Notice of Intent - 2023 Annual Paving Program

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We deliver services that empower everyone to thrive!! CITY OF SOUTH BEND DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works THROUGH: Scott Kreeger, Project Engineer FROM: Kara M. Boyles, PE, City Engineer SUBJECT: Self-Performance of 2023 City Paving Projects DATE: April 3, 2023 I am presenting the 2023 Internal Paving Schedule for work to be self-performed by the City’s internal work forces. The attached document provides details on 60 separate paving projects anticipated to be completed by the end of 2023 as part of the annual paving program. The document indicates which streets will be milled and paved, estimated material costs, estimated equipment costs, and estimated cost of labor for an overall estimated project cost. The estimated project costs range from approximately $6,000 to $154,600. According to IC 36-1-12-3, the City is not required to bid public works projects that it can self- perform if the estimated cost is less than $250,000 including the cost of materials. However, if the cost of a project is greater than $100,000, the Board of Public Works must provide notice of the intent to self-perform said work and make a determination that it is in the City’s best interest to perform this work. Additionally, the City must already have the human resources on staff and capability to perform the work. Two (2) of the 60 projects scheduled for 2023 paving have an estimated cost of more than $100,000. 32nd Street from Mishawaka Avenue to the railroad is estimated to be $106,401.54. York Road from Ireland Road to the dead end is estimated to be $154,618.98. Materials for these projects have already been acquired under IC 5-22 (public purchasing). By way of this memorandum, I would like to set forth notice of the City’s intent to use its own workforce to perform the above-mentioned paving project, each estimated to cost more than $100,000, but not exceed $250,000.