08-23-00 Personnel & Finance - Laserfiche WebLink

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ouniYttttt * O t: rsonniz1 anti f inat ut +Committ e The August 23, 2000 meeting of the Personnel and Finance Committee was called to order by its Chairperson, Council Member James Aranowski at 3:00 p.m. in the Council Informal Meeting room. Persons in attendance included Council Members Aranowski, Kelly, Varner and King; Mayor Stephen J. Luecke, M. Catherine Roemer, City Controller; Tom Skarbek, Director of Budgeting & Financial Reporting; Gary A. Gilot, Director of the Department of Public Works; Citizen Member Isabele Gonzalez and Kathleen Cekanski-Farrand, Council Attorney. Council Member Aranowski noted that today's budget review would initially focus on miscellaneous funds within the General Fund. He noted that the Gibson Insurance Group has agreed to give their presentation at 3:00 p.m. on September 6th. Mayor Luecke provided a copy of a draft of the Memorandum of Understanding with the NW. He noted that the Hall of Fame budget would not be presented in light of the ongoing discussions, however the Administration would be back to the Council if no formal agreement is reached. Mayor Luecke noted that the agreement would be for five (5) years. The Mayor also noted that Tom Kromkowski has been contacted with regard to revising the hotel/motel provisions. Dr. Varner inquired about Mishawaka's requested uses of hotel/motel revenues. Mayor Luecke stated that they have made requests in the past and currently receive$ 40,000. Dr. Varner then inquired about the lease agreement of $ 1.00 per year. The Mayor noted that an operating agreement as opposed to a lease agreement is being proposed at the request of bond counsel. Dr. Varner asked about sponsorships and endowment funds noting that originally that such monies were to pay down debt service. He voiced concern that the City is still getting "short- changed". Mayor Luecke stated that he believes that the sponsorships should be clarified. Council Member King suggested a change to paragraph#4 regarding the current law in the draft NFF memorandum. Council Member King then inquired of the Mayor as to when a signed NFF Memorandum would be available. Mayor Luecke stated that it would be available soon and that it would be provided to the Council. MAYOR'S DEPARTMENT (GENERAL FUND # 101-01011 2000 Projected Expenditures: $ 510,000 2001 Projected Expenditures: $ 595,641 Increase of 3.7% _ $21,032 Tom Skarbek,Director of Budgeting &Financial Reporting, reviewed the proposed budget for the Mayor's Office. He noted that Community Affairs & the Mayor's offices were consolidated in 1999. Dr. Varner voiced concern about the line-item entitled"Millennium Planning"proposed at $ 5,000. Mr. Skarbek stated that this line-item under 101-0101-413.33-03 Promotional should be listed as "various miscellaneous expenses" and that it would be corrected. He noted that the Mayor's car is purchased and not leased. Council Member King inquired about the "After School Program" monies, and was