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tintunittet Zoort <br /> Igkroonitel antr tinatut QC4mmitfe <br /> The September 6, 2000 meeting of the Personnel and Finance Committee was called to <br /> order by its Chairperson, Council Member James Aranowski at 3:05 pm in the Council Informal <br /> Meeting room. <br /> Persons in attendance included Council Members Aranowski, Varner, Kelly and Coleman; <br /> City Controller M. Catherine Roemer,Director of Finance Tom Skarbek,Benefits Specialist Susan <br /> Wallace, Gregory S. Downes, Kevin Webber, Kate Incolalela, Shelly Cooper, Bonnie Strycker, <br /> Kathleen J. Davis, Director of Code Enforcement, Gary Libbey, Administrative Services Director, <br /> and Kathleen Cekanski-Farrand, Council Attorney. <br /> Susan Wallace introduced Shelly Cooper to the Committee who will be working with her in <br /> the benefits area. <br /> Council Member Aranowski welcomed members from the Gibson Insurance Group who <br /> were invited to the meeting to review the services provided to the City. The following individuals <br /> were then introduced: Gregory S. Downes, President; Kevin Webber, Manager of Employee <br /> Benefits;and Kate Incolalela,Manager of Loss Control. <br /> Mr. Downes then provided three (3) Consulting Agreements (copies attached) and <br /> reviewed a one page summary sheet of the services provided(copy attached). He noted that there <br /> are two (2) separate contracts in the property/worker's compensation area one for $ 21,600 <br /> annually and one for $ 18,000 annually. Mr. Downes noted that their overall goals include <br /> minimizing exposure and minimizing costs to the City of South Bend. Appraisals of all of the <br /> major buildings of the City have been completed with the overall value increasing from $ 100 <br /> million to $ 400 million over the past ten (10) years. He noted that Gibson Risk Management <br /> Services,LLC have had a very good on-going relationship with the City going back to 1989. <br /> Mr. Downes then reviewed the overall services provided in the consulting agreement <br /> addressing employee benefits which is for $ $29,328 annually. He noted several areas which <br /> resulting in overall savings to the City as a result of restructuring policies in this area. <br /> Mr. Downes then reviewed the "loss control" fee for services arrangement which his <br /> company has with the City at the rate of$ 90.00 per hour. Through August of 2000, Gibson has <br /> charged $ 31,480 under this arrangement. Some of the services provided under this arrangement <br /> include giving the City advise on budgeting during the months of May through July. He noted that <br /> their recommendations are on the conservative basis and that he believes in"rainy day funds". <br /> Council Member Kelly inquired into the status of the rainy day funds. Cathy Roemer noted <br /> that there are three (3) major items which will impact this account namely the gun show lawsuit, <br /> the Sears lawsuit and the Darrell Gunn lawsuit. <br /> In response to a question from Dr. Varner,it was noted that there is a stop loss for workers <br /> comp claims. Mr. Downes noted that he carefully reviews the"risk v. Reward"when determining <br /> recommendations which may be cost effective. He noted that when reviewing the vehicle fleet that <br /> in the mid 1980's the fully insured premium costs alone were $ 1.5 million dollars. Overall the <br /> City of South Bend has done very well in the self-insurance area. <br /> Mr. Downes then reviewed the Police Department take home car vehicle insurance <br /> program. Cathy Roemer noted that the City charges each police officer$ 260 per year or$ 10 per <br />