10-22-2012 Minutes - Laserfiche WebLink

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facilities. This is done every three years. The proposals are from Coca-Cola Bottling and Pepsi-Cola Bottling. Seven-Up Bottling was also solicited, but did not respond. The proposals were opened and distributed to the Board. Mr. Bradley requested that the proposals be taken under advisement by staff and that he return to the Board at the November meeting with a recommendation. Mr. Mullins made a motion to accept the bids and refer them to staff for a recommendation at the November meeting. Ms. Hill seconded the motion and it was passed. VL Approval of Minutes Ms. Hill made a motion to approve the minutes of the regular Board meeting held on September 17, 2012 as mailed. The motion was seconded by Mr. Mullins and approved. VII. Approval of Maintenance Vouchers A motion was made by Ms. Hill to approve maintenance vouchers for September 2012 totaling $859,832.81. It was seconded by Mr. Mullins. There being no further discussion, the motion was passed. VIII. Business of Director St. Clair 1. Director St. Clair reported to the Board that the Department's application for reaccreditation was approved at the recent National Recreation and Parks Association national congress. He distributed a copy of the program from the award ceremony and the citation. He thanked the staff and particularly Matt Moyers for all the effort it took to achieve this again. 2. He distributed information concerning the 2013 budget. It will be before the Council on the 29th of October for approval. He explained the differences between last year and this year and the new programs. He stressed the need for more capital expenditures. 3. We are investigating a grant opportunity from Game Time, Inc. that would match our investment on a dollar for dollar basis for playground equipment. We are planning to spend approximately $200,000. This would be matched by around $180,000 since shipping is not part of the match. This would provide playground installations at six parks through the City. The appropriation would come from our cash reserve. IX. Comments by the Marketing Director 1. Mr. Bradley reported that the Parks Foundation Board met on October 10. Board member recruiting is still a priority and new members are anticipated to on the Board by the end of the year. 2. The new Activity Guide will be going to print at the end of next week and will cover December through May. 3. A forestry grant is being submitted to help with replacement of ash trees. 4. We have submitted three nominations to the Indiana Parks and Recreation Association for Awards of Excellence. 5. Park staff will be meeting with representatives of GP Red concerning the Active Youth - - 3 - -