Alley Vacation - 513 N. Hill St. - University of ND

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2 Once the review is complete and comments have been returned, the request will be placed on the Board of Public Works (BPW) agenda. This process usually takes four (4) to six (6) weeks. For questions about the status of the review of your packet, call the City Engineer’s office at 574-235-9251. STEP 3 Board of Public Works Meeting: The Board of Public Works meets on the second (2nd) and fourth (4th) Tuesdays of the month at 9:30am. The Board will discuss your request at its meeting and decide whether to issue a favorable or unfavorable recommendation. Following the meeting, a Recommendation Packet will be emailed to you, including a letter informing you of your “favorable” or “unfavorable” recommendation. This letter will also include any improvements or contingencies the Board recommends. For favorable recommendations, the Board will include a draft ordinance for filing with the Clerk’s Office. STEP 4 Prepare Certified Mailing Envelopes: Using the list of addresses in your BPW Recommendation Packet, prepare mailing envelopes addressed to each of the adjacent property owners. The envelopes should have your name and address in the left-hand corner as the return address. These envelopes will eventually contain a public hearing notice which will be prepared and sent by the City Clerk's office. The public hearing notice will be sent via Certified Mail. Please make sure the "Certified Mail" green and white tag is affixed to the top of the envelope with the name and address of the recipient written where indicated. We do not need the hard-green card that is sometimes used to send Return Receipt Requested Certified Mail. STEP 5 Prepare Petition to Vacate Public Rights-of-Way: Fill out and prepare the Petition to Vacate Public Rights-of-Way, which is included in the packet, or may be requested from the City Clerk’s Office. This petition must be "signed" by at least one (1) abutting property owner. You do not need to secure the signatures of all property owners within one hundred fifty feet (150’). If you will be making the presentation before the Council please indicate your name, address, and phone number in the "Contact Person" area as well. STEP 6 File Petition with City Clerk’s Office: Go to the Clerk’s Office on the 4th Floor of the County City Building to file the following items: 1. BPW Recommendation Packet from the Board of Public Works 2. Petition to Vacate 3. Ordinance Draft including improvements or contingencies recommended by the Board of Public Works 4. Envelopes addressed and stamped with certified mail for all property owners within one hundred fifty feet (150’) of the right-of-way to be vacated