9415-03 Approving and Authorizing the Execution of a lease for the construction and equipping of a new Fire Stationand the Renovation

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CAUNTY-CTCY BUILDING SOUTH BEND, INDIANA 46601-1830 CITY OF SOU'T'H BEND STEPHEN J. LUECKE, MAYOR PHONE 574/ 235-9216 Fax 574/235-9928 TDD 574/ 235-5567 DEPARTMENT OF ADMINISTRATION AND .FINANCE FREDERICK B. ~1.LETT, III April 10, 2003 _ CO~O~ i RR os 03-31 +Z9-03 Ms. Karen L. White, President South Bend Common Council 4th Floor, County-City Building South Bend, IN 46601 Re: Ordinance for the City's New Fire Station and the Renovation and Expansion of a Police Station and a Resolution Authorizing the Publication ofNotice ofPublic Hearing for Related Matters Dear President White: I attach for the consideration and approval of the South Bend Common Council the ordinance that would approve and authorize the execution of a lease for the construction and equipping of a new fire station and the renovation and expansion of a police station, pledging County Option Income Tax revenues to the payment of rentals for these structures. Also, a resolution setting a public hearing and authorizing the publication of a notice of public hearing and regarding certain related matters is attached. The project includes the construction of a new South Bend Fire Department Headquarters and Central Fire Station and the addition and renovation to the existing South Bend Police Department Headquarters and Training Facility. Over the past eighteen months, a team composed of police and fire department personnel as well as other city departments and the firm of DLZ has concentrated on both: the necessary facilities to support their services to the residents of the City of South Bend; and the technical development of the construction drawings and the associated specifications, bidding requirements and general conditions of the contract. The bid documents have been offered. It is anticipated that a Notice of Intent to Award will be announced in late May 2003. The project will be constructed concurrently and will begin in June 2003. The Fire Department is anticipated to be substantially complete in Apri12004, while the new addition of the Police Department will be substantially complete in May 2004, with the entire facility substantially complete by Winter 2004/2005. CATHERINE A. HussnRD-BREAD LIZ Roa~E THOMAS SKARBEK SusaN W.~LIacE RosERrAu.EN DIRECTOR DIRECTOR DIRECTOR MANAGER DIRECTOR HUMAN RESOURCES CTTYFINANCE BUDGETING SL FINANCW. REPORTING BENEFITS INFORMATION TECHNOLOGY