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INTER-OFFICE MEMORANDUM <br /> DEPARTMENT OF PUBLIC WORKS <br /> DIVISION OF ENVIRONMENTAL SERVICES <br />TO: Members of the Board of Public Works <br />Michael Schmidt, Assistant City Attorney Public Works <br />Theresa Heffner, Clerk of the Board of Public Works <br />FROM: Jacob M. Klosinski, P.E., Assistant City Engineer <br />SUBJECT: 119-109R WWTP CNG Compressor Upgrade (PROJ00000017) <br />Agenda Request – Reject Bids & Request to Re-advertise for Bids <br />DATE: March 8, 2024 <br />Public Works, Division of Engineering, Office of Diversity and Inclusion, and Legal Department <br />reviewed the lone bid received on February 27, 2024, for Project No. 119-109R WWTP CNG <br />Compressor Upgrade. <br />Bid Review Summary – Incomplete Bid <br />KW Services submitted the lone bid for the project. KW Services did not submit the Responsible <br />Bidder Ordinance paperwork required as part of the Bid Submittal Package, and therefore, the bid <br />package was deemed incomplete. In addition to the bid package being incomplete, it was also <br />determined that the MBE and WBE submissions were not within City’s market geographic region for <br />MBE and WBE participation. <br />With the advice of Legal Counsel, it was determined that the Bid submitted by KW Services cannot <br />be awarded since the bid package was deemed to be incomplete. <br />As a result of the incomplete bid determination, Public Works, Engineering, Wastewater, Central <br />Services, and Solid Waste collectively and respectfully request the Board of Public Works <br />permission to bid the project a third time. This remains a critical project to support the CNG fuel <br />operations of the Solid Waste fleet. <br />Estimated Public Bid Schedule <br />Advertisement 1: March 29, 2024 <br />Advertisement 2: April 5, 2024 <br />Pre-Bid Meeting: Week of April 8-12, 2024 <br />Bid Opening: April 23, 2024 <br />Bid Award: May 14, 2024 (pending receipt of an awardable, complete bid) <br />The Plans and Specifications will be revised in accordance with the above schedule. <br />Funding for this project is directed out of Sewage Works – Wastewater Capital. For questions <br />regarding the subject agenda request, contact Jacob M. Klosinski (Ext. 9496) at the Division of <br />Engineering. <br />March 12, 2024