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Award Quote - 2024 Lamppost Program Proj No. 124-012 - Gamma Sonic Solar
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Award Quote - 2024 Lamppost Program Proj No. 124-012 - Gamma Sonic Solar
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3/26/2024 3:45:59 PM
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Board of Public Works
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Projects
Document Date
3/26/2024
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<br />Version 8 – 02/25/14 <br /> <br />CITY OF SOUTH BEND <br />INSTRUCTIONS TO BIDDERS <br /> <br />1. BID FORMS AND EXECUTION <br />A. Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions. <br />Failure to do so will be at the Bidder’s risk. <br />B. Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and <br />Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal <br />and Non-Collusion Affidavit, which is a part of the provided form, where indicated, provide a <br />notary signature and provide all other information required. <br />C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an <br />individual, his/her name and post office address must be shown. If made by a partnership or <br />joint venture, the name and post office address of each member of the partnership or joint <br />venture must be shown. If made by a corporation, the Proposal must be signed by an officer <br />of the corporation or by a representative duly authorized by the corporation to execute the <br />Proposal in its behalf. <br />2. SEALED BIDS ONLY <br />A. Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed <br />envelope marked on the outside with the general classification of material Bids, i.e. “Bid for <br />Computer Equipment,” “Bid for Front End Loader,” or “Bid for Office Supplies.” <br />B. When samples are required, such samples shall be delivered or shipped at the Bidder’s <br />expense to the address specified in the Invitation to Bid. Samples must be shipped <br />separately from Bid documents and labeled clearly with the Bidder’s name, address and the <br />commodity or equipment classifications and documents, the item (and item number, if any), <br />and Material Safety Data Sheets (if applicable). All samples must be representative of the <br />commodities or equipment which will be supplied by the successful Bidder. All samples will <br />become the property of the City of South Bend and none will be returned, unless otherwise <br />stated in the Specifications. <br />C. In the event of an inconsistency between provisions of the contract documents, the <br />inconsistency shall be resolved by giving precedence in the following order: <br />3. ORDER OF PRECEDENCE <br />A. Bid Form attached Proposal <br />B. Amendments to Specifications <br />C. Specifications <br />D. Special Provision <br />E. Instructions to Bidders <br />F. Notice to Bidders <br />4. ADDENDA – NO VERBAL INTERPRETATIONS <br />A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions, <br />or other Quoting Documents will be answered verbally. If any prospective Bidder is unable or <br />unwilling to comply with one or more requirements of the Quoting document, such Bidder <br />should so inform the Board of Public Works in writing. Upon receipt of such information, <br />consideration will be given to the advisability of issuing an Addendum which would thereupon <br />become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days <br />prior to the Bid opening date in order to give the Board sufficient time to consider any <br />necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished <br />to all prospective Bidders who have registered with the City. All Bidders are required to <br />acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date <br />on executed Proposals.
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