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<br /> <br /> <br />necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished <br />to all prospective Bidders who have registered with the City. All Bidders are required to <br />acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date <br />on executed Proposals. <br />6. REJECTION OF PROPOSALS CONTAINING ALTERATION, ERASURES, INCOMPLETE <br />BIDS AND ETC. <br />A. Proposals shall be rejected if they show any alteration of form, additions not called for, <br />conditional or alternate bids (except when and insofar as are invited), incomplete bids, <br />erasures or irregularities of any kinds. <br />B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for <br />each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and <br />where the unit price and the extension thereof do not agree, the unit price for each item shall <br />govern, and the City is authorized to correct all erroneous extension and totals for the purpose <br />of comparing bids. <br />7. TRADE DISCOUNTS <br />A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidder’s unit <br />price, unless otherwise specified. <br />8. VEHICLE BIDS <br />A. Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for <br />each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly <br />labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid <br />submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the <br />envelope clearly labeled on the outside as to the specific vehicle for which the bid is being <br />submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may <br />submit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted. <br />9. The Board may reject any bid that does not conform to these requirements as non- <br />responsive. <br />10. TAX EXEMPTIONS <br />A. The City of South Bend is exempt from the payment of federal excise and transportation taxes <br />levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana <br />State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any <br />certificate of exemption required. <br />11. WITHDRAWAL OF BIDS <br />A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a <br />bid is received by the Board of Public Works prior to the date and hour for receiving and <br />opening bids. In such cases, the same will be returned to Bidder unopened. <br />12. ESCALATOR OR CONTINGENT CLAUSES <br />A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless <br />requested or permitted by the Invitation to Bid. No Proposal shall contain nor be <br />accompanied by any writing purporting to limit or qualify the City’s right to accept such <br />Proposal or purporting to alter such Proposal or any Contract which may be executed <br />pursuant thereto. <br />13. PRICES MUST BE DELIVERED PRICES <br />A. The bid price shall be a delivered price. All materials shall be shipped F.O.B. destination as <br />specified in the Invitation to Bid. No fuel surcharges accepted. <br />14. AWARD – WAIVER OF TECHNICALITIES <br />A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the <br />opening of Proposals to the lowest responsible and responsive Bidder who’s Proposal <br />complies with all the requirements prescribed, exclusive of technicalities waived. Until the <br />final award of the Bid, however, the right is reserved by the City to reject any and all <br />Proposals and to waive technical errors.