Open Market Contract - Miami Hills TIF Project - Windows & Siding Proj No. 122-027

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Page 1 of 1 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Zach Hurst, Project Engineer SUBJECT: Open Market Contract - Project No. 122-027 Miami Hills TIF Project – Windows & Siding DATE: 01/16/2023 On June 14, 2022, the Board of Public Works attempted to open bids for the subject project; however, no bids were received. One contractor, R Yoder Construction, attended the pre-bid meeting. In accordance with City policy at the time, the project was approved to solicit a contractor through open market negotiations. There are no M/WBE goals for this project. The scope of work consists of residential window replacement (NAICS code 238350) and vinyl siding installation (NAICS code 238170). The City of South Bend’s Disparity Study does not contain unweighted availabilities for those NAICS codes; as such, no goals are required for this project. The plans and specifications were sent to a group of local MWBE general contractors, including HEAD Construction, Heartland Builders, GROM Solutions, and Reliable Roofing. Heartland Builders was the only firm (MBE) to return an open market bid. Their total bid amount to replace the windows and install vinyl siding was $2,800,139.68. The project budget, as allocated through Redevelopment Commission by way of a development agreement, totals $1,000,000, based on a preliminary cost estimate provided by H&H Renovations, Inc., of Atlanta, Georgia. H&H Renovations has performed work for Infinity Capital Partners, who represent the ownership group of the Miami Hills apartment complex and are also the City’s partner in this development agreement. H&H Renovations was asked to revisit their initial estimate and provide a revised open market bid to travel to South Bend to perform the renovation work. They complied and have submitted an open market bid totaling $1,584,305.00. Infinity Capital Partners were made aware of the revised cost, and were agreeable to funding the overage required in order to enter into a contract with H&H Renovations. Infinity Capital Partners has already wired the funds required for this contract. I recommend award of an open market contract for Miami Hills TIF Project – Windows & Siding to H&H Renovations, Inc., in the amount of $1,584,305.00. Funding is available through PR-00016923.