Change Order No 1 - East Race Sidewalk Repair Proj No. 117-130 - Milestone Contractors

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Page 1 of 1 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Zach Hurst, PE, Sr. Project Engineer SUBJECT: Final Change Order - Project No. 117-130 East Race Sidewalk Repairs DATE: 01/30/2024 On December 17, 2020, the Board of Public Works awarded the subject quote to Milestone Contractors North in the amount of $71,670. The scope of work is to perform concrete repairs to address portions of sunken/uneven sidewalk along the East Race waterway, along with in- channel repairs to help stop leaking water from exiting the raceway and eroding the soil underneath the sidewalk. The Contractor needs a continuous three-week window to perform the work. To perform these repairs, the East Race waterway must be closed to all recreational users and the headgates raised and shut. Even with the raceway headgates shut, there is approximately 10-12 inches of water in the channel. High water levels on the St. Joseph River exacerbate the problem in springtime, eliminating that as a viable work window. The Venues, Parks and Arts revenue season on the raceway runs from April through September, eliminating the summer months as a viable work window. The remaining work window is late September through October, before temperatures fall to the point where quality concrete work is no longer feasible in Northern Indiana. Both the October 2021 and October 2022 work windows had conflicts with river rescue training operations (DNR, fire departments, etc.), which did not allow the Contractor the time needed to perform the work. These river rescue trainings were scheduled prior to contract award and were not able to be rescheduled. The work was able to be performed in September/October of 2023. The attached pages show the original prices and the final 2023 pricing. While the 37.77% cost increase is in excess of Indiana state code’s 20% maximum, these increases are due to cost escalation rather than scope additions.