01142025 Board of Public Works Meeting Minutes

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REGULAR MEETING JANUARY 14, 2025 2 (3). We rescoped a lot of the HVAC and some of the electrical and all that work did pay off, and so our bid did come in within budget. AWARD QUOTATIONS AND APPROVE CONTRACTS Project Engineer Jake Koestner was present to discuss item 6. A.: 2024 Electric Vehicle Supply Equipment Installations. He noted that they opened bids at the December 10, 2024 meeting and intended to award to the low bidder which was Barnes Concepts, LLC, but they are waiting on a signed non-collusion affidavit, and they are working out the prevailing wage requirements that are written into the contract based on the funding source which is the Office of Sustainability. They informed him that from the Inflation Reduction Act, they need to work out a couple of things in order to get tax credits. Since they haven’t received the signed affidavit, he will be pulling this item off the agenda, and will award at the January 28, 2025 meeting upon receipt of the affidavit. President Maradik asked if the information was included in the quote package that went out. Mr. Koestner advised that the only thing the quote package said was that the city wanted to know what they would be paying employees to make sure he was going to be paying prevailing wage. There is a website with a link that was provided and it provides prevailing wages for different types of labor. Barnes Concept, LLC did provide that information and because he’ll be employing more laborers, there has to be an apprenticeship, or he has to be working with at least one (1) apprentice. He has two (2), but they are not registered with the Department of Labor, so they technically don’t count. The Sustainability office is working with the people he received the grant from to try to make it work. Mr. Gilot asked how long it takes to fully charge. Project Engineer Koestner stated that they are slow charge, so they take about eight (8) hours. INDUSTRIAL WASTEWATER DISCHARGE PERMITS Andrea Alexander and Serena Lozano-Shane from Wastewater were on the call to answer questions regarding item 13.A.: Amazon Data Services, Inc. Mr. Gilot asked if it was a non-contact process. President Maradik noted that the file stated that it’s non-contact cooling water. Mr. Gilot stated that it is just a thermal discharge. Serena Lozano-Shane of Wastewater stated they are concerned about that. At this point in time, we're unsure how evaporation could affect the concentration of certain pollutants of concern in the groundwater, which would be discharged to us, so we would like to give them a short-term permit for sixteen (16) months and look at the long- term data to see if this is something that would affect our treatment plan. OPENING OF QUOTATIONS Mr. Gilot asked if they would be using full cut off lighting and warm wavelength of light for item 4. A.: WWTP Aeration Area Lighting. President Maradik noted that this was Jake Koestner’s project and he is no longer on the call. She added that the file noted there would be five (5) 1000-watt equivalent LED light fixtures and support poles, but that was all of the information she could find after a quick scan. Mr. Gilot asked how tall the light would be. President Maradik noted that the specifications were provided and said if she looked a little closer, could probably find out. AGREEMENTS/CONTRACTS/PROPOSALS/ADENDA President Maradik noted some discrepancies regarding item 11. D.: Professional Services Agreement with Troyer Group for Design and Engineering Support for Three (3) City of South Bend Tree Nurseries. She stated she wanted to clarify because the agenda says it’s a contract with Troyer Group, but the document in the file says it’s an agreement between VPA and BPW for use of the land. Project Manager Gemma Stanton advised that she provided the wrong agreement. The item that should be on the agenda is the agreement between VPA and BPW for use of the land. President Maradik also noted that there is zero cost and that VPA would be maintaining the trees.