09-05-01 Personnel & Finance - Laserfiche WebLink

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Personnel and Finance Committee September 5, 2001 Page 2 The construction on the Public Works Service Center is approximately three (3) weeks behind due to unexpected environmental delays. During the course of construction, five (5) underground storage tanks were located. Mr. Littrell noted that the City has negotiated with AEP and that the new electrical service will be underground by the MSF and new Public Works Service Center. It is hoped that occupancy of the new building will be during the 3rd week of October as opposed to October 1st. 2002 Motor Vehicle Highway-Street Division Budget (General Fund # 202) 2001 Budget: $ 3,571,479 Expenditure increase,excluding capital: 64.1 % 2002 Budget: $ 5,859,768 Total Expenditure increase: $ 2,288.289 Director of Bureau of Sewers and Streets Sam Hensley highlighted major changes on the "Summary Sheet" for the proposed budget. The budget reflects the transfer of the Traffic and Lighting Division to the Street Department as reflected in the $ 2,157,820 line item transfer..Mr. Hensley stated that the transfer of traffic and lighting is"a natural". The 2001 projected expenditures are $ 274,592 over budget; and the 2002 budget deficit is projected at$676,606. In light of the MVH cash balance the projected MVH Fund cash balance as of December 31, 2001 is to be $ 167,960. The proposed thermal plastics should last 5-7 years. Mr. Hensley noted that the city is broken into quadrants which may cost more in the short-run but will save the city monies in the long-run. There is a projected $ 30,000 savings in overtime anticipated. Mr. Hensley stressed the need for more monies for streets. Council Member White noted that Mr. Gilot mentioned that the City of South Bend is striving for a rating of"7"for its streets. She inquired what percent of our city streets are at this level. Mr. Hensley noted that the city has five hundred (500) centerline miles and 2,200 lane miles which equals 2,400 segments. The lowest rating of the City's streets would be a rating of 5.1; with at least 30-40%o more needed in funds to rehab. Mr. Hensley stated that he would be able to give more detailed information in the Spring of 2002. Mr. Hensley stressed that the lower the rating of the City streets the more money it will take to improve them. Mr. Gilot stated that guidelines with the use of video tapes are being used to remove human bias during the evaluation process of the city street system. Council Member Coleman inquired about seasonal activities. Mr. Hensley stated that approximately 200 city blocks are addressed each summer. In September the leaf program gets underway, with targeted dates being October 22nd to Thanksgiving. December 1st begins the snow operations programs. There is ongoing alley work, crack sealing. He noted that there are two (2) types of street sealing one which uses liquid in winter and emulsion in the Summer. Grading takes place when weather permits. The City is also using an AMZ patcher which pulls behind a trailer. It is being rented for a 2-month period. Mr. Hensley noted that the City recently had a good media presentation on the new street sweepers. There is one operating in each quadrant which should bring better accountability. Two (2) sweepers are used at night, one on the east side and one on the west side addressing the