Change Order No 1 - Northwest Elevated Tank Improvements Proj No. 122-018 - Viking Painting, LLC

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INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Rebecca Plantz, Project Engineer SUBJECT: Change Order 1, Project No. 122-018 Northwest Elevated Tank Rehabilitation Project DATE: February 8, 2023 Change Order 1 to the Northwest Elevated Tank is to decrease the contract amount by $7,745.00. This deduct is to cover a quote from Michiana Lock & Key to rekey and master key locks at various locations within the City of South Bend Water Works Facilities to maintain security due to the misplacement of the main key to the elevated tank. Although the gates to the facility had a separate pad lock, a master key was needed to access the tower to the elevated tank. The master key that could not be found by the contractor could access many other Water Works facilities; therefore, the locks will be rekeyed. This change order also encompasses a seasonal time extension. The original contract had a substantial completion date of ninety (90) calendar days and a final completion date of one hundred and twenty (120) calendar days from the date of signed Notice to Proceed for all work. The Notice to Proceed was dated August 26, 2022, resulting in the completion date of December 24, 2022. The contract was originally bid on June 14, 2022, leaving time for this seasonal work to be complete. Due to the open market process of rejecting the first unresponsive bid and addressing missing information on an open market contract, the completion of the work was delayed into cold temperatures. There is a punch list of items for final completion that are to be completed when the temperatures allow, including exterior paint touch ups. Time has been extended by ninety-seven (97) days to March 31, 2023. Please call with your questions (5998).