165 8.8% Recycling Program 697,261 698,703 744,588 347,925 744,588 - 0.0% Cone Clean -up Cew - - 253,000 - 382,871 129,871 51.3% 311 Call Center Allocation - - - - 70,422 70,422 - Total Cost Center Expenditures 4,290,839 4,763,336 5,011,030 2,552,949 5,564A89 553,459 11.0% Expenditures by Account Type Salaries B Wages 1,074,590 1,130,953 1,235,140 579,437 1,201,A6 (33,364) -2.7% Fringe Benefits 331,668 386,786 416,417 1A,865 4 ,625 32,208 7.7% Other Personnel rests 5,020 8,570 11,930 2,688 11,400 (530) 4.4% Total Personnel 1,411,278 1,526,309 1,663,487 759,990 1,661,801 1,686 -0.1% Supplies 229,1A 268,820 251,900 129,002 241,565 10,335 4.1% Professional Sew.(31xx) 715,6A 716,104 875,282 415,404 990,396 115,114 13.2% Comm/fe sponotion(32xx) 1,000 1,068 6,042 2,303 ]5,1]2 69,130 1144.2% Panting 8 Advertising (33xx) - 34 500 34 500 - 0.0% Insuence(34xx) 68,081 214,368 117,216 58,508 112,992 (4,224) -3.6% Utilities(35xx) - - - - - - - Repairs8 Moubmance(%xx) 620,451 694,875 473,552 323,405 444,196 (29,356) 6.2% Debt Service - Principal - - - - - - - DebtSerie - Interest B Fees - - - - - - - Other SewicesB Charges (39xx) 8gg911 951,827 1,095,156 567,552 1,201,306 106,140 9.7% Gents B Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - TensfemOut 330,940 238,852 385,421 135,000 784,061 398,540 103.4% Other Financin Uses SOxx 113,322 151,079 142,454 61,650 52,500 89,964 63.1% Total Service &CM1arges 2,550,382 2,95$207 3,095,543 1,553,957 3,551,123 565,480 1197.5% Capital Total Expenditures by Type 4,290,837 4,763,336 5,011,030 2,552,949 5,564A89 553,459 11.0% Net Surplus /(deficit) 504,435 66,036 (130,000) (134,027) (306,788) Beginning Cash Balance 658,697 1,136,149 1,181,620 1,181,620 1,051,620 Balance Sheet Adjustments (26,983) (20,565) 14,890 - Ending Cash Balance 1,136,149 1,181,620 1,051,620 1,062A83 744,832 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 4.00 4.00 4.90 3.10 (0.90) Bargaining 20.00 21.00 19.00 25.00 4.00 Pad - Time /SeasonaOTem a 12.00 12.00 12.00 5.00 5.00 Total FTE's 36.00 37.00 35.00 34.10 Explain Significant Revenue, Expenditure and Staffing Changes Below: Lease purchases for trucks and containers daunted in 2012 signifiraney increased fund tensfem reeded to cover pnncipal8 interest obligations. New yant waste container program is expected to educe the reed for seasonalRempoery wodaers by automating the collection pmcess. Although ghee has been no rate incease, evenues forseraws, have been inceased slUiny to e0e t actual payment levels. Other income incmase ¢ tu mimbume Code Department illegal dumping clean -up program costs. Four additional bargaining FTE's in 2013 am for the full time illegal dumping clean up crow. One Page 225 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name ISofid Waste Operating fund Fund Number 610 >LIZED CHANGES TO YARD WASTE PROGRAM TO REDUCE COST AND PART -TIME CREW IN 2013 >LIZED CHANGES TO YARD WASTE PROGRAM TO REMOVE PLASTIC BAGS FROM COLLECTION STREAM. THIS WILL REDUCE LANDFILL FEES )FRED NEW CITY ISSUED CONTAINERS FOR YARD WASTE PROGRAM. THIS WILL HELP AUTOMATE PROGRAM 8 REDUCE PART -TIME CREW SIZE )FRED NEW EQUIPMENT TO AUTOMATE CITY ALLEY COLLECTION OF SOLID WASTE CKy Strategy DATA AND HELP TO RESTORE LOST OR STOLEN CONTAINER TO COREECT CUSTOMER. DUCE SOLID WASTE COLLECTION ROUTES BY 1, REASSIGN CREW TO MANAGE CITY ISSUED 3 CONTAINER PROGRAM DE COLLECTION CREW WORK ORDERS TO GO DIGITALAND PAPERLESS 314 TOMATE CITY ALLEY SOLID WASTE COLLECTION WITHIN THE ALLEY 5 LD EDUCATION PROGRAMS ON PROPER LAWN MOWING, WATERING AND COMPOSTING. HAVE VIDEOS fi ON DEPARTMENT WEB PAGE. LANDFILL FEES TO CITY TOMATION OF YARD WASTE COLLECTION. EDUCATION OF CUSTOMER TO THE CHANGE. HIGHLIGHT REDUCED OPERATING COST G FLEET CHANGE OVER. HIGHLIGHT BENEFITS TO CITY AND OPERATING COST BY USING CNG FUEL. HIGHLIGHT BENEFITS TO PUBLIC HEALTH Y ISSUED YARDWASTE CONTAINER WITH RFID TAGS TO TRACK COLLECTION 8 CONTAINER. TAGS SHOULD REDUCE THEFT OF CONTAINERS. Key Pertormance Indicators 36 required) 2011 2012 Actual Estioratetl 2013 Measure Type Target ifavailable ifavailable Pm action MISSED COLLECTION CALLS Efficiency 1,040 an a 795 RETURNED COLLECTION FEES Effectiveness D a 52 28 ON TIME TRASH COLLECTION Efficiency 208 a 208 208 ON TIME YARD WASTE COLLECTION Efficiency 132 na 132 132 TYPas.output,efficiency,effed, eras, 9ualily, outwore, technology Page 226 Form 1 Page 227 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Isofid Waste O emfin fund Fund Number 6fo Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Reolacement Caoilal 1 See Fund #611 - - - - - - 2 3 4 5 5 7 19 11 12 13 14 15 16 1] Pmiect Capital 18 19 29 21 22 23 24 25 26 2] 28 29 39 31 32 33 34 lFundingSources: Cash, Lease, Grant, Bond, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 19 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 28 29 0 31 32 33 34 Page 227 Form 1 Page 228 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ISofid Waste Depreciation FUntl Fund Number 611 Department Description 8 Purpose Awassiton of assets, debt service, and lease payments for Solitl Waste operations. Fund receives transfers fiom Solitl Waste Operators Funtl 610 to finance capital asset acquisition and debt service financing costs. 2012 2013 2010 2011 Amentled 6130112 Prep osed Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Loral Income Taxes - - - - - - Other Taxes - - - - - - - Gents/Inleyovemmental - - - - - - Charges forServicas - - - - - Interest Earnings 234 210 100 183 20D 100 100.0% Bond Proceeds - - - - - - - Donations - - - - - - - 016erincome - - - - - - - Tansfers ln 330,940 238,852 385,421 135,000 784,061 39$640 103.4% Total Revenue 331,174 239,062 385,521 135,183 784,261 1 398,740 103.4% Expenditures by Cost Center Solid Waste 315,262 240,749 394,235 93,845 784,061 389,826 98.9% Total Cost Center Expenditures 315,262 240,749 394,235 93,845 784,061 389,826 98.9% Expenditures by Account Type Salaiiesa Wages - - - - - Fdnge Benefits - - - - - Other Pesnnnel rests - - - - - Total Personnel Supplies Professional Sew. (31xx) - - - - - Comm/ransporation(32xx) - - - - - Pdnting It Advertising (33xx) - - - - - Insurance, (34xx) - 1,428 - - - Utilities(35xx) - - - - - - Repairs8 Wintenanc,(36xx) - - - - - - DebtService- Principal 291,852 214,857 343,310 135,893 689,198 345,888 100.8% Debt Service - Interest B Fees 23,410 24,464 50,925 44,863 (6,062) -11.9% Other Services B Charges(39xx) - - - - - - - GantsBSubsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfers Out - - - - - - - 01herFinmmn Uses SOxx Total Service BCM1arges 315,262 240,749 394,235 135,893 734,061 339,826 88.8% Capital 3,406 50,000 50,000 Total Expenditures by Type 315,262 240,749 394,235 139,299 784,061 389,826 98.9% Net Surplus /(deficit) 15,912 (1,687) (8,714) (4,116) 200 Beginning Cash Balance 1,597 17,509 15,821 15,821 ],10] Balance Sheet Adjustments - (1) - Ending Cash Balance 17,509 15,821 ],10] 11,705 ],30] Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Ped- Time SeasonaVTem a Total FIFE! Ex lain Si n'rficant Revenue, Expenditure and Staffing Changes Below: Requesting sgniticanf Fleet upgmdes and other capital expenditures. Page 228 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ISofid Waste De reciation Fund Fund Number 611 2012 Accomplishments/Outcomes, 4 -10 required) Satisfied existing debt oblgations Earned interest on ford balance City Strategy 2013 Department Goals 8 Objectives/Linkage to City Strategies 4 -10 required) Number Meet debt oblgations 1 2013 Significant Chan es /Challen es /O ortunities with a facus an solutions To continue upgrading and adding equignentwithout a much needed rate increase. Ke Performance Indicators 3F required) 2011 2012 Actual Estimated 2013 Measure Type Target ffavaffable ffavaffabfe Pm action ONgations met as a %of target ou4lut 100% 100% 100% 100% Ty,a. output, efficiency, effectiveness, qualify, outwore, technology Page 229 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Iscew Waste Ue ieciation Funtl Fund Number 611 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Caoilal 1 (3) CNG SINGLE ARM TRUCKS ]YR LEASE 1,060,000 - - - - 1,060,000 2 (2) CNG CLAM BOOM TRUCKS ]YR LEASE - 4 'cru, - - - 400,000 3 (3) CNG REARLOAD COLLECTION TF ]YR LEASE - - 600,000 - - 600,000 4 (2) CNG CHEW PICKUP TRUCKS ]YR LEASE - - 60,000 - - 60,000 5 (2) CNG REARLOAD COLLECTION TF ]YR LEASE - - - 4 'cru, - 400,000 6 (1) CNG REARLOAD COLLECTION TF ]YR LEASE - - - - 200,000 200,000 ] (1) CNG SINGLE ARM TRUCK ]YR LEASE - - - - 354,000 354,000 8 (1) CNG ROLL OFF TRUCK ]YR LEASE - - - - 200,000 200,000 9 10 11 12 13 14 15 16 1] Pmiect Capital 18 CNG REFUELING STATION CASH 50,000 - - - - SgO0O 19 TRUCK CLEANING WASH STATION 5YR LEASE 20,000 - - - - 20,00@ 20 21 22 - 23 24 25 26 2] 28 29 30 31 32 33 34 Total 1,130,000 400,000 660,000 400,000 754,000 3,344,000 Funding Sources: Cash, Lease, Grant, Bold, Contributed Ca ilal Justificatipn: 1 REPLACING FLEETING DUE TO LIFE CYCLE OF EQUIPMENT AND CHANGING TO CNG TO REDUCE OPERATING COST 2 REPLACING FLEETING DUE TO LIFE CYCLE OF EQUIPMENT AND CHANGING TO CNG TO REDUCE OPERATING COST 3 REPLACING FLEETING DUE TO LIFE CYCLE OF EQUIPMENT AND CHANGING TO CNG TO REDUCE OPERATING COST 4 REPLACING FLEETING DUE TO LIFE CYCLE OF EQUIPMENT AND CHANGING TO CNG TO REDUCE OPERATING COST 5 REPLACING FLEETING DUE TO LIFE CYCLE OF EQUIPMENT AND CHANGING TO CNG TO REDUCE OPERATING COST 6 REPLACING FLEETING DUE TO LIFE CYCLE OF EQUIPMENT AND CHANGING TO CNG TO REDUCE OPERATING COST ] REPLACING FLEETING DUE TO LIFE CYCLE OF EQUIPMENT AND CHANGING TO CNG TO REDUCE OPERATING COST 8 REPLACING FLEETING DUE TO LIFE CYCLE OF EQUIPMENT AND CHANGING TO CNG TO REDUCE OPERATING COST 9 10 11 12 13 14 15 16 1] 18 UPDATING FLEET TO CNG TO REDUCE OPERATING COST. STATION IS NEEDED TO REFUEL FLEET. STATION WILL BE FUNDED BY SAVINGS 19 NEEDED TO KEEP UPDATED FLEET CLEAN AND REMOVE HARMFUL RESIDUE YEAR ROUND FROM THE DEPARTMENT FLEET 20 21 22 23 24 25 26 2] 28 29 30 1 32 33 34 Page 230 Form 1 Page 231 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Water Works - Operating /antl Fund Number 620 Department Description 8 Purpose Fund is used to account for all revenue and operational e.{oence of the water utdty. This fund provides the mores her debt rce conserves, reserve requirements and revenue funded capital improvements through transfer ofmonas to other funds when the water utdTy operations. 2012 2013 2010 2011 Amended 6130112 Proposed Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Local Income Taxes - - - - - - - Other Taxes - - - - - - - Gan6llnfeyovemmental - - - - - - - ChayesforServk:es 14,125,27] 14,013,310 14,673,5fi4 6,701,331 14,529,248 (144,316) -1.0% Interest Earnings - - - 5,1fi4 - - - Bond Proceeds - - - - - - - Donations - - - - - - - Other Income 82,001 65,185 52,350 18,085 71,999 18,650 35.6% Transfers In 19,073 ]1,18] 72,002 40,145 16,500 (55,502) -F1.1% Total Revenue 14,226,351 14,149,682 14,]9],916 6,]64,]25 14,616,748 181,168 -1.2% Expenditures by Cost Center Supply B Tuotho nt Operations 1,624,021 2,821,833 2,114,536 1,136,744 2,147,690 33,154 1.6% D.Mlation System Operations 2,587,434 3,092,648 3,]51,]05 1,1]0,]56 3,755,231 3,526 0.1% Customer Service B Admin. 4,502,599 3,626,963 5,030,513 1,513,874 5,070,941 40,428 0.8% Water Leak Service 883,433 1,212,621 1,131,000 331,206 1,191,06D 60,000 5.3% Transfer Out - Captal Fund 276 000 640,000 846,599 - - (846,599) -100.0% Transfer Out - Sul,mg Furl 3,552,000 3,552 ,000 1,]23,113 0606 fi,5 2,103,381 380,268 22.1% Transfer Out- Reaerves(DU Sew/O&M) 1,108,810 102,795 429,222 248,422 347,862 (81,360) -19.0% Total Cost Center Expenditures 14,534 ,297 15,048,860 15,026,688 5,067,727 14,616,105 (410,583) -2.7% Expenditures by Account Type Salabasa Wages 3,041,907 3,088,519 3,343,030 1,512,862 3,202,525 (140,505) 4.2% Fringe Benefits 878,055 1,002,403 1,188,816 530,130 1,210,6]8 21,862 1.8% Other Personnel costs 8,280 14,476 21,046 4,856 21,060 14 0.1% Total Personnel 3,928,242 4,105,398 4,552,892 2,047,848 4,434,263 118,629 -2.6% Supplies; 693,328 815,729 1,006,228 358,744 1,D31,79D 25,562 2.5% Professional Sew.(31xx) 1,426,632 2,051,917 2,203,]3] 293,069 2,892,198 688,461 31.2% Comm/fransporation(32xx) 206,523 286,462 283,975 135,458 291,450 ],4]5 2.6% Printing B Advertising(33xx) 37,820 33,314 F1,079 26,314 44,650 (32,429) 42.1% Insurance(34xx) 219,207 197,028 233,736 116,868 220,296 (13,440) -5.8% Ublibes(35xx) 605,459 591,902 710,000 272,629 694,500 (15,500) -2.2% RepairsB Wintenance(36xx) 4 '116 490,602 630,039 236,219 604,086 (25,953) 4.1% Debt Service- Principal ]5,9]8 76,5A 82,189 37,941 ]8,]82 (3,4(]) 4.1% Debt Service - Interest B Fees 881 609 320 - 426 106 33.1% Other Services B Charges(39xx) 25,068 32,688 3],8]5 14,591 39,340 1,465 3.9% Grants B Subsidies - - - - - - - Payment ln Lieu ofTaxes 1,331,827 1,398,419 1,468,339 ]34,1]0 1,541,]56 ]3,41] 5.0% Transfers Out 4,936,810 4,294,795 2,998,934 1,353,419 2,451,243 (547,691) -18.3% Other Financi Uses SOxx 522,406 673,420 741,345 ]3$408 291,325 450,020 Total Service &CM1a es 9,912,]2] 10,12],]33 9,467,568 3,959,086 9,150,052 317,516 1 Capital Total Expenditures b Type 14,534 ,297 15,048,860 15,026,688 6,365,678 14,616,105 410,503 -2.7% Net Surplus /(deficit) (307,946) (899,178) (228,]]2) 399,047 643 Beginning Cash Balance 2,955,043 2,59SA02 1,728,72 1,728,772 1,500,000 Bales Sheet Ad,us[mena (47,695) 2$548 - - - Ending Cash Balance 2,59SA02 1,728,772 1,500,000 2,127,819 1,500,643 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 29.00 29.00 29.00 24.05 (4.95) Bargaining 46.00 48.00 46.00 48.00 - Part- Time /SeasonaViem ra 6.00 6.00 6.00 3.00 3.00 Tval FTE's 81.00 83.00 81.00 75.05 .95 Explain Sign'rficant Revenue, Expenditure and Staffing Changes Below: Positions Eliminates : 1- Data Processing Superviwq 1- Special Projects Coordinator II, 1 -Meter Serviceman IV. 1- Maintenance Tech II position replaced a Maintenance Tech I. 1 -Heavy Equipment Operator II roplaced a Heavy Equipment Operator I and 1- Financial Specialist Senior replaced a Financial Specialist IV. Positions reallocated to the 311 Call Center are 2 -CS Supv and 50% of Customer Service Manages Increase in supplies is mostly attributed to retentions, construction materials for utility almotcua, and nonr pial meter reading hand held devices. The Captal Funtl hasan Page 231 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name I Water WO/ks- Operaffing fund Fund Number 620 datesand improvements data processing and billing functions administration of the meter change out program outaitle answering service raduced e#ra and overtime salaries W hours for facilities through optimization of ele tricity water and support to Unity Gardens to a survey for customer astsfiication GIS ra patudi e s of field pe aca rel with use of MiFi devices CKy Strategy dity improvements for ratluced sampling and cost savings cost elimination factors related to possible outsourcing of bill print and mailing Key Performance Indicators M required) 2011 2012 Actual Estimated 2013 Measure Type Target if available if available Pm ecfion Actual shut offs as %of target Outwme 3% 6% 5% 4% Automated payments as %of target Technobgy 80% 31% 72% 75% Unaccounted forwatiar as %of target Efficiency 18% 19% 18% 18% Reduce Verify Off Field Orders Output 20% 4,991 4,200 3,900 Ty,s. output, efficiency, effectiveness, quality, outwore, technology Page 232 Form 1 Page 233 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Water Works- Opera 0n funs Fund Number 620 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 6 8 19 11 12 13 14 15 16 1] Pmiect Capital 18 19 29 21 22 23 24 25 26 2] 28 29 39 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 19 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 233 Form 1 Page 234 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Water Works - Capital fun tl Fund Number 6TT Department Description B Purpose Fund used b pay forcapdal expenditums ofthe water utility operations including supply and treatment operations, water distribution operations, and back oRxe customer servxe operations. Monies am tmnsk: ed as mquimd tom the water utddy operating fund to provide necessary cash far the asset acquisitions. 2012 2013 2010 2011 Amended 6130112 Proposed Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Local Income Taxes - - - - - - - Other Taxes - - - - - - - Ganallideyovemmental - - - - - - - ChaMesforServices - - - - - - - InterestEamings - - - 3,722 - - - Bond Proceeds - - - - - - - Doubloon - - - - - - Other Income 1,977 1,909 58],516 585,516 2,000 (585,516) -99.7% Transfers In 276,000 1,343,131 846,599 279,599 (846,599) - 100.0% Total Revenue 2]],9]] 1,345,040 1A34,115 868,837 2,000 1,432,115 -99.9% Expenditures by Cost Center Supply B Treatment Operations 51,639 67,352 172,853 94,002 359,725 186,872 108.1% D¢hibution Operations 456,813 2]6,6]0 1,125,000 353,916 5]5,5]5 (549,425) 48.8% Customer Service B Armin 71,837 55,842 67,885 4Q904 15,200 (52,685) -T/.6% Other - - 498400 - - (490,400) - 100.0% Total Cost Center Expenditures 586,289 399,864 1,856,138 488,822 950,500 (905,638) 48.8% Expenditures by Account Type Salaries 8 wages - - - - - - - Fdnge Benefits - - - - - - - Other Personnel vests - - - - - - - Total Personnel Supplies 65,000 22,550 65,000 - 100.0% Professional Sew.(31xx) - - - - - - - Comm/frareporbition(32xx) - - - - - - - Pdnting It Advertising (33xx) - - - - - - - Insurance (M.) - - - - - - Utilities(35xx) - - - - - Repairs 8 Maintenance(36xx) - - - - - DebtSewice - Principal - - - - - DebtSewie - Intemst B Fees - - - - Other Services BChaMes(39xx) - - - - - GrantsBSubsthes - - - - Payment In Lieu of Taxes - - - - - Transfers Out - - - - OfOerFkahmn Uses x Total Service 8 CM1arges Capital 586,289 399,864 1,]91,138 745,623 950,500 840,638 46.9% Total Expenditures by Type 586,289 399,864 1,856,138 ]68,1]3 950,500 (905,638) 48.8% Net Surplus /(deficit) (308,312) 945,176 (422,023) 100,664 (948,500) Beginning Cash Balance 766,099 457,787 1402,963 1A02,963 980,940 Balance Sheet Adjustments - - Ending Cash Balance 457,787 1A02,963 980,940 1,503,62] 32,440 Stuffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Battening - - - - - Part- Time /Semasu Tem ra Total FTE's Ex lain Si n'rficant Revenue, Expenditure and Staffing Charges; Below: In mid yearof 2012 th capidlfund anticipates a$ 586,000 reimbursementfrom Me2012 revenue bondsproceetlsforpraviously puroM1ased wafer meters. A strong cash position eliminates the reed for operating monies to ba tounfemed in 2013. Page 234 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name I Water Works - Ca pital fund Fund Number 622 -active Voice Response (IVR)expmded to include spa nisb language tit Card Point of Salo software and training was implemented. modeling of the distributor system Rfloe Ireland Read Tank ial Etbemet Service provides a wide ange of connectivity at 16 sties mention! Well" at Pinheok location. b Station Roof Improvement City Strategy nams contractor wdb CSO projects. cy dri I contractor ves forW interbeny Booster to reduce elects, cost and improve efficiency man expansion to provide for economic gnowta and service to new customers (Net Utility Plant in Service at 12.31.11 = $62,130,619) ocus on long tern perservatim of water rifrastmctaro din:cted by Master Plan Ke Pedenromce Indicators 36 aired 2011 2012 Actual Estimated 2013 Measure Type Target if available ifavailable Pro action Miles of Distributor System output 505 502 584 505 Fire Hydrants output 5,405 5,355 5,375 5,400 Reduce kW brs per 1,000 1gal pumped efficiency 3% 3.21% 3.10% 3.05% Types: output, efficiency, effectiveness, quality, outwore, tecbnology Page 235 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Water Works - Ca ffal funs Fund Number 622 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Pm action Pm action Total Replacement Capital 1 Computer Equipment 8 Nehvork Cash 10,000 10,000 10,000 10,000 10,000 5,000 2 Dishmmon EquiPRefuMisi Pumpa&W Cash 40,000 30,000 30,000 30,000 30,000 160,000 3 Electronic Pump DmesWintarbeny Cash 16,500 - - - - 16,500 4 Fencing Replacement Cleveland WF Cash - - - - 20,000 20,000 5 Magnetic Flow Meter Replacements Cash 13,000 10,500 - - - 23,500 6 North Station Clay Tile Beef Replaceme Cash 190,000 19,000 ] No.Station Steel Pipe Replacement Cash 40,000 25,000 15,000 - - 8,000 8 Northwest Elevated Tank Recasting Cash 162,800 - - 162,800 9 Olive GAG Bldg Roof Membrane Repla, Cash 6,000 - - 6,000 10 Well #3 Replacement at Pintrook Cash 245,000 - - 245,000 11 4WD SUV Ford E.pe(1) Cash 24,000 24,000 12 4WD Mini Cargo Van (5) Cash 110,000 110,000 13 Future Fleet Replacement Plan Cash 175,000 30,000 150,000 625,000 14 Water Meters Cash 300,000 300,000 400,000 40,000 1,400,000 15 16 - 1] - Pmiect Capital 18 Building for Generator w /Switch Gear Cash - - - 60,000 - 60,000 19 Davit Ann Retrieval Equipment Cash 15,475 - - - - 15,475 20 Fire Hyde MS Cash 50,000 50,000 50,000 50,000 50,000 250,000 21 Fireproof File Cabinet Cash 5,200 - - - - 5,200 22 Generator vaSwitch Gear Cash - - - 250,000 250,000 23 LapTop for Meter Read ing(w /support) Cash 5,575 - - - - 5,575 24 Sofvvam -Allen Bradley Proc.. Cash 10,900 - - - - 10,900 25 Sofhvmm- Backflow Pro, B Valve Maint Cash 10,000 - - - - 10,000 26 Soflwane- Inrfrashuc[ua Prevent Ma int Cash 9,850 - - - - 9,850 27 Water Main Extruders Cash 400,000 400,000 400,000 400,000 400,000 2,000,000 28 - 29 - - - - 30 31 32 33 34 Total 950,500 1,006,500 1,212,800 1,250,000 1,310,000 5,]29,800 Funding Sources: Cash, Lease, Gan[, Bold, Contributed Capital Justficatian: 1 Annual ongoing replacement program for daskfops,netwmk upgei and SCADA 2 Large high Service pumps and motors as refurbished to restore efficiency 3 Electronic pump tlmes am olsvkde and need to be replaced. It is not cost effectivec M1ave refurbisM1ed. 4 The svutM1Side fencing section at Me Cleveland Well Field was not completed at Me same time as the other tM1me sides 5 A magnetic Busy meter at North Pumping Station and at Olive have reached life expectancy 6 The North Station clay tile roofing B asking and is causing interior damage. ] North Station Vessel stainless steel piping B asking and needs to be raptured. 8 The exterior ceating on Me elevated tank is beyond its 15 year life cycle 9 The rubber roofing membrane patching on the Olive GAG building has rot lasted and has determated. 10 Pinhook well M1as lostrapardy clue c age. It B most cost effective c repute Men c continue with cleanings. 11 Unit 502 B replacing a current unit wiM high mileage and increased repair cost. 12 Units 514, 551, 5%, 557, and 562 am van replace ants forcurnennt units wiM high mileage and increased repair cost. 13 Future Fleet Replacement Pun consists of general replacement due to functionality, safety, and overall condition. 14 Water meters Provide consumption numbers for billing purposes. 15 16 1] 18 A generator crated at Cleveland Well Field South is exposed to the elements and should be housed in a building 19 Safety retrieval equipment B needed to loser and raise employees safely out of a wafer mmuvmi 20 Fire Hydrants provice expansion of fire service area. Damaged hydrants are replaced, guy cannot be repaired. 21 Customer Service office needs a lockable fireproof cabinet to store various suradve retention documents. 22 Two sells and the Gei Activated Carbon (GAG) units at Olive have no power supply backup. 23 An additional laptop B needled for picking up automated drive by meter mads. 24 Software and technical support B needled for Me Allen Bradley pnocessvrs. 25 A database software program B needed to our Backfcw Program aria for the Valve Maintenance Program. 26 An asset management software program is needed to assist wiM maintaining and protecting the waters infrastructure. 27 Various new main extension projects as well as extended looping. 28 29 30 1 32 33 34 Page 236 Form 1 Page 237 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Water Works - Bond ConsVUCtion /untl Fund Number 6T3 Department Description 8 Purpose The restricted hand is used for the purpose ofsegragating financed capdal 2012 2013 2010 2011 Amended 6130112 Purposed Variance % Descdpfian Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Local Income Taxes - - - - - - - 01herTaxes - - - - - - - Gan6llnteyovemmen al - - - - - - - ChargesforSewices - - - - - - Interest Earnings 10,555 1,764 5,999 338 18,000 13,000 260.0% Bond Proceeds - - 8,300,000 8,345,333 - (8,300,000) - 100.0% Donations - - - - - - - 01M1erizome - - 21,000 - - (21,000) - 100.0% Transfers In Total Revenue 10,555 1,764 8,326,000 8,345,671 18,000 813081000 -99.8% Expenditures by Cost Center Supply B Tmatinant Operations 164,1o0 9,764 169,832 19,932 2,400,000 2,230,168 1313.2% D¢Nbution Operations 3,13],43] ]84,5]2 3,123,458 661,513 1,746,525 (1,376,933) -04.1% Bond Closing Cost - - 430,000 128,293 - (430,000) - 100.0% Debt Service Reserve Funding - - 600,000 - - (608000) - 100.0% Total Cost Center Expenditures 3,301,537 794,336 4,323$90 809,738 4,146,525 (1]6,]65) 4.1% Expenditures by Account Type Salanesa Wages - - - - - Fdnge Benefits - - - - - Other Personnel vests - - - - - Total Personnel Supplies 129,962 14,078 Professional Sew.(31xx) 711 - - 128,293 - - Comm//rarepordtion(32xx) - - - - - Pdnting It Advertising (33xx) - - - - - Insurance (34xx) - - - - - Ublities(35xx) - - - - Retain; It Maintenance(36xx) - - - - - DebtSewice- Principal - - - - - Debt Sewie,- Intemst B Fees - - - - 01herServlcesB Charges (39xx) - - - - - - Gains 8Subsidies - - - - Payment In Lieu of Taxes - - - - - - Transfers Out - - - OtM1erFimmu Uses x Total Service BCM1arges ]11 128,293 0.0% Capital 3,170,864 780,258 4,323,290 681,445 4,146,525 1]6,]65 4.1% Total Expenditures by Type 3,301,537 794,336 4,323,290 809,738 4,146,525 (1]6,]65) 4.1% Net Surplus /(deficit) (3,290,982) (]92,5]2) 4,002,710 7,535,933 (4,128,525) Beginning Cash Balance 4,230,368 939,387 146,815 146,815 4,149,525 Balaze Sheet Adjustments 1 - - - - Ending Cash Balance 939,387 146,815 4,149,525 ],682,]48 21,000 Staffing (FTE's) 2011 2012 6130112 2013 Varance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time SeasonaVTem ra Total FIFE! Explain Significant Revenue, Expenditure and Staffing Changes Below: The date of the 2012 Water W odes Bond closing is 6.21.12. Bond documents identify 100% of proceeds being expanded within 18 months from the date of the issuance of Me bonds. Page 237 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Water Works- Bona Co nsbuction funs Fund Number 623 2012 Accomplishments/Outcomes 4 -10 required) Continue with the installation of the Automated Meter Reading (AMR) Meters Installed the Burdetre Street and Bulls Read main extension to loop service Pinhook upgrade design camplebal HydroExcavatbn track purchased for utility ksztes and repairs CRY Strategy 2013 Department Goals 8 Objectives/Linkage W City Strategies 4 -10 required) Number Complete 95% of the AMR Meter Change Out Program 2 Complete 100% of the Pubook Upgrade Project 2 Install a new well at the North Pumping Station to mplace marginal well 1 Complete seramy upgrades to assure safety of water supply fi 2013 Signifies at Chan es /Cballen es /O orlunKies wRh a focus on solutions Hydmexravabm truck will impmve emergency msponse time, minimize shutdowns and reduce emergency, repair time Key Performance Indicators 3F required) 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pm action Non -Radio Meters fecNeffirems, 0 19,719 9,219 10,000 Pinhook Upgrade on Budget Orleans, 100% 0% 20% 100% Increase NOStation wall rapacity Orleans, 2,OOOgpm N/A N/A 2,000 gpm Types: output, efficiency, effectiveness, gralily. Ortwme, technology Page 238 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Water Works- Bond Consbuction runtl Fund Number 6T3 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Realacement Capital 1 New Well at North Pumping Station 2912 Bonds 250,D00 - - - - 254000 2 Water Meters 2012 Bonds 1,296,525 - - - - 1,296,525 3 Pinhook Upgrade 2012 Bonds 2,100,000 - - - - 2,100,000 4 5 6 7 10 11 12 13 14 15 16 1] - - Pmiect Capital 18 Main E# 30th Sl(bore under hack) 2012 Bonds 120,000 - - - - 120,000 19 Main E# Ewing Ave(LocustWalnut) 2012 Bonds 280,000 - - - - 280,000 20 Secunty Upgrades 2012 Bonds 100,000 21 - 22 23 24 25 26 2] 28 29 30 31 32 33 34 - - - - Taal 4,146,525 4,146,525 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justfica0an: 1 Well raplacement¢ more resteffect ive than cleaning due to age and the own of rapacity. 2 Conbruiig to replace old style wafer meters with those that have newer ekxhonic reading rapability. Meters provide cmaumpbon numbers for billing purposes. 3 Pinhook Upgrade consists of radesgning chemiral feed system, rapture filter media for greater efficiency, and radesgn aeration basin. 4 5 6 8 9 10 11 12 13 14 15 16 V 18 Main Extension on 301h Strout will eliminate deadend aid improve wafer quality 19 Replace obsolete Main Extension on Ewing Strout 20 Secunty Cameras are needed to prevent blind spols 21 22 23 24 25 26 2] 28 29 30 1 32 33 34 Page 239 Form 1 Page 240 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Water Works - Customer Deposit fund Fund Number 62d Department Description 8 Purpose Fund used to retain security deposits collected fiom customers when establishing new service. Upon termination of service, the deposit is returned to the customer through applcation on the final invoice. 2012 2013 2010 2011 Amentletl 6130112 Pmposetl Valance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Loral Marine Taxes - - - - - - Other Taxes - - - - - - - Gan6/Inteyovemminal - - - - - - ChargesforSewhan, - - - - - - InterestEamings 4,960 3,971 4,759 4,991 4,999 (750) -15.8% Bond Proceeds - - - - - - - Donations - - - - - - - Otherizome - - - - - - - Tansfem In Total Revenue 4,960 3,971 4,750 4,091 4,000 50 -15.8% Expenditures by Cost Center Operating lnledund Tansfer 4,960 3,971 4,750 4,091 4,990 (750) -15.8% Total Cost Center Expenditures 4,960 3,971 4,750 4,091 4,000 (750) -15.8% Expenditures by Account Type Salmies 8 wages - - - - - Fdnge Benefes - - - - - Other Personnel rests - - - - - Total Personnel Supplies Professional Sew.(31xx) - - - - - Comm//areportation(32xx) - - - - - Pdnting 8 Advertising (33xx) - - - - - Insurmus, (34xx) - - - - - Ublibes(35xx) - - - - Repairs 8 WiMenance(%xx) - - - - - DebtService- Principal - - - - - DebtService- Interest B Fees - - - - Other Services B Charges; (39xx) - - - - - - - Gough 8Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Tansfem Out 4,960 3,971 4,750 4,091 4,000 (750) -15.8% Other Financin Uses x Total Service BCM1arges 4,960 3,971 4,750 4,091 4,000 (750) -15.8% Capital Total Expenditures by Type 4,960 3,971 4,750 4,091 4,000 (750) -15.8% Net Surplus I(deficil) - - - Beginning Cash Balance 1,348,643 1,368,729 1,379,830 1,379,830 1,379,830 Balame Sheet Adjustments 20,086 11,101 - - - Ending Cash Balance 1,368,729 1,379,830 1,379,830 1,379,830 1,379,830 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /SeasonaViem a TataI FTE's Ex Is Si IF t Revenue, Expenditure and Staffing Changes Below: Page 240 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name I Water WOrks - Customer Deposit fund Fund Number 620 interest on investments rated internal poxes wview of deposlt fund for betterment nirated overview of deposit fund to customer service unpresentatives to clarify inanded au e CRY Strategy all security deposit charges for accuacy to improve process for wleasing meter deposits for wfund ict an infonnational updated twining session to ensure quality results for all service starts with wgard to accounting for deposits Key Performance Indicators 36 ind 2011 2012 Mtual EsOmatetl 2013 Measure Typ. T. ,.t ifavailable ifavailable Pm action Meter deposits not billed c utwme 0% N/A N/A .50% Awuwte deposit chaye outwna, 100% N/A N/A 99% Awuate deposit wfund outcona, 100% N/A N/A 99% T,,e .output, efficiency, effectiveness, quality, outwore, technology Page 241 Form 1 Page 242 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Water Works - C mom erO ositfund Fund Number 624 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro'ecBOn Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 19 11 12 13 14 15 16 1] Pmiect Capital 18 19 29 21 22 23 24 25 26 2] 28 29 39 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 19 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 242 Form 1 Page 243 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Water Works - Sinking funs Debt Service Fund Number 625 Department Description B Purpose Fund is used to disburse principal and suemstpayments on obligated debt to paying agent trustees. Source of mongs for debt repayment am transfers 5om the water eddy operates, fund 11620. 2012 2013 2010 2011 Amentled 6130112 Prep osetl Variance % Description Actual Actual Butl et Actual Butl et 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Local Income Taxes - - - - - - Other Taxes - - - - - - - Gen6/InteyovemmenGl - - - - - - Charges forSewsme - - - - - Interest Earnings 5,260 4,581 3,000 2,390 5,000 2,000 66.7% Bond Proceeds - - - - - - - Donations - - - - - - Other Income - - - - - - - Tansfersln 3,552,000 3,552,000 1,723,113 799,998 2,103,381 380,268 22.1% Total Revenue 3,557,260 3,556,581 1,726,113 802,388 2,108,381 1 382,268 22.1% Expenditures by Cost Center Pnim,nal 2,605,840 2,729,925 821,847 - 1,196768 374,921 45.6% Interest 936,412 822,506 898,766 349,354 904,113 5,347 0.6% Fees 1,400 1,400 2,500 1,100 2,500 - 0.0% Operating Fund 5,260 4,581 3,000 2,390 5,000 2,000 66.7% Focal Agent - - - - - - Capital Lease Deb[ - - - - - - Total Cost Center Expenditures 3,548,912 3,558Al2 1,726,113 352,844 2,108,381 382,268 22.1% Expenditures by Account Type Salaossa Wages - - - - - Ftlnge Benefits - - - - - Other Pesnnnel cents - - - - Total Personnel Supplies Professional Sew.(31xx) - - - - - Comm/fano oration(32xx) - - - - - Pnnting 8 Advertising (33xx) - - - - - Insurance (M.) - - - - - Ubhtme (35xx) - - - - - Repairs 8 Maintenance(36xx) - - - - - - - Debt Service - Principal 2,605,840 2,729,925 821,847 - 1 19676 374,921 45.6% Debt Service - Intems[B Fees 937,812 823,906 901,266 35,454 906,613 5,347 0.6% Other Services B Char, s(39xx) - - - - - - - Grants BSubadies - - - - - - - Payment In Lieu of Taxes - - - - - - - TansfesOut 5,260 4,581 3,000 2,390 5,000 2,000 66.7% Other Finmun Uses x Total Service &CM1arges 3,548,912 3,558,412 1,]2,113 352,844 2,108,381 382,268 112.9% Ca i al Total Expenditures by Type 3,548,912 3,558Al2 1,726,113 352,844 2,108,381 382,268 22.1% Net Surplus /(deficit) 8,348 (1,831) - 449,544 Beginning Cash Balance 2,8]] 11,225 9,394 9,394 9,394 Balance Sheet Adjustments - - - - - Ending Cash Balance 11,225 9,394 9,394 458,938 9,394 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - BaMaining - - - - - Part- Time /SeasonaVTem a Total FTE's Ex lain Si n'dicant Revenue, Expenditure and Staffing Changes Below: January 1, 2012 was Me final payment on the 1997 Bonds. This caused a reduction of approximately $2.0 million annually. Water Wodas recently closed on a $8.3 in financing case. Page 243 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Water Works - Sinkin funs Debt Service Fund Number 625 2012 Accom lisbments /Outcomes 4 -10 re uiretl Satified Debt Oblgations Earned interest on imeshourn Met an adequate revenue bond debtco rage pe ntage Expend t t %of debt service (PSI) City Strategy 2013 Department Goals 8 Objectives /Links a to City Strategies 4 -10 required) Number Meet annual debt oU,.tio.s 1 Satisfy debt coverage provided from available net revenues 1 Avoid increasing the Annual Debt Service Cost per Customer ($2,100,881 142,30D customers= $ 50) 1 Expend 16% of debt service (PSI) 1 2013 Signifies at Chan es /Cballen es /O odunities with a focus on solutions Incurs as available net revenues to provide a higher percentage of debt coverage Ke Performance Indicators 3-6 required) 2011 2012 Actual Estimated 2013 Measure T Target ifavailable ifavailable Pm action ONgation met as %of Target Outcome 100% 100% 100% 1OD% Revenue Bonds Debt Coverage Outerme 140% 138% N/A 14D% Revenue Bonds Retirement % Outcome 10% 15.4% 5.5% 8.5% Debt Service Cost Per Customer Outerme $50 $84 $39 $50 Types. output, efficiency, effectiveness, quality, outcome, technology Page 244 Form 1 Page 245 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Water Works - Sinkin funs Debt Service Fund Number 625 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 6 8 19 11 12 13 14 15 16 1] Pmiect Capital 18 19 29 21 22 23 24 25 26 2] 28 29 39 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 19 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 245 Form 1 Page 246 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Water Works - Did t Reserve fund Fund Number 626 Department Description 8 Purpose Restarted funds required to ensure complarace wah certain debt service bond covenants. Balance in fund determined by debt sewceficamegarmagementsetboadenscance. Funds on deposa with trustee. Bank of New York Trust account. 2012 2013 2010 2011 Amentletl 6130112 Prep osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Pmperly Taxes - - - - - - - LoralIncome Taxes - - - - - - Other Taxes - - - - - - - Ganallideyovemmenal - - - - - - ChargesforSewicas - - - - - Interest Earnings 162 606 599 1,343 3,000 2,500 500.0% Bond Proceeds - - - - - - Donations - - - Other Income - - - - Temsfemin 121,000 304,795 90],]96 152,396 30],809 (599,987) 66.1% Total Revenue 121,162 305,401 908,296 153,739 310,809 597p8 65.8% Expenditures by Cost Center Operating Fund 161 - - - - - Total Cost Center Expenditures 161 Expenditures by Account Type Salaries B Wages - - - - - Fdnge Benefits - - - - - Other Personnel vests - - - Total Personnel Supplies Professional Sew.(31xx) - - - - - Comm//ransportation(32xx) - - - - Pdnting It Advertising (33xx) - - - - Insurance (34xx) - - - - Utilities(35xx) - - - Retain; It Maintenance (36xx) - - - - DebtBusse - Principal - - - - - DebtBusie - Intemst B Fees - - - - Other Basses B Charges (39xx) - - - - - GrantsSSuthadles - - - - Payment In Lieu of Taxes - - - - - Temsfem Out 161 - - - r Ua x SFimmk TOottael erve B 1 Ca tai Total Expenditures by Type 161 Net Surplus I(defic0) 121,001 305,401 908,296 153,739 310,809 Beginning Cash Balance - 121,002 426,403 426,403 1,334,699 Balance Sheet Adjustmants 1 - - - - Ending Cash Balance 121,002 426,403 1,334,699 580,142 1,645,508 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Pad- Time /SeasonaVTem a Total FTE's n'rficant Revenue, Expenditure and Staffing Changes Below: nants require /bat rash be set asitle in tlebt service necerve funtls as security for bontl holden; in Me even[Mat Me bonox¢r ran rot make ce payments. TM1an mounts Fd set aside in tlebt service reserve funds an: calculated! for Me City by consultant Crowe HonwaM. The 2012 -2013 ecrease, in bansfened in revenue is a Wibuted to a one time 100 % fully funded reserve amount mceived from the 2012 bond proceeds. Page 246 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name I Water Works - Debt Reserve tuna Fund Number 626 m Investments Revenue Bonds of 2012 fully funded associated mserve from bond pnxeeds ding a reserve for throe outstanding bonds with downgmtled surety policies previously purchased CKy Strategy me with voluntary reserve funding for the 2000, 2002, and 2006 bonds due to downgraded surety policies interest on investments m twelve deposits am sent annually to the Bank of New York Trust Account as agared upon Key Performance Indicators M required) 2011 2012 Actual Estimated 2013 Measure Type Target if available if available Pm action Reserves met as %of Target output 100% 100% 100% 199% 2009A Monthly Deposd- BoNYMelbn output 12 /deposits 12 12 12 Interest income earnings output $3,500 $606 $2,600 $3,999 T,wr. output, efficiency, effectiveness, quality, outwore, technology Page 247 Form 1 Page 248 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Water Works - Debt Reserve Pons Fund Number 626 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 6 8 19 11 12 13 14 15 16 1] Pmiect Capital 18 19 29 21 22 23 24 25 26 2] 28 29 39 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 19 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 248 Form 1 Page 249 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Water Works- Operating and Maintenance Reserve Fund Number 629 Department Description 8 Purpose Restricted cash Meals for the purpose offends, funds in the reserve for fiscal passable against the risk ofrevenue shortfalls. 2012 2013 2010 2011 Amentletl 6130112 Pmposetl Valance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Lure llncemeTaxes - - - - - - Other Taxis; - - - - - - - Gan6/Inteyovin men al - - - - - - ChaigesforServbes - - - - - - InterestEamings 8,691 7,206 8,509 5,]8] 7,500 (1,000) -11.8% Bond Proceeds - - - - - - - Donations - - - - - - Other Income - - - - - - - Tansfersln 98],810 121,426 121,426 40,053 (81,373) 67.0% Total Revenue 996,501 7,206 129,926 127,213 47,553 82,373 63.4% Expenditures by Cost Center Operating Fund Transfer 8,691 7,206 8,500 5,]8] 7,500 (1,000) -11.8% Capital Fund Transfer - 905,131 - - - - - Total Cost Center Expenditures 8,691 912,337 8,500 5,]8] 7,500 (1,000) -11.8% Expenditures by Account Type Salaries B Wages - - - - - Fdnge Beholds - - - - - Other Personnel vests - - - - - Total Personnel Supplies Professional Sew.(31xx) - - - - - Comm/fawsponation(32xx) - - - - - PmAng 8 Advertising (33xx) - - - - - Insurance (M.) - - - - - UbliOes(35xx) - - - - - Repaks8Maintenance(%xx) - - - - - - DebtSavice- Principal - - - - - - Debt Service- Intemst B Fees - - - - Other SeagresBChanges(39xx) - - - - - - - GantsBSubarea; - - - - - - - Payment In Lieu of Taxes - - - - - - - TansfersOut 8,691 912,337 8,500 5,]8] 7,500 (1,000) -11.8% Other Fkghmn Uses x Total Service BCM1arges 8,691 912,337 8,500 5,]8] 7,500 (1,000) -11.8% Ca i al Total Expenditures by Type 8,691 912,337 8,500 5,]8] 7,500 (11000) -11.8% Net Surplus /(deficit) 987,810 (905,131) 121,426 121,426 40,053 Beginning Cash Balance 1,782,126 2,769,936 1,864,805 1,864,805 1,986 ,231 Balance Sheet Adjustments - - - Ending Cash Balance 2,769,936 1,864,805 1,986,231 1,986,231 2,026,284 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time- SeasonaOTem a Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: In 2011 the city's rash reserve policy was changetl to beer the water utility's reserve a,mmanen[ from 25% to 16.7% based on the acommendati el of Came Hormath. Surplus monies vane transferred to the ragdl improvement fund. Page 249 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name Fend Number 629 JSM Cash Reserve Requirement interest on imesinnents will protect against the rsk of rovenue shoWalls and emergencies CKy Strategy e 2013 Reserve Reguiroment rest on inveSbaents will protect against the rsk of revenue shoWalls and unforeseen eneagencies Key Perfarmance Indicators M required) 2011 2012 Actual Estimatetl 2013 Measure Type Target if available if available Pro action Satisfy O&M Cash Reserve out rna 100% 100% 100% 100 Earn Intemston Investments outwoe $7,500 $7,206 $7,500 $7,500 Ty,s. output, efficiency, effectiveness, gualtly, outwore, techr.logy Page 250 Form 1 Page 251 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Water Works- Operating and Maintenance Reserve Fund Number 629 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro'eclion Pro'eclion Pro'eclion Pro'eclion Total Replacement Capital 2 3 4 5 6 8 19 11 12 13 14 15 16 1] Project Capital 18 19 29 21 22 23 24 25 26 2] 28 29 39 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 19 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 251 Form 1 Page 252 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ISeemer Repair Insurance FUnd Fund Number 640 Department Description 8 Purpose Fund collects revenue Gore sewer insurance fees charged on the water utility reveres to customers. Expenditures coverthe rest to repair customerresponsible faulty residential commercial sewer lines vase beg hum private property to the Cm, sewer Imes. 2012 2013 2010 2011 Amended 6130112 Pmposetl Valance % Descriptan Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Lima llncomeTaxes - - - - - - - OtherTaxas - - - - - - - Gan6/InteyovemmenGl - - - - - - ChayesforSewices 584,766 545,fifi6 548,000 271,619 548,000 - 0.0% Interest Eamings 1,710 2,179 5,000 2,850 1,200 (3,800) -76.0% Bond Proceeds - - - - - - - Donations - - - - - - Other Income 590 - - - - - - Transfemin Total Revenue 586,976 547,845 553,000 274,469 549,200 3,800 -0.7% Expenditures by Cast Center Sewer Repair husurance 279,535 268,681 562,115 154,185 549,200 (12,915) -2.3% Total Cast Center Expenditures 279,535 268,681 562,115 154,185 549,200 (12,915) -2.3% Expenditures by Account Type Salarmsa Wages 79,891 50,022 71,116 25,519 88,301 17,185 24.2% Fringe Benefits 22,994 16,413 20,843 8,571 28,554 ],]11 37.0% Other Personnel rests 605 660 660 330 660 0.0% Tatal Personnel 103,490 67,095 92,619 34,420 117,515 24,896 26.9% Su lies 8,755 14,712 23,875 19,686 161A1 ,104 -29.8% Professional Sew.(31xx) - - - - 8,940 8,949 - Comm/rareportation(32xx) 379 410 480 180 480 - 0.0% Panting It Advertising (33xx) - - - - - - - Insumme, (M.) - - - - - - - Utilitias(35xx) - - - - - - - Retain, ItWin[enance(36xx) 124,729 1]1,64] 3]5,433 93,844 371,019 (4,414) -1.2% Debt Service- Principal - - 30,000 26,410 (3,590) -12.0% Debt Service - Interest B Fees - - - 2,065 2,065 - Other SewisesBChayes(39xx) - 290 - - - - - GrantsBSubslles - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfem Out - - - - - - - 01herFinancin Uses x 11,400 14,52] 39,]08 6,055 6,090 33,708 -84.9% Total Service BCM1arges 136,508 186,874 445,621 100,079 414,914 (30,]0]) -98.0% Capital 30,782 Total Expend9ures by Type 279,535 268,681 562,115 154,185 549,200 (12,915) -2.3% Net Surplus I(defice) 307,441 279,164 (9,115) 120,284 Beginning Cash Balance 330,963 638,404 920,849 920,849 912,119 Balance Sheet Adjustments - 3,281 385 2 ,242 Ending Cash Balance 638,404 920,849 912,119 1,043,375 912,119 Staffing (FTE's) 2011 2012 6130112 2013 Valance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 1.00 1.00 1.00 1.30 0.30 Bayaining - - - - - Part- Time /SeasonaVTem m Tatal FTE's 1.00 1.00 1.00 1.30 0.30 n'dicant Revenue, Expenditure and Staffing Changes Below: salams 8 benefds are tlue m albration of office staff salaries new in 2013, increase in PERF fmm 8,]5 %to 10 %antl the increase in health remiums. Increase in supplies tlue to increasing supplies budget to FchanWs cover co crate mpair costs when sewer dg is ncessary. Proposed ment of $5,000 to five employees for sewer insuance wall outs. Sewer insum me fund costs have decreased sgndrantly in recent years tlue in the program. Page 252 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name Sewer Repair Insurance Fund Fund Number 640 Opinions: 2011 -68 opened 2012 - 41 open to data No dig n:quired. :cond Opinion Savings - $143,20].50. Avg cost of dg = $3,782.50 x 41 = $155,08250. Paid to contractor- $11,875.00. CKy Strategy void blockages, i.e., prevertati m maintenance programs y that would help me do my,b more effectively and efficiency aregies mar w¢ pur in pace man ourer aepanmems m snow now sumogy am execuuon can mm a program arouna. written guidelines for sewer insurance, determine esvuses cecessery to maintain the program's success, new and in the futum. Key Performance Indicators 36 uired 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pro action Ogs avoided M using 2nd opinions Technology 150 112 71 99 #dgs Technology 40 44 28 49 # telephone calls received Effectiveness 328 3% 190 275 Ty,a. output, efficiency, effectiveness, quality, outwore, technology Page 253 Form 1 Page 254 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ISeem, Re it Insurance Fund Fund Number 640 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 10 11 12 13 14 15 16 1] Pmiect Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 254 Form 1 Page 255 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ISewageOperationandillfa intenance /antl Fund Number 641 Department Description B Purpose Fund used to accumulate revenues and expenditures for the operation and maintenance ofco se network, wastewater treatment plant, and organic nsource operations often City. Revenues result primarily loom sewer wastewater fees charlotte, mounded customers Ihmugh the wateruhlity service invmces issued to customers . 2012 2013 2010 2011 Amended 6130112 Pmposetl Valance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Loral Income Taxes - - - - - - Other Taxes - - - - - - - Ganallideyovemmental - - - - - - - ChaMnsforServices 25,157,946 28,701,088 30,288,898 15,433,212 33,008,54] 2,719,fi49 9.0% Interest Earnings 24,711 19,879 12,000 8,979 12,000 - 0.0% Bond Proceeds - - - - - - - Donations - - - - - - - Other lncome 49,314 16],635 ]8,104 40,411 93,000 14,896 19.1% Transfers In 25,341 8,429 93,527 68,811 18,000 (75,527) -80.8% Total Revenue 25,257,312 28,897,030 30,472,529 15,551A13 33,131,547 2,659,018 8.7% Expenditures by Cost Center Sewers 3,949,735 4,242,404 4,964,658 1,913,006 5,096,135 131,4F] 2.6% Wastewater 18,523,205 30,124,538 25,835,424 11,730,362 26,206,629 371,205 1.4% Clay Utilities (445) 935 3,000 5,501 6,500 3,500 116.7% Corneae Crew 188,8fi4 198,450 323,154 111,478 447,229 124,075 38.4% Organic Resoumes - - 798,330 469,521 1,3]2,]15 574,385 71.9% Total Cost Center Expenditures 22,661,359 34,566,327 31,924,566 14,229,868 33,129,208 1,204,642 3.8% Expenditures by Account Type Salanesa Wages 4,294,239 4,083,671 4,336,009 2,068,679 4,995,042 659,033 15.2% Fringe Benefits 1,152,003 1,289,298 1,433,6fi4 675,309 1,]2],865 294,201 20.5% Other Personnel ccsis 26,333 22,827 26,880 8,845 27,380 500 1.9% Total Personnel 5,4]2,5]5 5,395,796 5,796,553 2,752,833 6,]50,28] 953,734 16.5% Supplies; 1,294,729 1,643,753 2,218,553 ]09,14] 1,92],]05 290,848 -13.1% Professional Sew.(31xx) 1,326,261 1,824,024 2,541,728 893,213 3,417,048 875,320 34.4% Comm/frarepordtion(32xx) 40,165 45,508 48,438 21,959 00,612 2,174 4.5% Panting B Advertsing(33xx) 3,100 2,892 6,600 1,469 3,450 (3,150) A].]% Insurance (M.) 198,584 24Q444 230,640 115,320 244,368 13,728 6.0% Utilities(35xx) 785,914 821,795 8F1,366 4]5,0]1 882,288 4,922 0.6% Repairs& Maintenance(36xx) 1,101,821 1,430,553 1,370,259 602,151 1,339,335 (30,924) -2.3% Debt Service- Principal - - 18,088 41,574 272,036 253,948 1404.0% Debt Service- Inteest &Fees - - 29,562 - 42,190 12,628 42.7% Other Services & ChaMns(39xx) 33,422 32,456 164,653 127,214 fi6,600 (98,053) -59.6% Grants& Subsidies - - - - - - - Payment ln Lieu ofTaxes 2,181,668 2,290,752 2,405,289 1,202,645 2,]]5,554 370,265 15.4% Transfers Out 8,191,556 18,112,142 11,822,869 5,62],4]9 13,3F],%1 1,554,692 13.1% Other Financin Uses 00xx 2,031, 4,393,968 1,659,793 1,9BD,174 2,413,794 -54.9% Total Service &CM1arges 15,894,055 27,52678 23,909,460 10,]6],888 24,451,216 541,]56 1356.2% Ca Hal Total Expenditures by Type 22,661,359 34,566,327 31,924,566 14,229,868 33,129,200 1,204,642 3.8% Net Surplus I(deficil) 2,595,953 (5,669,297) (1,452,037) 1,321,545 2,339 Beginning Cash Balance 6,153,553 8,381A09 2,716,928 2,716,928 1$64,891 Balance Sheet Adjustments (368,097) 4,816 - 10,765 - Ending Cash Balance 8,381A09 2,716,928 1,264,891 4,049,238 1,267,230 Staffing (FTE's) 2011 2012 6130112 2013 Valance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 29.00 28.00 26.00 34.40 6.40 Bargaining 62.00 62.00 58.00 62.40 0.40 Patl- Time /SeasonaViem ra 7.00 15.00 6.00 14.43 0.5] Tatul FTE's 98.00 105.00 90.00 111.23 623 Explain Significant Revenue, Expenditure and Staffing Changes Below: Non - Bargaining FILE immune due to direct allocation through payroll of Engineering & olM1erselades that ware previously paid in the department wham theyworlel, then charged teckasa moutbend filled allocation. Wastewater4.05, Sewers 1.70, Concrete Cruni and Organic Resouroe5.10FTE increases make up the 6.40 variance. Organic Rea sumes is budgeting extm (Temp) personnel, fuel, hauling, and din,asual costs to clear out multi-War backlog of materials accumulated at the site Concrete Crew now has matena6 cost for sewer cuts, in addition to new Admin. & Lability ins. fees that Page 255 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name Fund Number 641 Reduce CSO Or, weather overflows to zem. We had 1 in 20118 2012. These wen: due to power outage and ea:ess water tram hydrant flushing. Continue to do projects to expand the W W TP to 1 W MGO capacity for the LTCP mquimments. Have completed 2 projects, are doing engineering for several more. Reduce wet weather overflews through insulation of CSO control valves. Emcet reports that we have reduced the volume by 23% 4dministrate the Chys Approved pretreatment program to assist Industries so that they am rot in sgndicant nonwmplience(SNC) with their discharge pennits. We had one industry in the past 12 months in SNC. CRY Strategy for zem CSO Dry weather overflows for pemnd compliance ce electrical consumption at the W WTP for compressed air by better procees control measure for DO control wet weather overflows by using CSO Emnet automated valves and server tecnolegy ce bzcNOg of compost materials at Organic Resources Facility accomplish this Key Performance lndicalars 36 uireal 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pm action SCADA System uptime technology 99.99 99.98 99.93 99.98 Dry Weather Overflows quality 0 1 1 9 NPDES Effluent Permit violations effectiveness 0 9 9 9 Industries in SNC efficiency 0 1 9 0 Ty,a. output, efficiency, effectiveness, quality, outwore, technology Page 256 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ISewageOperationand Maintenance funs Fund Number 641 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Reolacement Caoilal 1 Listed under Fund 642 - - - - - - 2 3 4 5 6 7 8 19 11 12 13 14 15 16 1] Pmiecl Capital 18 Listed under Fund 642 - - - - - - 19 29 21 22 23 24 25 26 2] 28 29 39 31 32 33 34 lFundingSomces: Cash, Lease, Gu t, Bond, Contributed Capital Justfica0an: 1 2 3 4 5 6 8 9 19 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 28 29 0 31 32 33 34 Page 257 Form 1 Page 258 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Isewage, Depreciation /unit Fund Number 642 Department Description 8 Purpose Fund used to acquire capdal assets forms Sewage Works operations. Moores am transferred bom Fund 641 andpotentally othersources to Funtl capital asset aMear ans. 2012 2013 2010 2011 Amentletl 6130112 Pmposetl Valance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Pmperly Taxes - - - - - - - Loral Means, Taxes - - - - - - Other Taxes - - - - - - - Ganalluta,wommenal - - - - - - ChayesforServices - - - - - Interest Earnings 1,577 13,101 70,099 27,687 6,000 (19,999) -14.3% Bond Proceeds - - - - - - - Donations - - - - - - - Otherizome - - - - - - - Tansfemin 1,300,000 13,511,396 4,45,000 1,264,632 4,500,000 5,000 1.1% Total Revenue 1,301,5]] 13,524A97 4,520,000 1,292,319 4,560,000 1 40,000 0.9% Expenditures by Cost Center Sewers 193,897 625,697 2,627,850 883,294 2,801,500 173,650 6.6% Wastewater 1,431,323 ]21,]96 4,823,509 882,346 6996000 2,172,491 45.0% CSO Plan - 2,647,056 1,949,994 638,453 (1,949,944) - 100.0% Total Cost Center Expenditures 1,625,220 3,994,549 9A01,303 2,404,093 9,]9],500 39,197 4.2% Expenditures by Account Type Salanesa Wages - - - - - - FmW Benefits - - - - - - Other Personnel rests - - - - - Total Personnel Supplies Professional Sew.(31xx) - - - - - Comm/fampord[ion(32xx) - - - - - Pdnting It Advertising (33xx) - - - - - Insurance (34xx) - - - - - Ubhtae (35xx) - - - - Retain; It Maintenance(%xx) - - - - - DebtService- Principal - - - - - Debt Sasso, - Intemst B Fees - - - - Other SawicesBChayes(39xx) - - - - - Gains 8Subsidies - - - - Payment In Lieu of Taxes - - - - - Tandem Out - - - - Other Financin Uses x Total Service 8 CM1arges Capital 1,625,220 3,994,549 9,401,303 2,404,093 9,797,500 39,197 4.2% Total Expenditures by Type 1,625,220 3,994,549 9A01,303 2A04,093 9,]9],500 39,197 4.2% Net Surplus /(deficit) (323,643) 9,529,948 (4,881,303) (1,111,]]4) (5,237,500) Beginning Cash Balance 613,196 289,553 9,819,500 9,819,500 9,192,310 Balance Sheet Adjustmants - (1) 4,2%,113 (46 ,207) Ending Cash Balance 289,553 9,819,500 9,192,310 8,661,519 3,954,810 Staffing (FTE's) 2011 2012 6130112 2013 Valance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - BaMaining - - - - - Part- Time /SeasonaViem a TataI FTE's Ex lain Si IF t Revenue, Expenditure and Staffing Changes Below: Page 258 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name ISinvage Depreciation fund Fund Number 642 nrametl NYUes permR in sewer cleaning to 1 uu %compliance lured amount of adual backups due to aggmnive cleaning and CCTV mutes were equipped with Iz plop computers for use in GIS locations, line sizes, bngths aid manhole brations, giving critical information to operators Ian manhole relining and sewer lining mhabilhation program ouse cede crew has continued to fill all utility cuts within the City, all special pmj is for Engineering also assists other departments with concede work at a great cost savings to the City vs outside contractors. npleted numemus special Engineering projects in- house, eliminating costly outside cowleadual work City Strategy our manhole relining and sewer lining mhz bilhation program d review the CSO Emnet senor technology to identify problems before they become emergencies Red an inspection program for trip hazaNS needing repair, reduce claims again the City. id replace broken panels and curbs in the downtown plaza. additional utility cuts with oral utility companies . dine our manhole relining and sewer lining mine bilhation program 'green' with native planting and wildflower program to help induce the mowing program dine to assist Engineering with concrete work thereby reducing expensive outside contractor cost ist Code Enforcement with house names for in -house cost savings. Key Pertarmance Indicators 36 uireal 2011 2012 Actual Estimated 2013 Measure Type Ta el if available if available Pm action Sewer cleaning efficiency 16D miles 112.42 miles 140 miles 175 miles Sewer CCTV effectiveness 129 miles 51.85 miles 100 miles 129 miles Concrete cuts Output 500 769 19] as of 5W1 650 Concrete Curtis Output 4563 If 3689 If 1119 as of 6Bl12 684 If Concrete Sidewalks Output 4569 If 3935 If 1119 as of 6Bl12 6853 If Ty,r. output, efficiency, effectiveness, quality, outwore, technology Page 259 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ISewageDeprechathen funs Fund Number 642 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Pm action Pm action Pm action Total Replacement CmKal 1 Various Building Repairs, Upgrades Cash 100,009 25,000 2]5,000 535,000 - 935,000 2 Cnmputarsaid Servers Cash 179,000 61,000 41,000 21,000 84,000 386,000 3 Miscellaneous land improvements Cash 100,000 125,000 100,000 100,000 100,000 525,000 4 Mixers, Pumps, Valves, Diffusers Cash 538,000 670,000 245,000 944,000 1,093,000 3,490,000 5 Multi - function topers Cash 10,000 - - - 15,000 25,000 6 Slams, Traders, Cars, Vans- WasteW Cash 59,000 15,000 1]4,000 184,000 117,000 549,000 ] Litt Station upgrades and bypass inst Cash 100,000 100,000 220,000 100,000 100,000 620,000 8 Poppy Rd B Sage Rd valves replace Cash 450,000 - - - - 450,000 9 Utility, Dump,& Crew Tracks- Sewers Cash 341,500 40,000 35,000 500,000 365,000 1,281,500 10 Jet Rudders Cash 310,000 310,000 - 325,000 325,000 1,270,000 11 TV Viewing tons Cameras Cash 30,000 30,000 30,000 - - 90,000 12 Safety -Trairch box, Arrow Boards Cash 20,000 6000 - - 6,500 32,500 13 Compressors Cash - 30,000 - 15,000 - 45,000 14 Backhou Cash - 105,000 - - - 105,000 15 Skktshour Leader Cash - ]1,000 - - - 71,000 16 - - 1] - - Pmiect Capital 18 New Storage Building Cash - - - 100,000 - 100,000 19 Bio- fitter - Angela Bridge rwercrossang Cash 300,000 - - - - 300,000 20 Primary Carper Rehabilitation Cash 5,000,000 - - - - 5,000,000 21 RelarkhReplace Dewatering Presses Cash - 1,000,000 - - - 1,000,000 22 Roll off Container Truck Cash 160,000 - - - - 160,000 23 Ethanol /Calved St Lift Station Cash - - 450,000 - - 450,000 24 Eastgate Lift Station Cash - - 495,000 - - 495,000 25 Douglas Rd. Litt Station Cash - - - - 400,000 400,000 26 Sewer Slip Lining Cash ]25,000 ]25,000 725,000 725,000 725,000 3,625,000 27 Ma thole Rehab Cash 1,3]5,000 1,3]5,000 1,375,000 1,375,000 1,375,000 6,875,000 28 - - - - - - 29 30 31 32 33 34 Foal 9,]9],500 4,688,000 4,165,000 4,924,000 4,]05,500 28,280,000 Funding Sources: Cash, Lease, Gran[, Bnm, Contributed Capital Justificatipn: 1 Replace mots, windows, exerinr extenders, etc. to maintain and proeng life of existing buildings 2 Replacements, upgrades for network SCADA System, and desldnp computers 3 Ste improvements at Organic Resources, per increasing regulations, patching & paving at W WTP, additional hydrants installed 4 Replacement of aging, deteriorated, and failed machinery &equipment 5 Replace topers at WWTP Admin, Headwodcs, and Organic Resources 6 Replace aging feet with more fuel efficient units 7 Upgrade a W replace pumps, gene at ors, and other equipment to keep stations in top operabig condition 8 Control valves are ronoperabe and beyond useful life. 9 Replace trucks that are aging & deteriorated. Most are over ten years old. 10 Replace 4 Jet Rodders (15 Was in service when rapleced), with newer technology and better fuel efficiency. 11 Replace in -sewer viewing units- constantly used in a damp, corrosive environment 12 Safety for City employees -Tranch box when digging and Anew boards for tragic central 13 Replace aging units. 14 Unit s critical to Sewer operators. Replaces unit acquired in 2002. 15 Replace aging unit that has high maintenance and repair costs. 16 17 18 New storage facility for pads & equipment to keep items secure and pmfec[ed from the elements. 19 To treat sewer odors at the Angela Bridge sanitary sewer mar crossing. 20 Replace Primary Flygta, chains, wear a is, tilt tubes, sprockets, piping, valves, and repair concrete 21 Replace presses purchased in 1990 22 Track for grit removal at W WTP 23 Replace entire station per Jones& Henry facility plan. Beprdusefullfie. 24 Replace entire station per Jones& Henry facility plan. Beprdusefullfie. 25 Replace aide station per Jones& Henry facility plan. Beprdusefullfie. 26 Rehab of Sewer lines throughout the City due to old and unstable infrastructure. 27 Rehab of manloles throughout the City due to old and unstable intrastructam.. 28 29 30 1 32 33 34 Page 260 Form 1 Page 261 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ISeerage, Works O&M Reserve /unit Fund Number 643 Department Description B Purpose Fund used to hob mandatory operating andmassomnce reserve funds for Sewage Works. 2012 2013 2010 2011 Aentletl 6/30/12 m Prop Varian ce % Description Actual Act ual Budget Actual Budget 2012 -2013 Ch, Revenue Pmperly Taxes - - - - - - - Local Income Taxes - - - - - - Other Taxes - - - - - - - Gen6/Infeyovemmenal - - - - - - ChargesforSewices - - - - - Interest Earnings 10,934 8,429 19,999 9,398 18,000 8,999 80.0% Bond Proceeds - - - - - - - Donations - - - - - - - OtherIssu e - - - - - - - Transfem In 401,154 109,098 109,098 Total Revenue 10,034 409,583 10,000 9,308 127,098 117,098 1171.0% Expenditures by Cost Center Wastewater 10,034 8,429 69,503 68,811 18,000 (51,503) -74.1% Total Cost Center Expenditures 10,034 8A29 69,503 68,811 18,000 (51,503) -74.1% Expendiures by Account Type Salmiesa Wages - - - - - Fdnge Benefits - - - - - Other Personnel rests - - - - Total Personnel Su lies Professional Sew.(31xx) - - - - - Comm//areportation(32xx) - - - - - Pdnting 8 Advertising (33xx) - - - - Insurance (34xx) - - - - - Utilities(35xx) - - - - Repairs 8 Maintenance(36xx) - - - - - - DebtSavice- Principal - - - - - - Debt Savice- Intemst B Fees - - - - Other Saviors B Charges (39xx) - - - - - - - GrantsSSuthadies - - - - - - - Payment In Lieu of Taxes - - - - - - - TransfemOut 10,034 8,429 69,503 68,811 18,000 (51,503) -74.1% Other Finmm` Uses x Total Service BCM1arges 10,034 8,429 69,503 68,811 18,000 (51,503) 74.1% Capital Total Expenditures by Type 10,034 8A29 69,503 68,811 18,000 (51,503) -74.1% Net Surplus /(deficit) - 401,154 (59,503) (59,503) 109,098 Beginning Cash Balance 2,750,653 2,750,653 3,151,807 3,151,807 3,092,304 Balance Sheet Adjustments - - - Endin Cash Balance 2,]50,653 3,151,80] 3,092,304 3,092,304 3,201A02 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - M Time /SeasonaVTem a Total FTE's Ex lain Si nusesl Revenue, Expenditure and Staffing Changes Below: The Sewage Works utility is requimd to maintain operations and maintenane (OSM) rash reserves equal to two months of operating expenditures (16.7%) per bond covens nts. Page 261 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Sewage Works O&M Reserve tuna Fund Number 643 2012 Accomplishments utcomes 4 -10 re uiretl Fully fund requred O&M Cash reserve Interest saire l on reserved funds. CKy Strategy 2013 Department Goals 8 Objectives/Linkage to City Strategies 4 -10 required) Number Adhere to City cash reserve policy 1 2013 Significant Chan es /Cballen es /O orturgies (with a focus on solutions Fund will be adjusted to required! reserve balance after final approved operating budgetaim unts are known. Key Performance Indicators 3F required) 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pm action Required cash reserve kept separate oulfut 100% 100% 100% 100 Ty,s. output, efficiency, effectiveness, quality, outwore, technology Page 262 Form 1 Page 263 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Isewage works O&M Reserve runtl Fund Number 643 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Re Iacement Ca ilal 1 - Not applicable to this Funtl. See Funds 642 - - - - - - 2 3 4 5 6 7 8 19 11 12 13 14 15 16 1] Project Capital 18 19 29 21 22 23 24 25 26 2] 28 29 39 31 32 33 34 lFundingSources: Cash, Lease, Great, Boyd, Contibuted Capital Justfica0pn: 1 2 3 4 5 6 8 9 19 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 263 Form 1 Page 264 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ISewer Bond 2004/2006 Fund Number 645 Department Description& Purpose Fund used for capital Improvements and combined sewer overflow long term corms projects from bonds ussuedm 2004 and 2006. 2012 2013 2010 2011 Amentletl 6130112 Prep osetl Variance k Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - Local Mourne Taxes - - - - OtherTaxas - - - - Gen6/Infeyovemmenfal - - - - - ChargesforSewices - - - - Interest Earnings 97 12 - - - Bond Proceeds - - - - Donaeone - - - Other Income - - - - Tansfers In - - - Total Revenue 97 12 Expenditures by Cost Center Sewers - 14,371 - - - Wastewater 16,957 - - - - Total Cost Center Expenditures 16,957 14,371 Expenditures by Account Type Salanesa Wages - - - - - Fdnge Benefits - - - - Other Pesnnnel rests - - Total Personnel Su lies Professional Sew.(31xx) 16,957 14,3]1 - - - Comm/fareponotion(32xx) - - - - Pnnbng It Advertising (33xx) - - - - Insuance (Mhai) - - - - Whites (35xx) - - - - Repairs8 Maintenance(36xx) - - - - DebtSerame - Principal - - - - DebtServie - Intemst B Fees - - - - Other Services B Charges (39xx) - - - - GantsBSutiodies - - - - Payment In Lieu of Taxes - - - - Tansfem Out - - - - r Oa x SFnmm` TOohtael erve B ] 14,371 0.0% Ca ilal Total Expenditures by Type 16,957 14,371 Net Surplus I(defice) (16,860) (14,359) - Beginning Cash Balance 31,231 14,371 12 12 0 Balance Sheet Adjustments - - (12) Ending Cash Balance 14,371 12 0 12 0 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /SeasonaVTem a Total FTE's , Ex entlilua antl Slaffin CM1an es Below: =fft has an unencumbered cash balance of $12 which needs to be used and the fund closed. Page 264 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Sewer Bona 2004/2006 Fund Number 645 2012 Accomplishments/Outcomes 4 -10 required) -Bond fullyspent priorto 2012. Therowasno20121tudget. There is no2013 budget City Strategy 2013 Department Goals 8 Objectiesiall-inlauste to City Strategies 4 -10 required) Number - Find out bow to pmperly get ad of the $12 fund balance and ckvse the fund Thee will be one less fund to report on. 3 2013 Signifies nt Cban es /Cballen es /O ortunities with a focus on solutions - Follow up to make sum fund gets properly closed. Ke Performance Indicators 36 aired 2011 2012 Actual Estimated 2013 Measure Type Ta et ifassulable ifassilable Projection - Not applicable to this dormant fwd. T,,a. output, efficiency, effectiveness, quality, outwore, technology Page 265 Form 1 Page 266 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ISewer Bona 2004/2006 Fund Number 645 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 6 7 8 10 11 12 13 14 15 16 1] Pmiect Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 17 18 18 19 20 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 266 Form 1 Page 267 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ISewer Bona 2007 Fund Number 64] Department Description 8 Purpose Fund used for capital Improvements and combined sewer overflow long term corms projects from bonds ussuedm 2007. 2012 2013 2010 2011 Amentletl 6130112 Prep osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Local Mourne Taxes - - - - - - - OtherTaxas - - - - - - - Gen1s/Infeyovemmenal - - - - - - ChargesforSewices - - - - - Interest Earnings 156,326 1,352 200 155 - (200) - 100.0% Bond Proceeds - - - - - - - Donaeons - - - - - - Other Income - - - - - - - Tansfers In Total Revenue 156,326 1,352 200 155 200 - 100.0% Expenditures by Cost Center Sewers 509,982 839,292 116,fi60 39,119 - (116,660) - 100.0% Total Cost Center Expenditures 509,982 839,292 116,660 39,119 (116,660) - 100.0% Expenditures by Account Type Salanesa Wages - - - - - - Fdnge Benefits - - - - - - Other Personnel rests - - - - - - Total Personnel Supplies Professional Sew.(31xx) 218,529 612,805 64,991 6385 - (fi4,991) - 100.0% Comm/ransponation(32xx) - - - - - Pnnbng It Advertising (33xx) - - - - - Insuance (Mhai) - - - - Whites (35xx) - - - - Repairs8 Maintenance(36xx) - - - - DebtSerame - Principal - - - - - DebtServie - Intemst B Fees - - - - Other Services B Charges (39xx) - - - - - - GantsBSutiodies - - - - Payment In Lieu of Taxes - - - - - - Tansfem Out - - - - OtherFinmm`n Oses x 281,453 32,]34 Total Service BCM1arges 499,982 612,805 64,991 39,119 (fi4,991) - 100.0% Capital 10,000 226,487 51,669 51,fi69 - 100.0% Total Expenditures by Type 509,982 839,292 116,660 39,119 (116,660) - 100.0% Net Surplus /(deficit) (353,656) (837,940) (116A60) (381964) Beginning Cash Balance 1 ,258 ,295 904,639 66,699 66,699 (0) Balance Sheet Adjustments - - 49,761 - - Ending Cash Balance 904,639 66,699 0 2],]35 0 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /SeasonaVTem a TataI FTE's Ex lain Si n'rficanl Revenue, Expenditure and Staffing Changes Below: Funtl will be fully spent or encumberod poor to the and of 2012. Page 267 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name I Sewer Bona 2007 Fund Number fiat Sewer Se,e atim Projects $6,312,%1 4 Sewer Extension Projects 1,966,736 8 Drainage lmpmve ment Pmjeds 640 ,882 2 Wastewate r Treatment Pla at Upyatles 3, T,041 CSO Net 3,33$]9] Sewer Linings and Major Repairs 1,514,720 n anticipation of Ube eventual sgning of the Consent Decme Ford fully closed in 2012 CKy Strategy Key Perbrmance Indicators M required) 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Prc'ec0an Ty,s. output, efficiency, effectiveness, quality, outwore, technology Page 268 Form 1 Page 269 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ISewer Bona 2007 Fund Number 64] Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 10 11 12 13 14 15 16 17 Pmiect Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 17 1 18 8 19 20 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 269 Form 1 Page 270 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ISewage, Works Sinking he Fund Number 649 Department Description B Purpose Fund used In pay debtservde for Sewage Works boadlssues. 2012 2013 2010 2011 Amended 6130112 Proposed Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Local lncomeTaxes - - - - - - Other Taxes - - - - - - - Gen1s/Inleyovemmental - - - - - - ChargesforSewices - - - - - Interest Earnings 6,167 6,987 13,500 6,387 8,500 (5,000) -37.0% Bond Proceeds - - - - - - - Donabons - - - - - - Other Income, - - - - - - - Temsfemin 7,514,403 6,916,481 8,2]3,424 4,112,]54 8,226,256 (47,168) -0.6% Total Revenue ],520,5]0 6,923A68 8,206,924 4,119,141 8,234,756 52,168 -0.6% Expenditures by Cost Center Sew - - - - - - - Wasfewafer 6,892,171 6,904,518 8,2]3,424 1,]82,938 8,]23,149 449,]25 5.4% Total Cost Center Expenditures 6,892,171 6,904,518 8,273A24 1,782,938 0,723,149 449,725 5.4% Expenditures by Account Type Salaries B Wages - - - - - Fdnge Benefits - - - - - Other Personnel rests - - - - - Total Personnel Supplies Professional Sew.(31xx) - - - - - CommFFemaWrdtion(32xx) - - - - - Pdnt, It Advertising (33xx) - - - - - Insura me (34xx) - - - - Utilities (35xx) - - - - - Repairs 8 Maintenan e(36xx) - - - - - - DebtSerame - Principal 135,495 4,146,098 4,845,945 4,966,450 120,505 2.5% Debt Service - Interest B Fees 5,]]6,982 2,758,421 3,42],4]9 1,782,938 3,756,699 329,220 9.6% Other Services B Charges(39xx) - - - - - - - Gents BSulaudies - - - - - - - Payment In Lieu of Taxes - - - - - - - Te nsfem Out 979,694 - - - - - - O1herFuancin Uses x Total Service &CM1arges 6,e92,171 6,904,518 8,273,424 1,782,938 8,723,149 449,]25 12.1% Capital Total Expenditures by Type 6,892,171 6,904,518 8,273A24 1,782,938 8,723,149 449,725 5.4% Net Surplus /(deficit) 628,399 18,950 13,500 2,336,203 (488,393) Beginning Cash Balance 41,710 673,109 692,058 692,058 705,558 Balance Sheet Adjustments - (1) - - Ending Cash Balance 673,109 692,058 705,558 3,028,261 217,165 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /SeasenaOTem ra TataI FTE's Explain Si ni icanl Revenue, Ex enditum and Staffing Changes Below: The Sewage Works Sinking Fund s the fund used to pay bond deb[ service payments. This fund mcenes scheduled transfers from the operating fund (6,t 1) to cover the principal and interest payments. All principal and interest amounts am as shown on the appropinh, trnd amortization schedules. Debt service payments in this fund will increase as add tonal towing is made in conjunction with the CSO long -team control plan. Page 270 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ISessage Wools Sinking Fund Number 649 2012 Accam lishments /Outcomes 4 -10 required) Made all mquimd transfers to have turd, available prior to payment due dates. Earned interest on ford balance City Strategy 2013 Department Goals 8 Objectives /binka a to City Strategies 4 -10 required) Number Regularly & consistently move funds in advance of loan due dates 1 2013 Signifies at Chan es /Cballen es /O ortunities with a focus on solutions Make sure any new debt oNgations are added to the scheduled trading transfers Key Perfarmance Indicators 36 aired 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pro action All debt payments made on time oulut 100% 100% 100% 100 Ty,s. output, efficiency, effectiveness, quality, outwore, technology Page 271 Form 1 Page 272 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ISewage Works Sinking Fund Number 649 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro'ectton Projection Projection Projection Total Reolacement Caoilal 1 Not applicable to this fund. See fund 642 - - - - - - 2 3 4 5 5 7 8 19 11 12 13 14 15 16 1] Pmiect Capital 18 19 29 21 22 23 24 25 26 2] 28 29 39 31 32 33 34 lFundingSources: Cash, Lease, Grant, Bomd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 19 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 272 Form 1 Page 273 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Clay Sewage General funs Fund Number 650 Department Description B Purpose Former Clay obtains operating fund Fundls no lovgerective and will be closed out In 2012. 2012 2013 2010 2011 Amended 6130112 prep osetl Variance % D.d,Ucn Actual Actual Budget Actual Budget 2012 -2013 Ch Revenue Property Taxes - - - - - LorallncomeTaxes - - - Other Taxes - - - - Gentsllnti:yovemmental - - - - - ChargesforSeraces - - - - Interest Earnings 2 2 - 2 - - Bond Proceeds - - - - Donations - - - Other Income - - - - Tansfers In Total Revenue 2 2 2 Expenditures by Cost Center Total Cost Center Expenditures Expenditures by Account Type Salaries B Wages - - - - - Fringe Benefits - - - - - Other Pesnnnel costs - - - - Total Perseardel Supplies Professional Sew.(31xx) - - - - - Comm/fareporfation(32xx) - - - - - printing It Advertising (33xx) - - - - - Insurance (34xx) - - - - - Utilities(35xx) - - - - Raisin; It Wintenance(36xx) - - - - - DebtSerame - Principal - - - - - DebtSerie - Interest B Fees - - - - OtherSer ices B Charges (39xx) - - - - - - GantsBSubsidies - - - - Payment In Lieu of Taxes - - - - - Transfers Out - - 691 - (691) - 100.0% Other Fxancin Uses x Total Service &CM1arges 691 (691) - 100.0% Capital Total Expenditures by Type 691 (691) - 100.0% Net Surplus /(deficit) 2 2 (691) 2 Beginning Cash Balance 689 691 693 693 (0) Balance Sheet Adjustments - - (2) Ending Cash Balance 691 693 0 695 0 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /Seasonat?em a Total FTE's Explain Si n'rficant Revenue, Expenditure and Staffing Changes Below: No budget in 2013. Fund has been inactive for several years. Current balance of $695 needs to be tiznsfered to Furl 641 and this furl should is closed before year end. Page 273 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lCla, Sewage General funs Fund Number 650 2012 Accom Iisbments /Outcomes 4 -10 re uiretl - Dormant fund. Needs to be dosed. CKy Strategy 2013 Department Goals 8 Objectives /binka a to City Strategies 4 -10 required) Number a -Close four transfer rash balance to Fund f#1= one less fund to report on. 3 2013 Signifies at Chan es /Cballen es /O ortuni ies wKM1 a focus on solutions - Determine what needs to be done to close unused fund. Ke Performance Indicators 36 aired 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pra'ecfian - not applira de. T,,s; output, efficiency, effectiveness, Sue dy, outwore, technology Page 274 Form 1 Page 275 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lCla, Sewa a General Funtl Fund Number 650 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 6 7 8 10 11 12 13 14 15 16 1] Pmiect Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contibuted Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 275 Form 1 Page 276 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 12007B Sewage Bond Fund Number 651 Department Description 8 Purpose Fund used for capital Improvements and combined sewer overflow long term corms projects from boadlsue in 2007. 2012 2013 2010 2011 Amentletl 6130112 Prep osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Local Mourne Taxes - - - - - - - OtherTaxas - - - - - - - Gen6/Infeyovemmenal - - - - - - ChargesforSewices - - - - - Interest Earnings 30,308 2,989 509 483 - (500) - 100.0% Bond Proceeds - - - - - - - Donaeone - - - - - - Other Income - - - - - - - Tansfers In Total Revenue 30,308 2,989 500 483 500 - 100.0% Expenditures by Cost Center Sewers ],1]1,640 1,199,049 3F1,263 121,979 - (3]],263) - 100.0% Wastewater 2,8]4,]64 30],64] 125,928 Sg928 - (125,928) - 100.0% Total Cost Center Expenditures 10,046p04 1,506,696 503,191 172,898 (503,191) - 100.0% Expenditures by Account Type Salanesa Wages - - - - - - Fdnge Benefits - - - - - - Other Pesnnnel rests - - - - - - Total Personnel Su lies Professional Sew.(31xx) 897,399 361,471 49,634 2],211 - (40,634) - 100.0% Comm/rareporfation(32xx) - - - - - Pnnbng It Advertising (33xx) - - - - - Insuance (Mhai) - - - - Whites (35xx) - - - - Repairs8 Maintenance(36xx) 85,328 - - - DebtSerame - Principal - - - - - DebtServie - Intemst B Fees - - - - Other Services B Charges (39xx) - - - - - - GantsBSutiodies - - - - Payment In Lieu of Taxes - - - - - - Tansfem Out - - - - 01herFinancin Uses SOxx 2,014,125 Total Service &CM1arges 2,996,852 361,471 49,634 27,211 (40,634) - 199.9% Capital 7,049,552 1,145,225 462,557 145,687 462,557 - 100.0% Total Expenditures by Type 10,046p04 1,506,696 503,191 172,898 (503,191) - 100.0% Net Surplus /(deficit) (10,016,096) (1,503,]0]) (502,691) (172A15) Beginning Cash Balance 11,]4],908 1,731,812 228,300 228,300 (0) Balance Sheet Adjustments - 195 274,391 - - Ending Cash Balance 1,731,812 228,300 0 55,885 0 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /SeasonaVTem a TataI FTE's Ex lain Si n'1 Revenue, Expenditure and Staffing Changes Below: TM1e Funtl M1as approximately $350 unencumbered that will be spent by the end of 2912. Page 276 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 12007B Storage Bona Fund Number 651 2012 Accomplishments/Outcomes 4 -10 required) From the sale of the bond through the end of 2012, proceeds have been used to had all or part of 6 Sewer Separation Projets $9,49],154 2 Sewer Extension Projects 516,A8 3 Drainage Improvement Projets 2,594,630 3 WastewaterTmztinent Plant Upgrades 3,074,480 1 Lift Station Replacement 2]],151 CSO Net 76,380 Major Sewer ropairs 888,045 Ford fully closed in 2012. CKy Strategy 2013 Department Goals 8 Obya tives /binka a to City Strategies 4 -10 required) Number 2013 Significant Chan es /Challen ro /O ortunKies wKh a focus on solutions Ke Performance Indicators 3-6 retained) 2011 2012 Actual Estimatetl 2013 Measure Type Target ifavailable ifavailable Projection Ty, . output, efficiency, effetiveness, quality, outwore, technology Page 277 Form 1 Page 278 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 12007B Sew a Bona Fund Number 651 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 6 7 8 19 11 12 13 14 15 16 1] Pmiect Capital 18 19 20 21 22 23 24 25 26 21 28 29 30 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 19 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 278 Form 1 Page 279 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ISinuage, Works Debt Service Reserve /antl Fund Number 653 Department Description B Purpose Fund used In ran mandatorybondreserve mouses acmNmg In bond covenants 2012 2013 2010 2011 Amended 6130112 Prop osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Local lncomeTaxes - - - - - - Other Taxes - - - - - - - Gen1s/Infeyovemmental - - - - - - ChamesforSewices - - - - - Interest Earnings 14,267 4,901 30,599 39,124 60,000 29,500 96.7% Bond Proceeds - - - - - - Donatione - - - Other Income - - - - Tcansfemin 1,04,fi65 2,138,915 1,936,645 250,094 1,745,314 (191,331) -9.9% Total Revenue 1,058,932 2,143,816 1,967,145 280,218 1,805,314 161,831 -8.2% Expenditures by Cost Center Total Cost Center Expenditures Expenditures by Account Type Salaries B Wages - - - - - Fdnge Benefits - - - - - Other Personnel rests - - - - Total Pervermel Supplies Professional Sew.(31xx) - - - - - Comm/frampord[ion(32xx) - - - - Pdnting It Advertising (33xx) - - - - Insuance (34xx) - - - - Ublities(35xx) - - - Bataan; It Maintenance (36xx) - - - - DebtSerame - Principal - - - - DebtSerie - Interest B Fees - - - - Other SernmesB Charges (39xx) - - - - GentsBSubodies - - - - Payment In Lieu of Taxes - - - - Tcansfem Out - - - - OlherFinancin Uses x Total Service 8 CM1a es 0.0 Capital Total Expeirnfilmores, b Type Net Surplus /(deficit) 1,058,932 2,143,816 1,967,145 280,218 1,805,314 Beginning Cash Balance 4,541,322 5,600,2% 7,]4,0]0 7,74,070 9,711$15 Balance Sheet Adjustments - - - - - Ending Cash Balance 5,600,254 7,74,070 9,711,215 8,024,288 11,516,529 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bamaining - - - - - Part- Time /SeasonapTem a TataI FTE's Explain Sign'rficanl Revenue, Expenditure and Staffing Changes Below: Rega mservea almost fully funded, per Crowe Homath schedules. Newer bond ( 201082011) rawaves were fully funded from the bond proceeds at the time of issue. This fund has no expenses -funds an; moved to this fund and held in mserve, to satisfy bond issue covenants. An estimated $1.7 million would be transferred in from Fund 653 from the proceeds of a rew bond issuance. Page 279 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Sewage Works Debt Service Reserve funs Fund Number 653 2012 Accom lisbmenis /Outcomes 4 -10 required) All transfers nestle per bond mquimmenis. CKy Strategy 2013 Department Goals 8 Objectives /binka a to City Strategies 4 -10 required) Number - Systematically move funds as outlired in Cmwe Horvath schedules until reserve is fully funded 1 2013 Si nifica nt Cban es /Cballen es /O orturgies with a focus a n solutions - Make sum reserve for any new bond issues am fully faded from initial proceeds Key Performance Indicatom 36 regained) 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pm action - Satisfy bond Issue requimments outmme 100% 100% 100% 100% Types. output, efficiency, effectiveness, 9ualily, outwore, technology Page 280 Form 1 Page 281 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ISewage Works Debt Service Reserve funs Fund Number 653 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 6 7 8 10 11 12 13 14 15 16 1] Pmiect Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 281 Form 1 Page 282 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 12010 Sewer Bond fund Fund Number 658 Department Description 8 Purpose Fund used hrbond proceeds and capital expendifums for CSOoet Long Tmm Consul Plan saprovemeats 2012 2013 2010 2011 Amentletl 6130112 Prop osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Pmperly Taxes - - - - - - - Local lncomeTaxes - - - - - - Other Taxes - - - - - - - Gen6/Infeyovemmenal - - - - - - ChargesforSewices - - - - - Interest Earnings - 18,528 6,000 3,641 - (61000) - 100.0% Bond Proceeds 9,522,985 - - - - - - Donafione - - - - - - Other Mom, - - - - - - - Tansfers In Total Revenue 9,522,985 18,528 6,000 3,641 61000 - 100.0% Expenditures by Cost Center Sewers 799,341 6,540,782 1,434,891 819,966 - (1,434,891) - 100.0% Washosafer - 151,248 882,400 661,443 - (882,400) - 100.0% Total Cost Center Expenditures 799,341 6,692,030 2,317,291 1,481,409 (2,317,291) - 100.0% Expenditures by Account Type Salmiesa Wages - - - - - Fuse Benefits - - - - - Other Pesnnnel rests - - - - - Total Personnel Su lies Professional Sew.(31xx) 111,523 97,015 820,661 259,865 - (820,661) - 100.0% Comm/fampord[ion(32xx) - - - - - PdnOng It Adverbsing (33xx) - - - - - Insuance (34xx) - - - - Whites; (35xx) - - - - Repairs8 Maintenance(36xx) - - - - DebtSewice - Principal - - - - - DebtSewie - Intemst B Fees - 95,166 - 12,009 - - Other SewmasB Charges (39xx) - - - - - GantsBSutiodies - - - - Payment In Lieu of Taxes - - - - - - Tansfers Out 687,818 - - - - - 01herFinancin Oses x Total Service BCM1arges ]99,341 192,181 820,661 2]1,8]4 (820,fi61) - 100.0% Capital 6,499,849 1,496,631 1,209,535 1,496,631 - 100.0% Total Expenditures by Type 799,341 6,692,030 2,317,292 1A81A09 (2,317,292) - 100.0% Net Surplus /(deficit) 8,723,644 (6,673,502) (2,311,292) (1,477,768) Beginning Cash Balance 8,723,645 2,050,143 2,050,143 Balance Sheet Adjustments 1 - 261,149 - Ending Cash Balance 8,723,645 2,050,143 5]2,3]5 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /SeasonaVTem a TataI FTE's Ex lain Si n'rficanl Revenue, Expenditure and Staffing Changes Below: Bontl will be fully spent or encumbemd by the end of 2012. Page 282 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name 12010 Sewer Bona fund Fund Number 658 Pleasant St. Sewer Sepiatien- Phrase II East Bank Sewer Se,n ration-Phases t A 81 B Diamond Ave. Storm Sewers Replacement of 3 Lift Stabom - Michgan St, River Commons, It Clay /Cleveland Engineering work started for W WTP Aeration Contmls project Fund fully ckxsed in 2012. CKy Strategy Key Performance Indicators M required) 2011 2012 Actual Estimated 2013 Measure Type Target ifayailable ifayailable Prc'ec0an Ty, .output, efficiency, effectiveness, quality, outwore, tech..I gy Page 283 Form 1 Page 284 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 12010 Sewer Bontl Funtl Fund Number 658 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 10 11 12 13 14 15 16 1] Pmiect Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contibuted Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 17 18 18 19 20 21 22 23 24 25 26 28 28 29 0 31 32 33 34 Page 284 Form 1 Page 285 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 12011 CSO Plan Sewer Bontl Funtl Fund Number 659 Department Description B Purpose 2011 Sewer Boadin the amount of$21.5 million is being used to Funtl various wastewater antlsewerp pasm connection with the long term consul plan. 2012 2013 2010 2011 Amended 6130112 Proposed Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - L.1 aware Taxes - - - - - - - 01herTaxis - - - - - - - GaunfluteyovemmenGl - - - - - - ChayesforSews;w; - - - - - Interest Earnings - 8,738 88,823 58,346 60,000 (28,823) -32.4% Bond Proceeds - 21,500,000 - - - - - Donations - - - - - - Otherizome - - - - - - - Tansfi rs In Total Revenue 21,508,738 88,823 58,346 60,000 281823 -32.4% Expenditures by Cost Center Sewers - 1,555,804 12,078,403 A4,516 2,060,000 (10,018,403) Wastewater - 21],138 7,600,000 - 7,000,000 (600,000) -7.9% Total Cost Center Expenditures 1,]]2,942 19,678A03 ]]4,516 9,060,000 (10,618,403) -54.0% Expenditures by Account Type Salanasa Wages - - - - - - Fdnge Brutes - - - - - - Other Personnel rests - - - - - - Total Personnel Supplies Professional Sew.(31xx) - 21],138 2,035,000 440 800,099 (1,235,000) Comm/rareporfation(32xx) - - - - - - Pnnbng It Advertising (33xx) - - - - - - Insurance (34xx) - - - - - Ublities(35xx) - - - - - Belgium liMantrumme,(%xi) - - - - - DebtService - Principal - - - - - DebtService - Interest B Fees - - - - 01her Services; liChayes(39xx) - - - - - - GantsBSulawes - - - - Payment In Lieu of Taxes - - - - - - Transfers Out - - - - 01herFinancin Uses SOxx 1,555,804 Total Service &CM1arges 1,]]2,942 2,035,000 440 800,000 (1,235,000) -607% Capital 17,643,403 F14,076 8,260,000 9,383,403 -53.2% Total Expenditures by Type 1,]]2,942 19,678A03 ]]4,516 9,060,000 (10,618,403) -54.0% Net Surplus /(deficit) - 19,]35,]96 (19,589,580) (]16,1]0) (9,000,000) Beginning Cash Balance - 19,]35,]96 19,]35,]96 10,146,216 Balance Sheet Adjustments - 10,000,000 Ending Cash Balance 19,]35,]96 10,146,216 19,019,626 1,146,216 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /SeasonaVTem a Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: The balance sheet adjustment of $10 million represents an estimated amount targeted in 2012 that will not to spent during the year and that will be available for appropriation during 2013. This fwd is a -spend down' of $21.5 million dollars in tend proceeds received during 2011 and the timing of spending is often based on project schedules. Page 285 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 12011 CSO Plan Sewer Bona Fund Fund Number 659 2012 Acwm ltshments /Outcomes 4 -10 required) - EPA Consent Decree signed and tinged with Comton May 2, 2012 - Civil Penalties associated with EPA Consent Decree and on May 14, 2012 - Remained in Compliance with the roquireorents of the EPA Consent Decree. - Sarfed construction on PM se 2 of Diamond Ave. Trunk Storm Sewer project City Strategy 2013 Department Goals 8 Objectives /binka a to City Strategies 4 -10 required) Number - Remain in compliance with all roqui uments of the EPA Consent Decree. 1 - Design and construct CSO LTCP projects 5 2013 Significant Chan es /Cballen a /O ortunilies sigh a focus on solutions These projects need m be done on time antl on budget in oNer m meet Img tenor requi�eats of Consent Decree. W e are attempting to be shovel ready wth projects each.mtmction season. Key Performance Indicators 36 aired 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pro action - Remain in compliance with EPA CD effectiveness 100% NA NA 100% - Complete CD Contacts on Time effectiveness 100% NA NA 100% - Compete CD Contracts on Budget effectiveness 97% NA NA 97% Types. output, efficiency, effectiveness, quality, outwore, technology Page 286 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 12011 CSO Plan Sewer Bontl Funtl Fund Number 659 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Reolacement Caoilal 1 WWTP Dgesterlmpmemamt Bontl 6,400,OOD - - - - 6,400,000 2 3 4 5 6 7 8 10 11 12 13 14 15 16 1] Pmiect Capital 18 Gmen Separation PM Bontl 1,860,000 - - - - 1,860,000 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 lFundingSomces: Total 8,260,000 8,260,000 Cash, Lease, Grant, Bond, Contributed Ca ilal Justification: 1 EPA Consent De nn, Rec mrument 2 3 4 5 6 8 9 10 11 12 13 14 15 16 1] 18 EPA Consent De nn, Rec mrument 19 20 21 22 23 24 25 26 2] 28 29 0 31 32 33 34 Page 287 Form 1 Page 288 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 12012 Sewer Bond fund Fund Number 661 Department Description 8 Purpose 2012 Sewer Senate the amount of $21,200,000 to be used to funtl various wastewater and sewerpr acts in rourecaon all the long term consul plan. 2012 2013 2010 2011 Amentletl 6130112 Pmposetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - LorallncomeTaxes - - - - - - Other Taxes - - - - - - - Ganallnfe,wommenal - - - - - - ChargesforSewices - - - - - Interest Earnings - - - 69,000 60,000 - BondProreeds - - 21,200,000 - (21,200,000) - 100.0% Donations - - - - Otherincome - - - - Tansfers In Total Revenue 21,200,000 60,000 21,140,000 -99.7% Expenditures by Cost Center Sewers - - - - 11,760,000 11,760,000 - Wastewater - - - - 7,400,000 7,400,000 - Bond Closing Costs - - 400,000 - - (400,000) - 100.0% Debt Service Reaerve - - 1,700,000 - (1,700,000) - 100.0% Total Cost Center Expenditures 2,100,000 19,160,000 17,060,000 812.4% Expenditures by Account Type Salanesa Wages - - - - - Fdnge Benefits - - - - - Other Personnel rests - - - - Total Personnel Supplies Professional Sew.(31xx) - - 400,000 - (400,000) - 100.0% Comm/fanaWr tvu(32xx) - - - - - Pnnting It Advertising (33xx) - - - - - Insurance, (34xx) - - - - - Utilities(35xx) - - - - - Repairs8 Maintenance(36xx) - - - - - DebtSavice- Principal - - - - - - Debt Savice- Intemst B Fees - - - - Other SewisesB Charges (39xx) - - - - - - GanisSSuthashes - - - - Payment In Lieu of Taxes - - - - - - Tansfers Out - - 1,700,000 - (1,700,000) - 100.0% Other Finmmn Uses x Total Service &CM1arges 2,100,000 (2,100,000) - 200.0% Capital 19,160,000 19,160,000 Total Expenditures by Type 2,100,000 19,160,000 17,060,000 812.4% Net Surplus /(deficit) - - 19,100,000 (19,100,000) Beginning Cash Balance - - - 19,100,000 Balance Sheet Adjustments - - - - Ending Cash Balance 19,100,000 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /SeasonaVTem a Total FTE's Ex lain Si n'rficanl Revenue, Expenditure and Staffing Changes Below: TM1e 2012 Sex¢r BOnd fund wrens am budgeted to be spent runs 2012 and 2013. Page 288 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name 12012 Sewer Bona fund Fund Number 661 Civil Penalties assciated wilt EPA Consent Oecme and on May 14, 2012 - two weeks rody. Supplemental EnvimnmemRal PMet (Envim ure ntal Assesnrent of Bowman Cmek) associated with EPA Consent Decree completed on time. $10 million of CSO LTCP constmction and design completed. Remained in Compliance with the mgamments of the EPA Consent Decree. City Strategy Construct $18 million of CSO LTCP protects. Conga CSO LTCP Propis reguimd to complain PHASE I CSO CONTROLS. Remain in compliance with all equimments of the EPA Consent Oecme. an Pro errs mrougn ewme earn sees in a poor ewmmy. sewage rates to meet coverage for Lead sales. Ke Penn.... Indicators 36 regained) 2011 2012 Actual Estimated 2013 Measure Type Target if available if available Pm etion - Remain in compliance with EPA CO effectiveness 199% NA 100% 199% - Complete CO Contents on Time effectiveness 199% NA 100% 199% - Compete CO Cordrts on Budget effectiveness 97% NA 97% 97% Ty,s. output, efficiency, effettiveness, quality, outwore, technology Page 289 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 12012 Sewer Bontl fund Fund Number 661 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 6 2 8 10 11 12 13 14 15 16 1] - Proiect Capital 18 East Bank Phase 4 Bontl 3,960,000 - - - - 3,960,000 19 Oiamond Ave. Sewer Sep. Bontl 3,750,000 - - - - 3,750,000 20 Southwood Sewer Sep. Bontl 2,300,000 - - - - 2,300,000 21 Oliver Pknv Improvements Bontl ]50,000 - - - - ]50,000 22 Reconstruction of CSO 2] 828 Bontl 1,000,000 - - - - 1,000,000 23 Ogester Improvements Bontl 7,000,000 - - - - 7,000,000 24 Oisinfecbmi Pilot Bontl 400,000 - - - - 400,000 25 - - 26 2] 28 29 30 31 32 33 34 lFundingSources. Total 19,160,000 19,160,000 Cash, Lease, Grant, Boyd, Contributed Capital JustificaOan: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 1] 18 Re,mraments of EPA Consent Oecme. CO contains specific projects and time frames. 19 Re,mraments of EPA Consent Oecme. CO contains specific projects and time frames. 20 Re,mraments of EPA Consent Oecme. CO contains specific projects and time frames. 21 Re,mraments of EPA Consent Oecme. CO Contains specific projects and time frames. 22 Re ,mraments of EPA Consent Oecme. CO contains specific projects and time frames. 23Rsquimmen1sof EPAGmomtOecme. CO Contains specific projects and time frames. 24 Requimments of EPA Consent Oecme. CO contains specific projects and time frames. 25 26 9 28 29 0 31 32 33 34 Page 290 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 12013 Sewer Bond fund Fund Number 663 Department Description & Purpose 2013 Sewer Senate the amount of $21,200,000 to be used to funtl various wastewater and sewerpr acts in connection all the long term consul plan. 2012 2013 2010 2011 Amended 6130112 Peep osetl Variance k Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - Local Murano Taxes - - - Other Taxes - - - - Ganallnfe,wommenal - - - - - ChayesforSewices - - - - Interest Earnings - - - - - - Bond Proceeds - - - - 21,200,000 21,200,000 Donations - - - - Other Income - - - - Tansfem In Total Revenue 21,200,000 21,200,000 Expenditures by Cost Center Sew - Wastewater - - - - BondlssuanceCosts - - - - 400,OOD too,0oo Debt Service Reserve - - - - 1,700,OOD 1700,000 Total Cost Center Expenditures 2,100,000 2,100,000 Expenditures by Account Type SalanesB Wages - - - - - Fdnge Benefits - - - - - Other Personnel costs - - - Total Personnel Supplies Professional Sew.(31xx) - - - 400,000 400,000 Comm/faw;Wr tvu(32xx) - - - - - Pdnting It Advancing (33xx) - - - - - Insurance, (M.) - - - - - Utilities(35xx) - - - - - Repairs8Witrumme,(36xx) - - - - - DebtSewma, - Principal - - - - - Debt Service- Intemst B Fees - - - - Other ServlcesBChayes(39xx) - - - - - - GanlsSSubsidles - - - - Payment In Lieu of Taxes - - - - - - Tansfers Out - - - - 17oo,0oo 1700,000 Other Finmmn Uses x Total Service &CM1arges 2,100,000 2,100,000 0.0% Ca i al Total Expenditures by Type 2,100,000 2,100,000 Net Surplus /(deficit) - - - 19,100,000 Beginning Cash Balance - - - BalanceSheetAdjustments - Ending Cash Balance 19,100,000 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time Seasonat?em a Total FIFE! Explain Significant Revenue, Expenditure and Staffing Changes Below: The 2013 Smarr Bond fund proceeds as expected to be received late in 2013. The inti it expenses am for estimated bond issuance costs of $!00,000 and an estimated transfer to the debt service reserve fund 653 of $1700,000. Actual amounts as debarmined in consultation with bond counsel and financia l ativ¢o, The majority of vent costs will be paid during 2014. Page 291 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name 12013 Sewer Bona fund Fund Number 663 CKy Strategy Constant[ $18 million of CSO LTCP protects. Oesgn CSO LTCP Projects reguired to complete PHASE I CSO CONTROLS. Remain in compliance witb all n:guinene n[s of the EPA Consent Decree. are pmtecrs mrougn revenue roan sales in a poor ecommy. sewage rates to meet coverage for bond sales. Ke Peale.... Indicators 36 aired 2011 2012 Actual Estimated 2013 Measure Type Target if available if available Pro etion - Remain in romplenro with EPA CO effectiveness 190% n/a n/a 199% - Complete CO Cortrarts on Tin, effectiveness 199% n/a n/a 100% - Compete CO Contracts on Budget effectiveness 97% Na Na 97% Ty,s. output, efficiency, effectiveness, gu3lily, outwore, technology Page 292 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 12013 Sewer Bond fund Fund Number 663 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 2 8 10 11 12 13 14 15 16 1] Pmiect Capital 18 Memorial Tank design Bontl - 1,850,000 - - - 1,850,000 19 East Bank Sewer SeP'Phase 5 Bontl - 3,850,000 - - - 3,850,000 20 Goren Desgns Bontl - 3,100,000 - - - 3,100,000 21 Wastewater Plant projects Bontl - 7,800,000 - - - 7,800,000 22 LTCP Desgns Bontl - 2,500,000 - - - 2,500,000 23 - - 24 25 26 2] 28 29 30 31 32 33 34 lFundingSources. Total 19,100,000 19,100,000 Cash, Lease, Great, Boyd, Contributed Capital Justfica0pn: 1 2 3 4 5 fi 8 9 10 11 12 13 14 15 16 V 18 Repuimmenta of EPA Consent Decme. CID cents ins specific projects and time fm mes. 19 Repuimmenta of EPA Conemt Decme. CID cents ins specific projects and time frames. 20 Repuimmenta of EPA Conemt Decme. CID contains specific pmjeds and time frames. 21 Repuimmentaof EPAConemtDecme. CID cents ins specific projects and time fm mes. 22 Repuimmenta of EPA Conemt Decme. CID cents ins specific projects and time fm mes. 23 24 25 26 2] 28 29 0 31 32 33 34 Page 293 Form 1 Page 294 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Century Center Fund Number 620 Department Description & Purpose Century Centeria Convention Center aimed at attracting local and regional meetings, special events, trade shows, conventions, and banquets. Century Centerrecelves funding from charges for services, rental income, hotel /motel taxes and other sources. 2012 2013 2010 2011 Amended 6130112 Praposetl Vadance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - TorallncomeTaxes - - - - - - - Other Taxes 1,413,152 1,413,436 1,313,436 1,313,436 1,313,436 - 0.0% GaidaMideyovemmenal - - - - - - - Charges forSewores 1,110,492 1,291,167 1,407,915 622,039 1,476,332 68,417 4.9% Interest Earnings 7,288 1,839 600 142 360 (240) -00.0% Bond Proceeds - - - - - - - Donations - - - - - - - Other Income 72,888 81,744 113,873 52,087 145,579 31,706 27.8% Transfers In Total Revenue 2,603,820 2,788,186 2,835,824 1,98],]04 2,935,]0] 99,883 3.5% Expenditures by Cost Center Cenhlry Center 3,15],16] 2,678,401 2,835,824 1,207,345 2,935,]0] 99,883 3.5% Transfer to Capital Fund 671 - - 1,344,057 1,344,057 - (1,344,057) - 100.0% Total Cost Center Expenditures 3,15],16] 2,678A01 4,179,881 2,551A02 2,935,]0] (1,244,174) -29.8% Expenditures by Account Type Salaries B Wages 1,242,917 1,130,568 1,275,194 5F1,532 1,234,445 (40,749) -3.2% Fringe Benefits 411,745 348,8fi6 471,420 175,013 414,226 (57,194) -12.1% Other Personnel vests 49,581 46,259 3,307 294 1,955 (1,352) -00.9% Total Personnel 1,704,243 1,525,693 1,749,921 752,839 1,650,626 99,295 -5.7% Supplies 47,413 58,726 5],]00 26,168 54,875 2,825 4.9% Professional Sew.(31xx) 142,748 132,569 153,403 78,083 15,169 2,766 1.8% Comm /frampordtion(32xx) 31,4F] 52,F15 46,900 15,790 42,780 (4,120) -8.8% Panting B Advertsing(33xx) 19,4J] 39,713 35,950 43,817 44,055 8,105 22.5% Insurance(34xx) 92,967 56,354 65,3fi4 15,273 52,740 (12,624) -19.3% Utilities(35xx) 245,807 276,928 309,383 141,776 269,499 (39,884) -12.9% Repairs& Maintenance(36xx) 60,907 69,%2 52,302 30,345 34,070 (18,232) -34.9% Debt Service- Principal 8,024 3,743 5,800 2,969 1,300 (4,500) -F1.6% Debt Service- Inteest &Fees 233,024 - - - - - - Other Sooners; & Charges (39xx) 227,389 280,201 262,101 100,281 30,593 38,492 14.7% Grants& Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transf es Out - - 1,344,057 1,344,057 - (1,344,057) - 100.0% Other Hhmcin Uses x Total Service &CM1arges 1,061,820 912,245 2,275,260 1,]]2,391 901,206 (1,3]4,054) - 214.4% capital 343,691 181,]3] 97,000 329,000 232,000 239.2% Total Expenditures by Type 3,15],16] 2,678A01 4,179,881 2,551,398 2,935,]0] (1,244,174) -29.8% Net Surplus /(deficit) (553,347) 109,785 (1,344,057) (563,694) Beginning Cash Balance 2,204,874 1,819,289 1,949,264 1,949,264 605,207 Balance Sheet Adjustmants 16],]62 20,190 - 27,828 Ending Cash Balance 1,819,289 1,949,264 605,207 1A13,398 605,207 Staffing (FTE's) 2011 2012 6130112 2013 Valance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 16.00 17.00 16.00 17.00 - Bargaining 6.00 7.00 5.00 5.00 (2.00) Pad- Time /SeasonaVTem ra 2.50 3.00 3.50 3.50 0.50 TOUT FTE's 24.50 27.00 24.50 25.50 (1.50) Explain Significant Revenue, Expenditure and Staffing Changes Below: Sgnificant incense in charges for services and other income due to addition of a full-time Sales/Marketing Manager and the increase in the numberof vents. Also, partnering with Front Row Mmimbmg. Expenddures will be lower in 2013 in the category ber use of two fewer positions. Utility savings are expected due to the mlamping pmject and w hem's comprathaton promiums have dec ased. Advertising and printing costs am expected to increase due to incensed marketing indetives and commission expense will immune with incmased AV revenue. The 2013 budget is balanced aid includes Page 294 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name Centur Center Fund Number bl0 with independent than on rebranding strategies late direct event income up 13% over prior year late net bas down 12% over prior year of $1,344,057 from the Century Center Operating Furl 670 In a separate Century Center Capital Fund 671 for greater transparency. Center launched a revamped, modem, sleek webs@, in July, 2012. Contact the webs@, at www.centarycentecorg. CKy Strategy ad focus on yield management assessment opportunities e clienVcustomer relations through streamlined communication objectives se year over yea r net operating loss partae ship opportrndes for seH promoted events revenue generating opportunities with the addition of a Salesr(Maiketing Manager rtsurpsporkrrhip partnership with Front Row Marketing ey on short tern Crooking cycle Key Performance Indicators Mrequired) 2011 2012 Actual Estimated 2013 Measure Type Target ifavmlable ifavailable Pm action Service In Real Ratio Efthca ray 40% 23% 27% 27% Gnus Revenue per Square Fact Effectiveness Inc. over prior yr $19.55 $11.14 $12.26 Utility Expense per Square Fact Efthcarey Less than $2.15 $1.19 $1.22 $1.18 Net Income In Operating Revenue Effectiveness 50% 42% 43% 45% Customer Service Results Quality 5.0 4.62 4.69 4.73 Types. output, efficiency, effectiveness, quality, outcome, technology Page 295 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Centur Center Fund Number 6]0 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Reolacement Capital 1 Elevator Repair Cash 176,090 - - - - 176,000 2 Sylight Reglazing Cash 25,000 - - - - 25,000 3 parking Lot Restiping and Reseal Cash 18,000 - - - - 18,000 4 Offk:e Machines Cash 21,000 - - - - 21,000 5 Pipe and Inei Cash 14,000 - - - - 14,000 6 Convention Hall Carpet Cash - - 100,000 - - 100,000 7 8 10 11 12 13 14 15 16 1] - Proiect Capital 18 West Entry PZVem/Lghbng Cash 75,000 - - - - 75,000 19 Extenor Mansvry Cash - 171,000 - - - 171,000 20 Skywalk Support Repairs Cash - 75,000 - - - 75,000 21 Roof Repair Cash - - 220,000 - - 220,000 22 Roof Repair Cash - - - 220,000 - 220,000 23 Beef Repair Cash - - - - 220,000 220,000 24 - 25 26 2] 28 29 30 31 32 33 34 T.1al 329,000 246,000 320,000 220,000 220,000 1,335,000 Funding Soaces: Cash, Lease, Gant, Bond, Contributed Capital Justificatipn: 1 Elawlor Repair- Both the passenger and feghdelevatom need to be brought up to ANSI code. 2 Skylight Reglazing- Reglazing of 12 skylights that weeny done with orginal pmpct 3 Parking Lot Restiping and Resealing - Pa dieing lot has sgnicka M wear and needs to be asthped and msealed. 4 Offk:e Machines - Computers in office am at the end of their life cycle. Most computers are 10 years old with various efficiency issues. 5 Pipe and Inei - Cunent inventory of pipe and dape is insufficient for business levels. 6 Convention Hall Carpet- Carpet has cached the end of its life cycle, looking to replace with durable carpel product 8 9 10 11 12 13 14 15 16 1] 18 West EntryPzveWL,hbM Enhancemen ts- FmM enhance enhancement pica d 19 Extenor Masonry- Cleaning, sealing, eplacemend and repair of pints/seala MS and exterior masonry needed. 20 Skywalk Support Repairs - Repair work to concede beams and covering of beams and sidewalk epair needed. 21 Beef Repair- Replacement of mofs where heading and splilfing has taken place 22 Beef Repair- Replacement of mofs where leading and splilfing has taken place 23 Beef Repair- Replacement of mofs where leading and splilfing has taken place 24 25 26 9 28 29 30 1 32 33 34 Page 296 Form 1 Page 297 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Century Center Capital Fund Number 6]f Department Description B Purpose Century Center Cohen)fundis to be used forpurchasing whets) assets to be used at the Century Center to arpmve and amtam intensiveness and effectiveness often building. Efiecave January 1, 2012, a separate Centuy Center Capital Fund s established to provide greater accountability and banswearmy forcaptal purchases. 2012 2013 2010 2011 A tmdtid 6130112 Pmposetl Vadance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - LorallmurneTaxes - - - - - - - Other Taxes - - loo,ofto loo,0oo 1DD,Dw - 0.0% GaidaMideyovemmen al - - - - - - - Chayes far Sewices - - - - - - - Interest Earnings - - 500 214 500 - 0.0% Bond Proceeds - - - - - - - Donations - - - - - - - Olherizome - - - - - - - Tansfensln 1,344,057 1,344,057 (1,344,057) - 100.0% Total Revenue IA",557 1,444,271 100,500 1,341,05 -93.0% Expenditures by Cost Center Century Center Capital - - 565,000 - (565,000) - 100.0% Total Cost Center Expenditures 565,000 (565,000) - 100.0% Expenditures by Account Type SalaniesB Wages - - - - - Fdnge Benefits - - - - - Other Personnel wags - - - - Total Personnel Su lies Professional Sew.(31xx) - - - - - Comm- FumhWrd0on(32xx) - - - - - Pdnting It Advertising (33xx) - - - - - Insurance, (34xx) - - - - - Utilities(35xx) - - - - - - Retain; B Maintenance, (36xx) - - 163,000 - (163,000) - 100.0% Debt Service- Principal - - - - - - DebtSooice- Interest B Fees - - - - Other Saracen; SChayes(39xx) - - - - - - GantsBSubsidies - - - - Payment In Lieu of Taxes - - - - - - Transfers Out - - - - OgOerFinancin Uses x Total Service &CM1arges 1fi3,000 (163,000) - 100.0% Ca ital 402,000 134,485 402,000 - 100.0% Total Expenditures by Type 565,000 134,485 (565,000) - 100.0% Net Surplus I(Jefice) - - 8]9,55] 1,309,786 100,500 Beginning Cash Balance - - 8]9,55] Balance Sheet Adjustmants - - - - Ending Cash Balance 8]9,55] 1,309,786 980,057 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time Seawnaf?em a Total FIFE! Explain Significant Revenue, Expenditure and Staffing Changes Below: Nocapidlhasbeenprojecddfor 2013 -2017fromgh¢ fund Th¢willbeat Me BOa of Maceger'sdiscmtion. For 2013, rapid l spending in the amount of $329,000 B budgeted in Fund 670 - Century Center Opr ati as and is funded by the projected hot income in the fund during 2013. A separate Century Center capital bank account is maintained at Key Bank. Page 297 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Centur Center Ca hal Fund Number fill 2012 Accom lishmenbd()utcames 4 -10 required) Purchased 2000 barquelchairs Slated to complete facility relamping and relighting project Working with Troyer Group to achieve efficiencies wdh capital plan items CKy Strategy 2013 Department Goals 8 Objectives /binka a to City Strategies 4 -10 required) Number Review and update of capital plan and pnmities 5 2013 Significant Chan es /Challen es /O ortunilies (with a focus on solutions Limited revenue streams flowing to this fund from PSDA Tax in Me amountof $100,000 pear year. Ke Performance lndicatars 36 uiretl 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ) (ifavailable) Pm action Maintain an adequate cash balance Efficiency Boat Review $1,344,057 $B]9,55] $9BD,057 in lire with board vision Fund 670 T,,s. output, efficiency, effectiveness, quality, outwore, technology Page 298 Form 1 Page 299 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Centur Center Ca itel Fund Number 6]f Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro'ecBOn Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 19 11 12 13 14 15 16 1] Pmiect Capital 18 19 29 21 22 23 24 25 26 2] 28 29 39 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 19 11 12 13 14 15 17 1 18 8 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 299 Form 1 Page 300 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Central Services /Energy Department Fund Number 222 Department Description & Purpose Powder of interval services to City operations redeem, Equipment Services, Builtling Maintenance, Central Stony, Print Shop, Radio Commurantrons, and Energy Off . Services include vehicle and equipment maintenance, busMmg maintenance, central stones forjandor al and office supplies, printing services and two-way radio equipment maintenance. 2012 2013 2010 2011 Amended 6130112 Prop osetl Vadance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Pmpmty Taxes - - - - - - - Loral Income Taxes - - - - - - Other Taxes - - - - - - - Gan6/Inteyovemmumal - - - - - - - Chayes far Services 3,242,602 3,302,589 7,3F1,893 3,429,186 7,891,202 513,309 7.0% Interest Earnings 972 1,917 1,500 2,810 1,500 - 0.0% Bond Proceeds - - - - - - - Donations - - - 18,750 - - - Other Income 37,%3 36,890 30,000 11,173 30,000 - 0.0% Taunters In otal Revenue 3,281,537 3,341,396 1A09,393 3A61,919 ],922,]02 513,309 6.9% Expenditures by Cost Center Equipment Services 2,064,259 2,184,855 2,491,785 1,095,810 2,674,445 182,660 7.3% Building Maintenance 129,952 152,856 159,975 76,416 1TF,426 17,451 10.9% Central Stones 76,888 83,526 86,372 41,049 90,126 3,754 4.3% Pmt Shop 109,076 106,888 128,972 60,6A 131,695 2,723 2.1% Radio Shop 19,198 226,510 274,500 146,097 242,703 (31,]9]) -11.6% Enegy Office - - 245,462 89,171 295,878 50,416 20.5% Elechic& Natural Gas - - 4,009,564 1,850,719 4,310,429 30,865 7.5% otal Cost Center Expenditures 2,5]6,3]3 2,754,635 7,396,630 3,359,939 ],922,]02 526,072 7.1% Expenditures by Account Type Salanesa Wages 1,642,476 1,675,830 1,93,176 894,936 2,015,511 79,335 4.1% FmW Benefits 478,318 565.248 709,532 30,176 ]84,]24 75,192 10.6% Other Personnel costs 10,956 11,165 14,546 6,945 13,632 (914) 6.3% Total Personnel 2,131,750 2,252,243 2,660,254 1,210,057 2,813,867 153,613 5.8% Su lies 186,643 120,689 164,382 67,588 162,672 1,710 -1.0% Pmfessional Sew.(31xx) - - 70,402 37,717 165,143 94,741 134.6% Comm/rarepordtion(32xx) 7,962 11,%7 10,690 5,798 12,600 2,000 18.9% Pnnbng B Adverbaing(33xc) 5,616 3,634 20,500 1,411 20,000 (500) -2.4% Insuance(M.) 43,673 43,608 25,020 12,510 25,320 300 1.2% Ubadme (35xx) 49,316 56,513 4,103,280 1,878,761 4,392,180 288,900 7.0% Repairs& Maintenance(%xx) 91,067 83,036 99,450 42,269 101,845 2,395 2.4% Debt Service- Principal - - 6,710 3,477 6,275 (435) 6.5% Debt Service- Intemst &Fees - - 2,500 706 - (2,500) - 100.0% Other Services& Chayes(39xx) 10,395 13,330 15,400 166 17,200 1,800 11.7% Grants& Subsidies - - - - - payment In Lieu of Taxes - - - - - - - Tansfers Out - - - - - - - OtherFinancin Uses SOxx 3,699 52,116 59,232 27,006 59,232 - 100.0% Total Sesues1 M1arges 244,728 263,604 4,413,094 2,009,821 4,740,563 327,469 -33.1% Ca ital 13,252 118,099 158,900 72,473 205,600 46,700 29.4% Total Expenditures by Type 2,576,373 2,754,635 7,396,630 3,359,939 7,922,702 526,072 7.1% Net Surplus /(deficit) 705,164 586,761 12,763 101,980 Beginning Cash Balance (83,316) 502,823 999,858 999,858 1,012,621 Balance Sheet Adjustments (119,025) (89,726) - 91,240 - Ending Cash Balance 502,823 999,858 1,012,621 1,193,078 1,012,621 Staffing (FTE's) 2011 2012 6130112 2013 Vadance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 16.00 18.00 18.00 18.00 - Bargaining 26.00 26.00 26.OD 26.00 FILM a 1.00 1.00 1.00 1.00 1.00 tal To FTE's 43.00 45.00 45.00 45.00 Explain Si n'iticanl Revenue, Ex enditure and Staffing Changes Below: Balance sheet adjustments for changes in inventory Led forwith cash. In 2012, the Frosty Office was tensioned from stimulus grant Funding in the Gev al Furl to the Central Services Fund Funding a pm,nded by a nurchaye of approximately 5.9% on elechicity and natural gas costs cM1ayed to city departments. The actual sumharge is adjusted quarterly based on actual costs incurred in the Enegy Office . Page 300 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Central Serehaiefebergy Department Fund Number 222 building technology training A natural gas valme purchasing and fueling station \RRA building energy ratmfit work ihategic Energy Plan Draft for the City energy efficient shop lighting, 15% savings sol penetrating oil with bulk, saving 400 plus caws Services technician productivity, 85% billa He hours Free pads washers to an environmental friendly water base CKy Strategy 2013 Department Goals 8 Ob'ectivesfbinka e b City Strategies 4 -10 required) Number Training for 911 center 800 mega heir manuals equipment Phone line reduction by using fiber optic network 1 Attending Advanced classes, adobe pagrams,dighal imaging and layouts 1 All personnel gmen building training, quarterly, with the Energy Dept 1 Investigate changing to synthetic oil, extend oil change 3 City wide vehicle policy, continue gmen vehicles on bid steam 3 Determine finding source and conduct energy upgrades in buildings 3 Conduct Energy optimization training for city employees 1 Achieve Mayoral Support to instilm a a Central Binding Management Dept to oversee all budding operation 2 Estatmh new consbucnion guidelines to achieve energy efficiency 1 Type 1 el Reduction initiated for 2013 budget Rate increase savings initiative Key Performance Indicators 36 uired 2011 2012 Actual Estimated 2013 Measure Type Target if available if available Pm action Radio Shop Operabrg Exp'cosOhr efficiency $45.99 $52.49 $49.99 $48.99 Bldg Winn IrvMUSe labor savings efficiency $45,999 $43,219 $49,999 $45,999 Pnntshop Jobs completed on time effectiveness 99.60% 99.24% 99.29% 99.59% Equip Sery Fleet Availability quality 98% 98.03% 98.15% 98.06% Energy Energy Tuned Bldgs efficiency 9 n/a 9 9 Energy provide monthly re,pob, output 12 n/a 5 12 Types. output, efficiency, effectiveness, quality, outcome, technology Page 301 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lCentoel SerykareEneefy Department Fund Number 222 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Pm action Total Replacement Capital 1 A/C moovery unit Cash 6,990 - - - - 6,008 2 Sh(6) Shop Jacks-Sample St garage Cash 54,999 - - - - 54,999 3 Snap on Last Software, shopkey Cash - 2,500 2,500 2,500 2,500 10,000 4 Six (6) i,mund Post replacements Cash - 30,000 30,000 30,000 90,000 5 Laptop computer Foreman's office Cash 2,990 - - - - 2,000 6 Upgrade Computers- Central Serves ll Cash 8,009 - - - - 8,000 ] Pnntshop Design Softwa re Cash 1,200 - 1,300 - 1,400 3,900 8 Laptop /Radb Shop Cash - 2,000 - - 5,000 7,000 9 Fbor Scmbberhvalk behind /sample at Cash 11,000 - - - 11,000 10 Pressurewasher Cash 7,500 - - - - 7,500 11 Office windows-sample at Cash 10,000 - - - - 10,000 12 Chain Link fencesampb at Cash - 25,900 - - - 25,900 13 Two furnaces B A/C units-parts room Cash - 11,000 - - - 11,000 14 Roof RepWounenpskylites ,insulation Cash 200,000 - - 200,000 15 Roof ventilatiogeneyy recovery Cash 15,000 - - 150,000 16 Overhead Users (5) Cash - - - 53,000 - 53,000 17 Parking Lot - paving - repairs Cash 35,000 - - - 35,000 Pmiect Capital 18 REPLACEMENT CAPITAL CONTINUED - - - - - 19 Used Scissor Lift Cash - - - - 10,000 1,000 20 Service Track 4wd 314 t C at gas Cash 40,000 - - - - 40,000 21 Upgrade/repl radios for centres l sew Cash 1,400 1,400 - - - 2,800 22 Software upgrade for now sew monitor Cash 8,500 - - - - 8,500 23 Instead S towers for safety,etu Cash 6,000 - - - - 6,000 24 Natural Gas Generator Cash - - 65,000 - 65,000 25 Task Lighting and oce sensors Cash w,, senso Cash 15,000 - - - - 15,000 26 - 2] 28 29 30 31 32 33 4 Total 205,600 72,800 383,800 150,500 18,900 831,600 Funding Sources: Cash, Lease, Gran[, Bold, Contributed Capital Justiticatipn: 1 Outdated, unmpaiable 2 Safety of operation, speed up maintenance time 3 Software will expire 2013, necessary to update for repairs 4 Environmental friendly, safety 5 We are using a Wrier laptop from the IT Dept at this time 6 The system we have now will net handle all the graphirs software, need for web classes ] Upgrades 8 Replacemen[ time 9 Replacing] year old floor scrumer 10 Replacing 20 plus years original unit 11 Upgrade to energy efficient 12 Replace original fenoe for security reasons 13 Replace units with energy efficient units 14 Replace 25 yr old roof 15 Update mof with energy recovery system 16 Replace old existing overhead doors 17 Paving and repairs recommehoed from Street Dept 18 19 Purchase used scissor lift 20 Replace 14 yr old service track with natural gas truck 21 Replacing outdated radios 22 Program algnment of She mega hertz radios 23 Towers need inspe Assns and cerli ied every 5 years 24 Replace old game atorwdh natural gas generator, 200 KW,should ran most of the buidirg 25 Assist wiffr occupant optimization training to provide tusk Ighbng. 26 9 28 29 30 31 32 33 4 Page 302 Form 1 Page 303 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Ismoness, Insurance Fund Number 226 Department Description B Purpose Fundis used her expenditures ofthe Ckylnsuseareprogram, lectutling safety and ask management department, properly mane, workers compression, and general! blbfy coverage. 2012 2013 2010 2011 Amentletl 6130112 Prop osetl Vadance % Descdpficn Actual Actual Bud ,.t Actual Bud ,.t 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Loral Income Taxes - - - - - - Other Taxes - - - - - - - Gunts(lute,overnmenfal - - - - - - - ChaMesforServices 2,563,593 3,005,286 2,922,840 1,459,449 2,988,576 65,736 2.2% Interest Earnings 12,954 11,068 25,000 13,713 26,000 1,000 4.0% Bond Proceeds - - - - - - Donations - - - - - - - Otherincome 15,689 62,294 21,8118 14,50] 18,500 (3,308) -15.2% Transfers In 305,815 Total Revenue 2,898,051 3,078,648 2,969,648 1A87,669 3,033,076 63,428 2.1% Expendit res by Cost Center Safety and Risk Management 1,580,732 187,669 243,526 99,653 260,504 16,978 7.0% Liadlily Coverage 1,365,899 ]20,9]3 1,195,032 369,229 1,093,448 (101,584) 6.5% Business Insurance - 467,516 370,000 59,723 491,693 121,693 32.9% Workers Compensation - 926,166 1,140,000 476,426 1,070,000 (70,000) 6.1% Total Cost Center Expenditures 2,946,631 2,302,324 2,948,558 1,005,031 2,915,645 (32,913) -1.1% ExpendiWres by Account Type Salaries B Wages 178,635 117,061 124,F12 60,271 126,474 1,702 1.4% Fringe Benefits 46,336 36,138 45,718 19,136 51,306 5,588 12.2% Other Personnel wale 804 940 1,440 540 1,320 (120) 6.3% Total Personnel 225,]]5 154,139 171,930 ]9,94] 179,100 ],1]0 4.2% Supplies 7,491 11,678 17,222 7,609 22,356 5,134 29.8% Professional Sew.(31xx) 250,068 158,369 165,000 32,276 307,428 142,428 86.3% Comm/rrarepodation(32xx) 3,008 6,271 4,500 1,146 3,900 (600) -13.3% Panting It Advertising (33xx) - - - - - - - Insurance (34xx) 1,062,071 1,170,100 1,270,000 4]],442 1,318,193 48,193 3.8% Utilities(35xx) - - - - - - - RegmmItMaintrumme,(36xx) 72,511 1,670 6,000 1,286 5,368 (632) -10.5% Debt Service - Principal - - - - - - - DebtService- Interest B Fees - - - - - - - Other Services; liChaMes(39xx) 1,291,838 653,631 1,168,874 332,107 1,054,6110 (114,274) -9.8% Grants B Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfers Out - - - - - - - O1herFinancin Uses 511xx 33,849 13Q466 145,032 73,218 145,032 - 100.0% Total Service &CM1a es 2,713,365 2,130,50] 2,759,406 91],4]5 2,689,489 69,917 0 Capital 24,700 24,700 Total Experefitures b Type 2,946,631 2,302,324 2,948,558 1,005,031 2,915,645 32,913 -1.1% Net Surplus /(deficit) (48,580) ]]6,324 21,090 482,638 117,431 Beginning Cash Balance 3,724,030 3,675,068 4A51,355 4A51,355 4Al2A45 Balaze Sheet An,us[men6 (382) (37) - 114 - Ending Cash Balance 3,675,068 4A51,355 4Al2A45 4,934,107 4,589,876 Staffing (FTE's) 2011 2012 6130112 2013 Vadance Actual Budget Actual Budget 2012 -2013 Non - Bargaining 3.00 3.00 3.00 3.00 - BaMaining - - - - - Part- Time /Seawnat?em ra Total FTE's 3.00 3.00 3.00 3.00 Explain Significant Revenue, Expenditure and Staffing Changes Below: Page 303 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name litmaress Insurance Fund Number 226 sed training programs to an average of 12 hours safety paining per public works and parts employees Moved all work related and incident refunding online Moved 6D% of all prior injury files be electronic files 4dditional certifications for Safety aid Risk personal including (first aid, OSHA, AEO, industry specific paining and certdirations) Developed a light duty anagram that moves employees fmm home department to other departments to accommodate rashicM1Ons City Strategy n of vehicle crash by 30% through proactive approach safety training throughout public works and parks be include at least 24 hours per employee per year vehicle crash committee be review all vehicle incidents a ralationships with departments equipment purchase process to make recommendations for safely ad look into implementing OHSAS 18000118801 for the cities health and safety standards war, Key Performance Indicators 36 required) 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ) (ifavailable) Pm action Amount spent on injuries Outcome, $ 400,000 $426,928 $158,008 $430,000 Number of racor fable accidents Outcome, 75 115 95 80 Amount of loss time due to Mures, Efficiency 20 days BB days 6O days 20 days Safety Guitars, Effectivness 95% 63% 76% 90% Types: output, efficiency, effedweness, quality, outcome, technology Page 304 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Ismormss Insurance Fund Number 226 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Caoilal 1 Laptop Projector cash 1,299 - - - - 1,200 2 Fd Testcomputer cash - 1,000 - - - 1,000 3 Toyota Prins or hybrid equivalent cash - - - 22,000 - 22,000 4 AWU Vehicle cash 21,999 - - - - 21,000 5 6 7 8 19 11 12 13 14 15 16 1] - Fee ect Capital 18 Twining computers cash 2,599 - - - - 2,500 19 - 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 lFundingSources: Total 2A,700 1,000 22,000 4],]00 Cash, Lease, Grant, Bom, Contributed Capital Justification: 1 Update Safety and Risk existing projector 2 Parts for current fit test computer cannot be form 3 Replacement of current Toyota Pa. 4 AWU Vehicle to replace 406 5 6 8 9 10 11 12 13 14 15 16 V 18 Training computers for a safely lraining lab to train all city empbyees on new and ongoing safety training 19 20 21 22 23 24 25 26 2] 28 29 0 31 32 33 34 Page 305 Form 1 Page 306 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Take Home Vehicle Police Fund Number 2]8 Department Description 8 Purpose To account forexpenses associated sari claims arising Gom use of segram vehicles occumng shoe oficam are not on duty. Funding is providedby off rs parGCipatmg in the program. 2012 2013 2010 2011 Amentlel 6130112 Prop osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Pmperly Taxes - - - - - - - Local Imams Taxes - - - - - - Other Taxes - - - - - - - Gentallutsyovemmen al - - - - - - - ChargesforSewices - - - - - - Interest Earnings 871 833 1,000 1,068 2,000 1,000 100.0% Bond Proceeds - - - - - - - Donations - - - - - - - Other Income 61,167 85,326 129,220 63,386 127,400 (1,820) -1.4% Tensfem In Total Revenue 62,038 86,159 130,220 64,454 129,400 820 -0.6% Expendib res by Cost Center Areident Claims 14,947 8,164 65,220 4,085 40,000 (25,220) -38.7% Operating Transfer to Fund 228 305 ,815 - - - - - Gasoline Charges - - 65,000 - 63,700 (1,300) -2.0% Total Cost Center Expenditures 320,762 84164 130,220 4,085 103,700 (26,520) -20.4% Expenditures by Account Type Salans"Wages - - - - - - Fdnge Benefits - - - - - - Other Personnel rests - - - - - - Total Personnel Supplies; 65,000 63,700 1,300 -2.0% Professional Sew.(31xx) - - - - - - Comm/femponation(32xx) - - - - - - Pdnting 8 Advertising (33xx) - - - - - - Insuence (34xx) - - - - - - Ublira;(35xx) - - - - - - Repairs8lWoubnance(36xx) - - - - - - - DebtSewice - Principal - - - - - - - DebtSewie - Intemst B Fees - - - - - - - Other SewicesBCharges(39xx) 14,947 8,164 65,220 4,085 40,000 (25,220) -38.7% Gents B Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Tensfem Out 305,815 - - - - - - OtOerFinancin Uses x Total Service BCM1arges 320,762 8,164 65,220 4,085 40,000 (25,220) -38.7% Capital Total Expenditures by Type 320,762 0,164 130,220 4,085 103,700 (26,520) -20.4% Net Surplus /(deficit) (258,724) 77,995 - 60,369 25,700 Beginning Cash Balance 520,175 261,451 339,446 339,446 339,446 Balance Sheet Adjustments - - - Ending Cash Balance 261,451 339,446 339,446 399,815 365,146 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /SeasonaVTem e Total FTE's n'use Revenue, Ex entlilum antl Slaffin CM1an es Below: Take Home VeM1ide Funtl is usetl fo acreunt fortM1e payroll tlednctiow of $10.00 for gasolineantl $10.00 for liatiilily insurance received from FE�!S ers each pay period to be used to pay for gasoline rests and accident claims wM1ik; an ofcer s not on tluty. Caren , 245 police officers am g in the program. Page 306 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name I Take Home Vehicle Police Funtl Number 2l8 The police officergasoline dedu ,bon was moved fmm the General Fund to the Take Home Police VehaJe Fund for 2012 for greater accountability and transparency. Claims am submitted by Jeff Walters of the Police Depa Nnentand am mviewed by the Claims Committee. CKy Strategy Use revenue from the ,aymll dedurbon for gasoline to induce gasoline costs charged to the General Fund. or temporary bas¢. Key Performance Indicators M required) 2011 2012 Actual Estimated 2013 Measure Type Target ifmmilable ifwMilable Pro action -Cash Reserves Output $399,999 $339,446 $339,446 $365,146 - Annual Interest Earnings Output $3,999 $833 $1,999 $2,999 - Number of Accident Claims Output 1O or less 5 5 5 Ty,a. output, efficiency, effectiveness, gualdy, outwore, technology Page 307 Form 1 Page 308 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Take Home Vehicle Police Fund Number 2]8 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 19 11 12 13 14 15 16 17 Pmiect Capital 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 7 8 9 19 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 308 Form 1 Page 309 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lEmploymiSidefits Fund Number 211 Department Description 8 Purpose Fund is used to account for expentliures ohthe employee benefit programs shined to hull time City employees and to Police and Fire miners, ammetng healthrom, dental and vuwn, EE BexIDle benefits, life insurance, and short and long term casualty. 2012 2013 2010 2011 Amended 6130112 Pmposetl Vadance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Loral Income Taxes - - - - - - Other Taxes - - - - - - - Ganallideyovemmental - - - - - - - Charges forServices 9,589,172 11,247,932 11,988,999 5,454,936 11,937,800 849,800 7.7% Interest Earnings 34,807 2],]32 40,000 26,189 40,690 600 1.5% Bond Proceeds - - - - - - - Doublers - - - - - - Other Intoner 20 - 400 Bfi - (400) - 100.0% Transfers In Total Revenue 9,623,999 11,275,664 11,128A00 5A81,211 11,978A00 850,000 7.6% Expenditures by Cost Center Insurance 10,032,616 11,572,529 11,826,101 6,116,010 13,348,536 1,522,435 12.9% Total Cost Center Expenditures 10,032,616 11,572,529 11,826,101 6,116,010 13,348,536 1,522,435 12.9% Expenditures by Account Type Salaries 8 wages 10,200 - - 415 - - - Fdnge Benefits 2,873 - - 32 - - - OtherPersonnelrusts 150 - - - Total Personnel 13,223 447 Supplies 4,327 22,853 11,284 6,139 24,444 13,160 116.6% Professional Sew.(31xx) 82,352 162,433 279,393 134,371 480,792 201,399 72.1% Comm /hransWitation(32xx) 1,202 3,217 2,000 876 4,666 2,000 100.0% Panting It Advertising (33xx) - - - - - - - Insurance, (34xx) 9,753,W 11,193,569 11,352,668 5,883,799 12,839,300 1,486,632 13.1% Utilities(35xx) - - - - - - - Repairs8 Maintenance(36xx) - - - - - - - DebtService- Principal - - - - - - - DebtService- Interest B Fees - - - - - - - Other Solvents It Charges (39xx) 24 1,493 - - - - - GrantsBSutindies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfers Out - - - - - - - O1herFinancin Uses SOxx 1 ,4,841 188,964 180,756 90,378 180,756 - 100.0% Total Service &CM1a es 10,015,066 11,M9,676 11,814,817 Q109,424 13,324,092 1,509,2]5 1 Capital Total Expenditures b Type 10,032,616 11,572,529 11,826,101 6,116,010 13,348,536 1,522A35 12.9% Net Surplus I(defic0) (408,617) (296,865) (69],]01) (634,799) (1,370,136) Beginning Cash Balance 9,559,099 9,150A86 8,853,620 8,853,620 8,155,919 Balaze Sheet Adrys[menls 4 (1) - (3) - Ending Cash Balance 9,150A86 8,853,620 8,155,919 8,218,818 6,]05,]83 Staffing (FTE's) 2011 2012 6130112 2013 Vadance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /SeasonaPTem ra Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Page 309 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name JEp1 o ee Benefits Fund Number lit reheat and courses. mzsed participation in the Smoking Cessation Program due to increased employee awareness through City websde communication. iboducbm of the 'Healthy City newsletter. iboducbm of Pan 3 penal plan to .nett outof- networ, discrepancies. savings in CRY Strategy of employee bereft mainterance tbrougb integration wilt outside provider networks. 3 with payroll clerks in certain areas of benefits to better assist employees in th='apaanrent fi HR system to NaviLine to eliminate using 2 systems to set -up employee benefits. 3 I employee medical coverage elections to ensure spousestdependents are elgible for a potential 1,2 e open emormem in an anon m aecrease peperweas me mmC QendaNknon package to increase employee satisfaction of plan dusign Ke Performance lndicatars 36 uiretl 2011 2012 Actual Estimated 2013 Measure T Ta et if available ifavailable Pm action Employee Participation in Wellness Pro, Effectiveness 199% 90% 95% 98% Lunch -n -Learn SeminaraRendance Effectiveness 999 499 459 599 penal Vissm participants Quality 1990 807 781 990 Types: output, efficiency, effectiveness, quality, outwore, technology Page 310 Form 1 Page 311 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lEmployee Benefits Fund Number ]if Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 19 11 12 13 14 15 16 1] Pmiect Capital 18 19 29 21 22 23 24 25 26 2] 28 29 39 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 19 11 12 13 14 15 17 1 18 8 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 311 Form 1 Page 312 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Unemployment Compensation Funtl Fund Number 713 Department Description 8 Purpose Established efieceve January 1, 2012, the facers used to account for the payment of City unemployment claims. Revenue seems is an employment fee charged to operating units of City operations. The Mears an Internal Service funtl Users used to benefit other city funds and departments and ;s desyned to recover w sts. 2012 2013 2010 2011 Amentled 6130112 Proposed Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Tonal Income Taxes - - - - - - Other Taxes - - - - - - - Gan6llnfeyovemmenGl - - - - - - Chayes for Servbes - 217,401 273,746 137,470 341,250 67,504 24.7% Interest Earnings - 81 100 67 200 100 100.0% Bond Proceeds - - - - - - - Donations - - - - - - Other Income - - - - - - - Tansfe s In Total Revenue 217,482 273,846 137,537 341,450 67,604 24.7% Expenditures by Cost Center Unemployment Compensation - 226,891 268,158 120,606 262,963 (5,195) -1.9% Admin¢tatwe Expenses - - 5,688 2,844 4,284 (1,404) -24.7% Total Cost Center Expenditures 226,891 273,846 123,450 267,247 (6159)) -2.4% Expenditures by Account Type Salanesa Wages - - - - - - - FdngeBenefits - 226,891 268,158 120,606 262,963 (5,195) -1.9% Other Personnel costs Total Personnel 226,891 268,158 120,606 262,963 5,195 -1.9% Supplies Professional Sew.(31xx) - - - - 4,284 4,284 Comm/fansWrdtien(32xx) - - - - - - Pdnting It Advertising (33xx) - - - - - Insuance (34xx) - - - - - Utilities(35xx) - - - - - Repairs8Mentrumm,(36xx) - - - - - DebtService- Principal - - - - DebtService- Interest B Fees - - - - Other Services ltChayes(39xx) - - - - - - GantsBSuthadies - - - - Payment In Lieu of Taxes - - - - - - - Tansfe s Out - - - - - - - OtherFinancin Uses SOxx 5,688 2,844 5,688 - 100.0% Total Service &CM1arges 5,688 2,844 4,284 (1,404) - 100.0% Capital Total Expenditures by Type 226,891 273,846 123,450 267,247 (6159)) -2.4% Net Surplus /(deficit) - (9,409) - 14,087 74,203 Beginning Cash Balance - - 15,591 15,591 (9,409) Balance Sheet Adjustments - 25,000 (25,000) (25,000) Ending Cash Balance 15,591 9,409 4,678 64,794 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /SeasonaVTem a TataI FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: The Unemployment Compensation Fund is an Internal Service Fund used b pay claims. The fwd chayes a pamium b tlepaNnents of 1 %of payroll and is intended to break even. At December 31, 2011, the Rainy Day Fund advanced the Unemployment Compensation Fund $25,000 and this amount has been paid back in 2012. Unemployment claims are revie sud by the Human Bassani Departinent. Departments pay a 1 %fee that is paid monthly. The Police and Fire Departments pay a lump sum amount based on payroll based on holistically low claims. A goal of the fund B to maintain cash Page 312 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name JUnemployment Compensation Fund Fund Number 113 • new [xcel data base for calms pap was started to track claims by employee and delm anent • monthly allocation journal entry is used to chaye depaNnenls for their sham of fund mvenue. CKy Strategy ways to manage claims better and induce costs. Continue to contest unwarranted unemployment calms Willi the Indiana Depzrtinent of Wort force Development. Manage ca ims so as to result fund cash n:sewas of at least $60,000 by yearend for unexpected claims. companies that am chayed a paymll taxes. In a same, the City of South Bend is self- insumd for unemployment calms. Key Performance Indicators 36 uiretl 2011 2012 Actual Estimated 2013 Measure Type Target if mmilaba if available Per action - Unemployment calms - toal filed Output 00 78 80 70 - Unemployment calms - approved Effectiveness WO 75 60 40 - Percent of calms approved Effectiveness 57% 96% 75% 57% - No. of Dept Training Sessions Output 2per year 0 0 2 - Cash Reserves %of Ex,s ndi ores Effectiveness 120% 6.7% -.34% 22.5% Ty,a. output, efficiency, effectiveness, 9ualily, outwore, technology Page 313 Form 1 Page 314 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name junemploymenicompe nsation FUnd Fund Number ]13 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 19 11 12 13 14 15 16 1] Pmiect Capital 18 19 29 21 22 23 24 25 26 2] 28 29 39 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 19 11 12 13 14 15 17 1 18 8 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 314 Form 1 Page 315 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lFirePrendon Fund Number 201 Department Description B Purpose Acmunt Impost empbyment retirement benefits pad to round 1937plan member firefighters and surviving dependents. Finanotug is provided bystate pension relief aistabutions. 2012 2013 2010 2011 Amentletl 6130112 Pmposetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes (5,867) - - - - - - LowlMuranoTaxes - - - - - - - Other Taxes 5,012,663 5,524,569 5,233,388 2,616,694 5,386,832 153,444 2.9% Grandlida,mmumental - - - - - - - Chayes for Sewices - - - - - - - Interest Earnings 193,353 4,330 4,987 2,466 4,987 - 0.0% Bond Proceeds - - - - - - - Donations - - - - - - Other Income 330 - 2,000 - - (2,000) - 100.0% Transfers In Total Revenue 5,200A79 5,528,899 5,240,375 2,619,160 5,391,819 151,444 2.9% Expenditures by Cost Center Fire Pension 5,548,294 5,627,3F1 6,017,012 2,881,]3] 5,900,028 (116,984) -1.9% Total Cost Center Expenditures 5,548,294 5,627,377 6,017,012 2,881,]3] 5,900,028 (116,984) -1.9% Expenditures by Account Type Salanesa Wages 8,836 10,927 10,927 3,721 10,927 - 0.0% FmW Benefits 5,538,153 5,615,445 6,000,894 2,8F7,3F7 5,883,998 (116,896) -1.9% Other Personnel rests Total Personnel 5,546,989 5,626,372 6,011,821 2,881,098 5,894,925 116,896 -1.9% Supplies 225 62 288 69 200 88 -30.6% Professional Sew.(31xx) - - 2,000 - 2,000 - 0.0% Comm/rraw,porfation(32xx) 1,080 943 1,749 468 1,749 - 0.0% Panting It Advertising (33xx) - - - - - - - Insurance (34xx) - - - - - - - Utilities(35xx) - - - - - - - RepalrsBMelntenance(%xx) - - 100 100 - 0.0% Debt Service- Principal - - - - - - Debt Service- Intemst B Fees - - - - OtherSewicesBChayes(39xx) - - 850 - 850 - 0.0% Grants B Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfers Out - - - - - - - Offi Financin Uses SOxx 204 102 204 0.0% Total Service 1 CM1arges 1,080 943 4,903 570 4,903 0.0% Capital Total Expenditures by Type 5,548,294 5,627,377 6,017,012 2,881,737 5,900,028 (116,984) -1.9% Net Surplus /(deficit) (347,815) (98A78) (776,637) (262,577) (508 ,209) Beginning Cash Balance 2,162,856 1,815,041 1,716,563 1,716,563 939,926 Balance Sheet Adjustmants - - - - - Ending Cash Balance 1,815,041 1,716,563 939,926 1A53,986 431,717 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - 72" Time Seasonat?em ra T. FIFE! Revenue, Ex entlilum and Slaffin CM1an es Belaw: ension funtl pays mtirement benefits tu certain fimfghb:rs antl mceived mimbursemen[ from the Stub: of hdana in the form of pension relief Fn'dicanl cuued. Less for 2013 insults from certain costs like oboe, health in ce a W some other mandatory statutory benefits that am not eligible sement. Pension relief payments am received from the State two times per year, in June and September. Page 315 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name JFW.P ension Fund Number lof iblished and mailed 2 newsletters to 302 Retirees and Widows mare l and counseled pnupe true artirees reassal I I RetireeMependant Deaths the process of a full update on retire information files City Strategy saryexperwes g overpays by updating contact information abng more retirement information be ative firefighters the emblem by increasing communication with ReturearANdraoiDe,sandents so families understand the importance of notifying us in the event of a death. StmcWal cash defict emblem with the fund as certain costs such as nature, health insurance are net eligible for state pension relief payments. Key Performance Indicators S6 ne,uhni 2011 2012 Actual Estimated 2013 Measure Tytes Target ifavailable ifavailable Pro'eclian Types. output, efficiency, effech,eness, quality, outwore, technology Page 316 Form 1 Page 317 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Fire Pension Fund Number ]01 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 19 11 12 13 14 15 16 1] Pmiect Capital 18 19 29 21 22 23 24 25 26 2] 28 29 39 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 19 11 12 13 14 15 17 1 18 8 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 317 Form 1 Page 318 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 1policependon Fund Number 20T Department Description B Purpose Acmunt Impost employment retirement benefits pad to retina 1925 plan memberpolice officers and surviving dependents. Financing is provided state person relefa stnbutions. 2012 2013 2010 2011 Amentletl 6130112 Prep osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes (9,479) - - - - - - LorallncomeTaxes - - - - - - Other Taxes 5,600,633 6,481,287 6,731,621 3,365,810 6,760,000 28,379 0.4% Gandlideyovemmenal - - - - - - - Charges forSewicas - - - - - - Interest Earnings 217,192 5,510 - 3,368 - - - Bond Proceeds - - - - - - - Donations 11 - - - - - - Other izome 2,514 5,703 18,200 3,568 10,000 (8,200) 45.1% Transfers In Total Revenue 5,810,871 6A92,500 6,749,821 3,3]2,]46 6,]]0,000 20,179 0.3% Expenditures by Cost Center Pension Administration 12,937 12,309 1],95] 6,039 18,098 141 0.8% Pension Payments 6,238,659 6,683,830 7,051,098 3,31],2]9 6,945,659 (105,439) -1.5% Total Cost Center Expenditures 6,251,596 6,696,139 7,069,055 3,323,318 6,963,]5] (105,298) -1.5% Expenditures by Account Type Salanesa Wages 7,5% 7,908 8,076 4,038 8,232 156 1.9% Fringe Benefits 3,056 1,073 3,325 257 3,454 129 3.9% Other Personnel rests 6,238,659 6,683,830 7,051,098 3,31],2]9 6,945,659 (105,439) -1.5% Total Personnel 6,249,311 6,692,811 7,062,499 3,321,574 6,957,345 105,154 -1.5% Supplies 1,176 600 1,100 663 1,100 0.0% Professional Sew.(31xx) - 1,738 2,500 - 3,412 912 36.5% Comm/fumaWr tvu(32xx) 1,109 990 1,900 553 1,900 - 0.0% Panting It Advertising (33xx) - - - - - - - Insurance (34xx) - - - - - - - Utilities(35xx) - - - - - - - Repairs8 Winfenanc,(36xx) - - - - - DebtSewie, - Principal - - - - - Debt Sewie,- Intemst B Fees - - - - Other SewlcesS Charges (39xx) - - - - - - - GranlsBSubsidles - - - - - - - Payment In Lieu of Taxes - - - - - - Tandem Out - - - - - - - 01herFimncin Uses x 1,056 528 1,056 - 100.0% Total Service BCM1arges 1,109 2,728 5,456 1,081 5,312 (144) -63.5% Capital Total Expenditures by Type 6,251,596 6,696,139 7,069,055 3,323,318 6,963,]5] (105,298) -1.5% Net Surplus /(deficit) (440,725) (203,639) (319 ,234) 49,428 (193,]5]) Beginning Cash Balance 2,808,231 2,367,506 2,163,867 2,163,867 1,844,633 Balame Sheet Adjustmants - - - - Ending Cash Balance 2,367,506 2,163,867 1,844,633 2,213,295 1,650,8]6 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /SeasonaViem ra TataI FTE's Ex lain Si IF t Revenue, Expenditure and Staffing Changes Below: Page 318 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name Police Pension Fund Number l02 12 monthly pension boaul meetings and 2 disability bearings. etiements, death berefits and DROP payments. orphans for the Pension Fund by the State Hood of Accounts. City Strategy el and provide information raga Ning benefits to members of the Pamaam Fund (Active It Retired) for pension eliaf funding from INPRS. the membership of the Pension Fund in a ceudaous, timely and paper manner. e compete and comise records of the Pension Fund. DROP Payments to be made in 2013. a officers am currently reneged in the DROP program. utter of members s currently at 238. The members will continue to decease due to deaths and ing fewer remaining eligible officers still active. Key Pertormanc, Indicators 36 regained) 2011 2012 Actual Estimated 2013 Measure Type Target ifmmilable ifwMilable Pm action Pension Found! Meetings # Meetings 12 14 12 12 Process Retirement Appiratims #Appliratims 6 ] 6 6 Process Pension Relief Man Hours 20 20 25 20 Provide Pension Advice Man Hours 15 12 15 15 Ty,s. output, efficiency, effeds,mess, quality, outo me, technology Page 319 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 1polkepension Fund Number ]OT Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 None - - - - - - 2 3 4 5 5 7 8 19 11 12 13 14 15 16 1] Pmiect Capital 18 None - - - - - - 19 29 21 22 23 24 25 26 2] 28 29 39 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contibuted Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 19 11 12 13 14 15 17 1 18 8 19 29 21 22 23 24 25 26 2] 28 29 0 31 32 33 34 Page 320 Form 1 Page 321 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I City Cemetery Trust Fund Number 230 Department Description 8 Purpose Fund is used to maintain the City Cemetery 2012 2013 2010 2011 Amentletl 6130112 Prop osetl Variance % Description Actual Actual Butl el Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Lor1 Manor Taxes - - - - - - - OtherTaxia - - - - - - Grangs/Intieyovemmengzl - - - - CM1ayea for Seonae; - - - - Interest Earnings 150 118 150 121 250 100 66.7% Bond Proceeds - - - - - Donabons - - - Other Income - - - - Tomafersln Total Revenue 150 118 150 121 250 100 66.7% Expenditures by Cost Center City Cemetery - - - 15,000 15,wo - Total Cost Center Expenditures 15,000 15,000 Expenditures by Account Type Salaries 8 wages - - - - - Fringe Benefits - - - - - Other Personnel wags - - - - Total Personnel Supplies Professional Sew.(31xx) - - - - - Comm/framportalvar32xx) - - - - - Pnnbng It Advertising (33xx) - - - - - Insurman,(Mcc) - - - - - Utilites(35xx) - - - - Repairs 8 Wingenance(36xx) - - - - - DebtService - Principal - - - - - DebtService - Interest B Fees - - - - Other Services SChargea(39xx) - - - - - GrantsSSulaudea; - - - - Payment In Lieu of Taxes - - - - - Tranaf es Out - - - - OgherFuancin Uses x Total Service 8 CM1arges Capital 15,000 15,000 Total Expenditures by Type 15,000 15,000 Net Surplus /(defice) 150 118 150 121 (14,750) Beginning Cash Balance 40,642 40,792 40,910 40,910 41,060 Balance Sheet Adjustments - - - Ending Cash Balance 40,792 40,910 41,060 41,031 26,310 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /SeawnaViem a TataI FTE's Ex lain Si IF I Revenue, Expenditure and Staffing Changes Below: Page 321 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ICH, Camara Trust Fund Number Tao 2012 Accomplishments/Outcomes 4 -10 required) Began digitizing cemetery mcoads City Strategy 2013 Department Goals 8 Objectives /Links a to City Strategies 4 -10 required) Number Applying for gramto continue digitizing all mcords 3, 6 2013 Significant Chan es /Cballen es /O ortunities with a focus on solutions Ke Performance Indicators 3-6 re uimtl 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailabls Projection Ty,a. output, efficiency, effectiveness, groddy, outwore, technology Page 322 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name ICH, Camara Trust Fund Number ]30 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 ] 8 10 11 12 13 14 15 16 1] Project Capital 18 Repair foundation of Cemetery Office Cash 15,000 - - - - 15,000 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 lFundfiratSomces: T.1al 15,000 15,000 Cash, Lease, Grant, Boyd, Contributed Ca dal Justfica0pn: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 17 1] 18 Saxton building needs to have foundation repametl to extend 4s lifespan 19 20 21 22 23 24 25 26 2] 28 29 0 31 32 33 34 Page 323 Form 1 Page 324 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name TU Revenue- Airport Fund Number 324 Department Description 8 Purpose Improvement often Airport Encomem Development Area resume funds captured from assessed value increase in the area over time undertax increment financing (TIF) program. 2012 2013 2010 2011 Amentled 6130112 Prop osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes 21,508,429 11,187,768 11,299,999 0,111,685 11,299,000 - 0.0% Loral Income Taxes - - - - - - - Other Taxes - - - - - - - GanallideyovemmenGl - - - - - - - ChamesforServices - - - - - - - Interest Earnings 90,268 68,381 84,612 49,182 84,612 - 0.0% Bond Proceeds - - - - - - - Donations - - - - - - - Other izome 37,990 1,1]4,385 133,]89 244,281 133,]89 - 0.0% Transfers In 415,293 889,068 651,500 6,403 326,000 (325,500) -50.0% Total Revenue 22,051,980 13,319,602 12,069,901 6A11,551 11,744A01 325,500 -2.7% Expendit res by Cost Center Airport Debt Service Payments 3,080,088 3,990,518 3,233,753 - 3,476,441 242,688 7.5% Dismal Airport Economic Dev Area 890,134 1,482,289 1,024,744 - 8,633,910 7,609,166 742.5% Dismal Sample Ewing Dev Area 6,09],35] 10,005,966 19,172,160 - 9,273,649 (9,898,511) -51.6% Portage Pra ine 500,349 2,225,605 1,968,788 - - (1,968,788) - 100.0% LaSalle Square 43,800 1,133,418 15],68] - 159,999 [],68]) 4.9% Ama Wide 97,322 608,709 2,]45,]53 - 149,999 (2,605,753) -94.9% Total Cost Center Expenditures 10,709,050 18,%6A96 28,302,885 21,674,000 (6,628,885) -23.4% Expenditures by Account Type Salanesa Wages - - - - - - Fdnge Benefits - - - - - - Other Personnel cents - - - - - - Total Personnel Supplies Professional Sew.(31xx) 2,929,932 2,588,210 5,885,953 866793 95,999 (5,790,953) -98.4% Comm/rrareportation(32xx) - - - - - - PnntingBAdverving(33xx) - - 25,000 - 25,999 - 0.0% Insurance (M.) - 480 - - - - - Utilities(35xx) - - - - - - - RepairsBMmatenance(%xx) 48,848 55,475 65,999 48,237 65,000 - 0.0% Debt Service- Principal 1,290,750 1,293,999 1,289,199 647,250 2,817,813 1,528,704 118.6% Debt Service - Interest B Fees 1,789,338 1,]9],518 1,944,644 857,642 658,628 (1,286,016) -66.1% Other Services B Chayes(39xx) 1,408,573 5,459,154 3,381,689 2,956,471 695,000 (2,686,689) -79.4% Grants B Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfers Out - - - - - - - Off erFinmmn Uses x Total Service &CM1arges Q55],541 11,193,837 12,591,395 4,470,393 4,350,441 (8,234,954) - 125.4% Capital 4,151,509 7,352,659 15,711,490 5,150,1]3 1],31],559 1,606,069 10.2% Total Expenditures by Type 10,709,050 18,%6A96 28,302,885 9,626,566 21,674,000 (6,628,885) -23.4% Net Surplus /(deficit) 11,342,930 (5,226,894) (16,232,984) (3,215,015) (9,929,599) Beginning Cash Balance 17,845,003 29,187,933 23,961,039 23,961,039 11,728,055 Balance Sheet Adjustments - - 4,000,000 - - Ending Cash Balance 29,187,933 23,961,039 11,728,055 20,746,024 1,798A56 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - BaMaining - - - - - Part- Time /Seasonat?em ra Total FTE's , Ex entlilum antl Slaffin CM1an es Bel ow: =fft mbee l at 12131112. Revenue change reflects retain of deb[ service reserve. Page 324 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name TIFNevenue -Air ort Food Number 324 Parkimpmvements: infmstmcomwnsbuct ion , environmendlwo ,addibomlacguistons :lion of Underground Mile, It Valve :lion of May0oxer Road molicnnant ,bon of Animal She0er ment for Reirmnamice Drtmt tented o regional rapacity nclusive and accessible oppmWntiea eat lerally cmated wealth into the oral economy t investinentfor sustainable development City Strategy Key Performance Indicators Mrequired) 2011 2012 Actual Estimatetl 2013 Measure Type Target ifmmilable ifmMilable Pm action N.,j announced appmved projects Outcome TBD 14 399 Private investment of approved projects Effectiveness TBD $3,88M $8.21M Gnus AV increase Effectiveness TBD 6.24% 8.12% Ty, .output, efficiency, effectiveness, gualily, outwore, technology Page 325 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name TIF Revenue -Airport Fund Number 324 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 6 7 8 10 11 12 13 14 15 16 1] Project Capital 18 Ignitor Park East Ar,,RalorMemo 324 1,021,445 - - - - 1,021,445 19 Ig Pk Cart Tech Pk Infrastmo State 324 3,202,704 - - - - 3,202,704 2919 Pk l ifrastructure Commitrnet 324 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 25,000,000 21 Installment Pymt - St. Uncenrs 324 15,000 150,000 15,000 - - 450,000 22 To be detarmined 324 8,595,337 - - - - 8,595,337 23 Ignitor Park West Ar,,Relot[)emo 324 - - 3,836,633 - - 3,83,633 24 Arta. Road Constructor 324 - - 600,000 1,200,000 - 1,800,000 25 Ckvelam /DylaNBrick l temecctron 324 - - 120,000 - - 120,000 26 2] 28 29 30 31 32 33 34 lFundingSpumes: TOtai 17,969A86 5,150,000 9,706,633 6,200,000 5,000,000 44,026,119 Cash, Lease, Great, Boyd, Contributed Capital Justifica00n: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 V 18 Completron of property acpuisibm, mbrabon and demolibm foreastsecbm of Ignitam Pads 19 Complete the intrastructam commdmenta made to State in Certified Tech Pads desgnatron 20 Estimated costs to provide certified tech park environment and stimulating gmwth in Me industry 21 Make paymentasagreed 22 Plmus for AE DA rapita I improvements to be made later in 2012. 23 Completron of property acquisition, mbrabon and tlemolitron for west se tim of Ignitor Park 24 Iinfrastructure improvements to support develoMent of Portage Prairie prole t area 25 Infmstmctam improvements to support develoMent of Portage Prairie prole t area 26 27 28 29 0 31 32 33 34 Page 326 Form 1 Page 327 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I TIF District - Sample -Ewing Gent Fund Number 414 Department Description & Purpose 2012 2013 2010 2011 Amended 6130112 Prop osetl Variance Description Actual Adual Budget Adual Budget 2012 -2013 Ch Revenue Property Taxes - - - - - LorallncomeTaxes - - - Other Taxes - - - - Gants/Inteyovemmental - - - - - ChargesforServoes - - - - Interest Earnings - - - - - Bond Proceeds - - - Denuders - - - - Otberincome - - - - Tansfem In Total Revenue Expenditures by Cost Center Total Cost Center Expenditures Expenditures by Account Type Salaries B Wages - - - - - Fnnge Benefits - - - - Other Personnel vests - - Total Persumbel Su lies Professional Sew.(31xx) - - - - - Comm/fampord[ion(32xx) - - - - Pnnbng It Advertaing (33xx) - - - - Insurance (34xx) - - - - Whites (35xx) - - - Bataan; It Maintenance (36xx) - - - - DebtService- Principal - - - - DebtService- Interest B Fees - - - - Other ServlcesB Charges (39xx) - - - - GantsBSubsidies - - - - Payment In Lieu of Taxes - - - - Transfers Out - - - - Other Fi mmu Oses x Total Sery ice 8 CM1a es 0.0 Capital Total Expearnfituares, b Type Net Surplus /(deficit) - - - Beginning Cash Balance - - - BalanceSheetAn,ustments - - - Ending Cash Balance Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Pad- Time /Seasonat/Tem a TataI FTE's Explain Sign'rficant Revenue, Expenditure and Staffing Changes Below: In 2006 the Sample -Ewing TIF distrid was merged into the Airyod Encommic Development Ama TlF District Last ad" was 2006. No outer needed Requestfondbedosed. Page 327 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name TIF Uisblct - Sam le£win Gent Fund Number 414 2012 A cam lisbments /Outcomes 4 -10 required) CKy Strategy 2013 Department Goals 8 Objectives /Links a to City Strategies 4 -10 required) Number 2013 Significant Chan es /Cballen es /O orlunKies wKb a focus on solutions Ke Performance Indicators 3F re uimtl 2011 2012 Mtual Estimated 2013 Measure Type Target ifaaailable ifavailable Pra'ecgan Types: output, efficiency, effectiveness, 9oa1ity, outwore, technology Page 328 Form 1 Page 329 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name TIF INsbict - Sam le£wha Gent Fund Number 414 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 8 19 11 12 13 14 15 16 17 Pmiect Capital 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contibuted Ca ilal Justfica0pn: 1 2 3 4 5 6 7 8 9 19 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 329 Form 1 Page 330 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Tax Incremental Financing (TIF) - Downtown Fund Number 420 Department Description B Purpose To account imexpeaddures impubl,i mprovements In the central business tax incremental resMCt. Also, transfers are made to debt service funds to meet debt obligations as theymature. Financing is provided bypmperty tax proceeds in excess of those attributable to the assessed voluatn rime pmpedyln the district before redevelopment. 2012 2013 2010 2011 Amentletl 6130112 Praposetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes ],336,11] 3,633,473 3,650,000 1,909,554 3,650,000 - 0.0% Loral Income Taxes - - - - - - - Other Taxes; - 400,000 398,000 200,500 398,500 500 0.1% Ganallideyovemmenfal - - - - - - - Charges; far Srunces - - - - - - - Interest Earnings 15,002 9,217 12,000 15,313 12,000 - 0.0% Bond Proceeds - - - - - - - Donations - - - - - - - Other Income 451,664 1,291,455 501,]4] 362,236 501,]4] - 0.0% Transfers In 7,080 715,482 822,500 7,242 (822,500) - 100.0% Total Revenue 7,809,863 6,109,627 5,384,247 2,494,845 4,562,247 822,000 -15.3% Expenditures by Cost Center SBCDA Debt Service 2,489,365 2,487,053 1,705,890 89],11] 2,314,255 608,365 35.7% SBCDA Activity Exp 2,298,898 3,223,700 5,732,018 3,]42,5]5 2,]85,]45 (2,946,273) -51.4% Interfund Tra rosters - 824,558 822,500 - - (822,500) - 100.0% Total Cost Center Expenditures 4,788$63 6,535,311 8$60,408 4,639,692 5,100,000 (3,160,408) -38.3% Expenditures by Account Type SalanesB Wages - - - - - - Fdnge Benefits - - - - - - Other Personnel rusts - - - - - - Total Personnel Supplies Professional Sew.(31xx) 288,083 337,850 485,405 341,69] ]],500 (40],905) A4.0% Comm/rransponartion(32xx) - - - - - - Pdnting It Advertising (33xx) - - - - - - - Insurance (34xx) - 72 - - - - - Utilities(35xx) - - - - - - - Repairs8 Maintenance (3fixx) - - - - - - - Debt Sooice- Principe l 947,000 947,500 1,392,581 473,500 1,50$500 115,919 8.3% Debt Service- Intemst B Fees 1,542,366 1,539,552 842,958 423,617 805,755 (37,204) 4.4% Other Services B Charges(39xx) 571,153 513,TF5 489,766 189,279 359,000 (130,766) -26]% Grants B Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfers Out - - - - - - - OtherFinancin Uses SOxx 824,558 Total Service &CM1arges 3,348,fi02 4,1fi3,30] 3,210,710 1,428,093 2,]50,]55 (459,956) - 106.8% Ca ital 1,439,661 2,372,004 5,049,698 3,211,599 2,349,245 2,700,453 -53.5% Total Expenditures by Type 4,788,263 6,535,311 8,260 ,408 4,639,692 5,100,000 (3,160,409) -38.3% Net Surplus /(deficit) 3,021,600 (425,684) (2,876,161) (2,144,847) (53],]53) Beginning Cash Balance 1,998,135 5,019,735 4,594,051 4,594,051 1,]1],890 Balance Sheet Adjustments - - - - Ending Cash Balance 5,019,735 4,594,051 1,]1],890 2,449,204 1,180,13] Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Pad- Time Seasonat?em ra Total FIFE! Ex lain Si n'rficant Revenue, Expenditure and Staffing Changes Below: 2012 Revenuesincludedone -time receipts from payoffof 1996 bowls and land sales. Debt service changes relate to one-time payment matuc[ming of 2003 bonds m 2012. Page 330 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Tax Incremental Financin IF- Downtown Fund Number 420 2012 Accomplishments/Outcomes, 4 -10 required) Completion of Century Center Island Par, impmvements Coveleski impmvemenls in airmen, wilt rew owners Acqu¢tlen of Gates property Rehabilitation of structum for new Veteran's Clinic CKy Strategy 2013 Department Goals 8 Objectives /Links a to City Strategies 4 -10 required) Number Pmmots and attract good jobs in growing sectors 6 Icrease regional capacity 6 Mom inclusive and accessible opportunties 4 Reinvest ccally counted wealth into the real economy 6 Tayet investrnentfor sustainable development 6 2013 Significant Chan es /Challen es /O orturgies sigh a focus on solutions Since them is always more need than funding, need to wvda to detraman, innovab,m adders which maximum Marine impact on South Bead. Ke Performance Intlied.im 3-6 required) 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pro action Newpbs announced appammd petrels Outceme TBD 0 45 Pmate imestimntofapprovetlpropcle Effectiveness TBD $6,5M $3,31M Number of new residential unils Output TBD 6 35 105 Grow AV of area Effectiveness TBD 6.65% 0.19% Ty,mi. output, efficiency, eRediveness, quality, out.., technology Page 331 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Tax Incremental Financin IF- Downtown Fund Number 420 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 6 8 19 11 12 13 14 15 16 17 Project Capital 18 Installment paymem -veteran's Clinic 420 SQ 7 SQ 7 Sbb,fifib - - 1,700,080 19 To be determined 420 1,782,578 - - - - 1,782,578 20 - - 21 22 23 24 25 26 27 28 29 30 31 32 33 34 lFundingSomces. Total 2,349,245 566,667 566,666 3p82,578 Cash, Lease, Great, Boyd, Contributed Capital Justfica00n: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1] 18 Make payments as agreed 19 Plans fmdloaai o n to be determined in late 2012 as partof a strategic planning process. 20 21 22 23 24 25 26 27 28 29 0 31 32 33 34 Page 332 Form 1 Page 333 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Tax Incremental Financing (TIF) - West Washington Fund Number 4TT Department Description B Purpose To acmunt forexpenddums forpublic improvementprofects in the West Washington Economic Development Area. Financing is provided byproperty tax proceeds to excess efthose amendable to the assessed value of the property in the district before redevelopment. 2012 2013 2010 2011 Amentletl 6130112 Prop osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes 860,049 431,085 440,000 225,083 440,000 - 0.0% Losallncome Taxes - - - - - - - Other Taxes - - - - - - - Gantslluteyovemmental - - - - - - - ChaMesforSteases - - - - - - - Interest Earnings 1,959 3,141 4,000 2,630 4,000 - 0.0% Bond Proceeds - - - - - - - Donations - - - - - - Other Income - - - - - - - Tcansfi rs In Total Revenue 862,008 434,226 444,000 22],]13 444,000 0.0% Expendib res by Coal Center WestWashington TIF Astrilvs 8,030 658,344 1,131,034 15,504 450,000 (681,034) {0.2% Total Cost Center Expenditures 8,030 658,344 1,131,034 150,504 450,000 (6811034) -60.2% Expendib res by Account Type Salaiiesa Wages - - - - - - Ftlnge Beholds - - - - - - Other Personnel rests - - - - - - Total Personnel Supplies Professional Sew.(31xx) 1,163 23,190 4,408 5,477 - (4,408) - 100.0% Comm/fumtpord[ion(32xx) - - - - - - Pnnbng It Advertising (33xx) - - - - - - Inhumane, (34xx) - - - - - - Utilibes(35xx) - - - - - - RepalrsIt Maintenance(36xx) - - - - - - DebtSta ice- Principal - - - - - - DebtStaice- Interest B Fees - - - - Other Services It ChaMes(39xx) 1,840 42,423 5,902 295 - (5,902) - 100.0% Gmnts B Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Tcansfi rs Out - - - - - - - OtOerFinancin Uses SOxx Total Service BCM1arges 3,003 65,613 10,310 5,7]2 (10,310) - 200.0% Capital 5,027 592,731 1,120,724 144,732 450,000 670,724 -59.8% Total Expendilures by Type 8,030 658,344 1,131,034 150,504 450,000 (6811034) -60.2% Net Surplus I(defice) 853,978 (224,118) (687,034) 77,209 (6,000) Beginning Cash Balance 301,984 1,155,962 931,844 931,844 244,810 Balance Sheet Adjustments - - - Ending Cash Balance 1,155,962 931,844 244,810 1,009,053 238,810 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - BaMammg - - - - - Part- Time /Seasonat?em a Total FTE's Ex lain Si n'rficant Revenue, Expenditure and Staffing Changes Below: Anficipate rempletion of Rushton Square and Hansel Center projects in 2012. Page 333 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Tax Incremental Financing (TIF) -West Washington Fund Number 422 2012 Accomplishments/Outcomes, 4 -10 required) Completion of Rushton Square project Completion of Hansel Center project Zee audit findings City Strategy 2013 Department Goals 8 Objectives /Links a to City Strategies 4 -10 required) Number Identification of appropriate projects for City involvement fi Invest for growth to maximue funding for appropriately effective projects fi Review possiNe expansion of area to enhance development fi Win inclusive ad accessible oppmWndiea, 4 Reinvest bra fly created wealth into the local economy fi Target investment for sustainable development fi 2013 Si nifica at Chan es /Challen es /O ortuni ies with a focus on solutions Ke Performance Indicators 36 aired 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ) (ifavailable) Pm action Zeno audit findings Efficiency 0 0 0 0 Invest for growth to maximue impact Effectiveness $4,000 $3,141 $4,000 $4,000 Grow AV in area Effectiveness TBD 12.87% 4.77 Ty,r. output, efficiency, effectiveness, quality, outwore, technology Page 334 Form 1 Page 335 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Tax Incremental Financing (TIF) -West Washington Fund Number 422 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro'ecBOn Projection Projection Projection Total Replacement Capital 2 3 4 5 5 8 10 11 12 13 14 15 16 1] Pmiect Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 335 Form 1 Page 336 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lRedevelopment Retail &Leighton Plaza Fund Number 4T5 Department Description & Purpose Upkeep and management rims Mchyan Sheet Shops, Leighton Plaza, and Wayne Street Retail spaces In downtown. 2012 2013 2010 2011 Amentled 6130112 Pmposetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - LorallncomeTaxes - - - - - - - Other Taxes - - - - - - - Gunts(luteyovemmenfal - - - - - - - ChamesforService,, - - - - - - Interest Earnings 488 334 500 231 500 - 0.0% Bond Proceeds - - - - - - - Donaeons - - - - - - - Otherizome 146,524 112,]61 122,]58 6],221 156,405 33,fi4] 2].4% Transfers In Total Revenue 147,012 113,095 123,258 67,452 156,905 33,647 27.3% Expenditures by Cost Center Leighton Retail 119,222 126,900 96,471 42,638 lckt 0 3,938 4.1% Leighton Plaza 29,266 26,255 33,918 11,114 33,918 - 0.0% Wayne Stimat Retail 12,094 9,709 24,888 23,480 16,858 (8,030) -32.3% Total Cost Center Expenditures 160,582 162,864 155,2]] ]],232 151,185 (4,092) -2.6% Expenditures by Account Type Salanesa Wages - - - - - - - Fdnge Benefits - - - - - - - Other Personnel vests - - - - - - - Total Personnel Supplies 2,958 9,300 11,432 1,355 11,432 0.0% Professional Sew.(31xx) 6,135 11,115 10,905 6,248 10,905 - 0.0% Comm -FumaW tva(32xx) - - - - - - - Pnnbng8Advansing(33xx) - - - - - - - Insurance (Mxx) - - - - - - - Ublibro(35xx) 8,811 17,018 12,2]0 5,363 9,182 (3,088) -25.2% Repairs B Maintenance(%xx) 82,066 83,083 65,113 24,055 65,113 - 0.0% Debt Service- Principal - - - - - - - Debt Savice- Intemst B Fees - - - - - - - OtherServlces& Charges (39xx) 60,612 3$048 41,557 22,461 4],52] 5,970 14.4% Gains &Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfers Out - - - - - - - r Ua x SFnacn TOottael ervce& 4 149,264 129,845 58,127 132,]2] 2,882 -10.8% Capital 4,300 14,000 1],]50 7,026 6,974 49.8% Total Expenditures by Type 160,582 162,864 155,2]] ]],232 151,185 (4,092) -2.6% Net Surplus I(deficit) (13,570) (49,769) (32,019) (9,780) 5,720 Beginning Cash Balance 132,137 118,567 68,798 68,798 36,]]9 Balance Sheet Adjustments - - - - - Ending Cash Balance 118,567 68,798 36,]]9 59,018 42,499 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time- SeasonaVTem ra Total FTE's , Ex entlitum antl Staffin CM1an es Below: =fft and oceupied to complement a viCran[tlownfown. Page 336 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name I Redevelo ment Retail&Lei hton Plaza Fund Number 025 rtetl sidewalk issues at Imagine That space iced HVAC units in Vesuvic's and Chinsfian Science Reading Room audtfindiigs m hall occupancy audtfindiigs CKy Strategy Key Performance Indicators Mrequired) 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Projection Zem acct findings Efficiency 0 0 0 0 Collect amts as stated in ease terms Efficeixy 95% Me nage expenses for rash flow Efficerxy Ty,a. output, efficency, effectiveness, gialily, outwme, technology Page 337 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lRedeomlopmemblefint &Lei hton Plaza Fund Number 425 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Ca,Kal 1 Replace HVAC unis as necessary 425 7,026 - - - - 7,026 2 3 4 5 5 7 8 19 11 12 13 14 15 16 1] Pmiect Capital 18 19 29 21 22 23 24 25 26 2] 28 29 39 31 32 33 34 lFundingSomces: Total 7,026 Cash, Lease, Great, Boyd, Contributed Ca ilal Justifica0pn: 1 Current units am old and do not work efficiently 2 3 4 5 fi 8 9 111 11 12 13 14 15 16 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 338 Form 1 Page 339 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Tax Incremental Financing (TIF) - Central Medical Service Area Fund Number 426 Department Description 8 Purpose To account imexperamms forpubGC improvements m the central business tax mcromental tuned, medical service ame. Financing is provided byproperty tax proceeds in excess of those attributable to the assessed valu mast ofthe pmpehy m the distract betme redevelopment. 2012 2013 2010 2011 Amended 6130112 Prop osetl Valance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes 3,524,962 1,704,238 1,729,000 876,401 1,729,9DD - 0.0% Locallncome Taxes - - - - - - - Other Taxes - - - - - - - Gen6/InfeyovemmenGl - - - - - - - ChargesforServices - - - - - - - Interest Eamings 15,948 10,028 10,000 9,692 10,000 - 0.0% Bond Proceeds - - - - - - - Donations - - - - - - - Otherincome - - - - - - - Tcansfemin Total Revenue 3,540,910 1,714,266 1,730,000 886,093 1,730,000 0.0% Expenditures by Cost Center Central Medical TlF Activities 2,199,591 2,094,]3] 4,360,391 143,624 3,600,000 (760,391) -17.4% Total Cost Center Expenditures 2,199,591 2,094,737 4,360,391 143,624 3,600,000 (760,391) -17.4% Expenditures by Account Type Salaiii Wages - - - - - - Fringe Benefits - - - - - - Other penermal routs - - - - - - Total Personnel Supplies Professional Sew.(31xx) 326,236 145,851 410,391 143,224 - (410,391) - 100.0% Comm/framponation(32xx) - - - - - printing 8 Advertising (33xx) - - - - - Insurence(34xx) - - - - Utilities(35xx) - - - Repair" Maintenance(36xx) - - - - DebtService - Principal - - - - - DebtService - Intemst B Fees - - - - Other ServicesB Charges (39xx) - 69,399 - - - GcantsSSubslies - - - - Payment In Lieu of Taxes - - - - - - Tcansfem Out - - - - 01herFimhmn Uses x Total Service BCM1arges 326,236 215,250 410,391 143,224 (410,391) - 100.0% Capital 1,873,355 1,8]9,48] 3,950,000 400 3,600,000 350,000 -8.9% Total Expenditures by Type 2,199,591 2,094,737 4,360,391 143,624 3,600,000 (760,391) -17.4% Net Surplus /(deficit) 1,341,319 (380,471) (2,630,391) 742,469 (1,870,000) Beginning Cash Balance 2,536,874 3,878,193 3,497.722 3,497.722 1,967,331 Balance Sheet Adjustments - - 1,100,000 Ending Cash Balance 3,878,193 3,497.722 1,967,331 4,240,191 97,331 Staffing (FTE's) 2011 2012 6130112 2013 Valance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /SeasonaVTem m TataI FTE's , Ex entlitum antl Staffin CM1an es Below: =fft pmjeds will not be encumbered at 12131112. Page 339 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Tax Incremental Financing (TIF) - Central Medical Service Area Fund Number 426 2012 Accam ltshments /Outcomes 4 -10 required) Zone audit findings Contract for Skyn -ay bridge upgmdes Complete winonal Campus street impmveorents Complete Skyway building impmveorents CKy Strategy 2013 Department Goals 8 Objectives /binka a to City Strategies 4 -10 required) Number Increase regional rapacity fi Target investment for sustainable development fi Reinvest locally crated wealth into the leral economy fi Win inclusive and accessible opportundies 4 2013 Significant Chan es /Challen es /O ortunilies sigh a focus on solutions Ke Performance Indicators 36 aired 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ) (ifavailable) Pm action Zone audit findings Efficlew.y 9 9 9 9 Invest for growM to maximire return Efficlew.y $29,999 $19,918 $29,999 $29,999 Grow AV in area Effectiveness TBD 9.25% 9.92% Types. output, efficiency, effectiveness, gualily, outwore, technology Page 340 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Ira. Incremental Financing (TIF) - Central Medical Service Area Fund Number 426 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 6 ] 8 10 11 12 13 14 15 16 1] Project Capital 18 490 N. Michigan parking Lot imp. 426 - - - - - - 19BmiliSt- raw entrance &pkg 426 - 2,925,000 - - - 2,925,000 20 Office BHg -west M,atle 426 - - 525,000 - - 525,000 21 Civic Theatre upgmtles 426 - - 400,000 - - 400,000 22 MRI area- columns& screenwa 11 426 - - 230,000 - - 230,000 23 Fencing btwn bank& Skyway 426 - - 100,000 - - 100,000 24 Fencing & landscaping coo. Skyway 426 - - 185,000 - - 185,000 25 Mar -Main building upgmtles 426 - - 290,000 - - 290,000 26 NIPSCO building 426 - - 450,000 - - 450,000 27 To betletermined 426 3,600,000 - - - - 3,600,000 28 - - 29 30 31 32 33 34 lFundingSources. Total 3,600,000 2,925,000 2,180,000 8,]05,000 Cash, Lease, Gmnl, Bond Contributed Capital Justfica9pn: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 1] 18 Demolish old Po Hut builtling and create new pa eking lot for Memorial Hospital employees 19 Widen Bartlett St from Michigan to Main Sheet and reconfigure north parking let. 20 Upgratle fa4a h, on west side of office building 21 Assist in preparation of building atltlibon for South Bend Civic Theatre 22 Upgratle fa4a h, on MRI area - part of agreement with Memmi it Hospital 23 Decorative fence and columns belwaen to nk aria Skyway Building - part of agreement with Mammal Hosgtal 24 Decorative fence, columns a W Untlscaping on south side of Skyway- part of agreement with Memorial Hospital 25 Completion of fa4atle pmpd on east side of Michigan - part of agreement with Memorial Hospital 26 Completion of fa4atle pmpd on east side of Michigan - part of agreement with Memorial Hospital 9 28 29 0 31 32 33 34 Page 341 Form 1 Page 342 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Tax Incremental Financing (TIF) - Northeast Development Fund Number 429 Department Description 8 Purpose To account imexpenddume forpublic improvements m the northeast development tax Incremental dearmt. Financing is groveled by property tax proceeds at excess of those attendants to the assessed valuation of the property at the deent before redevelopment. 2012 2013 2010 2011 Amentletl 6130112 Pmposetl Vadance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Pmperly Taxes 195,400 715,063 820,000 693,352 820,000 - 0.0% Loral Income Taxes - - - - - - - Other Taxes - - - - - - - GantsllnfeyovemmenGl - - - - - - - Chayes far Sersces - - - - - - - Interest Earnings 345 1,040 3,000 2,452 3,000 - 0.0% Bond Proceeds - - - - - - - Donations - - - - - - - Olherincome - - - - - - - Transfers In Total Revenue 195,745 716,103 823,000 695,804 823,000 0.0% Expenditures by Cost Center NNDA TIF Arivities 7,744 36,795 1,301,526 26,633 2,350,000 1,048,474 80.6% Total Cost Center Expenditures 7,744 36,795 1,301,526 26,633 2,350,000 1,0UA74 80.6% Expenditures by Account Type Salaries 8 wages - - - - - - Fdnge Benefits - - - - - - Other Personnel wags - - - - - Total Personnel Supplies Professional Sew.(31xx) 4,880 5,795 26 , 551 26 , 529 - (26,551) - 100.0% Comm/rranspordtion(32xx) - - - - - - Pdnting It Advertising (33xx) - - - - - - Insurance (34xx) - - - - - - Utilities(35xx) - - - - - Repairs 8 Maintenance(36xx) - - - - - - - DebtSewice- Principal - - - - - - - DebtSersie,- Interest B Fees - - - - - - - Other SawlcesliChayes(39xx) 2,864 - 103 104 - (103) - 100.0% Giants B Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfers Out - - - - - - - OtherFinmmn Uses x Total Service BCM1arges 7,744 5,795 26,654 26,633 (26,654) - 200.0% Capital 31,000 1,274,872 2,350,000 1,075,128 84.3% Total Expenditures by Type 7,744 36,795 1,301,526 26,633 2,350,000 1,0""74 80.6% Net Surplus /(deficit) 188,001 679,308 (478,526) 669,171 (1,527,000) Beginning Cash Balance 34,769 222,770 902,078 902,078 1,623,552 Balance Sheet Adjustmants - - 1 ,200,000 - - Ending Cash Balance 222,770 902,078 1,623,552 1,571,249 96,552 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Pad- Time /SeawnaVTem ia Total FTE's Ex lain Si n'rficant Revenue, Expenditure and Staffing Changes Below: Anticipate $1.2M in unencumbeiad cash at 12131112. Page 342 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Tax Incremental Financing(TIF) - Northeast D..1 ..t Fund Number 429 2012 Accam lhdunents /Outcomes 4 -10 required) Zem autld findings Invest funds for growth to maximu,e available cash for proje is City Strategy 2013 Department Goals 8 Objectives /Links a to City Strategies 4 -10 required) Number Zem autld findings t Invest funds for gmw1h to maximu,e available cash for projects t Reinvest bra fly created wealth into the bral economy fi Target investment for sustainable development fi 2013 Si nifica at Chan es /Challen es /O ortunities with a focus on solutions Ke Performance lndicatars 36 aired 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pm action Zem autld findings Efficiency 8 0 0 0 Invest for growth to maximu,e cash Efficiency $3,000 $1,040 $3,000 $3,000 Gross AV for area Effectiveness TBD 274.84% 105.58% Ty,a. output, efficiency, effectiveness, groddy, outwore, technology Page 343 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Tare Incremental Financing(TIF) - NOrHamst Uevelopvnent Fund Number 429 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 ] 8 10 11 12 13 14 15 16 1] Pmiect Capital 18 To be determined 429 2,350,000 - - - - 2,350,000 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 lFundingSources: Total 2,350,000 2,350,000 Cash, Lease, Grant, Boyd, Contributed Ca dal Justfica0pn: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 17 1] 18 Devebp plans fo improve ama 19 20 21 22 23 24 25 26 2] 28 29 0 31 32 33 34 Page 344 Form 1 Page 345 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Tax Incremental Financing (TIF) No. 1- Southside Development Fund Number 430 Department Description 8 Purpose To account imexpenddums for improvements in the southside Development tax incremental distant no. 1. Financing is provided by property tax proceeds in excess of those allabdable to the assessed valuation of the property in the disGCf before redevelopment. 2012 2013 2010 2011 Amentletl 6130112 Prop osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes 4,094,135 1,808,952 1,820,000 1,33],31] 1,820,OOD - 0.0% Loral Income Taxes - - - - - - - Other Taxes - - - - - - - GranallideyovemmenGl - - - - - - - ChayesforServices - - - - - - - Interest Eamings 8,816 10,154 14,000 11,052 20,OOD 6,000 42.9% Bond Proceeds - - - - - - - Donations - - - - - - - Olherincome - - - - - - - Transf ns 1. 1,401,397 1,401,397 (1,401,397) - 100.0% Total Revenue 4,102,951 1,819,106 3,235,397 2,]49,]66 1,840,000 1,395,39] 43.1% Expenditures by Cost Center SSDA #1 Emkin Common Activities 490,752 2,235,661 6,970,605 1,567,650 5,700,000 (370,605) 6.1% Total Cost Center Expenditures 490,752 2,235,661 6,070,605 1,567,650 5,700,000 (370,605) 6.1% Expenditures by Account Type Salaries 8 wages - - - - - - Fdnge Benefits - - - - - - Other Personnel rusts - - - Total Personnel Su lies Professional Sew.(31xx) 298,654 819,218 1,048,02] 5]2,945 - (1,048,027) - 100.0% Comm/rransportation(32xx) - - - - - - Pdnting It Advertising (33xx) - - - - - - Insurence(34xx) - - - - - - Utilities(35xx) - - - - - - Repalrsli Maintenance(36xx) - - - - - - DebtSooice- Principal - - - - - - DebtSooice- Interest B Fees - - - - Other Services; li Chattels (39xx) 1,575 32,244 42,000 523 - (42,000) - 100.0% Grants B Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transf ns Out - - - - - - - OtherFinmmn Uses x Total Service BCM1arges 300,229 851,462 1,090,02] 5]3,468 (1,090,027) - 200.0% Capital 190,523 1,384,199 4,980,578 994,182 5,700,000 719,422 14.4% Total Expenditures by Type 490,752 2,235,661 6,070,605 1,567,650 5,700,000 (370,605) 6.1% Net Surplus /(deficit) 3,612,199 (416,555) (2,835,208) 1,182,116 (3,860,000) Beginning Cash Balance 555,206 4,167AO5 3,750,850 3,750,850 3,915,642 Balance Sheet Adjustments - - 3,000,000 Ending Cash Balance 4,167AO5 3,750,850 3,915,642 4,932,966 55,642 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Pad- Time SeasonaVTem m Total FIFE! , Ex entlitum antl Staffin CM1an es Below: =fft be encumbered at 12131112. Page 345 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Tax Incremental Financing (TIF) No. f - Southude Development Fund Number 430 2012 Accam ltshments /Outcomes 4 -10 required) Zen autld findings Continue work on MaiNLafayetfe crossover as appropniafe Contract for work on Fellows Street Connector Finish work on Erskine Plaza Ponds City Strategy 2013 Department Goals 8 Objectives/Linkage to City Strategies 4 -10 required) Number Promote and attract good jobs in growing sectors fi Increase regional rapacity fi Mom inclusive and accessible; opportunities 4 Target invesbasamfor sustainable Development fi 2013 Significant Chan es /Challen es /O ortunities with a focus on solutions Fellows Sheet plans causing some concem with area resitlents. Wanking with engineers to find alfemah ;solution. Ke Performance Indicators 36 iretl 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pro action Zen autld findings Efficiency 0 0 0 0 Invest for gmwlh to maximize hams Effectiveness $20,000 $10,154 $20,000 $20,000 Increase AV in area Effectiveness TBD 5.84% 11.53% Ty,s. output, efficiency, effectiveness, guilty, outwore, technology Page 346 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Tax Incremental Financing (TIF) No. 1- Soutudde Development Fund Number 430 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 10 11 12 13 14 15 16 17 Project Capital 18 Felbws Sbeet Connector 430 3,323,00[1 - - - - 3,323,000 19 MaimLafayelfe Connector 430 2,37],000 - - - - 2,377,000 20 Erskine Squam 430 - 3,100,000 - - - 3,100,000 21 - 22 23 24 25 26 27 28 29 30 31 32 33 34 lFundingSomces. Total 5,700,000 3,100,000 8,800,000 Cash, Lease, Giant, Boyd, Contibuted Capital Justfica0pn: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 State re -mute of US -31 intemchange requime, uMem a of Fellows Street fo Manila signifa,ant increase in haffic. 19 Improve bank: fkrw in South Side area 20 Infrastindme, utility uMemes and extensions fo facilitate Development of last major property on helmd Read Comtlor. 21 22 23 24 25 26 27 28 29 0 31 32 33 34 Page 347 Form 1 Page 348 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Tax Incremental Financing (TIF) No. 2 - Southside Development Fund Number 431 Department Description 8 Purpose To account imexpenaffmas for improvements in the southside Development tax incremental distant no. 2. Financing is provided by property tax proceeds in excess of those allabdable to the assessed valuation of the property in the disGCf before redevelopment. 2012 2013 2010 2011 Amentletl 6130112 Pmposetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes 5,978,592 ]84,3]3 - - - - - LorallncomeTaxes - - - - - - Other Taxes - - - - - - - Gan6llnfeyovemmenGl - - - - - - ChayesforServices - - - - - - InterestEamings 10,074 4,029 933 2,329 - (933) - 100.0% Bond Proceeds - - - - - - - Octagons - - - - - - Other Income 9,237 6,098 - - - - - Trensfemin Total Revenue 5,997,903 794,500 933 2,329 933 - 100.0% Expenditures by Cost Center SSDA #2 Emona Common Debt Service 2,724,284 3,416,400 - - - - - SSDA #2 Erskin Common Activities 14,530 3,600 - - - - - InterfundTansfer - - 1,400,000 1,401,397 - (1,400,000) - 100.0% Total Cost Center Expenditures 2,738,814 3A20,000 1,400,000 1,401,397 (1,400,000) - 100.0% Expenditures by Account Type Salanesa Wages - - - - - Fdnge Benefits - - - - - Other Personnel costs - - - - Total Personnel Su lies Professional Sew.(31xx) 14,530 3,600 - - - Comm/rransportation(32xx) - - - - Pdnting It Advertising (33xx) - - - Insurance(34xx) - - - - Utilities(35xx) - - - - Repmrs8 Main[enance(36xx) - - - - - DebtSooice- Principal - - - - - DebtSooice- Interest B Fees 2,724,284 3,416,400 - - - - Other Services; li Chattels (39xx) - - - - - - - GrantsBSubsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transf ns Out - - 1,400,000 1,401,397 - (1,400,000) - 100.0% Other Ua x Total SFnmmn erve & 2,]38,814 3,420,000 1,400,000 1,401,39] 100.0% Capital Total Expenditures by Type 2,738,814 3A20,000 IA00,000 1A01,397 (1,400,000) - 100.0% Net Surplus /(deficit) 3,259,089 (2,625,500) (1,399,067) (1,399,068) Beginning Cash Balance 765,480 4,024,569 1,399,069 1,399,069 2 Balance Sheet Adjustments - - - Ending Cash Balance 4,024,569 1,399,069 2 1 2 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bayaming - - - - - Pad- Time /SeasonaVTem a TataI FTE's , Ex entlitum antl Staffin CM1an es Belaw: =fft rd made to Fund 420 (South Side #1- General). Fund can be closed. Page 348 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name I Tax Incremental Financing (TIF) No. 2- Southside Development Fund Number a31 CKy Strategy Key Performance Indicators M required) 2011 2012 Actual Estimated 2013 Measure Type Target ifaaailable ifavailable Prc'ecgan Ty,a. output, efficiency, effectiveness, 9oaldy, outwore, technology Page 349 Form 1 Page 350 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Tax Incremental Financing (TIF) No. 2- SouPoside Development Fund Number 431 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 19 11 12 13 14 15 16 17 Pmiect Capital 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contibuted Ca ilal Justfica0pn: 1 2 3 4 5 6 7 8 9 19 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 350 Form 1 Page 351 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Tax Incremental Financing (TIF) No. 3 - Southside Development Fund Number 43T Department Description 8 Purpose To account imexpenddures for improvements in the southside Development tax incremental district no. 3. Financing is provided by property tax proceeds in excess of those allabdable to the assessed valuation of the property in the disGCf before redevelopment. 2012 2013 2010 2011 Amentletl 6130112 Prop osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes 3,]59,28] 1,603,182 - - 1,331,000 1,331,000 - LorallncomeTaxes - - - - - - Other Taxes - - - - - - - GrantslluteyovemmenGl - - - - - - ChargesforServices - - - - - - Interest Eamings 11,905 13,192 15,000 16654 15,000 - 0.0% Bond Proceeds - - - - - - Donetion - - - Other Income - - - - Transf ns In Total Revenue 3,]]1,192 1,616,374 15,000 16,654 1,346,000 1,331,000 8873.3% Expenditures by Cost Center SSDA #3 Erskine Village Debt Sew 496,659 496,080 S 'oco 500,000 - 0.0% Total Cost Center Expenditures 496,659 496,080 500,000 500,000 0.0% Expenditures by Account Type Salanesa Wages - - - - - Fdnge Benefits - - - - - Other Personnel rusts - - - - Total Personnel Su lies Professional Sew.(31xx) - - - - - Comm/rrawporation(32xx) - - - - - Pdnting 8 Advertising (33xx) - - - - - Insurence(mcli) - - - - - Utilities(35xx) - - - - Repairs 8 Maintenance(36xx) - - - - - DebtSooice- Principal 496,659 496,080 S 'ocbl 500,000 - 0.0% Debt Service- Internal: S Fees - - - - OtherServicesSCharges(39xx) - - - - - - GrantsBSubsidies - - - - Payment In Lieu of Taxes - - - - - - Transfers Out - - - - OtherFinmun Uses x Total Service&CM1arges 496,659 496,080 500,000 500,000 0.0% Capital Total Expenditures by Type 496,659 496,080 500,000 500,000 0.0% Net Surplus /(deficit) 3$74,533 1,120$94 (485,000) 16,654 846,000 Beginning Cash Balance 1,294,808 4,569,341 5,689,635 5,689,635 5,204,635 Balance Sheet Adjustments - - - - Ending Cash Balance 4,569,341 5,689,635 5,204,635 5,]06,289 6,050,635 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Pad- Time /SeasonaViem a TataI FTE's Ex Is Si IF t Revenue, Expenditure and Staffing Changes Below: Page 351 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Tax Incremental Financing (TIF)No. 3- Southude Development Fund Number 432 2012 Accomplishments/Outcomes 4 -10 required) Debt service payments made as regard Investfor gmwlh to cover many payoff Zen autld findings Request last tax distribution to prepare way for closing TIF City Strategy 2013 Department Goals 8 Objectives /Links a to City Strategies 4 -10 required) Number Make debt service payments as requintl t Investfor gmwlh to cover manly payoff t Zen autld findings t Receive last tax distribution necessary to areas, ability to funtl asry payoff in 2017 1 2013 Signifies at Chan es /Challen es /O orlunities with a focus on solutions Receive last tax distribution necessary to ensure ability to funtl asry payoff in 2017. Key Performance Indicators 3F required) 2011 2012 Actual Estimated 2013 Measure Type Target if available if available Pro action Zen autld findings Efficiew.y 9 9 0 9 P4a ke timely debt service payments Effectiveness 2 2 2 2 Invest for gmwlh to cover many payoff Efficiew.y $25,000 $13,192 $29,999 $25,999 Types. output, efficiency, effectiveness, goe dy. outwore, technology Page 352 Form 1 Page 353 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Tas Incremental Financing (TIF) No. 3- SouthsiCe Development Fund Number 437 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 19 11 12 13 14 15 16 17 Pmiect Capital 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contibuted Ca ilal Justfica0pn: 1 2 3 4 5 6 7 8 9 19 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 353 Form 1 Page 354 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Tax Incremental Financing (TIF) - Douglas Roatl Fund Number 435 Department Description 8 Purpose To acmunt imexpenaffmas for improvements in the Douglas Road development tax incremental tlistrrct. Financing is provided by property tax procarms in excess of those allnbaable to the assessed valumain sting property in the tlistrrct beforo redevelopment. 2012 2013 2010 2011 Amended 6130112 Proposed Variance % Description Actual Actual Bud ,.t Actual Bud ,.t 2012 -2013 Ch, Revenue Property Taxes 460,760 306,053 320,000 264,862 320,1)D0 - 0.0% Loral Income Taxes - - - - - - - Other Taxes - - - - - - - Gents(luteyovemmental - - - - - - - ChargesforServices - - - - - - - InterestEamings 756 246 673 317 1,000 327 48.6% Bond Proceeds - - - - - - - Donations - - - - - - Other Income 158,302 - - - - - - Tansf es In Total Revenue 619,818 306,299 320,673 265,179 321,000 32] 0.1% Expenditures by Cost Center Douglas Read Debt Service 428,484 251,938 19'460 95,230 190,461 1 0.0% Douglas Read TIF A tsotes 158,239 18,486 157,685 14,123 259,539 101,854 64.6% Total Cost Center Expenditures 586,723 270,424 348,145 109,353 450,000 101,855 29.3% Expenditures by Account Type Salanesa Wages - - - - - - Fdnge Benefits - - - - - - Other Personnel cents - - - - - - Total Personnel Supplies Professional Sew.(31xx) 89 18,486 23,]58 14,123 - (23,758) - 100.0% Comoufampord[ion(32xx) - - - - - - Pdnting 8 Advertising (33xx) - - - - - - Insurance (M.) - - - - - - Utilities(35xx) - - - - - Repairs8 Maitenance(36xx) - - - - - - Debt Suisse - Principal 359,478 166,354 Ill 761 55,190 122,481 10,720 9.6% Debt Service- Internsl B Fees 27,564 85,584 78,699 40,040 6],981) (10,719) -13.6% Other Services B Chayes(39xx) - - - - - - - Gan68Subsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Tansf es Out 41,442 - - - - - - 01herFinamn Uses x Total Service BCM1arges 428,5]3 270,424 214,218 109,353 190,461 (23,]5]) - 104.0% Capital 15'150 133,927 259,539 125,612 93.8% Total Expenditures by Type 586,723 270,424 348,145 109,353 450,000 101,855 29.3% Net Surplus I(deficit) 33,095 35,875 (27A72) 155,826 (129,000) Beginning Cash Balance 123,701 156,796 192,671 192,671 165,199 Balance Sheet Adjustments - - - Ending Cash Balance 156,796 192,671 165,199 348,49] 36,199 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - BaMaining - - - - - Pad- Time- SeasonaVTem a Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Only significant projet remaining the construction of a dedicated turn lare on Douglas Read After lhaq anticipate repayment of debt to Mishawaka and Major Moves as quickly as pos ide sv TIF area can be closed Page 354 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name $100,000 additional pnnr,,l on debt to M.M.t,a audit findings ae regional rapacity nclusive aid accessible oppmWn lae eat orally created wealth into the bral economy t investinentfor sustainable development Fend Number 035 CKy Strategy Key Performance Indicators M required) 2011 2012 Actual Estimated 2013 Measure Type Target if available if available Pm action Zem audit findings Efficiency 0 0 0 0 Gm AV in the area Effectiveness TBD 56.35% 9.02% Ty,a. output, efficiency, effectiveness, reality, outwore, technology Page 355 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Tax Incremental Financin IF - Dou Ws Roatl Fund Number 435 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 8 19 11 12 13 14 15 16 17 Pmiect Capital 18 Douglas Road Tam Lane 435 125,080 - - - - 125,080 19 To be determined 435 134,539 - - - - 134,539 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 lFundingSources: Total 259,539 Cash, Lease, Grant, Boyd, Contributed Ca dal Justfica0pn: 1 2 3 4 5 6 7 8 9 19 11 12 13 14 15 16 V 18 Constructdeda,ated tum tare m improve traffic flmv 19 29 21 22 23 24 25 26 27 28 29 0 31 32 33 34 Page 356 Form 1 Page 357 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Tax Incremental Financing (TIF) - Northeast Residential Fund Number 436 Department Description 8 Purpose To account brexpeadmose foresprovements in the Northeast Neighborhood Resitlential development taxincromental diistrict. Financing is provaled byproperty tax proceeds in excess of those allnbutable to the assessed valumain ofthe property in the tlishict beftre redevelopment. 2012 2013 2010 2011 Amentletl 6130112 Prep osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes 1,815,829 2,446,103 2,459,999 1,252,275 2,459,OOD - 0.0% Loral Income Taxes - - - - - - - Other Taxes - - - - - - - Ganallideyovemmental - - - - - - - ChaMes has Sereces - - - - - - - Interest Earnings 1,478 2,266 2,599 4,997 19,999 7,599 3010% Bond Proceeds - - - - - - - Doublons - - - - - - Other Income - - - - - - - Tansfers In Total Revenue 1,81],30] 2A48,369 2A52,500 1,257,182 2A60,000 7,500 0.3% Expenditures by Cost Center Northeast Residential TIF Debt Sew - 2,384,950 311,050 - 3,228,599 2,917,450 937.9% Northeast Residential TIF Activity - 6,423 2,2T] 2,087 - (2,2T]) - 100.0% Other - - 588,000 - - (588,000) - 100.0% Total Cost Center Expenditures 2,391,373 901,327 2,087 3,228,500 2,32],1]3 258.2% Expenditures by Account Type Salaries 8 wages - - - - - - Fdnge Benefits - - - - - - Other Personnel vests - - - - - - Total Personnel Supplies Professional Sew.(31xx) - 6,423 1,32] 1,13] 273 (1,054) -79.4% Comm/fampord[ion(32xx) - - - - - - Pdnting It Advertising (33x,) - - - - - - Insurance (34x,) - - - - - - Utilities(35xx) - - - - - - RepairsB Maintenance (36„) - - - - - - DebtSolace - Principal - 2,384,000 59$445 3,939,153 2,44Q708 407.8% Debt Service - Interest B Fees - 950 301,555 959 189,074 (112,481) -37.3% Other Services B Chayes(39„) - - - - - - - GanlsSSubsidies - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfers Out - - - - - - - O1herFinencin Uses x Total Service &CM1arges 2,391,373 901,327 2,087 3,228,599 2,32],1]3 291.1% Capital Total Expenditures by Type 2,391,373 901,327 2,087 3,228,500 2,32],1]3 258.2% Net Surplus /(deficit) 1,81],30] 56,996 1,551,173 1,255,095 (768,500) Beginning Cash Balance - 1,81],30] 1,874,303 1,874,303 3A25A76 Balance Sheet Adjustments - - - - Ending Cash Balance 1,81],30] 1,874,303 3A25A]6 3,129,398 2,656,9]6 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Pad- Time /Seasonal?em a Total FTE's , Ez entliture antl Staffin Chan es Be low: =fft Page 357 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Tax Incremental Financing (TIF) - Northeast Residential Fund Number 436 2012 Accom lishments /Outcomes 4 -10 required) Make debt service payments on time Zen autld findings City Strategy 2013 Department Goals 8 Objectives /Links a to City Strategies 4 -10 required) Number Zem audit findings t Work with developer to encourage construction of remaining pieces of oMinal pnje t as appropriate fi Reinvest locally coated wealth into the bral economy fi Target investmentfor sustainable development fi 2013 Significant Chan es /Challen es /O ortuni ies with a focus on solutions Ke Performance lndicatars 36 aired 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pro action Zen autld findings Effireek, 9 9 9 9 Invest to maxim o, funding Effectiveness $19,999 $2,266 $19,999 $19,999 Gimv AV in area Effectiveness TBD 59.79% 5.95% Ty,a. output, efficiency, effectiveness, reality, outwore, technology Page 358 Form 1 Page 359 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Tas Incremental Financing(TIF) - NOrtbeast Residential Fund Number 436 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 6 7 8 10 11 12 13 14 15 16 17 Pmiect Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contibuted Ca ilal Justfica0pn: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 359 Form 1 Page 360 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lCentraiDevelopmentAre a BOna Proceeds Fund Number 305 Department Description B Purpose To account forexpeases fancedby a 2003 revenue bond issue. 2012 2013 2010 2011 Amended 6130112 Prop osetl Variance Description Actual Actual Butl et Actual Bouvet 2012 -2013 Ch Revenue Property Taxes - - - - - Local lncomeTaxes - - - Other Taxes - - - - Gents/Infeyovemmental - - - - - ChargesforSereces - - - - Interest Earnings 8,832 2,657 - - - Bond Proceeds - - - - Donations - - - Other Income - - - - Temsfem In Total Revenue 8,832 2,657 Expenditures by Cost Center SBCDA 2003 Bond proceeds(1050) 1,782,568 1,333,429 - - - Total Cost Center Expenditures 1,782,568 1,333A29 Expenditures by Account Type Salaries 8 wages - - - - - Fdnge Benefits - - - - - Other Personnel costs - - - - - Total Personnel Supplies Professional Sew.(31xx) 225,099 40,361 - - - Comm/rareporfation(32xx) - - - - Printing 8 Advancing (33xx) - - - - Insurance (34xx) - 2,304 - - Utilities(35xx) - - - Repairs 8 Maintenance(36xx) - - - - DebtSerame - Principal - - - - - DebtSerie - Interest B Fees - - - - OtherSewi as B Charges (39xx) - - - - - GentsBSubsidies - - - - Payment In Lieu of Taxes - - - - - Te nsfers Out - 586,184 - - - OffrrFimmu Uses x Total Service BCM1a es 225,099 628,849 Capital 1,557,469 7(4,581 Total Expernfilmares by Type 1,782,568 1,333A29 Net Surplus /(deficit) (1,773,735) (1,330,773) - Beginning Cash Balance 3,104,508 1,330,773 0 0 0 Balance Sheet Adjustments - - - - Ending Cash Balance 1,330,773 0 0 0 0 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Pad- Time /SeasonaPTem a Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Fund no longer needed once 2003 bond was refinanced Request fund be closer Page 360 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lCentraiDeennopmentA rea Bona Proceeds Fund Number 305 2012 Accomplishments/Outcomes 4 -10 required) Fund closed out fully in 2012 CKy Strategy 2013 Department Goals 8 Ob'ectiv s /binka a to City Strategies 4 -10 required) Number 2013 Significant Chan es /Cballen es /O ortunKies wKb a focus on solutions Ke Performance Indicators 3F re uiretl 2011 2012 Actual Estimated 2013 Measure Type Target ifaaailable ifavailable Prc'ec0an Ty,a. output, efficiency, effectiveness, Sue dy, outwme, technology Page 361 Form 1 Page 362 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lCentrall5mmlopmernA rea BOna Proceeds Fund Number 305 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 10 11 12 13 14 15 16 1] Pmiect Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 362 Form 1 Page 363 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lRedevelopment District Capita /- AEDA2003 Fund Number 4T8 Department Description & Purpose 2012 2013 2010 2011 Amentled 6130112 Prop osetl Variance Description Actual Actual Budget Actual Budget 2012 -2013 Ch Revenue Property Taxes - - - - - Local lncomeTaxes - - - Other Taxes - - - - Gents/Inteyovemmental - - - - - ChargesforSewices - - - - Interest Earnings 1,202 - - - - Bond Proceeds - - - - Donafions - - - - Otberincome - - - - Temsfem In Total Revenue 1 ,202 Expenditures by Cost Center Community Development (0001) 404,576 - - - - Total Cost Center Expenditures 404,576 Expenditures by Account Type Salaiiesa Wages - - - - - Fnnge Benefits - - - - Other Personnel rests - - Total Personnel Supplies Professional Sew.(31xx) - - - - - Comm/frampord[ion(32xx) - - - - Pnnbng It Advertaing (33xx) - - - - Inverse(34xx) - - - - Ublities(35xx) - - - Bataan; It Maubmance(36xx) - - - - DebtSerame - Principal - - - - DebtSerie - Interest B Fees - - - - Other SewmasIt Charges (39xx) - - - - GentsBSubsidies - - - - Payment In Lieu of Taxes - - - - Te nsfers Out 404,576 - - - OtherFi mmu Uses x Total Service 8 CM1a es 404,5]6 Capital Total Expeurnfilmores by Type 404,576 Net Surplus I(defic0) (403,375) - - Beginning Cash Balance 403,375 - - BalanceSheetAn,ustments - - - Ending Cash Balance Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Pmt- Time /SeasonaPTem a Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: In 2010 usetl mmaining fwdsfo mimbume fund 324 elgible expenses. Fund no longer neetletl. Request it be cbsetl. Page 363 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name IRmImmlopmentDreirki Ca ital- AEDA2bd3 Fund Number 428 2012 Accomplishments/Outcomes 4 -10 required) CKy Strategy 2013 Department Goals 8 Objectives /Links a to City Strategies 4 -10 required) Number 2013 Significant Chan es /Cballen es /O orlunKies wKb a focus on solutions Ke Performance Indicators 3F re uimtl 2011 2012 Actual Estimated 2013 Measure Type Target ifaaailable ifavailable Prc'ecgan Types: output, efficiency, effectiveness, 9oa1ity, outwore, technology Page 364 Form 1 Page 365 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lRealmmlopmentDiabritt Ca ital- AEOA2003 Fund Number 4T8 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro'ecBOn Projection Projection Projection Total Replacement Capital 2 3 4 5 5 8 10 11 12 13 14 15 16 1] Pmiect Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contibuted Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 365 Form 1 Page 366 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name IttedevelopmentGeneral Fund Number 433 Department Description B Purpose To acmuntforellgnble redevelopment adrvlaes In the Studebaker Comianni dared by parceeds farm land sales orlesses. 2012 2013 2010 2011 Amentletl 6130112 Peep osetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - LorallncomeTaxes - - - - - - Other Taxes - - - - - - - Gan1s/Inleyovemmen al - - - - - - ChargesforServices - - - - - Interest Earnings 214 107 150 100 150 - 0.0% Bond Proceeds - - - - - - - Donations - - - - - - - Olherincome - - - - - - - Tansfers In Total Revenue 214 107 150 100 150 0.0% Expenditures by Cost Center Services 36,141 5,071 10,000 1,035 - (10,000) - 100.0% Total Cost Center Expenditures 36,141 5,071 10,000 1,035 (10,000) - 100.0% Expenditures by Account Type Salanasa Wages - - - - - - Fdnge Benefits - - - - - - Other Personnel rests - - - - - - Total Personnel Su lies Professional Sew.(31xx) 36,141 5,071 10,000 1,035 - (10,000) - 100.0% Comm/raw,pordtion(32xx) - - - - - Pdnting It Advertising (33xx) - - - - - Insurance, (34xx) - - - - Utilities(35xx) - - - - RepalmIt Maintenance(36xx) - - - - DebtService- Principal - - - - - DebtService- Intemst B Fees - - - - Other SeracesIt Charges (39xx) - - - - - - GantsBSubsidies - - - - Payment In Lieu of Taxes - - - - - - Tansfers Out - - - - 01herFinancin Uses x Total Service BCM1arges 36,141 5,071 10,000 1,035 (10,000) - 100.0% Ca i al Total Expenditures by Type 36,141 5,071 10,000 1,035 (10,000) - 100.0% Net Surplus /(deficit) (35,927) (4,964) (9,850) (935) 150 Beginning Cash Balance 75,382 39,455 34,491 34,491 24,641 Balance Sheet Adjustments - - - - Ending Cash Balance 39,455 34,491 24,641 33,556 24,791 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /SeasonaVTem ns Total FTE'a , Ex entlitua antl Staffin CM1an es Below: =fft ral admimstralve expenses, not reveed by administrative budget as cecessaw. Page 366 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name IRmImmlopmentGenem l Fund Number 433 2012 A cam lisbments /Outcomes 4 -10 required) CKy Strategy 2013 Department Goals 8 Objectives /Links a to City Strategies 4 -10 required) Number 2013 Significant Chan es /Cballen es /O orlunKies wKb a focus on solutions Ke Performance Indicators 3F re uiretl 2011 2012 Mtual Estimated 2013 Measure Type Target ifaaailable ifavailable Pra'ecgan Types: output, efficiency, effectiveness, 9oa1ity, outwore, technology Page 367 Form 1 Page 368 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lRealmmlopment General Fund Number 433 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 19 11 12 13 14 15 16 1] Pmiect Capital 18 19 29 21 22 23 24 25 26 2] 28 29 39 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contibuted Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 19 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 368 Form 1 Page 369 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Coveleski Bond Consent, n Fund Number 438 Department Description 8 Purpose To account brcopdal unpmeram nt expendTUms at the Stanley Coveleski Regional Stadium 2012 2013 2010 2011 Amentletl 6130112 Pmposetl Variance Description Actual Actual Budget Actual Budget 2012 -2013 Ch Revenue Property Taxes - - - - - Local lncomeTaxes - - - Other Talmo - - - - Gan6/Infeyovemmenfzl - - - - - ChaigesforSeroces - - - - Interest Earnings - 5,268 - - - Bond Proceeds - - - - Diastase; - - - Other Income 4,980,000 - - - - Tunsfem In Total Revenue 4,980,000 5,268 Expenditures by Cost Center Coveleski Bond Contraction (10(11) 520,410 4,464,858 - - - Total Cost Center Expenditures 520,410 4A",858 Expenditures by Account Type Salaries 8 wages - - - - - Fnnge Benefits - - - - Other Personnel costs - - Total Personnel Supplies Professional Sew.(31xx) 22,410 7I,516 - - - Comm/rareponation(32xx) - - - - Pnnbng 8 Advertising (33xx) - - - - Insurance (34xx) - - - - Whites; (35xx) - - - - Repairs8Winfenance(%xx) - - - - DebtService - Principal - - - - DebtService - Interest B Fees - - - - Other Services B Charges (39xx) - - - - GantsBSubarea; - - - - Payment In Lieu of Taxes - - - - Tansfers Out 498,000 - - - OtherFinancin Oses x Total Service BCM1arges 520,410 7I,516 0.0% Capital 4,387,342 Total Expenditures by Type 520,410 4A",858 Net Surplus /(deficit) 4A59,590 (4,459,590) - Beginning Cash Balance - 4A59,590 0 0 0 Balance Sheet Adjustments - - Ending Cash Balance 4A59,590 0 0 0 0 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /Seasumn Tam a Total FTE's , Ex entlilua antl Slaffin CM1an es Below: =fft 1. Fund no longer needed Request Poet be closer Page 369 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lCoMeski Bona Consvuction Fund Number 438 2012 A cam lisbments /Outcomes 4 -10 required) CKy Strategy 2013 Department Goals 8 Objectives /Links a to City Strategies 4 -10 required) Number 2013 Significant Chan es /Cballen es /O ortunKies wKb a focus on solutions Ke Performance Indicators 3F re uimtl 2011 2012 Mtual Estimated 2013 Measure Type Target ifaaailable ifavailable Pra'ecgan Types: output, efficiency, effectiveness, 9oa1ity, outwore, technology Page 370 Form 1 Page 371 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lCoamleski Bond Consbuceon Fund Number 438 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 10 11 12 13 14 15 16 1] Pmiect Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Conbibuted Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 28 28 29 0 31 32 33 34 Page 371 Form 1 Page 372 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Certified Technology Park Fund Number 439 Department Description 8 Purpose Funds derived under State program which rodeos sales and use taxes and distributes to lecal government. Funds can be used her activities m Innovation Pads and lgnTAn Park. 2012 2013 2010 2011 Amentletl 6130112 Pmposetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Loral Income Taxes - - - - - - Other Taxes - - - - - - - Ganallnfeyovemmardal - - - - - ChargesforSewices - - - - - Interest Earnings - - - 1,953 2,999 2,000 - Bond Proceeds - - - - - - Donations - - - - Otherincome - 812,791 - 815,000 815,oao - Tansfers In Total Revenue 812,791 1,953 817,000 817,000 Expenditures by Cost Center Capital Improvements - - 813,000 - (813,000) - 100.0% Total Cost Center Expenditures 813,000 (813,000) - 100.0% Expenditures by Account Type Solana" wages - - - - - Fdnge Benefits - - - - - Other Personnel rests - - - - Total Personnel suppliers Professional Sew.(31xx) - - - - - Comm/Fuma,v rtvu(32xx) - - - - Pdnting It Advertising (33xx) - - - - Insurance, (34xx) - - - - Utilities(35xx) - - - - Repairs8lVentramme(36xx) - - - - DebtSurice- Principal - - - - - DebtSewie,- Interest B Fees - - - - Other SewswoItChayes(39xx) - - - - - GanlsBSubsidles - - - - Payment In Lieu of Taxes - - - - - Tandem Out - - - - O1herFinancin Uses x Total Service 8 CM1arges Ca ilal 813,000 813,000 - 100.0% Total Expenditures by Type 813,000 (813,000) - 100.0% Net Surplus /(deficit) - 812,791 (813,000) 1,953 817,000 Beginning Cash Balance - - 812,791 812,791 (209) Balance Sheet Adjustments - - - Ending Cash Balance 812,791 209 814,]44 816,791 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bayaining - - - - - Part- Time /SeasonaVTem a TataI FTE's , Ex entlilua antl Slaffin CM1an es Below: =fft Unclearhow much revenue to anticipate. Will appropriate after aceipt of funds. Page 372 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lCerthfied Technology Fund Number 439 2012 A cam Iishments /Outcomes 4 -10 required) CKy Strategy 2013 Department Goals 8 Objectives /Links a to City Strategies 4 -10 required) Number 2013 Significant Chan es /Challen es /O orturgles wKh a focus on solutions Key Performance Indicators 3F re uiretl 2011 2012 Mtual Estimated 2013 Measure Type Target ifavailable ifavailable Pec rojtion Zem amid findings O 0 0 0 0 Types: output, efficiency, effectiveness, goality, outwore, technology Page 373 Form 1 Page 374 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lCeriffied Technology Fund Number 439 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 19 11 12 13 14 15 16 17 Pmiect Capital 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contibuted Ca ilal Justfica0pn: 1 2 3 4 5 6 7 8 9 19 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 374 Form 1 Page 375 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name IfUrport Urban Enterprise Zone Fund Number 454 Department Description B Purpose To ow,wnt expenditures forlmpmvements In the Zone area, financed bypopedy taxes on qualifying pmpertres In the Zone. 2012 2013 2010 2011 Amentletl 6130112 Pmposetl Variance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes 301,431 123,165 - 37,249 - - L.1 Taxes - - - - - - Other Taxes - - - - - - - Gants/Inteyove rmeatal - - - - - - - ChaMesforServices - - - - - - - InterestEamings 741 473 300 743 1,000 700 233.3% Bond Proceeds - - - - - - - Donabons - - - - - - - Olherincome - - - - - - - Tansfi rs In Total Revenue 302,172 123,638 300 37,983 1,000 700 233.3% Expenditures by Cost Center Project Impact GumnIt Subsidies 343,590 58,322 - - Total Cost Center Expenditures 343,590 58,322 Expenditures by Account Type Salaiiesa Wages - - - - - Fm,a Bruards - - - - - Other Personnel wane - - - - Total Personnel Supplies Professional Sew.(31xx) - - - - - Comm/farepordtion(32xx) - - - - Pnnbng It Advertising (33xx) - - - - Insu mme, (M.) - - - - Whites; (35xx) - - - - Repalrs8 Mainnenance(%xx) - - - - DebtServis,- Principal - - - - - DebtServis,- Interest B Fees - - - - Other Services BChaMes(39xx) 343,590 58,322 - - - fantsBSuthashes - - - - Payment In Lieu of Taxes - - - - - Tansfi rs Out - - - - OnherFinancin Uses x Total Service BCM1arges 343,590 58,322 0.0% Ca i al Total Expenditures by Type 343,590 58,322 Net Surplus I(defic8) (41A18) 65,316 300 37,983 1,000 Beginning Cash Balance 238,141 196,723 262,039 262,039 262,339 Balance Sheet Adjustments - - - Ending Cash Balance 196,723 262,039 262,339 300,022 263,339 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - BaMammg - - - - - Parl- Time /Seawnaf ma a TataI FTE's Ex lain Si n'dicant Revenue, Expenditure and Stang Changes Below: No plans at 9his 1ata. In 9�a past, majonty of revenue came from gerwnal properly fixes paid by AJ W nghn. Since they are now close, balance refiects probable end of fund Page 375 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name JAMport Urban Enter rise Zone Fund Number 454 2012 Accomplishments/Outcomes 4 -10 required) CKy Strategy 2013 Department Goals 8 Objectives /Links a to City Strategies 4 -10 required) Number 2013 Significant Chan es /Cballen es /O orturgles wKb a focus on solutions Key Performance Indicators 3F re uiretl 2011 2012 Mtual Estimated 2013 Measure Type Target ifavailable ) (ifavailable) Projection Zem amil findings Efficiency 0 0 0 0 Types: output, efficiency, effectiveness, goality, outwore, technology Page 376 Form 1 Page 377 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name JAMpont Urban Enter,arre e Zone Fund Number 454 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro'ecBOn Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 10 11 12 13 14 15 16 1] Pmiect Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contibuted Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 377 Form 1 Page 378 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name iStackthorn Goff Course Operations Fund Number 619 Department Description B Purpose To awavnt brine operation andmamtemema ofthe City's Blackthorn Golf Course. 2012 2013 2010 2011 Amentletl 5131112 Prop osetl Variance % Descrtpficn Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Deal lncomeTaxes - - - - - - Other Taxes - - - - - - - Gan611nteyovemmenfal - - - - - - - ChargesforServbes 1,478,966 1,391,938 1,672,399 917,894 1,69,879 24,489 1.5% Interest Earnings - - - - - - - Bond Proceeds - - - - - - - Donaeous - - - - - - Other Income, 3,979 1,413 - - - - - Tansfers In Total Revenue 1A82,945 1,393,351 1,672,399 917,894 1,696,879 2,1,480 1.5% Expenditures by Cost Center Debt Service 652,500 651,500 651,500 325,599 326 999 (325F500) -50.0% Maintenance 504,622 523,660 513,937 172,226 521,664 7,727 1.5% Admin¢tmton 149,755 165,086 154,987 85,]3] 159,935 (4,052) -2.6% Pro Shop 526,257 54,]04 666168 168,114 5]],534 (88,634) -13.3% Go...a 166,378 158,393 181,99] 50,662 165,5]3 (15,434) -8.5% Management Fees 103,789 105,135 106999 43,615 106999 - 0.0% LPGA Event - - - - 159,999 150,000 - Total Cost Center Expenditures 2,103,301 2,152A11 2,273,599 845,854 1,99],]06 (275,893) -12.1% Expenditures by Account Type Salaries B Wages - - - - - - - Fringe Benefits - - - - - - - Other Personnel rests - - - - - - Total Personnel Supplies Professional Sew.(31xx) 1,442,205 1,413,557 1,55],6]2 775,497 1,651,128 103,456 6.6% Comm/rareportation(32xx) - - - - - PdnOng 8 Advadaing (33xx) - - - - - - Insurance (34xx) - - - - - - Wites(35xx) - - - - - - Repairs8 Maintenance(%xx) - - - - - - DebtService - Principal 652,500 651,500 651,%0 325,599 326,000 (325F500) -50.0% Debt Service - Interest B Fees - - - - - Other ServicesB Charges (39xx) - - - - - - - GantsBSuthashes - - - - - - - Payment In Lieu of Taxes - - - - - - - Transfers Out - - - - - - - Off erFinancin Oses x Total Service &CM1arges 2,094,705 2,065,057 2,209,172 1,199,997 1,987,128 (222,094) 43.3Yo Ca ital 8,5% 87,420 64,427 19,578 53,849 -83.6% Total Expenditures by Type 2,103,301 2,152,1]] 2,273,599 1,100,997 1,99],]06 (275,893) -12.1% Net Surplus /(deficit) (620,356) (759,126) (601,200) (183,103) (300,827) Beginning Cash Balance 131,588 163,732 56,106 56,106 106,406 Balarve Sheet Adjustments 652,500 651,500 651,500 325,500 326,000 Ending Cash Balance 163,732 5,106 106,406 198,503 131,579 Staffing (FTE's) 2011 2012 5131112 2013 Vanes. Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /SeasonaVTem a TataI FTE's Ex lain Si IF I Revenue, Expenditure and Staffing Changes Below: Transfers in and conespore ing debt service numbers decreasing bemuse bond will be paid off in Febaary 2013. Balance sheet adjusted to recoN ban pmcereds from Airport TIF. Page 378 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Name Blackthom GOMCOUroe Operainarre Food Number 619 mooed membership revenue by $30,000. xoved golf course conditions signifiran0y. Wved over all revenue by $180,000 due to the LPGA event. Had! out successfullya area membership rat egory (The Black Caid) to sell over 800 raids. the 800 Black Cards sold over 50% had played less than 5 rounds. City Strategy 'GA event pmfitatility. expbn, new ideas to generate non - traditional mvenueo. expand the Black Card membership to offer none, beneflfs for golfers at places other than Blackthorn. golf business in general. Need to focus on reading the correct pricing structure to entice golfers to play coon: golf. I food costs have signifirantly imarneed our expenses. Key Pertormance Indicators M required) 2011 2012 Actual Estimatetl 2013 Measure Type Target ifavailable ) (ifavailable) Projection Incur,. Rounds Ouptat 31000 27881 29303 29464 Increase Revenue Ouptat 1700000 1391963 16760A 1696879 Increase Membership Revenues Ouptat 215000 181794 210806 210621 Control Expenses Efficiency 1646128 1466967 1644055 1666128 Increased Profitability Outcome 30751 -75003 32021 30751 Ty,r. output, efficiency, effectiveness, quality, outwore, technology Page 379 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Blackthorn G011 Course erations Funtl Number 619 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro'ec0on Pro'ec0on Projection Pro action Total Replacement Capital 1 Tractor 59 HP with Loader 619 or 324 27,599 - - - - 27,500 2 PmCore Aeritier 619 or 324 22,000 - - - - 22,000 3 Ingaeon Upgmdes 619.,324 5,000 5,000 5,000 5,000 5,000 25,000 4 Utility Vehicles 619.,324 7,000 7,000 7,000 7,000 7,000 35,000 5 Causal for Clu muse 619.,324 10,000 - - - - 10,000 6 HVAC replacement 619 or 324 15,000 - - - - 15,000 7 Equipment payments 619 or 324 10,578 10,578 10,578 - - 31,734 8 Goff cart payments 619 or 324 56,424 56,424 56,424 58,000 58,000 285,272 9 Tractor 45 HP 619 or 324 - 25,000 - - - 25,000 10 Heavy Duly UOlity vehicle 619 or 324 - 25,000 - - - 25,000 11 Finish Rough Mower 619 or 324 - 55,000 - - - 55,000 12 Tractor 40 HP 619 or 324 - - 22,000 - - 22,000 13 Walk Behind Greens Mower 619 or 324 - - 20,000 20,000 - 40,000 14 Sprayer 175 gallon 619 or 324 - - 35,000 - - 35,000 15 Triplex Green Mower 619 or 324 - - - 40,000 40,000 80,000 16 Triplex Fairway M Owe r 619 or 324 - - - 50,000 59,900 100,000 17 GroeNree Bank Mower 619 or 324 - - - - 30,000 30,000 Project Capital 18 Greens Drainage 619 or 324 - 10,000 10,000 10,000 10,000 40,000 19 parking Lot Resurfaced 619 or 324 - 10,000 - - - 10,000 20 Kitchen Equipment Replacement 619 or 324 - - 20,000 - - 20,000 21 - - 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 153,502 204,002 186,002 190,000 200,000 933,506 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital JusN6cati.n: 1 Replace leader which ¢ over 19 years old with more efficent model 2 Replace aerfar which is over 15 years old with more effire nt model 3 Upgrades to inga0on to keep course areas appropriately watered 4 Replace old ublilyvehicles with more efficient models, vehicles are 12 years old 5 Replace wom carpet to keep clubhouse in good shape 6 Replace HVAC unit which has had maintenance problems in last 5 years 7 Make payments as agreed on equipment purchased previously 8 Make payments as agreed on golf carts purchased previously 9 Replace leader which is over 13 years old with more effire n[ model 10 Replace vehicle that is 19 yeam old 11 Replace unit that is 9 years old, but B costing thousands of dollars a year to keep running 12 Replace tractor that will be 22 years old 13 Replace walk behind mowers that will be 20 years old 14 Replace sprayer that will be 15 years old 15 Replace mowers that will be 16 years old 16 Replace mowers that will be 16 years old 17 Replace mower that will be 15 years old 18 Correcting Mack layer issues that have anded to high costs to maintain am poor playing centli0ons for goffem 19 Resurface and stripe pa dicing lot that B 10 years old 20 Onigiml kitchen equipment needs to ho replaced after 22 years 21 22 23 24 25 26 27 28 29 30 1 32 33 34 Page 380 Form 1 Page 381 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lRedevelopment Bona - CenVal Development Fund Number 314 Department Description& Purpose To accumulate monies as a assume for the payment of Redevelopment AuthofRyboods for the weasel development p led. 2012 2013 2010 2011 Aentletl m 6/30/12 Peep Varian ce % Description Actual Actu al Budget Actual Bouvet 2012 -2013 Ch, Revenue Pmperly Taxes - - - - - - - LorallncomeTaxes - - - - - - - 01nerTaxes - - - - - - - Gan allideyovemmen al - - - - - - Charges forSewices - - - - - Interest Earnings 3,027 2,373 3,999 2,429 - (3,000) - 100.0% Bond Proceeds - - - - - - Donanons - - - - OOierincome - - - - Tansfers In Total Revenue 3,027 2,373 3,000 2,429 3,000 - 100.0% Expenditures by Cost Center Inhufund Transfer - - - 2,429 - - - Total Cost Center Expenditures 2,429 Expenditures by Account Type Salanasa Wages - - - - - Fuse Benefits - - - - - Ofner Personnel rests - - - - Total Personnel Su lies Professional Sew.(31xx) - - - - - Comm/farepordtion(32xx) - - - - Pdnnng It Advertising (33xx) - - - - Insurance, (34xx) - - - - Wines (35xx) - - - - Repairs It Maintenance(36xx) - - - - DebtSavice- Principal - - - - - Debt Savice- Intemst B Fees - - - - OfnerSewicesB Charges (39xx) - - - - - - GantsBSubsitlies - - - - Payment In Lieu of Taxes - - - - - - Tansfers Out 3,027 2,373 - 2,429 - - OtherFinancin Oses SOxx Total Service BCM1arges 3,027 2,373 2,429 9.OYo Capital Total Expenditures by Type 3,027 2,373 2A29 Net Surplus I(defic0) - - 3,000 Beginning Cash Balance 822,500 822,500 822,500 822,500 3,000 Balance Sheet Adjustments - - (822,500) (822,500) Ending Cash Balance 822,500 822,500 3,000 3,000 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Pa Semsen.ffemnivnew TataI FTE's Ex lain Si n'rficant Revenue, Expenditure and Staffing Changes Below: Bontl tied MN¢tlebt service account was pad off in early 2012. Cash in reserve has been Londoner! tufund 420 foruse on projects. Thisfundran w be closed. Page 381 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name IRmImmlopment Bona- Cenval Develo ment Fund Number 314 2012 A cam lisbments /Outcomes 4 -10 required) CKy Strategy 2013 Department Goals 8 Objectives /Links a to City Strategies 4 -10 required) Number 2013 Significant Chan es /Cballen es /O orlunKies wKb a focus on solutions Ke Performance Indicators 3F re uimtl 2011 2012 Mtual Estimated 2013 Measure Type Target ifaaailable ifavailable Pra'ecgan Types: output, efficiency, effectiveness, 9oa1ity, outwore, technology Page 382 Form 1 Page 383 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lRealmmlopment Bona- Cenval Bevelo ment Fund Numver 314 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro'ecBOn Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 10 11 12 13 14 15 16 1] Pmiect Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 383 Form 1 Page 384 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lReaftwelopment Bond - Airport Taxable Fund Number 315 Department Description B Purpose To accumulate monies as a reserve for the payment of Redevelopment Authoriyboods for the airport suable p led 2012 2013 2010 2011 Aentletl 6130112 m Peep Varian ce % Description Actual Actu al Budget Actual Bud ..t 2012 -2013 Ch, Revenue Pmperly Taxes - - - - - - - LowllncomeTaxes - - - - - - - OfnerTaxes - - - - - - - Gan allideyovemmen al - - - - - - ChargesforSewices - - - - - Interest Earnings 7,090 5,538 6,000 3,599 5,000 (1,000) -16.7% Bond Proceeds - - - - - - - Donanons - - - - - - - OOierizome - - - - - - - Transfem In Total Revenue 7,090 5,538 6,000 3,509 5,000 11000 -16.7% Expenditures by Cost Center Transfer interest to fund 324 - - - 3,509 5,000 5,000 - Total Cost Center Expenditures 3,509 5,000 5,000 Expenditures by Account Type Salanasa Wages - - - - - Fdnge Benefits - - - - - Ofner Personnel rests - - - - Total Personnel Su lies Professional Sew.(31xx) - - - - - Comnifraw,ponation(32xx) - - - - - Pdnnng It Ad,ernsing (33xx) - - - - - Insurance (34xx) - - - - - Ublines(35xx) - - - - Repairs 8 Maintenance(36xx) - - - - - DebtSewice- Principal - - - - - Debt Sewie,- Intemst B Fees - - - - OfnerSewicesB Charges (39xx) - - - - - - GrantsSSubsidias - - - - Payment In Lieu of Taxes - - - - - - Transfem Out 7,090 886,240 - 3,509 5,000 5,000 Other Financin Uses x Total Service BCM1arges ],090 886,240 3,509 5,000 5,000 9.OYo Capital Total Expenditures by Type 7,090 886,240 3,509 5,000 5,000 Net Surplus I(deficit) - (880,702) 6,000 Beginning Cash Balance 1,919,606 1,919,606 1,038,904 1,038,904 1,044,904 Balance Sheet Adjustments - - - Ending Cash Balance 1,919,606 1,038,904 1,044,904 1,038,904 1,044,904 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Pa ra -w Total FTE's Ex lain Si n'rficant Revenue, Expenditure and Staffing Changes Below: No sgniticanl issues. Bondassociebad wiN this fund pays off in 2024. Page 384 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lReadeselopment Bona -Air ort usable Fund Number 315 2012 Meanr ltsbments /Outcomes 4 -10 re uimtl Mainain debt service msewe in compliance With bond teams. Zem autld findings City Strategy 2013 Department Goals 8 Objectives /Links e b City Strategies 4 -10 required) Number Maintain debt service mserve in compliance with bond teams. Zem autld findings t 1 2013 Signifies at Chan es /Cballen es /O orlunities with a focus on solutions None Key Performance Indicators 3F required) 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ) (ifavailable) Projection Zem autld findings Efficiency 0 0 0 0 Types. output, efficiency, effectiveness, 9uedy, outwore, tecbnology Page 385 Form 1 Page 386 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Relmmio ment Bond -A" ort Taxable Fund Number 315 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 10 11 12 13 14 15 16 1] Pmiect Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 lFundingSources: Cash, Lease, Great, Boyd, Contibuted Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 386 Form 1 Page 387 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name I Coveleski Bona Debt - Service Reserve Fund Number 317 Department Description 8 Purpose To accumulate mores as a reserve fbr the payment often Coveleski Stadium recoveryzone economic development bonds. Financrng for debt payments is to be provided by paskssarial sports and development area taxes (PSDA) and county option saware tax revenues d PSCDA revenues are msuRxtant. 2012 2013 2010 2011 Amentletl 6130112 Prep osetl Vadance % Description Actual Actual Budget Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Local Income Taxes - - - - - - - OtberTaxes - - - - - - - Gentsllnfeyovemmental - - - - - - ChaMesforSewicas - - - - - - InterestEamings - 1,277 3,999 1,476 3,500 500 16.7% Bond Proceeds - - - - - - Donations - - - - Otherizome - - - - Tansfers In 498,000 Total Revenue 498,000 1,277 3,000 1,476 3,500 500 16.7% Expenditures by Cost Center Coveleski Stadium Debt Service - - - - - - Total Cost Center Expenditures Expenditures by Account Type Salable; B Wages - - - - - Fdnge Benefits - - - - - Other Personnel vests - - - Total Personnel Supplies Professional Sew.(31xx) - - - - - Comm/fareportation(32xx) - - - - Pdnting It Advertising (33xx) - - - - Insurance (M.) - - - - Utilities(35xx) - - - Retain; It Maintenance(%xx) - - - - DebtSewi a- Principal - - - - - DebtSewi a- Interest B Fees - - - - Other Services It ChaMes(39xx) - - - - - GantsBSubsidies - - - - Payment In Lieu of Taxes - - - - - Tansfem Out - - - - O1herFinmm` Uses x Total Service 8 CM1arges 0.0% Captal Total Expenditures by Type Net Surplus I(defic0) 498,000 1,277 3,000 1A76 3,500 Beginning Cash Balance - 498,000 499,277 499,277 502,277 Balance Sheet Adjustments - - - - Ending Cash Balance 498,000 499,277 502,277 500,753 505,777 Staffing (FTE's) 2011 2012 6130112 2013 Valance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - BaMaining - - - - - Part- Time /SeasonaVTem a Total FTE's Ex lain Si ng Revenue, Expenditure and Staffing Changes Below: -ant Debt Service Reserve Fund for 2010Coveleski Statliumbondsin Neamountof $1.98milliondollarslbatcb December23,2010.Th¢ money ains in Me Po� as security for bond briers and will be used make the final bond payment due on January 15, 2019. Page 387 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lCoselmoki Bona Debt - Service Reserve Fund Number 312 2012 Accom Iishments /Outcomes 4 -10 re uiretl - Continue to eam inknoston invested funds. City Strategy 2013 Department Goals 8 Objectives/Linkage to City Strategies 4 -10 required) Number - Fund reserves mquinxd by bond .venoms and used to provide addidemal secunty for bond hollers. 1 2013 Significant Chan es /Cballen es /O ortunities with a focus on solutions Key Perfarmance Indicators 3F re uiretl 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pm action -Cash Reserves Output $535,999 $499,2A $592,2]] $595,777 - Interest Earned Output $5,999 $1,2]] $3,999 $3,599 - Percent Interest Earnings Effickuxy 1.99% .26% .fig% .69% Types. output, efficiency, effectiveness, groddy, outwore, technology Page 388 Form 1 Page 389 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lCoamleski Bona Debt - Service Reserve Fund Number 31] Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Pro'ecBOn Projection Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 19 11 12 13 14 15 16 1] Pmiect Capital 18 19 29 21 22 23 24 25 26 2] 28 29 39 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 19 11 12 13 14 15 17 1 18 8 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 389 Form 1 Page 390 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lRedevelopment Bond - Blackthorn GOd Fund Number 3f9 Department Description 8 Purpose Debt service reserve funds for Blacdhom Goff Course bond 2012 2013 2010 2011 Amentletl 6130112 Prop osetl Variance % Description Actual Actual Butl el Actual Budget 2012 -2013 Ch, Revenue Property Taxes - - - - - - - Lown mome Taxes - - - - - - Other Taxes - - - - - - - Grants/Inteyovemmental - - - - - - ChargesforSewices - - - - - Interest Earnings 3,627 2,827 3,999 2,894 50 (2,g50) -98.3% Bond Proceeds - - - - - - - Donabons - - - - - - - Otherincome - - - - - - - Transfemin Total Revenue 3,627 2,827 3,000 2,894 50 2,950 ) -98.3% Expenditures by Cost Center Interfund Tracefer - - - 2,894 326,059 326,050 - Total Cost Center Expenditures 2,894 326,050 326,050 Expenditures by Account Type Salaries B Wages - - - - - Finite Benefits - - - - - Other Personnel rests - - - - Total Personnel Supplies Professional Sew.(31xx) - - - - - CommFFems datbn(32xx) - - - - - Pdnt, It Advertising (33xx) - - - - - Insurence(34xx) - - - - Utilities (35xx) - - - - Raisin; It Maintenance(%xx) - - - - - DebtSerame - Principal - - - - - DebtSerie - Interest B Fees - - - - Other SewinesIt Charges (39xx) - - - - - GrantsSSutiodles - - - - Payment In Lieu of Taxes - - - - - - Transfem Out 3,627 2,827 - 2,894 326,050 326,050 Other Fxancin Uses x Total Service BCM1arges 3,62] 2,82] 2,894 326,050 326,050 9.OYo Capital Total Expenditures by Type 3,627 2,827 2,894 326,050 326,050 Net Surplus /(deficit) - - 3,000 (326,000) Beginning Cash Balance 980,000 980,000 980,000 980,000 326,000 Balance Sheet Adjustments - - (657,000) (654,000) - Ending Cash Balance 980,000 980,000 326,000 326,000 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /SeasonaViem m Total FTE's Explain Si n'dicant Revenue, Ex enditum and Staffing Changes Below: Bond associated with this deft service fund will pay off in February 2013. At that time, rash will be transferred to fund 324 for projects and fund 319 ran be closed. Page 390 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lRedeselopment Bona - Blackthorn GOd Fund Number 319 2012 Accam lishments /Outcomes 4 -10 re uiretl Maintain debt service reserve in compliance wdh bond terms. Zem autld findings City Strategy 2013 Department Goals 8 Objectives /Links e b City Strategies 4 -10 required) Number Maintain debt service reserve in compliance wdh bond terms. Zem autld findings t 1 2013 Si nifica at Chan es /Challen es /O ortunities with a focus a n solutions Bond will to pad off in as dy 2013, so cash will be transferred to hard 324 (Airport TIF) for preprin at that time. Key Performance Indicators 3F required) 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ifavailable Pra'ecfian Zem autld findings Efficiency 0 0 0 0 Ty,s. output, efficiency, effectiveness, gaality, outwore, technology Page 391 Form 1 Page 392 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lRealmmlopment Bona- BWCkthorn Golf Fund Number 319 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Prp'ecBpn Pro'ecBOn Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 10 11 12 13 14 15 16 1] Pmiect Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 2] 29 29 0 31 32 33 34 Page 392 Form 1 Page 393 Lem1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lRedevelopment Bond - Palais Royale Fund Number 3T8 Department Description B Purpose To accumulate monies as a reserve for the payment of Redevelopment Authoriyboads for the Palals Royale p led. 2012 2013 2010 2011 Aentletl 6/30/12 m Peep Varian ce % Description Actual Actu al Budget Actual Bud ..t 2012 -2013 Ch, Revenue Pmperly Taxes - - - - - - - Loral Murano Taxes - - - - - - - 01berTaxes - - - - - - - Gan1s/Inleyovemmen al - - - - - - ChamesforSewices - - - - - Interest Earnings 4,053 3,159 4,000 4,813 6,D00 2,000 50.0% Bond Proceeds - - - - - - - Donanons - - - - - - - Otherizome - 637,633 - - - - - Tansfers In Total Revenue 4,053 640,792 4,000 4,813 6,000 2,000 50.0% Expenditures by Cost Center Inhufund Transfer - - - 4,813 - - - Total Cost Center Expenditures 4,813 Expenditures by Account Type Salanasa Wages - - - - - Ftlnge Benefits - - - - - Other Personnel rests - - - Total Personnel Su lies Professional Sew.(31xx) - - - - - Comm/rarepordtion(32xx) - - - - - Pdnnng It Advertising (33xx) - - - - - Insurance, (34xx) - - - - - Ublines(35xx) - - - - Repairs 8 Maintenance(36xx) - - - - - DebtService- Principal - - - - - Debt Service- Intemst B Fees - - - - ONerSewlcesli Charges (39xx) - - - - - - GantsBSubarea; - - - - Payment In Lieu of Taxes - - - - - - Tansfers Out 4,053 - - 4,813 6,000 6,000 Other Financin Uses x Total Service BCM1arges 4,053 4,813 6,000 6,000 0.0% Capital Total Expenditures by Type 4,053 4,813 6,000 6,000 Net Surplus /(deficit) - 640,792 4,000 Beginning Cash Balance 1,095,048 1,095,048 1,735,840 1,735,840 1,739,840 Balame Sheet Adjustments - - - Ending Cash Balance 1,095,048 1,735,840 1,]39,840 1,]35,840 1,]39,840 Staffing (FTE's) 2011 2012 6130112 2013 Variance Actual Budget Actual Budget 2012 -2013 Non - Bargaining - - - - - Bargaining - - - - - Part- Time /SeasonaVTem a Total FTE'a , Ez entliture antl Stafiin Chan es B elow: =fft Page 393 Lem1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lReadeselopment Bona- Palais RO ale Fund Number 328 2012 Meanr ltsbments /Outcomes 4 -10 re uimtl Mainain debt service msewe in compliance With bond terms Zem autld findings City Strategy 2013 Department Goals 8 Objectives /Links e b City Strategies 4 -10 required) Number Maintain debt service mserve in compliance with bond terms Zem autld findings t 1 2013 Signifies at Chan es /Cballen es /O orlunities with a focus on solutions None Key Performance Indicators 3F required) 2011 2012 Actual Estimated 2013 Measure Type Target ifavailable ) (ifavailable) Projection Zem autld findings Efficiency 0 0 0 0 Types. output, efficiency, effectiveness, 9uedy, outwore, tecbnology Page 394 Form 1 Page 395 Form 1 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name lRealmmlopment Bona -PaWis RO ale Fund Number 328 Five -Year Capital Improvement Plan Funding 2013 2014 2015 2016 2017 Name Source Budget Prp'ecBpn Pro'ecBOn Projection Projection Total Replacement Capital 2 3 4 5 5 7 8 10 11 12 13 14 15 16 1] Pmiect Capital 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 lFundingSources: Cash, Lease, Grant, Boyd, Contributed Ca ilal Justfica0pn: 1 2 3 4 5 6 8 9 10 11 12 13 14 15 17 18 18 19 29 21 22 23 24 25 26 28 28 29 0 31 32 33 34 Page 395 Form 1