03/26/13 Board of Public Works Minutes

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AGENDA REVIEW SESSION MARCH 21 2013 69 designed to fit this pump. Ms. Greene stated she would need a memo explaining this is a critical piece of equipment and an emergency, and it must be compatible with the type of pump it will be installed in. Mr. Klosinski noted Environmental Services has three (3) pumps working; if one goes down, two (2) are still running and that will meet their legal pumping requirements. He noted however, if two (2) pumps go down, they can't meet their legal pumping requirements. - Change Order — Relighting for Main/Colfax and Wayne Street Parking Garages Mr, Toy Villa, Engineering, stated during the removal of light fixtures, bad wiring was discovered that needs to be replaced. Mr. Inks stated the City did a lot of work there, shouldn't the wiring be good. Mr. Mecham stated the further they went into the walls, the worse and more brittle and discolored the wires were. He added the wear on the wires is normal life expectancy. Ms. Greene stated Mr. Villa should do a memo explaining that this is unforeseen circumstances. Ms. Roos questioned if they doing anything to assure this won't be encountered again and suggested putting wording in the bid specifications to address this issue. - Professional Services Proposal — Joseph A. Dzierla & Associates, Inc. Mr. Jitin Kain, Community Investment, stated this proposal is for design for the Studebaker Plaza. He noted the concept incorporates a stone memorial to the Studebaker Corporation, this spot being the location of their first shop in the City. He stated that DTSB will manage the plaza and there will be a Kiosk in the corner for a vendor included. Ms. Greene asked if this is ADA compliant for wheelchairs. Mr. Mecharn stated it is; they talked to the architect about that. Ms. Greene asked also if the wall is skateboard friendly. Mr. Kain stated it is not and they will take measures to prevent skate boarders from using the wall. Ms. Roos stated Mr. Kain should check with the owner of the intended cafe and noted they will need five feet between tables for wheelchairs and a second door on their establishment for alcohol to be served outside, if they intend to do so. She noted they can't take alcohol out the main door. Mr. Kain noted there will be six (6) lights on the outside, and lit ballasts on the inside. Mr. Gilot inquired who will maintain these lights. Mr. Kain stated the owner of the property will handle the maintenance. Ms. Roos noted that Traffic and Lighting has had issues with overloads on the circuits in this block so they will need to address that problem with their lighting. — Contract Extension -- Memorial Hospital of South Bend Ms. Greene stated this extension is not necessary, the final contract is done. She stated this will change from an extension to a new contract. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:45 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President nald ,E. dnks, Member 1-1Z e__ Michael C. Mecham, Member Mark W. Neal, Member ber fmda M. Martin, Clerk REGULAR MEETING MARCH 26 2013 The Regular Meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, March 26, 2013, by Board President Gary A. Gilot, with Board Members Donald E. Inks, and Michael Mecham present, Board Members Kathryn E. Roos and Mark Neal were absent. Also present was Board Attorney Cheryl Greene. ADDITION AND CORRECTION TO THE AGENDA Mr. Gilot noted the addition to the agenda of a Professional Services Agreement with American Structurepoint, and a correction to agenda Item 4E to the amount of $232,769.00 for a bid award of a Vacuum Air Street Sweeper to Brown Equipment Company.