Special Event - Art Beat - August 19

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06/16/2023 • isy.nr� City of South Bend Special Event Application City and Regional Event $50 application fee if filed 60 days or reater (up to 360 days) in advance of event $100 expedited application fee if filed 30-59 days in advance of event Review the Instructions on the Special Events page before completing the application. City and Regional Special Event applications must be submitted more than 30 days in advance of the event date or the application will not be accepted. Section A - Applicant Information Date of Application: 6/15/23- — - Applicant (Contact) Name:K y lie Carter Applicant (Contact) Phone: 574-968-7293 Organization Name: Downtown South Bend ------------------ Contact Email: kcarter@downtownsouthbend.com Address: 217 S. Michigan St_ — city/state/ZIP: South Bend, IN 46601 List any professional event organizer, event service provider or commercial fundraiser that is authorized to work on your behalf to plan, produce and/or manage your event. Organization Name: Contact Phone: Address: • Contact Name: Contact Email: City/State/ZIP: Section B - Event Information Aft Beat 2023 Event Type: (FestivalRaceParadeOther) Event Name: _ - - , , , : -_-- _ Festival -- Event Classification: ® Non -Profit' ❑ For -Profit 0 City (Civic) Sponsored ❑ Other (If Other, please describe): 'The Special Events Committee may request proof of non-profit status. Provide a brief description and timeline of event (Note: A detailed map plan is required in Section H of this application. The description should be a summary overview.) Art Beat is a day -long showcase of visual, performing, and culinary arts on the city streets of downtown South Bend. The timeline appears below. We are changing our ask for this year to extend the closure from noon on Friday, 8/18 to 3 pm Sunday, 8/20 to allow for more setup and teardown time for this huge event. It has grown so much in recent years that setting it up the morning of the event and tearing it down the same evening is no longer possible. We would greatly appreciate the extra time as other large events like Morris 100 Fast had. Date of Event Setup [mm/dd/yy[: 8/18/23 Time: _V-iBm ;-Do PM Begin Date of Event [mm/dd/yy): 8/19/23 - _ - Time: 11 am - --------------- End Date of Event [mm/dd/yy[: 8/19/23 Time: 7_pm Event Cleanup Completion [mm/dd/yy[: 8/2,-23 -- Time: 3,pm- /.2- ' 009pwt -_--- • Total anticipated attendance: 25,000 The proposed event will require the closing of: E Streets ❑ Sidewalks