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<br /> <br />2 <br />Once the review is complete and comments have been returned, the request will <br />be placed on the Board of Public Works (BPW) agenda. This process usually takes <br />four (4) to six (6) weeks. For questions about the status of the review of your <br />packet, call the City Engineer’s office at 574-235-9251. <br /> <br />STEP 3 Board of Public Works Meeting: <br />The Board of Public Works meets on the second (2nd) and fourth (4th) Tuesdays of <br />the month at 9:30am. The Board will discuss your request at its meeting and <br />decide whether to issue a favorable or unfavorable recommendation. Following <br />the meeting, a Recommendation Packet will be emailed to you, including a letter <br />informing you of your “favorable” or “unfavorable” recommendation. This letter <br />will also include any improvements or contingencies the Board recommends. For <br />favorable recommendations, the Board will include a draft ordinance for filing <br />with the Clerk’s Office. <br /> <br />STEP 4 Prepare Certified Mailing Envelopes: <br />Using the list of addresses in your BPW Recommendation Packet, prepare mailing <br />envelopes addressed to each of the adjacent property owners. The envelopes <br />should have your name and address in the left-hand corner as the return address. <br />These envelopes will eventually contain a public hearing notice which will be <br />prepared and sent by the City Clerk's office. The public hearing notice will be sent <br />via Certified Mail. Please make sure the "Certified Mail" green and white tag is <br />affixed to the top of the envelope with the name and address of the recipient <br />written where indicated. We do not need the hard-green card that is sometimes <br />used to send Return Receipt Requested Certified Mail. <br /> <br />STEP 5 Prepare Petition to Vacate Public Rights-of-Way: <br />Fill out and prepare the Petition to Vacate Public Rights-of-Way, which is included <br />in the packet, or may be requested from the City Clerk’s Office. This petition must <br />be "signed" by at least one (1) abutting property owner. You do not need to secure <br />the signatures of all property owners within one hundred fifty feet (150’). <br /> <br />If you will be making the presentation before the Council please indicate your <br />name, address, and phone number in the "Contact Person" area as well. <br /> <br />STEP 6 File Petition with City Clerk’s Office: <br />Go to the Clerk’s Office on the 4th Floor of the County City Building to file the <br />following items: <br />1. BPW Recommendation Packet from the Board of Public Works <br />2. Petition to Vacate <br />3. Ordinance Draft including improvements or contingencies recommended by the <br />Board of Public Works <br />4. Envelopes addressed and stamped with certified mail for all property owners <br />within one hundred fifty feet (150’) of the right-of-way to be vacated <br /> <br />