Opening of Proposals - SRTS Muessel Primary & Holy Cross Proj No 122-006 - Apex Consulting

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Page | 10 CITY OF SOUTH BEND – SAFE ROUTE TO SCHOOL FOR HOLY CROSS SCHOOL AND MUESSEL SCHOOL PROJECT APPROACH The project is located on the existing perimeter roads surrounding and adjacent to the school, which consists of Wilber Street on the west, Vassar Avenue on the north, Allen Street on the east and Lincoln Way West on the south. (see inset map on right of this page). The APEX Team has completed preliminary investigations for this Safe Route to School project (Des No. 2100025) in the City of South Bend. We are moving ahead and are making great strides with our research. At this early stage, the APEX Team has performed the following initial investigation tasks: ❖ Mr. Hepler has visited, walked through, and photographed the project site to evaluate the existing conditions of the existing sidewalks as well as communicating with Ms. Gemma Stanton with City of South Bend. ❖ Reviewed and evaluated the available data such maps and proposal. Upon receiving the notice to proceed (NTP), we will coordinate with the City Officials who are involved with the project, Contractor and INDOT La Porte District Area Engineer to get a mutual date for pre-construction conference. APEX will coordinate and notify all parties involved during construction by sending pre- construction conference notification letters. The APEX Team will organize and manage the preconstruction conference. Minutes of the meeting will be prepared, and a copy will be provided to all participants. The APEX inspection team will meet with the design engineer to learn more about the project and any special design considerations of the project. Project Management and Communication Communication is most important during the Construction project. Lines of communication between all parties will be established during the pre-construction conference. We plan to have a bi-weekly meeting with all parties involved with the construction project. Cody will keep INDOT and the City of South Bend updated on the project status during construction by providing bi-weekly progress meetings with Area Engineer, Contractor, subcontractors, and utilities involved. The inspectors and project supervisor will record and maintain all documentation in accordance with the INDOT General Guidelines to Field Employee and Site Manager. Material testing will be completed in accordance with INDOT Procedures. Upon completion of the project construction, preparation of the project final construction records is our priority. The APEX Team is committed to providing the City of South Bend with superior construction inspection services. Our goal is to provide the best opportunity to have a successful project that accomplishes the following: ➢ Create the complete project for the city and the public. ➢ Provide quick responses to all parties. ➢ Maintain project schedules to reach the critical due dates. ➢ Minimize construction disputes. ➢ Contain project construction costs associated with delay, extra work, and rework. APEX Team does their homework. • Review the construction plans and contract documents. • Check all testing equipment. • Coordination with INDOT and local engineer SRTS Project Location Holy Cross Elem. School Location Muessel Elem. School Location