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INTER-OFFICE MEMORANDUM <br /> DEPARTMENT OF PUBLIC WORKS <br /> DIVISION OF ENGINEERING <br />TO: Theresa Heffner, Clerk <br />Board of Public Works <br />FROM: Patrick Sherman <br />SUBJECT: Replacement of Boehm Softball Field Lights: Quote Award <br />PR-00032136 <br />DATE: 05/23/2024 <br />The Department of Facilities and Grounds in Venues Parks & Arts requested quotes, using a <br />simple quote process, from qualified firms for replacing the light fixtures for the field lights at the <br />Boehm Park Softball Field. 3 quotes were requested and 3 were received and opened. Following <br />a more in-depth review of the quotes received, it was clear that not all firms had quoted LED <br />fixture replacements, resulting in an inaccurate quote response. The quote award was tabled, <br />and the firms were re-engaged to get clarity on their quotes and provide quotes that ensured <br />LED replacement of the field lights. VPA also reached out to the Office of Sustainability to ask if <br />they had any input. They did not. The updated quotes received were as follows: <br />Company Totals <br />Pemberton Davis $119,750.00 <br />Koontz Wagner $36,500.00 <br />Musco Sports Lighting $185,000.00 <br />The Department of Public Works recommends awarding the Quote to Koontz Wagner for a total <br />contract of $36,500.00. The Department of Venues Parks & Arts has appropriated sufficient <br />funds in PR-00032136. <br />Please call with any questions.