09-12-01 Personnel & Finance - Laserfiche WebLink

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QC4lttmttt port: rison i I attb ;jrt11an1rt Gommtttt t The September 12, 2001 meeting of the Personnel and Finance Committee was called to order by Council Member Sean Coleman at 3:14 p.m. in the Council Informal Meeting Room. Persons in attendance included Council Members Coleman and Kelly; Mayor Stephen J. Luecke, City Clerk Loretta Duda, Director of Budgeting & Financial Reporting Tom Skarbek, Director of Code Enforcement Kathy Davis, Assistant Code Director Gary Libbey and Kathleen Cekanski- Farrand, Council Attorney. The Council Attorney noted that the items previously scheduled for the September l lth Committee meeting which was canceled due to the"Attack on America",would be heard at the September 13th Personnel and Finance Committee meeting since it was listed as a meeting date and was noted as "Open for Rescheduling". 2002 City Clerk's Office Budget (General Fund # 101-0201) 2001 Budget: $ 240,085 Expenditure increase,excluding capital: 6.1 % 2002 Budget: $ 287.963 Total Expenditure increase: $ 16,489 City Clerk Loretta Duda made the presentation. She noted that the budget has increased due to rising costs and increased advertising Ms. Duda stated&Int XisAatisry,_livrew klate,s.i'l..ppr wiiina,+r) t35Q .Jzeul'7 In response to a question from Council Member Roland Kelly, the City Clerk noted that she will need a new software program which will cost$ 27,000 which includes the cost of training. Ms. Duda stated that she continues to roll over the monies for codification. She is currently waiting on updates from the various departments and then will have the attorney for Municipal Code Corporation come to South Bend for a meeting. 2002 Neighborhood Code Enforcement (General Fund # 101-1201) 2001 Budget: $ 1,311,436 Expenditure increase,excluding capital: 5.6 % 2002 Budget: $ 1,210,105 Total Expenditure increase: $ 64,669 Director of Code Enforcement Kathy Davis and Assistant Code Director Gary Libbey presented the proposed 2002 Neighborhood Code Enforcement budget. They noted that the clean-up crews are split between their department and the Street Department. They operate out of 521 Eclipse which was formerly used by the Bureau of Housing. As of January 1st they pay $ 100 per month for the building In response to a question from Council Member Coleman, Ms. Davis noted that the building is centrally located for their operations and working out. She noted that they under-projected the costs for utilities and therefore an increase is reflected in the proposed budget. In response to a question from Council Member Coleman, Ms. Davis stated that they charge the county $ 60 per lot to mow. Many of the lots are contracted out with the city being charged$ 35 per lot.