Award Bid - Fire Station No. 8 Replacement Proj No. 122-034 - R. Yoder Construction

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Page 1 of 2 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Zach Hurst, PE, Sr. Project Engineer SUBJECT: Award Bid - Project No. 122-034 Fire Station #8 Replacement DATE: 08/30/2023 On July 25, 2023, the Board of Public Works opened and read bids for the above project. Four bids were received, from R Yoder Construction, Larson Danielson Construction, Gibson- Lewis LLC, and Brown & Brown General Contractors. The base bid option is a one-bay fire station. The alternate bid is for a two-bay fire station, which would accommodate an additional medical response vehicle. A breakdown of the bids is as follows: Contractor: R Yoder Construction Gibson Lewis Larson Danielson Brown & Brown Base Bid: $3,363,200 $3,764,000 $3,858,000 $3,948,000 Alternate Bid: $3,703,850 $4,066,000 $4,113,000 $4,351,000 I recommend award of the alternate bid (two-bay option) for Fire Station #8 Replacement to R Yoder Construction, in the amount of $3,703,850.00. Funding is available through PR- 00025426. The R Yoder bid contained three irregularities which warrant discussion. 1. Its bid included a Clarifications sheet (attached); however, the Clarifications sheet did not impact the bid price, nor deviate from the project Specifications. The City is awarding this project strictly based on the specifications and what R Yoder offered. 2. Its bid also included a non-collusion affidavit which listed R Yoder’s representative but did not include a signature. It is the belief of the City that the lack of signature does not disqualify the bid and that no competitive advantage was received through this omission. The City believes that this was akin to a Scribner’s error and seeks to correct the record with the attached executed affidavit. 3. Its bid did not meet the MWBE Goal requirements. An explanation of R Yoder’s MWBE effort is below. A good faith waiver is being granted based upon the City’s internal team who reviewed R Yoder’s bid and its supporting documentation which it presented in the bid and upon request of the City.